White Street HMA Resurfacing with Milling Project from 11th to 21st. Copyright 2014
City of Dubuque Consent Items # 11.
ITEM TITLE: White Street HMA Resurfacing with Milling Project from 11th to 21st
Streets - Project Acceptance
SUMMARY: City Manager recommending acceptance of the public improvement
construction contract for the White Street HMA Resurfacing with Milling
Project from 11 th to 21 st Streets, as completed by River City Paving, a
Division of Mathy Construction Company.
RESOLUTION Accepting the White Street HMA Resurfacing with Milling
Project, from 11th to 21st Streets, Iowa DOT Project No. NHSN-52-2(132)-
-2R-31 and authorizing the payment of the contract amount to the
contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ Acceptance of White Street HMA Resurfacing-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: White Street HMA Resurfacing with Milling Project, from 11 th to 21 st Street
Iowa DOT Project No. NHSN-52-2(132)--2R-31
Iowa DOT Agreement No. 2014-16-271
CI P 3602483, 7201081, 3001615, 7401405
DATE: January 29, 2015
City Engineer Gus Psihoyos is recommending acceptance of the public improvement
construction contract for the White Street HMA Resurfacing with Milling Project from
11th to 21St Street, as completed by River City Paving, a Division of Mathy Construction
Company, in the final contract amount of $1,063,771.84, which is a 2.3% decrease from
the original contract amount of $1,088,819.59.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE cDubuque
DUUL E au-amWcaCRY
Masterpiece ori the Mississippi 2007.2012.2073
TO: Michael C. Van Milligen, City Manag r
FROM: Gus Psihoyos, City Engineer
SUBJECT: White Street HMA Resurfacing with Milling Project, from 11th to 21St Street
Iowa DOT Project No. NHSN-52-2(132)--2R-31
Iowa DOT Agreement No. 2014-16-271
CI P 3602483, 7201081, 3001615, 7401405
DATE: January 28, 2015
INTRODUCTION
The enclosed resolution provides for the acceptance of the public improvement
construction contract for the White Street HMA Resurfacing with Milling Project, from
11th to 21St Street, Iowa DOT Project No. NHSN-52-2(132)--2R-31.
BACKGROUND
The White Street HMA Resurfacing with Milling Project, from 11th to 21St Street, was
completed in a joint partnership project between the City and the Iowa Department of
Transportation (Iowa DOT). The pavement rehabilitation project on White Street provided
the following improvements:
• Pavement milling on U.S. 52 (White Street) between 11th and 21St Street.
• Transverse and longitudinal joint repair as needed.
• Pavement sub-base repair and patching as needed.
• Placing a 1-inch lift of a crack relief membrane HMA mix.
• Hot mix asphalt (HMA) resurfacing of both thru lanes and parking areas.
• Spot curb, driveway, and sidewalk replacement.
• Storm sewer intake reconstruction.
• Installation of ADA pedestrian access curb ramps (37 total).
• Water main improvements.
• Traffic signal improvements at 14th, 17th and 20th.
Through the cooperative agreement, the Iowa DOT is responsible for the eligible
construction costs associated with pavement rehabilitation for the center 24 feet (12 feet
in each direction from roadway centerline) and 50% of the costs associated with the
pedestrian access curb ramps at all the intersection quadrants on U.S. 52 (White
Street). The City will be responsible for the costs associated with pavement
rehabilitation of the parking lanes and the costs for curb and sidewalk replacement,
underground utility work, 50% of the costs associated with the pedestrian access curb
ramps at all the intersection quadrants on U.S. 52 (White Street) and landscape
restoration. All other associated costs, such as engineering design, contract
administration, construction engineering and inspection will be funded solely with City
funding.
DISCUSSION
The White Street HMA Resurfacing with Milling Project, from 11th to 21St Street was
completed by River City Paving, A Division of Mathy Construction Company, of
Dubuque, Iowa, in the final contract amount of$1,063,771.84, which is a 2.3% decrease
from the original contract amount of$1,088,819.59.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $1,063,771.84 to River City Paving, A Division of Mathy
Construction Company, for the White Street HMA Resurfacing with Milling Project, from
11th to 21 st Street.
BUDGETIMPACT
The protect cost summary for the White Street HMA Resurfacing with Milling Project,
from 11t to 21St Street, Iowa DOT Project No. NHSN-52-2(132)--2R-31 is as follows:
Award Final
Construction Contract $ 1,088,819.59 $ 1,063,771.84
Pre-Purchased Traffic Signal Equipment 60,101.00 60,101.00
Contingency 108,881.96 0.00
Design, Construction Engineering & Inspection 108 881.96 166.762.13
Total Project Cost $ 1,366,684.51 SjZHJU4.97
The costs incurred for design, construction engineering and inspection services
increased due to the additional staff resources that were required for the design and
construction inspection of the 37 ADA pedestrian access curb ramps installed as part of
the project.
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
3602483 Iowa DOT Funding $ 424,886.34
3602483 Hwy 52 -White Street Pavement Rehabilitation 501,790.23
7201081 Storm Sewer Catch Basin Replacement 46,631.83
3001615 Pre-purchased Traffic Signal Equipment - Mastarms 14,384.00
3602442 Pre-purchased Traffic Signal Equipment - Cabinets 45,717.00
3001615 Traffic Signal Intersection Reconstruction 178,943.02
7401405 Water Main Replacement 78s282.55
Total Project Funding $ 1,290,634.97
ACTION TO BE TAKEN
-Flee City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $1,063,771.84 to
River City Paving, A Division of Mathy Construction Company, for the White Street HMA
Resurfacing with Milling Project, from 11"' to 2V1 Street, Iowa Do-r Project No. NHSN--
52-2(132)--2R-31.
Prepared by Robert Schiesl, Assistant City Engineer
Greg Doeden, Civil Engineer
cc: Jenny Larson, Budget Director
Art Gourley, Iowa DOT District Engineer
Dave Ness, Civil Engineer
Duane Richter, Civil Engineer
Deron Muehring, Civil Engineer
Brant Schueller, Water Department
FAPROJECT"S\White Street(11th - 21st Street)\Council & Staff DOCufnerltatlon\Acceptarice
RESOLUTION NO.31-15
ACCEPTING THE WHITE STREET HMA RESURFACING WITH MILLING PROJECT,
FROM 11TH TO 21ST STREET, IOWA DOT PROJECT NO. NHSN-52-2(132)--2R-31
AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the White Street HMA
Resurfacing with Milling Project, from 11th to 21st Street, Iowa DOT Project No. NHSN-
52-2(132)--2R-31 (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the White Street Pavement Rehabilitation (CIP 3602483), Storm Sewer Catch Basin
Replacement (CIP 7201081), Traffic Signal Intersection Reconstruction (CIP 3001615),
and Water Main Replacement (CIP 7401405) appropriation for the contract amount of
$1,063,771.84 less any retained percentage provided for therein as provided in Iowa
Code chapter 573, and to pay such retainage only in accordance with the provisions of
Iowa Code chapter 573.
Passed, approved and adopted this 2nd day of February, .015.
Attest:
Kevin SFirnstahl, CMC; Gity Clerk
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE WHITE
STREET HMA RESURFACING PROJECT, FROM 11TH TO 21ST STREET, IOWA DOT
PROJECT NO. NHSN-52-2(132)--2R-31
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the White Street HMA Resurfacing Project, from 11th to 21st Street,
Iowa DOT Project No. NHSN-52-2(132)--2R-31, that the Project has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $1,290,634.97.
Dated this 30th day of January, 2015.
City Engineer
Filed in the office of the City Clerk on the 30th day of January, 2015.
ellor
evin S. Firnstahl,wity Clerk
Form 649003
03-04 wd
0 Iowa Department of Transportation
CERTIFICATE of COMPLETION and
FINAL ACCEPTANCE of AGREEMENT WORK
COMPANY: City of Dubuque COUNTY/CITY: Dubuque
ADDRESS: 50 West 13th Street PROJECT NO.: NHSN-052-2(132)--2R-31
KIND OF WORK: HMA Resurfacing with Milling
AGREEMENT DATE: March 17th, 2014 FIELD COMPLETION DATE: October 21st, 2014
This is to certify that the work covered by the above referenced agreement has been completed in accordance with
said agreement and is hereby accepted, subject to final audit of costs.
SIGNATURE:
*SIGNATURE:
+
Project Engineer (Res. Construction) (Area Engineer) (County) (City)
(Consultant)
District (Construction) (Maintenance) (Local Systems) Engineer
DATE: February 2nd 2015
DATE:
Year
Year
Approved and work accepted by the Board of Supervisors/City
Council of Dubuque
this 2nd day of February
2015
Year
SIGNATURE:
11/16-iar,
Chairman/Mayor
Acknowledge completion of project in accordance with referenced agreement by the Iowa Department of
Transportation
this day of
2015
Year
SIGNATURE:
Iowa Department of Transportation
*On Local State Assisted DO NOT WRITE IN THIS BOX. CENTRAL OFFICE USE ONLY.
Projects District does
NOT certify but
acknowledges
completion of project. ['Office of Audits ri Copy to Company
(Check or Initial Appropriate Box)
Copies to District n Original to Files
Form 830436wd
10-01
��Iowa Department of Transportation
FINAL PAYMENT
Contractor River City Paving
Address: City of Dubuque
Kind of Work: HMA Resurfacing with Milling
(Grading, Paving, Bridges, etc.)
Letting Date: Anril in ?n14
County: Dubuque
Contract ID No.: Locally Let
Project No(s).: NHSN-52-2(132)--2R-31
Accounting ID No.:
The project tests, measurements and material reports of the above project have been reviewed and indicate
construction in reasonably close conformity with the plans and specifications except as noted below.
The work and test reports have been reviewed (check appropriate box):
® A price adjustment, as provided by the specifications, has been made in the amount of
$ 7,152.85 (HMA PWL Disincentive) (See attachment)
❑ No price adjustment. All the test results and measurements are within specifications.
I�.OJ--)4
(Project Engineer)
Signature
Date: January 29, 2015
❑ District Materials has reviewed project/contract
❑ District Materials did not review the above contract. I acknowledge acceptance by the project engineer.
Signature Date:
(District Materials Engineer)
Upon settlement of claims against the contractor, including assessed liquidated damages, if any, payment in
the amount shown on the final estimate is recommended.
Signature Date:
(District Construction Engineer/District Local Systems Engineer)
DO NOT WRITE IN THIS BOX. (CENTRAL OFFICE USE ONLY.)
Recorded Finance Office
Recorded Construction Office
Project Engineer — Send Original to District
District— Forward Original With Final Papers to Office of Construction and 2 copies back to Project Engineerfor Primary and
Interstate Projects
- Fo wand Original With Final Papers to Office of Finance and 2 copies back to Project Engineer for Local Systems Projects