ICMA Fellowship Exchange Host City Application Copyright 2014
City of Dubuque Consent Items # 17.
ITEM TITLE: International City/County Management Association (ICMA) International
Fellows Program 2015 Host Community Application
SUMMARY: City Manager recommending approval of an application to the International
City/County Management Association (ICMA) to serve as a host
community for the 2015 International Fellowship exchange.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
❑ ICMA Professional Fellows Program-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ ICMA Professional Fellows Program Application Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque ICMA Fellowship Application
DATE: January 29, 2015
Assistant City Manager Cindy Steinhauser is recommending City Council approval of an
application to the International City/County Management Association (ICMA) to serve as
a host community for the 2015 International Fellowship exchange.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:sv
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Cindy Steinhauser, Assistant City Manager
SUBJECT: Dubuque ICMA Fellowship Application
DATE: January 29, 2015
Introduction
The purpose of this memorandum is to request approval for the submittal of an
application to the International City/County Management Association (ICMA) to serve as
a host community for the 2015 International Fellowship exchange.
Discussion
ICMA, with funding from the US State Department, Bureau of Education and Cultural
Affairs, conducts an International Fellowship exchange each year that pairs government
employees from other countries with a host US City. Each year the Fellowship focuses
on the themes and the 2015 theme includes legislative processes and governance
practices, accountability, and transparency. Fellows will be paired with local government
and learn practical skills focusing on local governments' role and responsibility in civic
engagement, promoting transparency while also fostering interaction with leaders from
the federal, state, and local organizations. ICMA pays for the cost for travel and
expenses related to this exchange.
The city of Dubuque has been a participant in the ICMA Fellowship program since 2012
serving as a host community five times. Through this program the City has hosted
Fellows from Australia and China in the spring and fall of 2012, Fellows from China and
New Zealand in 2013 and Fellows from Indonesia and Timor-Leste in 2014. In addition,
through this program, ICMA has paid for city of Dubuque staff to participate in
exchanges to China, Australia, New Zealand, Timor-Leste and soon Indonesia. These
exchanges provide a valuable education, training and cultural enrichment opportunities
for city staff as well as establish Dubuque as an international model city on subject
matter such as climate change, engagement, legislative issues and transparency.
Recommendation
I respectfully request approval of the attached application to participate in the 2015
ICMA International Fellowship Exchange Program.
PROFESSIONAL FELLOWS PROGRAM
APPLICATION NOTES FOR
U .S., HOST COMMUNITIES
INTRODUCTION TO THE PROGRAM
ICMA,with funding from the U.S.State Department., Bureau of Educational and Cultural Affairs,will bring
professionals to the United States from ten East Asian/Pacific countries: Brunei,Cambodia, Indonesia, Laos, Malaysia,
Myanmar(Burma), Philippines,Singapore,Thailand, and Vietnam.The countries are members of the Association of
Southeast Asian Nations(ASEAN).
The Fellowship focuses on the themes of legislative processes and governance practices, accountability,and
transparency. Fellows will learn practical skills focusing on local governments' role and responsibility in civic
engagement, promoting transparency while also fostering interaction with leaders from the federal,state,and local
organizations.
Over the course of the next 18 months,thirty-nine(39) international Fellows, in two cohorts,will spend four weeks
working with a local government in the United States in addition to a week and a half enrichment and debriefing
program in Washington, DC. In return,eleven (11) U.S. Fellows will travel for two weeks to their international
counterparts'communities to deliver technical assistance and consultation in meaningful Fellowships with local
governments to help them engage citizens and civil society organizations in addressing community challenges to
adapt quickly to create more resilient communities.
The questions below are designed to help us better understand your community's level of commitment to the
program and the kind of experience you and your community can provide for an international Fellow. As part of this
program your community will be expected to provide a professional fellowship experience for two international
Fellows. Additionally,your local government has an opportunity to identify a Fellow from your jurisdiction to engage
in a reciprocal experience.
INSTRUCTIONS FOR FILLING OUT THE APPLICATION
You can use this Word file to send us your answers or you can use a separate file if you would like, but please make
sure you answer all of the questions as fully as you can. For those questions that may cause some confusion or
"writer's block"we have provided some sample information to help guide your response. Please return the
application by January 16,2015,to Lindsay Kuhn at lkuhn(@icma.org and Lauren Crawford at lcrawford(@ icrna org.
For questions, please call or Lindsay Kuhn at 202-962-3540 or Lauren Crawford at 202-962-3532.
TIMING OF THE INTERNATIONAL FELLOWS VISITS
The international Fellows will travel to the U.S.on the following dates:
• Cohort 1 International Fellows:April 29,2015-June S, 2015
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o Fellows will be in your community from May 2,2015-May 30,2015
• Cohort 2 International Fellows: October 7, 2015 -November 13, 2015
o Fellows will be in your community from.October 10, 2015-November 7,2015
In addition, U.S. Fellows(nominated by your community within this application) may travel abroad in either of the
two cohorts below. See the U.S. Fellows application (page 7)for further information:
• Cohort 1 U.S. Fellows:July 25, 2015-August 8, 2015
• Cohort 2 U.S. Fellows: February 20, 2016-March S, 2016
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PROFESSIONAL FELLOWS PROGRAM
APPLICATION FOR U .S. HOST COMMUNITIES
P� IcA%cc REQ'IRN COMPLETED APPLICATION TO
r 1�
LINDSAY KUHN ILKUHNCa)ICMA.ORG AND LAUREN CRAWFORD (LCRAWF0RD(@1CMA.0RG
SUBMIT BY JAN.tIARY 16, 2015
PLEASE INDICATE WHAT COHORT YOU WOULD BE INTERESTED IN HOSTING BY PLACING AN
"X" IN FRONT OF YOUR CHOICE
15t Cohort(May 2,2015-May 30, 2015)
2nd Cohort (October 10,2015-November 7, 2014)
X_We would like to host twice(both cohorts)
DESCRIBE YOUR CITY/COUNTY
In this section, please provide basic information about your community. This information will help us match the
international Fellows with local governments in the United States. Briefly describe the structure of your local
government and community, including form of government, numbers and types of elected officials, number of local
government employees,and local and regional population (200 words or less). This information will be provided to
yourfellows should you be selected.
Dubuque Iowa is located along the Mississippi River in northeastern Iowa. Dubuque's population is approximately
60,000 and is the Countyseat which has a Countypopulation of approximately 92,724. Dubuque islowa"soldest
city, and has a City Council/City Manager form of government. Dubuque leadership consists of a Mayor and six
elected City Council members. The City Manager provides leadership for the 705.94 full-time equivalent
employees and is supported by two Assistant City Managers. One works primarily on assisting citizens with issues
and implementing the City Council's goals and priorities. The other works primarily on Legislative Issues and
Strategic Partnerships.
In 2008 Dubuque created the first office of Sustainability in Iowa and through Sustainable Dubuque has become
an international leader on sustainability. These efforts have resulted in IBM selecting Dubuque to become the
first smart city in the US. In 2012 we also became the first city in Iowa to hire a CommunitEngagemeEngagementt
Coordinator and also has a Volunteer Coordinator position to facilitate citizen involvement.
Dubuque has over 128 citizens voluntarily serve on our boards and commissions. The City of Dubuque has an
annual budget of over $200 million. Dubuque success has warranted national and international recognition
including:
• Intelligent Community Forum Smart2l Communities of 2015
• 2007,2012 and 2013 All-America City
• 2003,2009 and 2013 America'Crown Community
• InternationalAwardsfor Livable Communities:Gold Community and Third Place Honors 2010
• #1 in lowafor Overalljob growth in 2014
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DESCRIBE YOUR VISION FOR AN INTERNATIONAL FELLOWS FELLOWSHIP
It is expected that the international Fellows assigned to your community will work with you and others on your staff
on a project or initiative related to your work to make your community a more engaged and resilient place to live,
work and play.Additionally,we would like the international Fellows to be provided with cultural enrichment
experiences including activities such as spending time with a host family for at least a portion of the Fellowship,
participating infield trips to local museums or community wide events, and interacting and meeting with prominent
private sector and non-governmental organizations and institutions in your community that are supporting your
citizen engagement efforts.We encourage creativity in your vision for swell-rounded professional and cultural
experience.As mentioned above,we expect that the international Fellows will be in your community for four weeks.
In this section, please describe for us your vision and plan for(1)a Fellowship working on citizen engagement,
accountability and transparency issues and projects with your community and (2)cultural experiences that you
propose for the international Fellow.We recommend you also propose efforts to include the media and your elected
bodies when possible. (500 words or less)
The city of Dubuque has a strong history of engaging citizens in public and private initiatives including our Riverfront
Plan, Comprehensive Plan,Sustainability Initiative to everyday decision making through one of our over 28 boards or
commissions. While in Dubuque our Fellow(s)will have an opportunity to experience thefollowing:
The Dubuque Citizen Academy—an academy designed to build social capital and engage residents in democracy. The
model includes intentional fostering of relationships amongst participants and an alumni program that allows for
continued engagement of participants after the course has ended.
Board& Commission meeting of choice—Dubuque has over 28 Boards and Commissions including Arts& Culture,
Housing, Parks,Zoning, Human Rights, Community Development and others. The Fellows experience will include
participating in one or more of these Commission meetings as well as time spent with city staff who facilitate these
meetings to gain a better understanding of policies and projects that are reviewed by the Commission prior to going
to City Councilfor consideration.
The Fellows will also have an opportunity to sit in on the City Leadership Team, Department Manager team, and a
City Council meeting. They will also have time to meet with key partners in government including ECIA(a Local
Council of Governments), Dubuque County and participate in the Chamber Governance Committee meetings.Specific
projects that we will have the Fellows participate in include our Inclusive Dubuque Initiative;Smarter Sustainable
Dubuque- our plan to use data to become more focused on outcomes and performance measures as well as learn
about our community engagement efforts around our Comprehensive Plan. Other enrichment experiences that we
would propose include attending a Distinctly Dubuque class. This is a six-week long orientation to welcome new
employees to our community.Fellows will also gain an understanding of the collaboration between the City of
Dubuque and the Dubuque Community School District(our k-12 public school system)to address Grade Level Reading
Initiatives.
In addition to working on this or related engagement projects with the city, we propose to have the Fellow(s)shadow
local governance and engagement programs with several of our partners. These include a meeting with the first
female President of the Iowa Senate, Pam Jochum, who resides in Dubuque, have the opportunity to travel to our
State Capital(Des Moines, Iowa)and meet with State Representatives,Senators and the Governor of Iowa to learn
about governance in Iowa and its impact on local municipalities. The Fellow(s)will meet with key state staff such as
the Director of the Economic Development Department. Fellows will also gain an understanding of the collaboration
between the City of Dubuque and the Dubuque Community School District(our k-12 public school system)to address
Grade Level Reading Initiatives.
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As part of the Fellow(s)experience in our community we will provide opportunities for them to stay at a hostfamily
for a portion of their time in Dubuque. During this time the Fellow(s)will learn about family life in our community.
They will also enjoy a community tour.1 a site visit to Eagle Point Park, EB Lyons Nature Preserve, the Port of Dubuque
and our local museums.A highlight of the exchange will be a tour of the National Mississippi River Museum and
Aquarium. Additionally, tours can be setup based upon preference to any of our leading manufacturers such as John
Deere orAY McDonald. Depending on the time of year, the Fellow(s)will also be able to enjoy one of our many music
festivals or art events and a boat ride on the river.
PROJECT MANAGEMENT
We need to know a few things about how you will manage this project. Please identify the staff member who will be
the project manager for this effort. Briefly describe their qualifications. Additionally, please tell us about the
availability of other staff to support this effort, including the city/county manager. (150 words or less)
The internationalfellows that will work with our community will be directly supervised by Assistant City Manager
Cindy Steinhauser with support from our Assistant City Managerfor Legislative Affairs and Strategic Partnerships
During their internship, they will have access to the full range of support services as other employees, including
human resources and information technology. We are proposing daily meetings and briefings with the City Manager
or key city staff as well as elected officials and our key partner organizations so that the Fellow(s)gains as full an
understanding as possible about the city's operations and staffing.
Please describe the availability of office space and IT equipment for Fellows. You should expect two Fellows for four
weeks. (100 words or less)
The internationalfellows will each be provided a desk in a shared office with one of our local government executive
leaders. Each fellow will be provided with a lap top computer with the normal array of desk top applications. Each
computer will have Internet access and wireless capabilities.
LONG TERM ENGAGEMENT
One of the purposes of ICIVIA's new Fellowship program is to create opportunities for long term engagement on the
topic of creating more engaged communities between local governments in the United States and overseas. With
this fellowship program, ICIVIA is committed to creating engagement opportunities through our International
programming,the Knowledge Network and more. How do you propose staying engaged with the international
Fellows who come to your community as well as with the international community that someone from your staff will
work with?(200 words or less)
The City has hosted Fellows from Australia, China, Indonesia. Timor-Leste and New Zealand and looks forward to
expand our partnership to other countries. This program offers Dubuque the opportunity to expand our current
efforts to share best practices around creating sustainable communities throughout the United States to an
international platform. The city of Dubuque has along history of collaboration beginning with site visits from other
U.S. cities to look at our models around community revitalization, community engagement,sustainability and
economic development;to our annual Growing Sustainable Communities Regional conference, to our Sister City
Program as well as through active membership in national and international organizations such as 1CMA, 1CLE1,
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International Livable Communities and other national organizations including the U.S. Conference of Mayors and
Climate Communities.
Our commitment is to continue to stay engaged with the fellows that came to our community as well as those
colleagues that our U.S.fellows worked with abroad. We continue to maintain an active relationship with our
sustainability Fellows from Indonesia, New Zealand and Australia. Using technology we have continued to share ideas
and best practices with Fellows from New Zealand and Indonesia and respond to request for information from our
Chinese Fellows. We have welcomed our Australian Fellow has come back on two separate occasions first, to present
at our Sustainability Conference and second with the Mayor of their city for two days to meet Dubuque Mayor Buol to
discuss how to sustain our partnership. Dubuque City Manager also met with the Townsville City Manager and 1CMA
Fellow Greg Bruce at the 2012 1CMA conference for dinner and conversation. Lastly, our Indonesian and Australian
Fellows have maintained their relationship with our local partners and are helping to facilitate dialog between
Dubuque partners and local non-profits.
COST SHARE
As part of this project,each U.S. host community is being asked to provide in-kind and other types of cost share in
support of this program. Cost share can include in-kind labor hours by your local government staff to plan, manage,
and implement this program. It is anticipated that a range of administrative, human resources, IT and public
relations staff,department heads and staff,as well as appointed and elected leaders will be engaged in this project.
In addition to labor hours,you can also capture cost share through direct expenses such as office space and
computer usage;transportation expenses,and other costs associated with this project.Other possibilities include the
donation of housing and meals provided for a Fellow over a number of days by a family in your community. ICIVIA will
need you and your community to identify at least$4,700.in eligible cost share in order to participate in this program.
In this section, please briefly describe your plan for capturing cost share. ICIVIA will provide you with all the
necessary templates to track hours and any expenditure that your local government may commit in support of this
project.
In support of this program we will contribute the following in kind labor
• City Manager will contribute 20 hours in planning, implementing, managing and participating in long term
planning for a total value of$1,960
• An assistant city manager will contribute 80 hours in planning,, implementing,, managing and participating in
long term planning for a total value of$5,711
• An assistant city manager will contribute 20 hours in planning,, implementing,, managing and participating in
long term planning for a total value of$2,284
• The community engagement will contribute 10 hours in planning,, implementing,, managing and
participating in long term planning for a total value of$242
• The Public Information Officer will contribute 5 hours to help plan and implement the following program
including supporting the program's communication and PR needs as well as support interactions with the
local community for a total value of$196
• An information technology specialist will contribute 10 hours in support of this program by providing IT
services in advance of the program and during the interns experience in our community for a total value of
$300.
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• An executive assistant will provide a variety of services in direct support of this program including overseeing
the intern's schedules, troubleshooting needs, coordinating planning with local stakeholders,setting up
meetings with city council members and more. The assistant will contribute 20 hoursfor a total value of
$527,
• Various department heads, key partners and staff will support this program. We estimate 70 hours for a
total value of$2,520 will be directly contributed to this program
Total In-Kind Labor Contribution: $13,740
In support of this project, our community will directly support the program by covering the following costs of the
program
• Provide donated housing and meals for three days to offset per diem expenses for the internationalfellow.
Per diem rates in our community at$1321dayfor total in-kind value of$396
• Two lap top computers and Internet for a total value of$200(in-kind value)
• Public transportation voucher provided to each intern to enable them to get to and from work for a total
value of$70
• Donated Admission to National Mississippi River Museum and Aquarium$50 value
• Donated boat ride$100 value
Total Direct Cost Contributions:$766
Total Estimated Cost Share: $14,506
APPLICATION FOR U .S. FELLOW
This section is to be filled out by the individual your community is nominating to go abroad for the exchange.
This is to be turned in with the host community application.
ABOUT THE PERSON FROM YOUR STAFF YOU ARE NOMINATING TO TRAVEL ABROAD
As part of this exchange program, one person from your local government may be given the opportunity to
participate in a reciprocal Fellowship experience in one of the participating countries. Our goal is to provide mid-
level to senior ICIVIA members in active service an opportunity to provide technical assistance to an international
community who may be responding to the challenges of creating more engaged, resilient communities.We also
want to provide an opportunity for a Fellow to live and work in an international community and to learn more about
local government practice and management abroad.The U.S. Fellow will bean ambassador not only for your
community but also for the United States of America. Please note that the U.S. Fellow may share a room abroad
with another U.S. Fellow. This means that the person you nominate will need to be flexible and will be comfortable
sharing a room with someone of the same gender. If the U.S. Fellows are of different genders, ICIVIA will provide
separate rooms. Special Note:Not all nominated staff will be able to travel abroad. There will be 11 U.S. Fellows
(out of 20 host communities)selected to participate in the exchange.The selection of a host community does not
guarantee that a U.S. Fellow from that community will also be selected.
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PLACE AN "X" BY YOUR PREFERRED DATES OF TRAVEL
Special note:Although every effort will be made to accommodate these preferred date,we will need to split the
group of U.S. Fellows into two even groups.
1 5t Cohort(July 25, 2015-August 8,2015)
_X_2nd Cohort (February 20, 2016-March 5, 2016)
1 am flexible with both dates
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Name: Carstens,,Laura 6
Gender: Female
Citizenship: US
City of Birth: Norwalk,CT Country of Birth: USA
Expiration Date:
Must be valid 6 months
past the last day of travel
Passport Number: Will provide on the program [Type MM/DD/YYYY here]
Current Employer: City of Dubuque,Iowa
Job Title: Planning Services Manager
Business Address: 50 West 13th Street
Business Phone: 563-589-4210 Business Fax: 563-589-4221
Business Email: lcarsten@cityofdubuque.org
Home Address: 2370 Shiras Avenue,,Dubuque,,Iowa 52001
Home Phone: 563-557-8855 Mobile: 563-564-5076
Personal E-mail: n/a
At which address
would you prefer
we contact you? Business
11 1 1 11 a 1 4 1 A a I a 0 a
Date To: Present Date From: 09/1989
Organization: City of Dubuque,la
Position and Planning Services Manager,,Manage development services,city planning and historic
Duties: preservation activities.
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Date To: 09/1989 Date From: 12/1987
Organization: City of Maquoketa,la
Position and Economic Development Director;Coordinate community and economic development,city
Duties: planning,and historic preservation activities.
Date To: 10/1987 Date From: 08/1984
Organization: City of Decatur,III
Position and Community Renewal Coordinator(8/86-10/87),,Planner(8/84-8/86);Coordinated Community
Duties: Development,,City Planning and Historic Preservation activities.
Date To: 05/1983 Date From: 08/1981
Institution &Location: University of Illinois-Springfield,Springfield,II
Degree Earned: M.A., Environmental Planning
Date To: 05/81 Date From: 08/77
Institution &Location: Millikin University,Decatur,III
Degree Earned: B.S. Environmental Studies
Date To: 05/77 Date From: 01/75
Institution &Location: West Chicago H.S.,West Chicago,III
Degree Earned: High School Diploma
Have you been to Brunei,Cambodia,Indonesia,Laos,Malaysia,Myanmar(Burma),Philippines,Singapore,Thailand,or Vietnam?
X
❑ Yes ❑ No
If yes, please indicate how many times and
where: n/a
Briefly describe any overseas work or travel: Canada,Mexico,Germany—leisure trips
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What languages do you
speak other than English: None
Originally from Connecticut, Laura Carstens holds a B.S. in Environmental Studies from Millikin
University, Decatur, Illinois,and an M.A. in Environmental Planning from University of Illinois-
Springfield. Laura's professional career has been in local government,focused on planning,
economic and community development,and preservation in Decatur, Illinois and Maquoketa
Please write a short biographical and Dubuque, Iowa.As Planning Services Manager for the City of Dubuque, Laura coordinates a
paragraph that would be used team of that facilitates city planning, historic preservation,and development services while
on the program website to tell meeting community goals through an open,transparent public process...the goal is to achieve a
others about you if you should win-win-win for the community,the neighborhood,and the developer.The foundation of her
be chosen for the program department is to balance objectivity with flexibility;to manage change so the traditional
Please keep your response to character of the community is respected;and to accommodating compatible improvements
250 words or less.This through sustainable design and overall community context.She has raised the profile of
paragraph should include a planning in Dubuque,overseeing creation of the first comprehensive plan in 60 years,a unified
short summary of your
professional work,educational development code, and design guidelines. Laura is Vice Chairperson of Preservation Iowa, a
background,and personal statewide non-profit advocate for historic preservation.She serves on the Board of Friends of
interests. It should tell people the Mines of Spain,anon-profit organized to inform and educate the public on the natural,
about who you are and what is historic,and cultural resources of the Mines of Spain State Recreation Area,a National Historic
important to know about you: Landmark located adjacent to Dubuque.
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A unique feature of the Professional Fellows Program is to provide outstanding professional people opportunities for studying
legislative process and governance in another country.
"When we try to pick out anything by itself,we find it hitched to everything else
in the Universe."John MuirThis quote from John Muir has motivated me
throughout my career.As a city planner, I believe that Sustainability is good
Environmental Planning:think of your community as an ecosystem,where
everything is connected to everything else.As a city planner, I believe that
Sustainability is sound Urban Planning.With the growing awareness of the
importance of sustainability and community engagement, I have felt a renewed
motivation from John Muir's words—especially in crossing the"silos" in
governance and legislative processes. Planners tend to take a broad and long-
range view,considering the interrelatedness of the components of the big
picture.All planning decisions should be assessed and/or based on all three
sustainability elements:economic, environmental,and social. Progress in only
one area,to the detriment of the others, is not fundamentally sustainable.
Through the ICMA experience, I hope to share my passion for planning,
Please tell us what you hope to gain sustainability,and community engagement at the community level in an
professionally by participation in the international setting. I hope to explore opportunities to overcome local
program. Please keep your response to 250 challenges in legislative processes and governance in sustainable, balanced,
words or less: integrated ways,translating vision into action through communication,
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facilitation,and collaboration.
I believe I understand what factors that contribute to a successful community based on
my career experience in Dubuque, Iowa.Community engagement at all stages--
visioning,planning,and implementation—is necessary for Dubuque-'s plans and policies
to reflect the desires and views of the citizens.Through the ICMA experience,I hope to
Please tell us how you will use this gain a broader cultural awareness of what factors contribute to a successful community
experience to benefit or improve your in the international setting in which I find myself.Through this experience,I hope to
community and enhance your long term share and integrate strategies for legislative processes and governance,for planning and
career path. Please keep your essay to 500 implementation that incorporate intercultural experiences and values to improve
words or less: Dubuque in the future.
it Fri
I understand that by applying to the Professional Fellows Program,I will be expected to be a diplomatic
representative of my country. I commit to fulfilling all requirements of the program.
Laura Carstens 01/16/2015
Print Name Date
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