2014 Pavement Marking Project Acceptance Copyright 2014
City of Dubuque Consent Items # 12.
ITEM TITLE: 2014 Pavement Marking Project Acceptance
SUMMARY: City Manager recommending that the 2014 Pavement Marking Project
costs be accepted by the City Council and that the award of the project be
officially recorded in the minutes of the City Council.
RESOLUTION Accepting the 2014 Pavement Marking Project and
authorizing payment of the contract to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ Acceptance of 2014 Pavement Marking Project-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2014 Pavement Marking Project
DATE: January 28, 2015
Through the informal bid process for public improvements, the 2014 Pavement Marking
Project was awarded on May 16, 2014, to Selco, Inc., in the amount of $80,340.68. The
project was completed at a cost of $80,885.87. The increase was due to additional
paint for various pavement markings.
City Engineer Gus Psihoyos recommends that the 2014 Pavement Marking Project
costs be accepted by the City Council and that the award of the project be officially
recorded in the minutes of the City Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer ,
SUBJECT: 2014 Pavement Marking Project
DATE: January 27, 2015
INTRODUCTION
The purpose of this memorandum is to officially record in the minutes of the City Council
the completion and acceptance of the 2014 Pavement Marking Project.
BACKGROUND
The project provided for painting of the centerlines, lane lines, and edge lines, as well
as transverse markings including arrows, crosswalks, and other associated symbols,
markings, and curb markings on City owned streets.
DISCUSSION
On May 16, 2014 the City of Dubuque received competitive quotations for the 2014
Pavement Markings Project. The project was publicly advertised and bid, however only
one bid was submitted in the following amount:
Selco, Inc. $80,340.68
In accordance with Iowa Code § 384.103 and § 364.12(3)(c), and Iowa Code, Section
26.14, through the informal bid process for public improvements, this project was
awarded on May 16, 2014 to Selco, Inc. of Dubuque, Iowa, in the amount of
$80,340.68.
The 2014 Pavement Marking Project was completed by Selco, Inc. of Dubuque, Iowa in
the final contract amount of$80,885.87. The project cost increase is due to additional
paint for various pavement markings.
BUDGET IMPACT
The project was funded from the Pavement Marking CIP 3002245. The cost summary
for the 2014 Pavement Marking Project is:
Award Final
Construction Contract $80,340.68 $80,885,87
REQUESTED ACTION
I respectfully request in accordance with the above codes the 2014 Pavement Marking
Project costs be accepted by the City Council.
Cc: Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Technician
RESOLUTION NO. 32-15
ACCEPTING THE 2014 PAVEMENT MARKING PROJECT AND AUTHORIZING THE
PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2014 Pavement Marking
Project (the Project) has been completed has been completed by the Contractor, Selco,
Inc. (Contractor), the City Engineer has examined the work and recommends that the
Project be accepted; and
WHEREAS, the final contract amount for the Project is $80,885.87;
WHEREAS, the Contractor has previously been paid $76,841.58, leaving a
balance of $4,044.29; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $4,044.29 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 2nd day of February, 2015.
Roy D. Bol, Mayor
Attest:
Kevin4S. Firnstahl, CMC Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2014
PAVEMENT MARKING PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2014 Pavement Marking Project, and that said Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $80,885.87.
Dated this 30th day of January, 2015.
Gus Psihoyos, City Engifieer
Filed in the office of the City Clerk on the 30th day of January, 2015.
Kevin S. -nstahl, CMC, Cit Jerk