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Library Fiscal Year 2016 Budget Presentation
City of Dubuque Public Hearings # 1. ITEM TITLE: SUMMARY: SUGGESTED DISPOSITION: Copyright 2014 Carnegie -Stout Public Library Fiscal Year 2016 Budget Presentation ATTACHMENTS : Description ❑ Library Fiscal Year 2016 Recommended Budget Type Supporting Documentation Library -8- LIBRARY DEPARTMENT Budget Highlights Employee Expense Supplies and Services Machinery and Equipment Subtotal Debt Service Total Requirements Resources Library Gift Trusts State Grants Sales Tax 20% for Debt Abatement TIF Revenue for Debt Abatement Operating Revenue Total Property Tax Support Percent Self Supporting Percent Increase (Decrease) Personnel - Authorized FTE FY 2013/14 Actual 2,245,820 981,899 22,497 3,250,216 220,898 3,471,114 103,965 8,100 (4,983) 225,881 113,292 446,255 3,024,859 12.9% 34.14 FY 2014/15 Adopted 2,340,448 953,310 50,850 3,344,608 244,528 3,589,136 45,500 9,000 20,192 224,336 107,775 406,803 3,182, 333 11.3% 34.15 FY 2014/15 Amended 2,335,427 958,910 50,850 3,345,187 244,528 3,589,715 45,500 9,000 20,192 224,336 107,775 406,803 3,182, 912 11.3% 34.15 FY 2015/16 Recomm'd 2,177, 700 946,019 32,900 3,156,619 % Change from Adopted FY 2014/15 - 7.0% - 0.8% -35.3% - 5.6% 243,407 -0.5% 3,400,026 15,000 -67.0% 10,000 11.1% 20,978 100.0% 222,429 -0.9% 128,100 18.9% 396,507 62.1% 3,003,519 (178,814) 11.7% 34.15 - 5.6% Improvement Package Summary 1 of 6 The improvement package would provide funding for the Library to purchase E -Books. Funding the purchase e -Books will enable the library to build a digital library to meet the demand expressed. E - Book growth is in the triple digits each year yet funding for digital titles is difficult as print books remain as popular as ever. Also, the cost of digital material is typically three times greater than that of the hard copy version. This improvement package supports the Sustainability Principle of Social/Cultural Vibrancy - Community Knowledge. Related Cost: $5,000 Tax Funds - Recurring Property Tax Impact: +$.00221+.02% Activity: Children Services Recommend - No 2 of 6 The improvement package would provide funding for epoxy coating for chiller. An epoxy coating to the chiller will extend the life of the equipment where white rust has built up due to the Ph. level. Presently additional water is flushed through the unit in an attempt to slow the buildup and during the course of a -9- year this can add up to thousands of gallons of water. This improvement package supports the Sustainability Principle of Environmental Integrity. Related Cost: $4,132 Tax Funds — Non -Recurring Property Tax Impact: +$.00181+.02% Activity: Maintenance Services Recommend -Yes 3 of 6 The improvement package would provide the funding for author visits. This request will make possible three regional author visits each year. Author visits are the most requested and attended events that are offered to an adult audience. This improvement package supports the Sustainability Principle of Social/Cultural Vibrancy - Community Knowledge. Related Cost: $3,000 Tax Funds — Recurring Property Tax Impact: +$.00131+.01% Activity: Adult Services Recommend - No 4 of 6 The improvement package would provide for the replacement of computers that were funded through grants. The equipment includes: three Standard workstation computers, one Early Literacy computer, one laptop computer and two computer tablets. Once included on the Computer Replacement Schedule the computers would be replaced every four years and the iPads would be replaced every three years. This improvement package supports the Sustainability Principle of Social/Cultural Vibrancy - Community Knowledge and Economic Prosperity. Related Cost: $13,300 Tax Funds — Non - Recurring Property Tax Impact: +$.00591+.05% Activity: Information Technology Recommend - No 5 of 6 The improvement package would provide the funding for restoration of the Library's Marble floor. This project would restore the marble on the first floor of library, including the removal of scratches, polish and seal the floor to protect against water and oil-based stains. This floor was not restored during the library's renovation. As preventative maintenance, the second level marble floor would be polished and sealed. This improvement request supports the Five -Year Community Goal for a Sustainable Dubuque of Environmental/Ecological Integrity. Related Cost: $5,280 Tax Funds — Non -Recurring Property Tax Impact: +$.00231+.02% Activity: Maintenance Services Recommend - No 6 of 6 The improvement package would extend the Library's Sunday hours to the summer months. Staffing includes four Library Assistant positions, two Librarian I positions, two clerk positions and two Library Aide positions working 4.5 hours each. Related Cost: $30,348 Tax Funds — Recurring Property Tax Impact: +$.01351+.12% Activity: Adult/Youth/Circulation/Maintenance/Information Services -10- Recommend - No Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) Employee Expense 1. The City wage plan for non -bargaining unit employees will not increase and bargaining unit employees will receive a 2.25% wage increase in FY 2016. 2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and the employee contribution remains at 6.18% in FY 2016. 3. The City portion of health insurance expense decreased from $1,190 in FY 2015 to $1,040 in FY 2016 per month per contract, resulting is a savings of $34,200. 4. FY 2016 is the fourth year that eligible retirees with at least twenty years of continuous service in a full-time position or retired as a result of a disability and are eligible for pension payments from the pension system can receive payment of their sick leave balance with a maximum payment of one -hundred twenty sick days payable bi-weekly over a five year period. Sick leave payout expense of $4,527 is budgeted in the Library (for one employee) in FY 2016. 5. Workers' Compensation increased from $15,996 in FY 2015 to $16,181 in FY 2016 based on FY 2014 plus 6%. 6. Four positions in the Library will remain vacant in FY 2016 with a savings of $130,008. These positions include three part-time Library Assistants (2.0 FTE or $100,808) and one part-time Library Aide (0.50 FTE or $29,200). Supplies & Services 7. Office Supplies increased from $16,579 in FY 2015 to $18,125 in FY 16 based on FY 2015 actual plus $1,359 moved from Library Binding. 8. Office Equipment Maintenance increased from $346 in FY 2015 to $2,923 in FY 2016 due to maintenance of $1,375 on the new cash registers, plus the cost of the credit card terminal at the main station and two additional credit card terminals. 9. Data Processing Equipment Maintenance Contracts decreased from $100,744 in FY 2015 to $89,923 in FY 2016 as the Library negotiated free support and maintenance for the Radio Frequency Identification Technology (RFID) tags for the next two years. 10. Library Binding decreased from $2,690 in FY 2015 to $1,331 in FY 2016. Expense of $1,359 in Children Services was moved to office supplies to reflect actual expenditures. 11. Copying and Reproduction decreased from $13,026 in FY 2015 to $9,570 in FY 2016 based on a 30% reduction over FY 2014 actual due to the new multifunction contract agreement. 12. Property Insurance increased from $37,530 in FY 2015 to $44,734 in FY 2015 based on FY 2015 actual of $41,807 plus 7%. -11- 13. Conferences increased from $10,850 in FY 2015 to $13,520 in FY 2016. The increase is due to attending the Public Library Association Conference in FY 2016 (This national conference is held every two years). 14. Travel City Business increased from $2,008 in FY 2015 to $3,328 in FY 2016. Funding has been increased as one of the City's Librarians has been asked to be the Iowa representative to the American Library Association. This is a three year term. 15. Property Maintenance increased from $13,882 in FY 2015 to $17,290 in FY 2016 based on FY14 actual plus 1%. 16. Motor Vehicle Fuel decreased from $1,720 in FY 2015 to $1,445 in FY 2016 based on a three year average minus 20%. 17. Equipment Maintenance Contracts increased from $3,981 in FY 2015 to $5,060 in FY 2016. The increase is due to security testing and inspection expense. 18. Library Audio/Visual increased from $28,025 in FY 2015 to $34,388 in FY 2016 based on FY 2014 actual. 19. Library Periodicals increased from $42,527 in FY 2015 to $44,983 in FY 2016 based on FY 2014 actual plus 2%. 20. Library Video Materials increased from $31,346 in FY 2015 to $33,126 in FY 2016. The increase is based on a 2% increase over FY 2015 in Adult Services and a 2% increase over FY 2014 in Children Services. 21. General Library Trust expenses include $2,000 for promotion, $5,000 for on-line information service and $8,000 for speakers and Programs (a decrease of $26,000 from FY 2015); which totals $15,000. Machinery & Equipment 22. Equipment replacement items at the maintenance level include ($32,900): Adult Services Microfilm Reader Printer (1) Typewriters (1) Book Carts (5) Children Services Die -Cutting Cart (1) Die -Cutting Machine (1) Circulation Services Audio Visual Drop Box (1) Information Technology Security Cameras (7) Technical Services Book Carts (4) -12- $ 10,300 $ 900 $ 1,000 $ 275 $ 375 $ 3,000 $ 6,475 $ 800 Maintenance Services Commercial Vacuum Cleaner Tires for Library Van Lighting Equipment (151) Debt Service $ 6,000 $ 1,000 $ 2,775 23. Debt Service of $222,429 is budgeted for the Library Renovation urban renewal general obligation bond borrowed in FY 2010 and is paid with Greater Downtown TIF revenue. Debt Service of $20,978 is budgeted for Library Renovation Repairs general obligation bond borrowed in FY 2012 and FY 2013 and is paid with Sales Tax. Revenue 24. Direct State Aid - Restricted is anticipated to increase from $9,000 in FY 2014 to $10,000 in FY 2015 based on stabilized funding. 25. Inter Library Loan Fees increased from $0 to $1,800 in FY 2016. This revenue is a partial reimbursement from the State of Iowa for participating in the Inter -Library Loan program. 26. County Payment Library decreased from $1,200 in FY 2015 to $700 in FY 2016. The amount paid by the County is based on library services and circulation for communities in the County that do not have libraries. Revenue has decreased substantially because the County Library opened a branch in Asbury. 27. Nonresident Fees increased from $10,000 in FY 2015 to $21,000 in FY 2016. The Library has an expectation that funding from the State of Iowa will increase. 28. Book Fines increased from $80,000 in FY 2015 to $90,000 in FY 2016 due to a change in collection terms. Miscellaneous 29. The maintenance level budget is 11.7% self-supporting compared to the revenue guideline of 11.6%. -13- CARNEGIE-STOUT PUBLIC LIBRARY The Carnegie -Stout Public Library strives to improve the quality of life by providing resources that enhance and contribute to individual enjoyment, enlightenment and knowledge and that enhance the literacy of youth. Library Board of Trustees City Manager's Office AdultServices Youth Services Expenditures and R Library Administration Material Check -Out MaterialsAcquisition & Processing Services esources by Department I Information Technoloty Services and Category Building Maintenance & Distribution of Materials Budget Highlights FY 2013114 FY 2014115 Actual Adopted FY 2014115 Amended FY 2015116 Recomm'd % Change from Adopted FY 2014115 Employee Expense Supplies and Services Machinery and Equipment Subtotal Debt Service Total Requirements Resources Library Gift Trusts State Grants Sales Tax 20% for Debt Abatement TIF Revenue for Debt Abatement Operating Revenue Total Property Tax Support Percent Self Supporting Percent Increase (Decrease) 2,245,820 981,899 22,497 2,340,448 953,310 50,850 3,250,216 3,344,608 220,898 244,528 3,471,114 3,589,136 103,965 8,100 (4,983) 225,881 113,292 446,255 45,500 9,000 20,192 224,336 107,775 406,803 3,024,859 3,182,333 12.9% 11.3% Personnel - Authorized FTE 34.14 34.14 -14- 2,335,427 958,910 50,850 3,345,187 244,528 3,589,715 45,500 9,000 20,192 224,336 107,775 406,803 3,182, 912 11.3% 34.14 2,177,700 946,019 32,900 3,156,619 243,407 3,400,026 -7.0% -0.8% -35.3% -5.6% -0.5% 15,000 -67.0% 10,000 11.1% 20,978 100.0% 222,429 -0.9% 128,100 18.9% 396,507 62.1% 3,003,519 (178,814) 11.7% -5.6% 34.14 CARNEGIE-STOUT PUBLIC LIBRARY SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PEOPLE Library staff involved in outreach through delivery of materials to 17 residential care facilities and nursing homes, programs at the Boys & Girls Club, Jefferson, Washington, and Eleanor Roosevelt Middle Schools and the Multicultural Family Center. PLANNING The Library will implement a new strategic plan in the coming year with a focus on serving underserved populations in the city and outreach. PARTNERSHIPS • Dubuque Community School District • Community non-profit organizations: Boys & Girls Club, Hillcrest Family Services, Dubuque Art Center, Girl & Boy Scouts, Iowa Public Radio, Dubuque Regional Humane Society, Community Partnerships for Protecting Children, AmeriCorps, AARP Foundation, Iowa Workforce Development, Nursing homes and retirement centers, daycares and preschools. • Local business: Hy -Vee, Kennedy Mall, Mediacom, and local media -15- CARNEGIE-STOUT PUBLIC LIBRARY Detail by Activity Activity: Library Administration Overview Provides planning and oversight for all Library services and operations including establishment of policy, strategic planning, budget planning and management, personnel management, measuring and evaluating services, public relations, maintaining past and creating new records, supervision of the library's 28E agreement with the public libraries in the County, managing the library's art collection, and maintaining accreditation. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $313,714 $319,436 $317,375 Resources $8,125 $10,875 $11,800 Position Summary FY 2015/16 FTE's Library Director 1.00 Library Administrative Assistant 1.00 Clerical Assistant 0.25 Secretary 0.63 Total FTE's 2.88 Supporting City and Community Goals Planned and Managed Growth • As one of the anchors in downtown Dubuque, the Carnegie -Stout Public Library contributes to a thriving downtown and is frequently the first place new residents visit. • The Library contributes to the visual appeal and beauty of the city. Since the library was renovated, it has become a destination for many out of town visitors. Partnering for a Better Dubuque • The Carnegie -Stout Public Library has formed partnerships to enhance and expand the delivery of programs, such as local banks during Money Smart Week, several programs held at the Multicultural Family Center and in the school district, bi-monthly Art @ your library shows, the two local hospitals with the Books for Babies program, and the Dubuque Arboretum to mention some. -16- CARNEGIE-STOUT PUBLIC LIBRARY Economic Prosperity • The Carnegie -Stout Public Library contributes to economic prosperity through its contribution to quality of life. New businesses and residents consider overall quality of life in a community when choosing where to locate. A survey completed in FY 2013 reports that a large majority of respondents, whether they have used the library recently or not, believe the library is either very important or essential to the quality of life in our community. For those who had recent contact with the library 93.5% agreed with this statement. A strong majority (83.7%) of those who have not had recent contact with the library agreed with this statement (confidence level +1- 5%). • Over 65% of Dubuque's citizens will visit the library within a six-month period of time (survey completed FY 2013; confidence level +1- 5%). These visits are likely combined with other activities in the downtown area. • The Library contributes to the preparation of individuals in the work force by employing people and training them through a Federal program administered by AARP and by providing Internet access and computers to prepare and assist in job searches. Social/Cultural Vibrancy • The Carnegie -Stout Public Library contributes to the City's reputation for being a regional hub for arts and culture through the bi-monthly Art @ your library® show. • The Library also contributes to social and cultural vibrancy through its programs that support the Third Grade Level Reading initiative, which includes the Bridge to Reading Picture Book Award, hiring teachers during the summer months to provide educational programs for youth, and active participation in the coalition meetings. • The Library contributes to social and cultural vibrancy through its strong partnership with the Dubuque Community School District, which includes after school programs at Washington, Roosevelt and Jefferson Middle Schools associated with the five-year LEAP program, and regular meetings with teacher librarians throughout the school district. Environmental Integrity • The Carnegie -Stout Public Library is proud to loan materials that can continually be reused and enjoyed by many. • The Library is a partner in sustainability initiatives and follows green practices in the daily upkeep of the facility and by following a detailed preventative maintenance plan. • The Library manages many aspects of the library's outreach program to include all residents, many of whom cannot travel to the library, by delivering materials weekly to nursing homes, residential care facilities, and the Elm Street Correctional facility. -17- CARNEGIE-STOUT PUBLIC LIBRARY ■ As a facility recognized in Dubuque as a local landmark and by the National Register of Historic Places, the Library is a partner in historic preservation. ■ The Library is a partner in sustainability and is the first public library in the United States to earn LEED designation at the Silver level while maintaining its status on the National Register of Historic Places. The Library is also the first City building to earn Petal Project certification. Improved Connectivity — Transportation and Telecommunications ■ The Library provides Internet connectivity for citizens who would not have access otherwise, enabling them to improve their quality of life. Performance Measures Library Administration — Activity Statement The Library Administration Activity provides planning and oversight for all Library services and operations including establishment of policy, strategic planning, budget planning and management, personnel management, measuring and evaluating services, public relations, maintaining past and creating new records, supervision of the Library's 28E agreement with the public libraries in the County, maintaining accreditation, and managing the art collection. Work performed in Library Administration ensures that the library will maintain relevance in the lives of the citizens of Dubuque and continue to meet their informational and recreational needs. Goals • Provide programs and services to meet the informational and recreational needs of Dubuque citizens in order to contribute to an improved quality of life. • Ensure timely access of library materials that meet the informational and recreational needs of Dubuque citizens in order to contribute to an improved quality of life. Objective: Complete a new strategic plan to identify the services and programs the Library needs to focus on to best meet the community's informational, recreational, and educational needs by mid-FY15. The Library Board of Trustees adopted a new plan of service in FY14. The goals identified were "Children from birth to age five will have programs and services designed to increase readiness to read, write, and listen when they start school," "Users of the Carnegie -Stout Public Library will have access to current and engaging programs that stimulate their thinking, satisfy their curiosities, expand their knowledge of contemporary culture and society, and make their leisure time more productive and enjoyable" and "Users of the Carnegie -Stout Public Library will have access to a wealth of current and popular materials when they want it". -18- CARNEGIE-STOUT PUBLIC LIBRARY The long-range strategic plan, which will be completed in FY15, includes evaluating expansion of library services, increased marketing, and goals to increase partnerships and the identification of alternate revenue sources. -19- CARNEGIE-STOUT PUBLIC LIBRARY Detail by Activity Activity: Adult Services Overview Provides and promotes Library services and collections for adult citizens of Dubuque for the purpose of supplying information, encouraging recreational reading, listening and viewing, and enhancing intellectual development. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $917,777 $958,979 $937,510 Resources $1,870 $1,000 $1,000 Position Summary FY 2015/16 FTE's Librarian I 4.07 Librarian II 1.00 Library Aide 1.50 Total FTE's 6.57 Performance Measures Adult Services — Activity Statement Adult The Library Adult Services Activity provides and promotes library services and collections for adult citizens of Dubuque for the purpose of supplying information, encouraging recreational reading, listening and viewing, and enhancing intellectual development. Goals • Supply materials that are relevant to the needs and interests of library users and the community. • Provide services to assist patrons in locating materials, answering questions, and advising and instructing patrons in the use of library materials and equipment. • Offer programs to meet the informational and recreational needs of Dubuque citizens in order to contribute to an improved quality of life. -20- CARNEGIE-STOUT PUBLIC LIBRARY Objective: Promote use of informational databases and digital materials. • A marketing intern was hired during the summer of 2014 to launch a campaign titled "Set Your Library Card Free." Several databases demonstrate increased use. • Check-out of digital materials increased 76% over the previous year Objective: Offer reference services in person, by telephone, by text, by e-mail and through social media. . Librarians responded to 68,444 questions last year; 61 % of these questions involved research. Objective: Present a wide range of informational and recreational programs to interest adults in all age ranges • The number of programs offered last year increased 10% 239 adults participated in after- hours Nett Capture the Flag tournaments on the first Saturday of each month 134 people attended four programs co-sponsored with the Luxembourg American Cultural Society Objective: Analyze the Library's materials holdings and circulation patterns to ensure the collection is meeting demand. • New software is being used to evaluate the collection and multiple copies of titles will be purchased to meet demand and lessen the waiting period for new items. Objective: Use the Internet and social media to increase awareness of library services. • The Library began participating in Twitter in FY 2014 and sent out 1,000 Tweets during the year. • The Library's Dubuque Virtual Book Club, moderated by librarians, offers a monthly discussion for those unable to come the building -21- CARNEGIE-STOUT PUBLIC LIBRARY Detail by Activity Activity: Youth Services Overview Provides and promotes Library services and collections for youth ages 0-17 to enhance early childhood literacy, encourage lifelong reading, and meet the informational and recreational needs for children and young adults. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $474,900 $501,250 $499,871 Resources $0 $0 $0 Position Summary FY 2015/16 FTE's Librarian II 1.00 Library Assistant 0.06 Library Aide 2.63 Library Clerk 2.57 Total FTE's 6.26 Performance Measures ('Youth Services — Activity Statement Provides and promotes Library services and collections for children and young adults to enhance early childhood literacy, encourage reading and meet informational and recreational needs. Goals: ■ Provide new informational and recreational material to youth ages 18 and younger to increase enjoyment of reading, while maintain and enhancing literacy skills. ■ To establish partnerships with other agencies to bring library programs to underserved youth, Objective: To maintain or increase the number of print and non -print materials available to youth. -22- CARN EGI E -STOUT PUBLIC LIBRARY • The Youth Services Department added children's Blu-Ray movies to the collection, which now numbers 235. • 3,726 titles were added the Youth Services collection and 232,366 children's items were checked out last year! • The circulation of young adult material last year totaled 27,436, which represents a 12 % increase over the previous year, and a 114% increase since a dedicated space for young adults was introduced in 2006. Objective: To increase the number of outreach visits to the community. • The Library provided 16 programs in partnership with the Dubuque Community School District in the Leadership Enrichment after school Program (LEAP). • The Library provided 186 programs to area daycares • The Library provided 25 instructional story times and programs at the Summer Academy sponsored by the 3rd grade -level reading initiative. • The Library led 11 book discussions at the Boys & Girls Club for the young readers, ages 7 to 11. Did You Know? 2319 children registered for the Summer Reading Program and 57% completed. 14,442 people attended programs for youth last year The Bridge to Reading Picture Book Award has continued its success in Dubuque with 57 schools, daycare, and childcare centers participating with 2,000 children voting for their favorite book! The Youth Services Activity created and published its own Fingerplay, Rhymes and Songs book to help promote early literacy? My First INGERPLAYS IN_ l ::r tLYS & SONGS Did You Know? The Youth Services Activity has added an early literacy tablet, which is available for in -library use. -23- CARNEGIE-STOUT PUBLIC LIBRARY Detail by Activity Activity: Materials Check -Out Overview Enable residents of Dubuque to apply for and receive a library card and to borrow materials in an atmosphere of courteous and friendly attentiveness, and maintain the borrower records for the Library. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $532,085 $389,482 $269,176 Resources $108,204 $101,400 $121,800 Position Summary FY 2015/16 FTE's Circulation Supervisor 1.00 Library Assistant 4.63 Library Clerk 1.00 Total FTE's 6.63 Performance Measures (Materials Check -Out — Activity Statement Enable the residents of Dubuque to apply for and receive a library card and to borrow materials in an atmosphere of courteous and friendly attentiveness, and maintain the borrower records for the library. Circulation serves as a steward of taxpayer dollars by ensuring materials are lent and returned and/or replaced when damaged or lost. Goals • To provide a high quality of life in the City of Dubuque by accurately maintaining library material records so that every library user may fully enjoy all available library materials. • To ensure fiscal stewardship for all city taxpayers by expeditiously and accurately maintainina all patron records. Objective: To provide variable means for library users to check out materials in a welcoming, convenient method suitable for their tastes. • The Library checked out a total of 666,133 materials in FY14. • 3,038 materials were checked out from the library's vending machine located in the Hy -Vee at Asbury Plaza. -24- CARNEGIE-STOUT PUBLIC LIBRARY • The Library signed up 3,946 new users in FY14. Or, about 11 every day that the library was open! Objective: To improve the rate of on-time returns to ensure equal availability of all library materials for all library users. • The Library's automated texting and telephone notification system sent out 15,219 reminders to aid patrons in the timely return of library materials. • The Library filled 34,681 hold requests for patrons in FY14. Objective: To reduce the total outstanding fines/ lost materials dollars by the end of FY16. • Last year the Library recovered $8,454.16 worth of library materials from borrowers that were lost and/or damaged. -25- CARNEGIE-STOUT PUBLIC LIBRARY Detail by Activity Activity: Materials Acquisition & Processing Services Overview Order, process and catalog all library materials, adding the records to the online catalog. Facilitate the mending and withdrawal of outdated or damaged materials and maintain the currency and quality of the online catalog for public access and all staff serving them. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $484,141 $555,307 $521,217 Resources $103,965 $45,500 $15,000 Position Summary FY 2015/16 FTE's Librarian I 1.00 Library Aide 2.50 Library Clerk 0.38 Library Assistant 3.30 Total FTE's 7.18 Performance Measures Materials Acquisition & Processing Services — Activity Statement Provide materials to library borrowers quickly though ordering, processing, cataloging, and maintaining the physical collection and further facilitate ready access by maintaining the currency and quality of the online catalog. Goals • New materials will be ready for checkout quickly • Maintain currency and accuracy of records in the catalog • Maintain the quality of the collection by repairing or withdrawing damaged materials Objective: Catalog and process new materials so they are ready for checkout within five days of receipt from the supplier. -26- CARNEGIE-STOUT PUBLIC LIBRARY • 18,392 books were added to the collection last year. • 895 audio books were added to the collection last year • 4,203 movies were added to the collection last year. Objective: Maintain currency of inventory by adding and withdrawing 3% of the collection each year. • The Library added 15% to its collection and withdrew 7% during FY14 • The Library has nearly 170,000 items in its inventory for you to check out. • The Library offers an additional 7 million song titles that you can download and build a collection to keep -27- Dubuque citizens checked out nearly 26,867 digital titles last year — a 22% increase compared to the previous year and a 95% increase from FY12! CARNEGIE-STOUT PUBLIC LIBRARY Detail by Activity Activity: Building Maintenance & Distribution of Materials Overview Provides library visitors with a clean, safe, energy-efficient, aesthetically attractive building and distributes materials through outreach services making possible three off- site material return boxes for library users' convenience, a drop-off and pick-up service at Kennedy Mall, a vending machine at the Hy -Vee store on Asbury Road, and drop collections at residential care facilities, nursing homes, and Elm Street Correctional facility. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $336,393 $345,181 $351,306 Resources $3,192 $3,500 $3,500 Position Summary FY 2015/16 FTE's Custodian Library 1.13 Maintenance Worker Library 1.00 Total FTE's 2.13 Performance Measures Building Maintenance & Distribution of Materials — Activity Statement Provides library visitors with a clean, safe, energy-efficient, and aesthetically attractive building. Distributes materials through outreach services making possible three off-site material return boxes for library users' convenience, a drop-off and pick-up service at Kennedy Mall, a vending machine at the Hy -Vee store at Asbury Plaza, and drop collections at residential care facilities, nursing homes, and Elm Street Correctional facility. Goals ■ Maintain a clean, safe, LEED certified facility that provides a welcoming and aesthetically appealing environment. • Provide outreach services through the delivery of bulk loans to nursing homes and residential care facilities and remote drop off and pick up sites for citizens unable to visit the library. -28- CARNEGIE-STOUT PUBLIC LIBRARY Objective: Support an outreach program designed to meet the needs of people residing in 17 nursing homes, residential care facilities, and the Elm Street Correctional Facility. About 6,875 items were delivered to remote sites last year. Objective: Maintain a clean and inviting facility for people to visit, relax, and enjoy following sustainable practices and LEED endorsed policies. During FYI4 266,557 people visited the Library — about 780 a day! Did You Know? The Library earned Petal Project Certification in FY 2014? Save the Planet. Save Money. Get Certified � F 'petal Project The Petal Project green business certification provides a framework for organizations dedicated to reducing their energy, water and natural resource use to benefit the environment and their bottom line -29- CARNEGIE-STOUT PUBLIC LIBRARY Detail by Activity Activity: Information Technology Services Overview To provide a knowledgeable and competent staff that provides direction and support for the entire scope of technology in the library and online for enhanced patron access. This scope includes desktop support, database programming, network administration, and server maintenance. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $191,206 $274,973 $260,164 Resources $0 $0 $0 Position Summary FY 2014/15 FTE's Lead Application Network Analyst 1.00 Library Assistant 1.00 Information Services Intern 0.50 Total FTE's 2.50 Performance Measures Information Technology Services — Activity Statement To provide a knowledgeable and competent staff that provides direction and support for the entire scope of technology in the library and online for enhanced patron access. This scope includes desktop support, database programming, network administration, and server maintenance. Goals • Provide Dubuque citizens and staff members with convenient access to information and services through technology and training. • Ensure departments remain efficient and effective in their use of technology to enhance productivity and increase support each staff member can provide to citizens. • Provide vision, leadership, and a framework for evaluating emerging technologies and implementing proven information technology solutions. • Ensure remote access to resources enhances the accessibility of library materials and convenience to citizens. -30- Recommended Operating Revenue Budget - Department Total 36 -LIBRARY Fund Account Account Title FY13 Actual FY14 Actual FY15 Adopted FY16 Recomm'd Revenue Revenue Budget Budget 295 43110 INVESTMENT EARNINGS 550 43110 INVESTMENT EARNINGS 12,958 130 7,299 74 0 0 0 0 43 - USE OF MONEY AND PROPERTY 13,087 7,372 0 100 45620 MUNICIPAL ASSISTANCE 100 45701 STATE GRANTS 0 8,100 9,000 10,000 10,395 0 0 0 45 - STATE GRANTS 10,395 8,100 9,000 10,000 100 46115 COUNTY PAYMENT - LIBRARY 1,872 900 1,200 700 46 - LOCAL GRANT AND REIMBURSE 1,872 900 1,200 700 100 51920 RESERVATION FEES -LIBRARY 43 100 0 0 100 51921 INTERLIBRARY LOAN FEES 2,174 1,870 2,800 2,800 100 51922 NONRESIDENT FEES -LIBRARY 14,234 17,108 10,000 21,000 100 51924 RESIDENT FEES -LIBRARY 200 294 100 100 295 51949 ART FEES (1,003) 1,239 0 0 100 51953 MEETING ROOM FEES 4,106 3,192 3,500 3,500 100 51981 COPY SERVICE CHARGES 10,991 11,739 10,000 10,000 51 - CHARGES FOR SERVICES 30,745 35,542 26,400 37,400 100 53201 REFUNDS 60 26 75 0 295 53201 REFUNDS 64,257 109,598 0 0 100 53406 BOOK FINES 82,767 77,852 80,000 90,000 100 53605 MISCELLANEOUS REVENUE 896 212 100 0 100 53620 REIMBURSEMENTS -GENERAL 150 0 0 0 53- MISCELLANEOUS 148,130 187,687 80,175 90,000 400 59240 FR DOWNTOWN TIF 400 59350 FR SALES TAX CONSTRUCTION 222,575 225,881 3,674 (4,983) 224,336 222,429 20,192 20,978 59- TRANSFER IN AND INTERNAL 226,249 220,898 244,528 243,407 36 - LIBRARY TOTAL 430,479 460,498 361,303 381,507 -32- Recommended Operating Expenditure Budget - Department Total 36 -LIBRARY Fund Account Account Title FY13 Actual FY14 Actual FY15 Adopted FY 16 Recomm'd Expense Expense Budget Budget 100 100 100 100 100 100 100 100 100 100 100 100 61010 61020 61050 61091 61092 61099 61310 61320 61410 61415 61416 61660 FULL-TIME EMPLOYEES PART-TIME EMPLOYEES OVERTIME PAY SICK LEAVE PAYOFF VACATION PAYOFF WAGE ADJUSTMENT IPERS SOCIAL SECURITY HEALTH INSURANCE WORKMENS' COMPENSATION LIFE INSURANCE EMPLOYEE PHYSICALS 1,114,937 511,004 18,388 0 1,606 0 142,210 123,243 209,779 12,479 1,069 714 1,136,421 509,870 20,579 2,786 11,157 0 148,303 125,224 274,372 15,246 1,037 826 1,165,385 532,596 27,299 4,527 0 34,674 154,062 132,329 271,320 15,996 2,260 0 1,186,619 430,905 27,299 4,527 0 0 146,883 125,869 237,120 16,181 2,297 0 61 - WAGES AND BENEFITS 2,135,429 2,245,820 2,340,448 2,177,700 100 62010 OFFICE SUPPLIES 12,337 13,997 16,579 17,815 100 62011 UNIFORM PURCHASES 194 73 235 235 100 62030 POSTAGE AND SHIPPING 14,715 14,583 15,009 15,312 100 62031 PROCESSING MATERIALS 21,358 22,470 22,058 22,920 100 62050 OFFICE EQUIPMENT MAINT 1,069 470 1,456 4,036 100 62060 O/E MAINT CONTRACTS 13,923 15,414 8,104 8,104 100 62061 DP EQUIP. MAINT CONTRACTS 72,527 77,357 100,744 89,923 100 62062 JANITORIAL SUPPLIES 2,801 3,324 3,390 3,390 100 62070 OFFICE EQUIP RENTAL 693 768 1,142 1,142 100 62090 PRINTING & BINDING 5,885 6,327 6,743 7,040 295 62090 PRINTING & BINDING 43 0 0 0 100 62091 LIBRARY BINDING 1,331 268 2,690 1,331 100 62110 COPYING/REPRODUCTION 9,524 13,516 13,026 9,570 100 62130 LEGAL NOTICES &ADS 7,826 6,396 7,982 8,412 100 62140 PROMOTION 10,811 10,769 11,329 11,348 295 62140 PROMOTION 9,000 0 0 2,000 100 62190 DUES & MEMBERSHIPS 2,500 3,079 3,314 3,222 295 62204 REFUNDS 100 0 0 0 100 62206 PROPERTY INSURANCE 23,098 35,743 37,530 44,734 100 62207 BOILER INSURANCE 131 132 132 137 100 62208 GENERAL LIABILITY INSURAN 10,176 10,692 11,012 10,688 295 62210 SALES TAX 431 366 0 0 295 62240 MISCELLANEOUS 250 0 0 0 100 62310 TRAVEL -CONFERENCES 6,612 10,251 10,850 13,520 295 62310 TRAVEL -CONFERENCES 850 0 0 0 100 62320 TRAVEL -CITY BUSINESS 1,250 1,371 2,008 3,328 100 62340 MILEAGE/LOCAL TRANSP 791 781 1,206 920 295 62340 MILEAGE/LOCALTRANSP 35 0 0 0 100 62360 EDUCATION &TRAINING 7,516 7,403 12,276 12,635 100 62411 UTILITY EXP -ELECTRICITY 53,127 59,375 55,868 55,868 100 62412 UTILITY EXP -GAS 23,653 29,138 24,363 19,490 -33- Recommended Operating Expenditure Budget - Department Total 36 -LIBRARY Fund Account Account Title FY13 Actual FY14 Actual FY15 Adopted FY 16 Recomm'd Expense Expense Budget Budget 100 62421 TELEPHONE 100 62431 PROPERTY MAINTENANCE 295 62431 PROPERTY MAINTENANCE 100 62433 CUSTODIAL SERVICES 100 62434 HVAC MAINTENANCE 100 62435 ELEVATOR MAINTENANCE 100 62436 RENTAL OF SPACE 100 62511 FUEL, MOTOR VEHICLE 100 62521 MOTOR VEHICLE MAINT. 100 62528 MOTOR VEH. MAINT. OUTSOUR 100 62611 MACH/EQUIP MAINTENANCE 100 62614 EQUIP MAINT CONTRACT 100 62650 BOOK CLUB BOOKS 100 62651 LIBRARY BOOKS 295 62651 LIBRARY BOOKS 100 62652 LIBRARY AUDIO/VISUAL 295 62652 LIBRARY AUDIO/VISUAL 100 62653 LIBRARY PERIODICALS 100 62654 LIBRARY CONT/SERIALS 100 62655 ON LINE INFO SERVICE 295 62655 ON LINE INFO SERVICE 100 62656 INTERLIBRARY LOAN 100 62658 CD ROM -CONTINUATIONS 100 62659 LIBRARY VIDEO MATERIALS 295 62659 LIBRARY VIDEO MATERIALS 100 62660 DATA PROCESSING 100 62664 LICENSE/PERMIT FEES 100 62666 CREDIT CARD CHARGE 100 62667 INTERNET SERVICES 295 62671 MISC. OPERATING SUPPLIES 100 62699 CASH SHORT AND OVER 100 62725 BILL COLLECTION SERVICES 100 62731 MISCELLANEOUS SERVICES 100 62732 TEMP HELPCONTRACT SERV. 100 62734 SPEAKERS/PROGRAMS 295 62734 SPEAKERS/PROGRAMS 100 62736 CATERING SERVICES 295 62736 CATERING SERVICES 100 62740 MICROFORMS 5,247 13,610 218 2,010 17,210 2,518 444 1,527 1,357 476 233 3,027 1,622 203,950 10,480 27,178 713 37,152 48,736 43,181 10,865 889 0 52,082 2,333 17,250 1,542 2,108 1,299 50 (205) 15,359 0 7,200 7,406 41,811 9,082 57 3,445 4,881 17,097 0 1,979 17,530 2,631 444 1,264 555 0 96 2,428 1,595 200,614 1,732 35,620 123 44,101 36,691 43,947 1,330 1,103 290 63,727 3,355 21,908 1,987 2,972 979 0 (92) 8,541 37 6,900 7,124 96,881 4,878 50 2,539 5,247 13,882 0 2,576 19,943 2,520 453 1,720 1,720 485 238 3,981 1,654 212,364 2,000 28,025 0 42,527 59,827 46,713 5,000 1,081 0 31,346 0 25,245 2,040 2,217 1,824 0 0 7,220 0 7,989 8,781 34,000 6,132 2,000 3,514 5,883 17,290 0 2,576 19,817 2,573 453 1,445 1,892 485 4,365 5,060 1,627 213,451 0 34,388 0 44,983 59,827 47,034 5,000 1,103 0 33,126 0 25,740 2,040 3,031 1,851 0 0 8,712 0 7,822 9,722 8,000 6,089 0 3,514 62 - SUPPLIES AND SERVICES 908,016 981,899 953,310 946,019 100 71110 MISC. OFFICE EQUIPMENT 32,694 0 23,250 13,950 100 71112 TYPEWRITERS 0 0 1,800 900 100 71115 MICROFILM EQUIPMENT 10,267 0 0 0 100 71120 PERIPHERALS, COMPUTER 0 0 930 0 -34- Recommended Operating Expenditure Budget - Department Total 36 -LIBRARY Fund Account Account Title FY13 Actual FY14 Actual FY15 Adopted FY 16 Recomm'd Expense Expense Budget Budget 295 295 100 100 295 100 295 100 100 100 100 100 100 71123 71124 71129 71156 71216 71221 71225 71312 71517 71520 71610 72416 72421 SOFTWARE MICRO -COMPUTER SCANNER FURNITURE FURNITURE MISCELLANEOUS CARTS SHELVING VAN/PICKUP/WAG REPL LIGHTING EQUIPMENT HVAC CUSTODIAL EQUIPMENT VIDEO EQUIPMENT HEADSETS 1,800 0 0 0 0 4,499 7,331 0 0 0 0 0 0 0 0 2,784 0 127 0 0 0 0 0 1,310 16,356 1,920 0 1,500 0 3,000 1,000 4,050 0 0 2,775 600 5,470 6,475 0 0 0 0 6,000 0 1,800 0 1,000 2,775 0 0 6,475 0 71 - EQUIPMENT 56,591 22,497 50,850 32,900 400 74111 PRINCIPAL PAYMENT 400 74112 INTEREST PAYMENT 143,055 142,687 83,194 78,210 170,558 175,803 73,970 67,604 74 - DEBT SERVICE 226,249 220,898 244,528 243,407 36 - LIBRARY TOTAL 3,326,286 3,471,114 3,589,136 3,400,0261 -35- Recommended Expenditure Budget Report by Activity & Funding Sounce 36 - LIBRARY LIBRARY ADMIN. - 36100 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 244 0 930 0 SUPPLIES AND SERVICES 48,643 47,939 50,252 52,531 WAGES AND BENEFITS 249,042 265,775 268,254 264,844 LIBRARY ADMIN. 297,928 313,714 319,436 317,375 ADULT SERVICES - 36200 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 29,467 0 2,150 12,200 SUPPLIES AND SERVICES 359,696 369,195 386,656 394,740 WAGES AND BENEFITS 511,591 548,582 570,173 530,570 ADULT SERVICES 900,754 917,777 958,979 937,510 CHILDREN SERVICES - 36210 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPM ENT 400 0 1,000 650 SUPPLIES AND SERVICES 105,218 108,896 108,880 113,682 WAGES AND BENEFITS 326,573 351,219 376,680 371,516 CHILDREN SERVICES 432,190 460,115 486,560 485,848 CIRCULATION SERVICES - 36220 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPM ENT 17,349 1,920 26,750 3,000 SUPPLIES AND SERVICES 53,997 53,083 22,638 29,003 WAGES AND BENEFITS 461,965 477,083 340,094 237,173 CIRCULATION SERVICES 533,311 532,085 389,482 269,176 LIBRARY RENOVATION DEBT - 36240 FUNDING SOURCE: DEBT SERVICE Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget DEBT SERVICE 3,674 (4,983) 20,192 20,978 DEBT SERVICE 3,674 (4,983) 20,192 20,978 MAINTENANCE SERVICES - 36300 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 0 1,310 10,645 9,775 SUPPLIES AND SERVICES 145,858 171,830 169,197 179,767 WAGES AND BENEFITS 157,991 163,253 165,339 161,764 MAINTENANCE SERVICES 303,849 336,393 345,181 351,306 YOUTH SERVICES - 36400 -36- Recommended Expenditure Budget Report by Activity & Funding Sounce 36 - LIBRARY FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget SUPPLIES AND SERVICES YOUTH SERVICES 1 13,421 14,785 14,690 14,023 13,421 14,785 LULL LIBRARY TURST I- 36420 14,690 14,023 FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 0 127 1,000 0 SUPPLIES AND SERVICES 261 0 0 0 LULL LIBRARY TRUST 261 127 1,000 0 INFORMATION TECHNOLOGY - 36440 FUNDING SOURCE: GENERAL Account FY13 Actual FY14 Actual FY15 Adopted Expense Expense Budget FY16 Recomm'd Budget EQUIPM ENT 0 19,140 6,475 6,475 SUPPLIES AND SERVICES 31,284 34,439 97,772 86,417 WAGES AND BENEFITS 122,340 137,626 170,726 167,272 INFORMATION TECHNOLOGY 153,624 191,206 274,973 260,164 GENERAL GIFT TRUST 111:36480 FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPM ENT 2,631 0 1,500 0 SUPPLIES AND SERVICES 67,974 91,350 43,000 15,000 GENERAL GIFT TRUST 70,605 91,350 44,500 15,000 ROBERT P MAHER TRUST FUND- 36495 FUNDING SOURCE: EXPENDABLE LIBRARY GIFTS Account FY13 Actual FY14 Actual FY15 Adopted Expense Expense Budget FY16 Recomm'd Budget EQUIPM ENT 6,500 0 0 0 SUPPLIES AND SERVICES 9,000 12,488 0 0 ROBERT P MAHER TRUST 15,500 12,488 0 0 FUND TECHNICAL SERVICES - 36500 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 0 0 400 800 SUPPLIES AND SERVICES 72,666 77,894 60,225 60,856 WAGES AND BENEFITS 305,928 302,283 449,182 444,561 TECHNICAL SERVICES 378,594 380,176 509,807 506,217 LIBRARY RENOVATION DEBT - 36600 FUNDING SOURCE: DEBT SERVICE Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget DEBT SERVICE 222,575 225,881 224,336 222,429 -37- Recommended Expenditure Budget Report by Activity & Funding Sounce 36 - LIBRARY Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget LIBRARY RENOVATION DEBT 222,575 225,881 224,336 222,429 LIBRARY TOTAL $3,326,285.69 $3,471,113.98 $3,589,136.00 $3,400,026.00 -38- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 36 LIBRARY DEPARTMENT FD JC WP -GR JOB CLASS 61010 Full Time Employee Expense FY 2014 FY 2015 FY 2016 FTE BUDGET FTE BUDGET FTE BUDGET 100 8200 GE -41 LIBRARY DIRECTOR 1.00 105,128 1.00 106,705 1.00 107,076 100 8100 GE -34 LIBRARIAN II 2.00 145,053 2.00 147,394 2.00 147,857 100 GE -32 LEAD AP PL/NETWORKANALY 1.00 64,912 1.00 65,886 1.00 66,091 100 8020 GE -32 LIBRARIAN I 5.00 294,517 5.00 317,838 5.00 318,844 100 8000 GE -31 CIRCULATION SUPERVISOR 1.00 63,343 1.00 57,703 1.00 57,896 100 7900 GE -30 LIBRARY AI DE 6.00 337,599 5.00 292,227 5.00 293,112 100 0475 GE -30 ADMINISTRATIVE ASSISTANT 1.00 58,866 1.00 59,749 1.00 59,926 100 2200 GE -27 MAINTENANCE WORKER -LIBRARY 1.00 51,653 1.00 52,428 1.00 52,599 100 1400 GE -25 CUSTODIAN -LIBRARY 1.00 44,182 1.00 45,260 1.00 45,417 100 7800 GE -25 LIBRARY ASSISTANT 0.00 0 1.00 37,677 1.00 37,801 TOTAL FULL TIME EMPLOYEES 19.00 1,165,253 19.00 1,182,866 19.00 1,186,619 61020 Part Time Employee Expense 100 8020 GE -32 LIBRARIAN I 0.06 3,450 0.07 3,558 0.07 3,570 100 7900 GE -30 LIBRARY AI DE 1.63 78,582 1.63 82,792 1.63 58,023 100 1400 GE -26 CUSTODIAN -LIBRARY 0.13 5,682 0.13 5,815 0.13 5,834 100 7850 GE -25 LIBRARY ASSISTANT 7.99 312,002 7.99 324,333 7.99 238,970 100 4440 GE -25 LIBRARY SECRETARY 0.63 23,277 0.63 25,121 0.63 25,199 100 NA -38 INFORMATION SERVICES INTERN 0.50 12,612 0.50 12,801 0.50 12,848 100 NA -28 CLERICAL ASSISTANT 0.25 5,737 0.25 5,823 0.25 5,837 100 7750 NA -24 LIBRARY CLERK 3.95 83,995 3.95 80,342 3.95 80,624 TOTAL PART TIME EMPLOYEES 15.14 525,337 15.15 540,585 15.15 430,905 TOTAL LIBRARY 34.14 1,690,590 34.15 1,723,451 34.15 1,617,524 -39- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACCT FD JC WP -GR POSITION CLASS Library Administration -FT 10036100 61010 100 8200 GE -41 LIBRARY DIRECTOR 10036100 61010 100 0475 GE -30 ADMINISTRATIVE ASSISTANT Total Library Administration -PT 10036100 61020 100 10036100 61020 GE -25 LIBRARY SECRETARY NA -28 CLERICAL ASSISTANT Adult Services -FT 10036200 61010 100 7900 GE -30 10036200 61010 100 8020 GE -32 10036200 61010 100 8100 GE -34 Adult Services -PT 10036200 61020 100 8070 GE -32 10036200 61020 100 7900 GE -30 Youth Services -FT 10036210 61010 100 8100 GE -34 10036210 61010 100 7900 GE -30 Youth Services -PT 10036210 61020 100 7800 GE -25 10036210 61020 100 7900 GE -30 10036210 61020 100 7750 NA -24 LIBRARY AIDE LIBRARIAN 1 LIBRARIAN 11 Total LIBRARIAN 1 LIBRARY AIDE Total LIBRARIAN 11 LIBRARY AIDE Total LIBRARY ASSISTANT LIBRARY AIDE LIBRARY CLERK Total Circulation Services -FT 10036220 61010 100 8000 GE -31 CIRCULATION SUPERVISOR 10036220 61010 100 7900 GE -30 LIBRARY AIDE Total Circulation Services -PT 10036220 61020 100 7750 NA -24 LIBRARY CLERK 10036220 61020 100 7850 GE -25 LIBRARY ASSISTANT Total Technical Services -FT 10036500 61010 100 7900 GE -30 LIBRARY AIDE 10036500 61010 100 GE -32 LIBRARIAN 1 Total Run Date: 01/15/15 FY 2014 FY 2015 FY 2016 FTE BUDGET FTE BUDGET FTE BUDGET -40- 1.00 105,128 1.00 106,705 1.00 58,866 1.00 59,749 2.00 163,994 2.00 166,454 1.00 1.00 2.00 107,076 59,926 167,002 0.63 23,277 0.63 25,121 0.63 25,199 0.25 5,737 0.25 5,823 0.25 5,837 0.88 29,014 0.88 30,944 0.88 31,036 1.00 49,193 1.00 52,644 1.00 52,819 4.00 237,655 4.00 250,648 4.00 251,444 1.00 72,966 1.00 74,060 1.00 74,293 6.00 359,814 6.00 377,353 6.00 378,556 0.06 3,450 0.07 3,558 0.07 3,570 0.50 23,292 0.50 24,966 0.50 0 0.56 26,742 0.57 28,524 0.57 3,570 1.00 72,087 1.00 73,334 1.00 73,564 2.00 117,155 2.00 118,912 2.00 119,265 3.00 189,242 3.00 192,246 3.00 192,829 0.06 2,028 0.06 2,057 0.06 2,064 0.63 32,757 0.63 34,955 0.63 35,072 2.57 50,728 2.57 51,871 2.57 52,058 3.26 85,513 3.26 88,883 3.26 89,194 1.00 63,343 1.00 57,703 1.00 57,896 1.00 52,558 0.00 0 0.00 0 2.00 115,901 1.00 57,703 1.00 57,896 1.00 25,539 1.00 20,628 1.00 20,697 7.30 287,514 4.63 194,161 4.63 108,361 8.30 313,053 5.63 214,789 5.63 129,058 2.00 118,693 2.00 120,670 2.00 121,028 1.00 56,862 1.00 67,190 1.00 67,400 3.00 175,555 3.00 187,860 3.00 188,428 ACCT FD JC WP -GR Technical Services -PT 10036500 61020 100 NA -24 10036500 61020 100 7850 GE -25 10036500 61020 100 7900 GE -30 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY POSITION CLASS Run Date: 01/15/15 FY 2014 FY 2015 FY 2016 FTE BUDGET FTE BUDGET FTE BUDGET LIBRARY CLERK LIBRARY ASSISTANT LIBRARY AIDE Total INFORMATION TECHNOLOGY -FT 10036440 61010 100 GE -32 LEAD APPL/NETWORK ANALY Total INFORMATION TECHNOLOGY -PT 10036440 61020 100 NA -38 INFORMATION SERVICES INTERN 10036440 61020 100 GE -25 LIBRARY ASSISTANT Total 0.38 0.00 0.50 0.88 1.00 Maintenance -FT 10036300 61010 100 2200 GE -27 MAINTENANCE WORKER -LIBRARY 10036300 61010 100 1400 GE -25 CUSTODIAN -LIBRARY Total Maintenance -PT 10036300 61020 100 1400 GE -25 CUSTODIAN -LIBRARY Total 1.00 0.50 0.63 1.13 1.00 1.00 2.00 0.13 7,728 0 22,533 30,261 0.38 3.30 0.50 4.18 64,912 1.00 64,912 1.00 12,612 22,460 35,072 51,653 44,182 95,835 0.13 0.50 1.00 1.50 1.00 1.00 2.00 5,682 0.13 5,682 0.13 7,844 128,114 22,871 158,829 65,886 65,886 12,801 37,677 50,478 52,428 45,260 97,688 5,815 5,815 0.38 7,869 3.30 128,545 0.50 22,951 4.18 159,365 1.00 66,091 1.00 66,091 0.50 12,848 1.00 37,801 1.50 50,649 1.00 52,599 1.00 45,417 2.00 98,016 0.13 5,834 0.13 5,834 TOTAL LIBRARY DEPARTMENT 34.14 1,690,590 34.15 1,723,451 34.15 1,617,524 -41- Capital Improvement Projects by Department/Division LIBRARY CIP Capital Improvement Project FY 13 Actual FY 14 Actual FY 15 Adopted FY 16 Recomm'd Number Title Expense Expense Budget Budget 1012469 LIBRARY ITEGRATED SYSTEM 0 36,400 0 0 1022199 TUCKPOINTING REPAIR/CLEAN 0 0 13,542 0 1022469 LIBRARY ITEGRATED SYSTEM 0 0 51,907 0 3501681 REPLACE SIDEWALK & STEPS 28,043 56,181 0 0 3502308 RENOVATION REPAIRS 122,788 11,717 0 0 3502393 REPAIR&REPLACE WINDOWS 12,933 0 0 0 3502470 LIBRARY ATTIC ACCESS 0 0 0 0 3502471 LIBRARY EXTERIOR SIGN 0 8,027 0 0 3502592 LIBRARY NEW FRONT DOORS 0 0 0 26,223 3502593 LIBRARY SWITCH 0 0 0 18,645 LIBRARY TOTAL 163,764 112,325 65,449 44,868 -42- City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2016-2020 PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 TOTAL PAGE LIBRARY Culture and Recreation New Front Doors at Main Entrance Sales Tax Fund (20%) $ 26,223 $ - $ - $ - $ - $ 26,223 102 Switch Sales Tax Fund (20%) $ 18,645 $ - $ - $ - $ - $ 18,645 103 Generator Sales Tax Fund (20%) $ - $ 60,000 $ - $ - $ - $ 60,000 104 Replace Historic Steps Sales Tax Fund (20%) $ - $ - $ 54,642 $ - $ - $ 54,642 105 Total - Library $ 44,868 $ -43- 60,000 $ 54,642 $ - $ 159,510 -44- Fiscal Year 2014 Highlights and Budget Request Fiscal Year 2016 L u april MONDAY I TUESDAY 31 March I 1 April r 28 2014 I WEDNESDAY I THURSDAY I FRIDAY I SAT/SUN I2 3 I4 5/6 II Stimulate the Imagination How are we Doing? 15 Twitter was launched in FY 2014 V Digital check-outs increased 76% over FY 2013 16 18 19/20 122 Programs for Adults — 2,300 attendees 6 Art @ your library® shows attracting 1,500 visitors for opening receptions may 2014 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SAT/SUN h / 0/A New Materials Added Fiscal Year 2014 Digital Music J 8 Streaming Movies on; GI11 KICKED. �, HORNET'S NEST June MONDAY I TUESDAY I WEDNESDAY I THURSDAY I FRIDAY 26 May 16 30 28 2014 SAT/SUN 29 30 31/1 June I Fiscal Year 2014 i Budget — closed under budget for the 12th consecutive year i 3,946 new library cards were issued i 266,557 visitors it Over 32,000 hours logged on to public computers L J u september MONDAY 1 September S 22 29 TUESDAY I WEDNESDAY THURSDAY I FRIDAY 2014 SAT/SUN I Snapshot of Fiscal Year 2015 New Strategic Plan Mission Statement "The mission of the Carnegie -Stout Public Library is to improve the quality of life by providing resources for individual enjoyment, enlightenment, and knowledge and that enhance the literacy of youth." L J r L r� october 2014 MONDAY I TUESDAY I WEDNESDAY I THURSDAY I FRIDAY SAT/SUN 29 September 30 13 20 27 1 October 2 I3 4/5 ✓ Connecting underserved populations to Library resources: explore a physical presence in the west side of Dubuque ✓ Evaluate hindrances associated with parking ✓ Strengthen marketing efforts West Side Service Importance of renovating the Library — 62.22% important or very important Importance of providing library service to the west side of Dubuque — 53.03% important or very important Source: The Center for Business and Social Research, Loras College (Confidence level of +/- 5%) IT EU COMM UIITY PROJECTS BY 2010 env L America's River Phase II Expand the Mississippi River Museum campus Bilingual Education Curriculum Partner with localteachers, parents and university faculty to develop, establish and integrate an education curriculum of foreign language from early childhood through high school. Community-Wde W ireless Make Dubuque a "wireless" city by creating community -wide wirelessaccessibility to the Internet Community Health Center Build a Community Health Center Indoor/OutdoorPerformingArts Center Build a state -of -the -ad indoor and outdoor performing arts centerto present the finest in music, opera, theater, dance and educational presentations. Integrated Walking/Biking/Hiking Trail System Create an integrated trail system throughout the Dubuque and Asbury communities to encourage recreation and wellness. Library Services Expansion Expand city library services by renovating the historic portion of Carnegie Stout Library and establishing a new west -end location. Create space to expand the existing collection, increase computer/Internet resources and offer naturally lit reading areas and a coffee bar. Deepen the community's commitment to literacy for people of all ages. Mental Health and SubstanceAbuse Services Enhance and strengthen in- and out-patient mental health and substance abuse services, including children with ADHD and autism. Passenger Train Service Develop a passenger train service for business and pleasure Warehouse District Revitalization Identify a Warehouse District by converting buildings into multi -use structures containing businesses, restaurants, shops and residences. A Gift Nearly $1.1 million James Arthur Mutschler 1919-2011 1 I - NFL scouts size up D's Michael Zweifel lB 11/ EGRAPH High 670 Low 500 Chance of showers. 11C FRIDAY Claim your itt it $509000 `m - i/ chip ■n, f-mfInside V CDONLINE.COM NERAL' March 23. 2012 • Dubuque, Iowa • 75 cents 1 Million-dollarsurprise t®library Library staff describe the and a kind word.There was no in- fund in•Mutschler•s © pleasant surprise he often used the train bridge as late patron — a retired wing the retired railroademployee name and earmarked Library Board of Trustees a shortcut to his post at the East railroad worker who died a would leave the library more than thefunding toward the President Paula Connors discusses Cabin. Si million upon his death. expansion of services. the donation and pians to survey the lie spent ample lime at Cain- yearago - as a 'generally -Not adue, "said Adult Services .+, 7o this end. the li- community about how to best use egie-Stout reading newspapers, happy, pleasant'man: Manager Michelle Hefter. "lie brary will embark on the money. TBonlnaeom magarinesandchecking out books was just a generally happy. pleas- rams a community survey about therailroad. BY ANDY PIPER ant man. Hekind of radiated Brat' awAscNig in the next month: wilreceivesurveys in the mailand lie lived modestly, yet wasa TH staff writer • aplpna'acinetrom Library BoardoflhtsteesPresi- Connors said. "Re- an online survey will be available quiet and generous contributor to dent Paula Connors announced sponses from Dubuque residents inApril• many conservation. art, literary. Librarians at Carnegie -Stoat Thursday the library received will be very important as we seek Mutschlerlived inasmallhome humane, historical and progres- Public l.ibrary remember lames 51.067,182 from Mutscwersestate. to evaluate the level of interest in on RosedaleAvenue and wanted to sive causes," Connors said. Mutschlerese regular patron who lie died March 25,2011. at age 91. emendinglibraryservices." work In East Dubuque every day. always greeted them with a smite The board has established a trust Connors said some residents Sincehelmew thetrainschedules• &eUBRARY. PAGE 2A C�rc�rren "Carnegie -Stout was Art's neighborhood library. He loved it and used it daily. To the best of my knowledge using his bequest for [expansion of library services to the west side] is something Art would have favored. Bringing a neighborhood library to others to make library service more accessible is consistent with his thinking." Executor, James Arthur Mutschler Estate July 2013 MONDAY I TUESDAY WEDNESDAY I THURSDAY FRIDAY SAT/SUN l July 2 8 15 22 29 3 10 4 5 12 6/7 13/14 ✓ Programs for youth numbered 487 last year and drew 13,663 people. ✓ 2,751 youth signed up for the summer reading program. A 110111111111111335.9P!! Ir.6!1t1I111111r0 Y•L sn r.... Digital Library r Bookmobile Small Physical Space What Does Expansion of Library Services Mean? Small Physical Space ✓ Ample free parking ✓ Convenient location ✓ High traffic area Three Years J r u Fiscal Year 2016 Budget Request u1 Epoxy Coating for Chiller $4,132 Switch $18,645 IP r I New Doors — Main Entrance $26,223 L J Generator $60,000 1 ROOM L Replace Steps to Carnegie Building $54,642 rHi lit • Replace the stone steps inside the yellow lines Funding to Hire Staff Restore Library Hours ru L Managing While Short -Staffed ✓ 4 managers/supervisors work public service desks 25% of the time ✓ Sedona staffing ✓ AARP ✓ Increase use of volunteers ✓ Increase hours of existing employees L r u august MONDAY 29 July S 12 26 2013 TUESDAY I WEDNESDAY I THURSDAY I FRIDAY SAT/SUN 31 1 August 2 3/4 • Plan of Service ✓ Create and Grow Young Readers ✓ Stimulate the Imagination 20 27 21 28 3 4 22 29 23 30 24/25 31 r -4 Part -Time Positions • Facility • Cut programs? • Accreditation Change in Hours Minimum hours required to meet the standard for accreditation: 6 days, 61 hours Enhanced service for accreditation: 6 days, 65 hours Outstanding service for accreditation: 7 days, 68 hours Ames 70 Waterloo 69 Cedar Rapids 68 Council Bluffs 68 Iowa City 67 Sioux City 61 Des Moines 55 Dubuque 55 (was 64) Davenport 50.5 L A �u Y L Previous Hours: Monday — Wednesday 9:00 a.m. — 9:00 p.m. Thursday — 1:00 p.m. — 9:00 p.m. Friday — Saturday 9:00 — 5:00 p.m. Sunday 1:00 — 5:00 p.m. New Hours: Monday — Thursday 10:00 a.m. — 8:00 p.m. Friday — Sunday 12:00 p.m. — 5:00 p.m. Annual Staffing Costs $91,055 4 Part -Time Library Assistants — GE25A (20 hours a week each) • Benefits include Social Security and IPERS $81,804 1 Part -Time Library Clerk — NA 24E (16 hours a week) • Benefits include Social Security and (PERS $9,251 L A r4 4P Thank You r� september 30 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 2013 SAT/SUN be r Create & Grow Young Readers How are we Doing? rPVLC L -Stout Panic L.A.. W,4 11w <latm♦ wilco o Get Pnpcvl to the Lid an/ Manpl rig Y End It,. ca.lvlwa 1567.9 What am nn books obout? r'nd CjECry beet M1 combo ran a CD. 28/29 4, october 2013 MONDAY I TUESDAY I WEDNESDAY I THURSDAY I FRIDAY I SAT/SUN 30 September 7 14 Bridge to Reading 8 21 22 28 29 Bridge to Reading Picture Book Nominees 2015 tre PlU.STH THE tN'/ Carytk -. M M Pay flv M1 Cowl IVN Mr' &ROI M,V. ay teca You Arc Km Smell In-.. r«w.xxf.r — GAIM __&_IW Mw, iwtl M1MIMIti r401.11.11 MYM(we!► I 5/6 12/13 19/20 26/27 L J u december 2 9 2 MONDAY TUESDAY I WEDNESDAY I THURSDAY FRIDAY 2013 SAT/SUN 27 28 29 30/1 December L J r January 2014 MONDAY I TUESDAY I WEDNESDAY I THURSDAY I FRIDAY SAT/SUN 30 De 6 7 13 14 20 21 27 28 2 I3 Dubuque Community School District LEAP eadership nrichment After -School rograms Iowa 21st Century Community Learning Centers 2011-2012 --0 [ear 4/5 11/12 18/19 L J Multicultural't Family Center I DUBUQUE february 2014 MONDAY I TUESDAY I WEDNESDAY I THURSDAY I FRIDAY I SAT/SUN 3ry 29 30 31 1/2 February BOYS & C-iIRIS CLUB march 2014 MONDAY I TUESDAY I WEDNESDAY I THURSDAY I FRIDAY I SAT/SUN 24 Fe 1/2 March Growing the Portable Digital Media Lab 4 10 11 17 18 24 25 26 27 28 8/9 15/16 22/23 29/30 Goal of the media lab: Offer diverse multi -media technology to teens without access in order to increase digital literacy, position youth to participate in a global workforce that is linked through technology, and one that also values problem -solving.