Asbury Road Pavement Rehabilitation Project_Initiate Copyright 2014
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Asbury Road Pavement Rehabilitation Project
SUMMARY: City Manager recommending initiation of the public bidding process for the
2015 Asbury Road Pavement Rehabilitation Project and further
recommends that a public hearing be set for February 16, 2015.
RESOLUTION Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public
Hearing for 2/16/15
ATTACHMENTS:
Description Type
❑ 2015 Asbury Road Pavement Rehabilitation Project-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2015 Asbury Road Pavement Rehabilitation Project
CI P 3002482
DATE: January 29, 2015
City Engineer Gus Psihoyos recommends initiation of the public bidding process for the
2015 Asbury Road Pavement Rehabilitation Project, and further recommends that a
public hearing be set for February 16, 2015.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OFDUbuque
.i'
DUB E NI-AmMuChy
1 I I'I
Masterpiece orz the Mississippi z,,,,,.wiz.2,,,,
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: 2015 Asbury Road Pavement Rehabilitation Project
CIP 3002482
DATE: January 29, 2015
INTRODUCTION
The enclosed resolutions authorize the initiation of the public bidding procedure for the
2015 Asbury Road Pavement Rehabilitation Project.
BACKGROUND
Over the past few years, the surface ride on the section of Asbury Road between
Matthew John to John F. Kennedy Road has degraded due to the recently developed
faulting of the transverse pavement joints.
The City consulted with the Iowa Concrete Paving Association and the Iowa State
University Concrete Pavement Technology Center in evaluating repair alternatives for
Asbury Road. As a proactive approach to prevent the pavement from further
deterioration, the pavement rehabilitation method recommended is to perform full depth
pavement patching where the joint separation is greater than 3/" while also performing
dowel bar reinforcement repairs to all transverse joints. Once the pavement repairs are
made, the concrete pavement will be resurfaced using a conventional diamond grinding
method which will provide a more acceptable ride.
DISCUSSION
The 2015 Asbury Road Pavement Rehabilitation Project, from approximately 450' East
of Mathew John Drive to J.F. Kennedy Road will provide for the following improvements:
• The placement of dowel bars at the transverse joints for traffic load transfer,
which will extend the life of the pavement.
• Diamond grind the existing concrete pavement which will provide a smoother
ride.
• Concrete panel replacement where needed.
• Re-sealing the transverse and longitudinal joints which will extend the life of the
pavement.
• Storm sewer intake top reconstruction.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process February 2, 2015
Publish Public Hearing Notice on Plans &Specifications February 6, 2015
Publish Notice to Bidders, Advertise for Bids February 13, 2015
Public Hearing on Plans & Specifications February 16, 2015
Pre-Bid Construction Conference February 24, 2015
Receipt of Bid Proposals (Bid-Letting) March 5, 2015
Award Construction Contract March 16, 2015
Project Completion Date August 28, 2015
PUBLIC OUTREACH
The City will host an informational meeting for businesses / property owners in which
City staff will provide an overview of the Asbury Road Rehabilitation Project to those
impacted businesses / property owners along the corridor, review the proposed traffic
control plan as well as vehicular / pedestrian access, review the project schedule, and
respond to feedback and questions.
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the 2015 Asbury Road Pavement Rehabilitation
Project is as follows:
Estimate
Construction Contract $ 334,510.30
Contingency 33,451.03
Administration, Design, Construction Engineering & Inspection 55,194.20
Total Project Cost $ 423.155.53
The City has budgeted $450,000 (FY14, FY15) to make the improvement repairs on
Asbury Road. Since the City has not previously completed a pavement rehabilitation
such as this, it is challenging to prepare an estimate of probable cost due to the lack of
historical cost information within our area for performing such work. As a result, the cost
estimate may be revised as questions or comments are received from prospective
contractors through the bid process. Also, when preparing the construction documents,
staff may include alternate bid items to allow for some flexibility to adjust the scope of
the project should the bids come in higher than anticipated, thus allowing the project to
remain within the budgeted funding available.
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for bids through adoption of the enclosed
resolutions for the 2015 Asbury Road Paven-lent Rehabilitation Project.
Prepared by Robert Schiesl, Assistant City Engineer
Greg Doeden, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works
Jon Klostermann, Public; Works
FAI')IROJt_CTS\Asbury Read Dowel Bar Retrofit\GUUn61 and Staff DO('.LIMellts\Initiate
RESOLUTION NO. 36-15
2015 ASBURY ROAD PAVEMENT REHABILITATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT
FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the 2015
Asbury Road. Pavement Rehabilitation Project in the estimated amount $423,155.53, are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 16th day of February, 2015 at 6:30 p.m. in the
Historic Federal Building Council Chambers at which time interested persons may appear and
be heard for or against the proposed plans and specifications, form of contract and estimated
cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of
the time and place of such hearing to be published in a newspaper having general circulation in
the City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person may
appear and file objections to the proposed plans, specifications, form of contract, or estimated
cost of the Project.
The 2015 Asbury Road Pavement Rehabilitation Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be
published not less than four but not more than forty-five days before the date for filing bids
before 2:00 p.m. on the 5th day of March, 2015. Bids shall be opened and read by the City Clerk
at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 16th day
of March, 2015, in the Historic Federal Building Council Chambers (second floor), 350 West 6th
Street, Dubuque, Iowa.
Attest:
Passed, adopted and approved this 2nd day of February, 2015.
411,
Kevin S iFirnstahl, CMC, Ci y Clerk
oy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2015 ASBURY ROAD PAVEMENT
REHABILITATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the 2015 Asbury Road Pavement Rehabilitation Project in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 16th
day of February, 2015, in the Historic Federal Building Council Chambers (second
floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimated cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
• The placement of dowel bars at the transverse joints for traffic load transfer,
which will extend the life of the pavement.
• Diamond grind the existing concrete pavement which will provide a smoother
ride.
• Concrete panel replacement where needed.
• Re-sealing the transverse and longitudinal joints which will extend the life of the
pavement.
• Storm sewer intake top reconstruction.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of
2015.
Kevin S. Firnstahl, CMC, City Clerk