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Planning Services Fiscal Year 2016 Budget PresentationCity of Dubuque Public Hearings # 2. ITEM TITLE: SUMMARY: SUGGESTED DISPOSITION: Copyright 2014 Planning Services Fiscal Year 2016 Budget Presentation ATTACHMENTS : Description ❑ Planning Services FY 2016 Recommended Budget Type Supporting Documentation Planning Services -46- PLANNING SERVICES DEPARTMENT SUMMARY Budget Highlights Employee Expense Supplies and Services Machinery and Equipment Total Administrative OH Recharges & Reimbursements Operating Revenue Total Property Tax Support Percent Increase (Decrease) Personnel - Authorized FTE FY 2013/14 Actual 691,036 78,214 2,924 772,174 278,746 63,681 342,427 429,747 8.38 FY 2014/15 Adopted 720,334 91,444 470 812,248 312,393 72,062 384,455 427,793 8.38 FY 2014/15 Amended 718,817 91,444 470 810,731 312,393 72,062 384,455 426,276 8.38 FY 2015/16 Recomm'd 725,109 92,695 900 818,704 243,043 41,716 284,759 533,945 8.38 % Change from Adopted FY 2014/15 0.7% 1.4% 91.5% 0.8% -22.2% -42.1% -25.9% 106,152 24.8% Improvement Package Summary 1 of 2 This improvement package would fund a computer tablet for field inspections and case management for the Zoning Enforcement Officer. The tablet would improve efficiency and effectiveness of record keeping, response, and case management for zoning enforcement. Data collected in the field can be directly entered in the field which would improve work flow. In coordinating enforcement with other departments, and at monthly Internal Working Group meetings, Planning Services staff has observed the efficiency and effectiveness of inspectors using computer tablets. In addition, the tablet's built-in camera eliminates the need to replace the digital camera currently used in field inspections for zoning enforcement. Planning Services staff currently using computer tablets have found the use of these mobile devices does improve Department operations for related field inspections and customer interaction for the Development Services and Historic Preservation Activities, which involve interdepartmental coordination. Similar service improvements are expected with a computer tablet for zoning enforcement in terms of case management, interdepartmental coordination, and documentation for nuisance cases. The Information Services Manager supports this technology request. Related Cost: $ 480 Tax Funds - Recurring Related Cost: $ 900 Tax Funds - Non -Recurring Related Savings: $ 123 Tax Funds - Recurring Related Savings: $ 233 Tax Funds - Non -Recurring Total Cost: $1,024 Property Tax Impact: +$.0005/+0.00% Activity: Development Services -47- Recommend - Yes 2 of 2 This improvement package would fund an Assistant Planner to become a certified planner with the American Planning Association (APA). American Institute of Certified Planners (AICP) is the APA's professional institute, providing recognized leadership nationwide in the certification of professional planners, ethics, professional development, planning education, and the standards of planning practice. Currently approximately 100 APA -Iowa members are AICP certified. To become an AICP certified planner, an individual must pass a written examination, which is given twice a year, in May and November. Roughly 5 -10 APA -Iowa members take the AICP exam every year. To be eligible to take the exam an individual must be a current member of APA, be engaged in professional planning, either currently or in the past, and have completed a combination of education and corresponding years of professional planning experience defined by the APA. AICP members are required to engage in mandatory continuing education, known as Certification Maintenance (CM). AICP members must earn a total of 32 CM credits (1 hour = 1 CM credit) within their two-year reporting period. The request includes costs for APA membership, the AICP test fee, and travel expenses to take the AICP test in Iowa. Related Cost: $ 951 Tax Funds — Non -Recurring Related Cost: $ 414 Tax Funds — Recurring Related Savings: $ 245 Tax Funds — Non -Recurring Related Savings: $ 108 Tax Funds — Recurring Total Cost: $1,012 Property Tax Impact: +$.0004/+0.00% Activity: City Planning/Historic Preservation Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) Employee Expense Recommend — No 1. The City wage plan for non -bargaining unit employees will not increase and bargaining unit employees will receive a 2.25% wage increase in FY 2016. 2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and the employee contribution remains at 6.18% in FY 2016. 3. The City portion of health insurance expense decreased from $1,190 in FY 2015 to $1,040 in FY 2016 per month per contract, resulting is a savings of $16,200. Supplies & Services 4. City Business Travel increased from $739 in FY 2015 to $2,304 in FY 2016 based on the FY 2014 actual of $1,716 and planning staff being more diligent about reporting mileage for field -48- inspections for zoning and preservation cases. The out of town number of meetings is higher due to rotation of monthly Smart Planning Consortium meetings at member communities. 5. Internet Services decreased from $1,440 in FY 2015 to $960 in FY 2016 based on actual cost of data charges for two computer tables ($960). 6. Promotion increased from $0 in FY 2015 to $431 in FY 2016 due to adding the "Imagine Dubuque" public promotional piece on the Comprehensive Plan Update, distributed at the last City Expo. The piece is intended to help inform the public about: What is comprehensive planning? Why is it important? How do I get involved? In FY 2014, the cost was funded from salary savings. 7 Motor Vehicle Fuel increased from $164 in FY 2015 to $396 in FY 2016 based on FY 2014 actual $472 minus 20%. The previous Zoning Enforcement Officer periodically used a personal vehicle to conduct field inspections for zoning complaints and enforcement. The current Zoning Enforcement Officer exclusively uses the departmental vehicle for this work. 8. Copying/Reproduction increased from $5,555 in FY 2015 to $8,040 in FY 2016 based on FY 2015 projection $8,040. 9. Legal Notices and Ads decreased from $2,245 in FY 2015 to $1,125 in FY 2016 based on FY 2014 actual of $1,103 plus 2%. 10. Software License Expense increased from $9,740 in FY 2015 to $11,163 in FY 2016 based on cost increase for Permits Plus ($973) and adding software maintenance cost for InDesign ($450).The InDesign software was purchased in FY 2014 and was funded by salary savings. The InDesign license fee is substantially less than the cost to hire a consultant to update and edit documents, such as the Architectural Guidelines. The license allows in-house production of documents such as the Comprehensive Plan, Unified Development Code, and other user- friendly, professional quality documents for use by City staff and the public. 11. Pay to Other Agency decreased from $29,784 in FY 2015 to $25,937 in FY 2015 based on FY 2015 actual $24,784 plus 4.65% for East Central Iowa Association. Revenue 12. Zoning administrative fees decreased from $29,716 in FY 2015 to $25,500 in FY 2016 based on FY 2014 actual of $26,004 and reduced application fees and cases. 13. Sub Plat Review Fees decreased from $5,682 in FY 2015 to $2,100 in FY 2016 based on FY 2014 actual of $3,706 and reduced application fees and cases. 14. Temporary use fees decreased from $17,631 in FY 2015 to $798 in FY 2016 based on reduced inspection fees. 15. Revenue received from Enterprise Funds for administrative overhead charges has decreased from $312,393 in FY 2015 to $243,043 in FY 2016. -49- PLANNING SERVICES The Planning Services Department serves the citizens of Dubuque, builds lasting partnerships within the community, and strengthens the qualities that make Dubuque a great place to live, work and play. Through effective leadership and efficient use of resources, the Planning Services Department provides friendly, knowledgeable and professional planning, preservation and development services to the community. Planning Services staff address the current needs of city residents and entrepreneurs while looking ahead to the long-term environmental, economic, social and cultural needs of the entire community. This is achieved through coordination of private and public development activities, development of city plans, policies, and ordinances, and by promoting and enhancing the historic, cultural, aesthetic and environmental resources that make Dubuque a unique, identifiable, and vital community. Planning Services Administration Development Services City Planning / Historic Preservation Expenditures and Resources by Department and Category Budget Highlights % Change FY 2013/14 FY 2014115 FY 2014/15 FY 2015/16 from Adopted Actual Adopted Amended Recomm'd FY 2014/15 Employee Expense Supplies and Services Machinery and Equipment Total Administrative OH Recharges & Reimbursements Operating Revenue Total Property Tax Support Percent Increase (Decrease) Personnel - Authorized FTE 691,036 720,334 718,817 725,109 0.7% 78,214 91,444 91,444 92,695 1.4% 2,924 470 470 900 91.5% 772,174 812,248 810,731 818,704 0.8% 278,746 312,393 312,393 243,043 -22.2% 63,681 72,062 72,062 41,716 -42.1% 342,427 384,455 384,455 284,759 -25.9% 429,747 427,793 426,276 533,945 106,152 24.8% 8.38 8.38 8.38 8.38 -50- PLANNING SERVICES SUCCESS IS ABOUT PEOPLE, PLANNING AND PARTNERSHIPS LEADING TO OUTCOMES PEOPLE Planning Services staff interacts daily with citizens, provides successful customer service and makes presentations at professional development events: • Facilitating customer requests and petitions to various commissions: o Zoning Advisory Commission o Zoning Board of Adjustment o Long Range Planning Advisory Commission o Historic Preservation Commission • Resolve zoning enforcement issues by working with residents to achieve voluntary compliance • Producing easy -to -understand informational materials regarding planning procedures, preservation programs, development regulations, and design guidelines • Highlighting successful planning and preservation efforts at numerous professional development events in Iowa and throughout the nation PLANNING Planning Services staff focuses on large scale long-term projects along with day-to-day planning activities: • 'Imagine Dubuque' Community Engagement Process for the City Comprehensive Plan update • Chaplain Schmitt Island Master Plan • Update and Consolidation of Downtown and Historic District Design Guidelines • Update of the 2006 Annexation Study • Regional Smart Plan and Smart Code • Bee Branch Watershed Flood Mitigation • Catfish Creek Watershed Management • Implementation of Tri-State Trail Plan • E.B. Lyons Interpretive Area Expansion PARTNERSHIPS Planning Services staff coordinate with many City, private sector, public sector, and not-for-profit organizations in city activities: • City of Dubuque Engineering, Public Works, Building, Fire, Police, Legal, Housing, Health, Economic Development, Leisure Services, GIS, Finance, Human Rights, Human Resources, Sustainability, & City Manager's Office • Dubuque County Offices and Dubuque County Conservation Board • Cities of Asbury, Farley, Epworth, Dyersville, Peosta, Centralia, and Cascade • East Central Iowa Intergovernmental Association • Dubuque Metropolitan Area Transportation Study • Iowa Department of Natural Resources • Iowa Department of Transportation • Iowa Economic Development Authority • Iowa State Historic Preservation Office • Iowa Natural Heritage Foundation • Four Mounds Foundation • Friends of the Mines of Spain • Greater Dubuque Development Corporation • Dubuque Main Street and Main Street Iowa • Dubuque Soil & Water Conservation District -51- PLANNING SERVICES Detail by Activity Activity: Administration Overview Administration focuses on providing professional, courteous customer service to the public and applicants, and working to efficiently organize, coordinate, and direct staff projects and assignments. Planning Services staff involved in administrative job duties are dedicated to public engagement; coordination with city, public, private and non-profit partners; and assisting in project research, planning and development. Administrative staff is also involved with writing and administering grant funding sources for planning and preservation projects, and other City initiatives as needed. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $40,686 $44,339 $44,414 Resources $278,746 $312,393 $243,043 Position Summary FY 2015/16 FTE's Planning Services Manager 0.25 Total FTE's 0.25 Supporting City and Community Goals Planned and Managed Growth • Coordinate and facilitate Development Services, City Planning and Historic Preservation projects. • Provide staff support and coordination for Zoning Advisory Commission, Zoning Board of Adjustment, Long Range Planning Advisory Commission, Historic Preservation Commission and Historic Preservation Commission. • Coordinate with City Manager, City Clerk, and City Attorney on City Council agenda items. • Write and administer grants for planning and preservation projects, as well as initiatives led by the City or other community partners. Financially Responsible City Government and High Performance Organization • Ensure public meetings and hearings comply with the Iowa Open Meetings Law. • Provide friendly, knowledgeable and efficient service to the public. -52- PLANNING SERVICES Performance Measures Administration — Activity Statement Coordinate the activities of the Planning Services Department in an efficient, professional, and organized manner that provides excellent customer service. Goals ■ Provide friendly, knowledgeable and efficient customer services to the public and effectively coordinate office activities and projects ■ Ensure that all meetings and public hearings comply with the Iowa Open Meetings Laws. ■ Support planning staff through quality research, communication, graphic design, and coordination • Coordinate, write and administer grants and alternative funding sources for planning �proiects and important City initiatives as needed_...) Objective 1: Maintain high marks for customer service, as indicated by the Planning Services customer service survey of applicants for development services. Planning Services staff are frequently the first point of public contact about services related to development. It is imperative that staff interact with the public in a positive and friendly way. Objective 2: Continue to comply with the Iowa Open Meetings Law to ensure efficient and equitable decision-making by supported boards and commissions. Complying with the Iowa Open Meetings Law is a necessity to providing efficient customer services to the public. Failure to comply can delay projects, and lengthen approval times. Objective 3: Maintain high standard for written, visual and verbal communication to ensure a clear, concise and accurate understanding of the role of Planning Services Department. Working as a team to coordinate and conduct thorough, supporting research for plans, policies and ordinances, Planning Services staff continue to work with City departments, agencies, commissions and the media to effectively reach the public with critical information about development activities in their neighborhood and community. Objective 4: Continue to assist with grant writing and administration within the City organization, especially when specific projects impact the built environment and infrastructure of the city. Planning Services staff is continually looking for grant and alternative funding sources for projects throughout the city. Effective coordination with other City departments throughout the grant writing process and administration is essential. This benefits not just the Planning Services Department, but the entire City organization and community at large. -53- PLANNING SERVICES Detail by Activity Activity: Development Service Overview Development Services focuses on fostering and building partnerships with residents, business owners, entrepreneurs and developers through the efficient, knowledgeable and professional facilitation and coordination of public and private development activities in the city. This is achieved by providing accurate information concerning City plans, policies and ordinances to the Zoning Board of Adjustment, Zoning Advisory Commission and the City Council, and to other City staff, developers, applicants, and residents. Additionally, staff is continually working to build relationships with the community at large by encouraging voluntary compliance with the City's zoning code to improve the quality of life in our neighborhoods and business districts. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $401,134 $420,052 $415,790 Resources $63,681 $71,540 $41,716 Position Summary FY 2015/16 FTE's Associate Planner 1.00 Assistant Planner 2.00 Zoning Enforcement Officer 1.00 Secretary 0.40 Total FTE's 4.40 Supporting City and Community Goals Planned and Managed Growth • Facilitate review of development project applications ranging from individual homeowners to large-scale office, commercial, institutional, industrial and mixed use developments, to ensure compliance with development standards. • Facilitate compliance with zoning regulations in response to citizen complaints. Financially Responsible City Government and High Performance Organization • Provides accurate, focused and timely information to City Council, City Manager, boards, commissions and residents regarding development activities. • Coordinates and works to maintain accurate geographic information system (GIS) data relating to zoning, special districts, and flood plains. -54- PLANNING SERVICES Performance Measures Development Service — Activity Statement Coordinate and facilitate development review and zoning compliance in an efficient and `people -oriented' manner, fostering and building partnerships with residents, business owners, entrepreneurs and developers. Goals ■ Efficiently conduct review of development applications. ■ Work proactively and positively education the public on zoning regulation and encourage voluntary compliance with those regulations. ■ Support City Council, City Manager, boards, commissions and residents throughout the development process with accurate and focused development information. Objective 1: Maintain high marks for customer service, knowledge of zoning regulations, department efficiency, as indicated by the Planning Services customer service survey of applicants for development services. Utilizing a thorough understanding of zoning and development regulations ensures that development meets City health and safety requirements and the needs of the resident or business owner. Clear guidance and good communication skills are an essential component of this objective, ensuring development has a positive impact on the city at large. Objective 2: Provide clear and accurate information regarding zoning regulations to the community to encourage voluntary compliance whenever possible. Zoning enforcement is focused on responding to requests and complaints in a timely and compassionate manner, and working to bring non-compliant properties into compliance voluntarily whenever possible. Effective enforcement coordination with Police, Fire, Health, and Housing staff is also a critical component of expediting voluntary compliance. Above all, the primary goal is maintaining the aesthetic characteristics of city neighborhoods and business districts through positive interaction and informed understanding of regulations. Objective 3: Maintain high standard for written, visual and verbal communication to ensure that City Council, City Manager, Boards, Commissions, and citizens remain informed about development activities within the city. Information provided by Planning Services staff is a critical component of the decision making process. Providing information to various City departments, City Manager, City Council, boards and commissions through GIS mapping and analysis, written reports, or verbal presentations is vital to these groups making informed and impartial decisions regarding development. -55- PLANNING SERVICES Detail by Activity Activity: City Planning / Historic Preservation Overview The primary function of City Planning is to engage the community in developing and updating a long-term vision and Comprehensive Plan for future growth and development. Historic Preservation works to promote, protect and enhance the city's historic, cultural, aesthetic and environmental resources. Supporting the Long Range Planning Advisory Commission and Historic Preservation Commission in their roles and responsibilities is a primary responsibility of staff. Staff also ensures qualifying projects comply with State and Federal preservation requirements, such as Section 106 reviews. Funding Summary 10062700 FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $330,353 $347,857 $358,500 Resources $0 $522 $0 Position Summary FY 2015/16 FTE's Planning Services Manager 0.75 Assistant Planner 1.00 Planning Technician 1.00 Secretary 0.60 Planning Intern 0.38 Total FTE's 3.73 Supporting City and Community Goals Planned and Managed Growth • Coordinate development and updates of the City Comprehensive Plan. • Coordinate implementation of and updates to city Annexation Study. • Evaluate and update the City Historic Preservation Program. • Ensure compliance with state and federal requirements, like Section 106 reviews. Financially Responsible City Government and High Performance Organization • Provide accurate, focused and timely information to City Council, City Manager, boards, commissions and residents regarding planning and preservation. • Coordinate and maintain accurate GIS data relating to special districts, National Register eligible properties, and local historic resources. -56- PLANNING SERVICES Performance Measures City Planning and Historic Preservation — Activity Statement Coordinate city planning and historic preservation in an engaging and community -oriented manner which promotes, protects and enhances the City's historic, cultural, aesthetic and environmental resources as well as facilitates future growth and development. Goals ■ Innovatively update the City's Comprehensive Plan using public engagement and partnership -building. ■ Work to educate and engage the public on historic preservation and planning projects and opportunities. ■ Support City Council, City Manager, boards, commissions and residents throughout the planning and preservation process with accurate and focused research and technical information. Objective 1: Innovatively update the City's Comprehensive Plan using public engagement and partnership -building. Drafting and implementing a citywide vision for future development is essential for the City of Dubuque. The Comprehensive Plan is a document which reflects the values of the community as a whole and is developed through extensive public engagement and consensus -building. Objective 2: Maintain high marks for customer service, knowledge of preservation guidelines, department efficiency, as indicated by the Planning Services customer service survey of applicants for development services. Planning Staff continually work with property owners facilitating design review in Local Historic Districts. Providing the best customer service experience possible, and working with property owners in a professional and informative manner, is our top priority. Objective 3: Provide clear and accurate education and information regarding planning and preservation opportunities, benefits, and accomplishments. Historic preservation and city planning provide many opportunities to residents and business owners, as well as many economic benefits. Staff works to promote these opportunities and benefits, and coordinates with private and public agencies and developers to accomplish goals. Objective 4: Maintain high standard for written, visual and verbal communication to ensure that City Council, City Manager, boards, commissions, and citizens remain informed about planning and preservation activities within the city. Information provided by Planning Staff is a critical component of the decision making process. Providing information through GIS mapping and analysis, written reports, or verbal presentation is vital to these groups making informed and impartial decisions regarding these issues. -57- PLANNING SERVICES Performance Indicators The following series of maps provide visual representations of performance indicators for the Planning Services Department, using GIS mapping and analyses. -58- BUDGET PERFORMANCE MEASURES $4 MILLION Leveraged from Private, State & Federal Sources $15 MILLION Invested in Trail Infrastructure within the City 100°/ of Ho Area within 3 Miles of an Of ' oad Trai Exceeds the STAR requirement of FEDERAL 56% STATE 39% PRIVATE 5% ACCESS TO TRAILS & BIKE ROUTES Planning Services coordinates planning and development of bike/hike trails and facilities within the City of Dubuque and region, and secures funding for projects through Private, State and Federal Grant sources. PART OF THE CITY COUNCIL VISION "Dubuque citizens EXPERIENCE healthy living and retirement through quality, livable neighborhoods with an abundance of fun things to do..." COUNCIL GOALS SUPPORTED Planned and Managed Growth Partnering for a Better Dubuque Improved Connectivity: Transportation RELATIONSHIP TO SUSTAINABLE DUBUQUE 0 COMMUNITY HEALTH AND SAFETY a REASONABLE MOBILITY 1( COMMUNITY DESIGN NATIVE PLANTS & ANIMALS 80% 5 Minute Bike Ride to Tail LEGEND DH -Street Trail On -Street Trail r.. Dubuque Water Trail - Area Within 5 Minute Bike Ride Dwelling Units Within 5 Minute Bike Ride Other Dwelling Units BUDGET PERFORMANCE MEASURES DEVELOPMENT SERVICES Development Services fosters partnerships and provides efficient, knowledgeable and friendly coordination of development activities throughout Dubuque. Development Services provides quality customer services to the public, supports the Zoning Board of Adjustment and Zoning Advisory Commission, and works to improve the quality of life in our neighborhoods through the administration and enforcement of the Unified Development Code. PART OF THE CITY COUNCIL VISION "Dubuque citizens...achieve goals through partnerships," COUNCIL GOALS SUPPORTED Planned and Managed Growth Partnering for a Better Dubuque Financially Responsible City Government and High Performance Organization RELATIONSHIP TO SUSTAINABLE DUBUQUE COMMUNITY DESIGN NATIVE PLANTS & ANIMALS COMMUNITY HEALTH AND SAFETY REGIONAL ECONOMY REASONABLE MOBILITY (LEAN WATER CUSTOMER SERVICE SURVEY RESULTS Planning Services Staff conducts an ongoing customer service survey of applicants to the Zoning Board of Adjustment and Zoning Advisory Commission inquiring about their experience and the quality of the services provided by the staff. The FY13 survey results are: 100% of responders felt that Planning Services Staff were Friendly, Knowledgeable, and handled applicant business in a Prompt and Efficient time frame. 100% of responders felt Informed about the rezoning or zoning adjustment application process. 100% of responders who have worked with planning departments in other cities indicated that the City of Dubuque Planning Services Department customer service was Comparable or Better than other communities. SUPPORT FOR BOARDS & COMMISSIONS 16 ZONING ADVISORY COMMISSION CASES 50 ZONING BOARD OF ADJUSTMENT CASES 25 SPECIAL EKCEPCIONS 20 VARIANCES 5 CONDICIONAL USE PERMICS 2381 NOTIFICATIONS SENT LEGEND (1 Zoning Board at Adis...e . Case pSeri agm.i.asyCammi..iaaca.e Prapenlg Notified - GN of Dubuque City Limns COORDINATING & FACILITATING DEVELOPMENT ACTIVITIES 28 UEVEiUPRIENi REVIEW TILI AFITS 54 SIMPLE SUBDIVISIONS 186 ZONING ENFORCEMENT CASES 22 CODE COMPLIANCE LETTERS 22 FLOODPLAIN DETERMINATIONS 8 PRE -ANNEXATION AGREEMENTS LEGEND Development Review (Small Sire) Devdapmed Review (Large Ste) GeV d Dabrgre City Limits -60- o3F BUDGET PERFORMANCE MEASURES HISTORIC PRESERVATION Historic Preservation is a critical component of what makes Dubuque a great place to live, work, and play. Planning Services coordinate a variety of incentive programs to encourage revitalization and maintenance of historic structures, and utilize regulations to maintian the character of our great Historic Neighborhoods. PART OF THE CITY COUNCIL VISION "...a Community celebrating culture and heritage [that] has actively preserved our `Masterpiece on the Mississippi'..." COUNCIL GOALS SUPPORTED Planned and Managed Growth Partnering for a Better Dubuque RELATIONSHIP TO SUSTAINABLE DUBUQUE 1.61644.4 4 Uta Rb4U RESOURCE MANAGEMENT GREEN BUILDINGS REGIONAL SMART ENERGY USE COMMUNITY KNOWLEDGE HISTORIC PRESERVATION WORK PROGRA PROJECTS UNDERWAY PHASE VI SURVEY AND EVALUATION EAGLE POINT PARK NOMINATION TO NRHP ST MARY'S CHURCH NOMINATION TO NRHP LISTING 5 ADDITIONAL DISTRICT'S TO NRHP 44ASHIIIG1011 NEIGHBORHOOD FEIIEL011 PLA1E MADISON PARK UPPER IONA STREET EXPANSION OF OLD MAIN EVALUATING AND PROTECTING OUR HISTORIC RESOURCES OVER 5000 PROPERTIES SURVEYED FOR HISTORIC SIGNIFICANCE OVER 2000 PROPERTIES PROTECTED FROM DEMOLITION LEGEND mc. .. nMn.<.. <..m..r, nena: FACILITATING INVESTMENT IN HISTORIC PROPERTIES 55 SECTION 106 EVALUATIONS 18 STAFF DESIGN REVIEWS 3 FACADE GRANT REVIEWS 6 HPC DESIGN REVIEWS 6 HPC DEMOLITION REM LEGEND O a.1 n..5.. km. 0 los eLeal 1, 1p:.: -01r.1 11.,(51, IYnN: NATIONALLY RECOGNIZED PRESERVATION PROGRAM 13 NATIONAL REGISTER DISTRICTS 44 INDIVIDUALLY LISTED NAT. REGISTER PROPERTIES 2 NATIONAL HISTORIC LANDMARKS LEGEND 0 St Mary's Chord Nomination - Eagle Pains Pork NRNP Nami alien NRNP Marin Nomination Arae - Plum VI Sunray and Inlualion Ann City of Dubuque Lily limila -61- LEGEND n .. - tni.f ow...ah jinx. i BUDGET PERFORMANCE MEASURES THE Cnv COP >e Bi e E IT MasterrieceontheMississippi r_ 4,471 ACRES OF PARKS, RECREATION AND GREENSPACE. Park acreage is almost twice as high as the STAR indicators for adequate municipal parks and open space. (2,857 acres) ACCESS TO PARKS AND OPEN SPACE Planning Services works to create and maintain vibrant and attractive neighborhoods with access to diverse amenities and recreation opportunities. PART OF THE CITY COUNCIL VISION "Dubuque citizens EXPERIENCE healthy living and retirement through quality, livable neighborhoods with an abundance of fun things to do..." COUNCIL GOALS SUPPORTED Planned and Managed Growth RELATIONSHIP TO SUSTAINABLE DUBUQUE COMMUNITY HEALTH AND SAFETY O 2 REASONABLE MOBILITY (Cl11111( i1,1%1I ',: -'i Calvi1 NATIVE PLANTS 4 ANIMALS 95% OF HOMES ARE WITHIN A 10 MINUTE WALK TO A PARK Exceeds STAR threshold of 70% of homes within 70 minute walk. Greenuoys >170 Mini Parks >1% Neighborhood Parrs >1% Public Gell C. 3% Reaeaion Areas 4% Mississippi River 19% Community Parks 51% Public Open Space 21% WHILE NEIGHBORHOOD PARKS, MINI PARKS AND GREENWAYS ACCOUNT FOR LESS THAN 1% OF CITY LAND AREA, 25% OF HOMES ARE WITHIN A 5 MINUTE WALK OR LESS. -62- LEGEND - Open Spore - Area Within 5 Minute Walk - Area Within 10 Minute Walk - Dwelling Units Within 5 Minute Walk Dwelling Units Within 10 Minute Wolk Other Dwelling Units BUDGET PERFORMANCE MEASURES TIMMYOP Moterpirce on the Miosiost pi 62% OF HOMES NA 10MIINU; LE) WALK TOA'' C SCHOOL OF HOMES ARE WITHIN 90%Jii,vix,(2T 5INUTEWALK)OA PUBLIC SCHOOL. Nationwide, 63% of homes ore within a mile walk of NEIGHBORHOOD SCHOOLS Walkable access to schools is an important component of creating stable, vibrant and diverse neighborhoods with a variety of transportation options for residents. Providing safe walking routes to schools helps develop healthy habits in the local youth population. PART OF THE CITY COUNCIL VISION "Dubuque citizens EXPERIENCE healthy living and retirement through quality, livable neighborhoods with an abundance of fun things to do..." COUNCIL GOALS SUPPORTED Planned and Managed Growth Partnering for a Better Dubuc!,,, - RELATIONSHIP TO SUSTAINABLE DUBUQUE 0 It COMMUNITY HEALTH REASONABLE i:... ff AND SAFETY COMMUNITY DESIG'iii COMMUNITY KNOWLEDGE -63- LEGEND - Schaal Property - Area Within 5 Minute Walk - Area Within 10 Minute Walk CI Area Within 1 Mile Dwelling Units Within 5 Minute Walk Dwelling Units Within 10 Minute Walk Other Dwelling Units Recommended Operating Revenue Budget - Department Total 62 -PLANNING SERVICES Fund Account Account Title FY13 Actual FY14 Actual FY15 Adopted FY16 Recomm'd Revenue Revenue Budget Budget 100 100 100 100 100 51912 51913 51915 51917 51925 ZONING ADM FEES SUB PLAT REVIEW FEES TEMPORARY USE FEES BILLBOARD INSPECTION FEE MAP/TEXT SALES 23,996 4,179 21,921 11,250 30 26,004 3,706 12,321 12,650 20 29,716 5,682 17,631 9,883 10 25,500 2,100 798 4,300 10 51 - CHARGES FOR SERVICES 61,376 54,701 62,922 32,7081 100 53530 SPECIALIZED SERVICES 11,849 8,710 8,710 8,710 100 53605 MISCELLANEOUS REVENUE 39 159 46 79 100 53620 REIMBURSEMENTS -GENERAL 396 111 384 219 53- MISCELLANEOUS 12,284 8,980 9,140 9,0081 100 59610 FR WPC OPERATING 58,091 67,865 74,336 41,301 100 59620 FR STORMWATER OPERATING 2,425 2,615 14,739 28,827 100 59630 FR PARKING OPERATING 17,766 12,016 13,196 14,872 100 59640 FR WATER UTILITY 0 65,506 72,176 0 100 59670 FR REFUSE COLLECTION 59,501 91,825 96,223 112,024 100 59940 FR DMASWA 36,095 38,919 41,723 46,019 59- TRANSFER IN AND INTERNAL 173,878 278,746 312,393 243,043 62 - PLANNING SERVICES TOTAL 247,538 342,427 384,455 284,759 -64- Recommended Operating Expenditure Budget - Department Total 62 -PLANNING SERVICES Fund Account Account Title FY13 Actual FY14 Actual FY15 Adopted FY 16 Recomm'd Expense Expense Budget Budget 100 61010 FULL-TIME EMPLOYEES 100 61030 SEASONAL EMPLOYEES 100 61050 OVERTIME PAY 100 61091 SICK LEAVE PAYOFF 100 61092 VACATION PAYOFF 100 61099 WAGE ADJUSTMENT 100 61310 IPERS 100 61320 SOCIAL SECURITY 100 61410 HEALTH INSURANCE 100 61415 WORKMENS' COMPENSATION 100 61416 LIFE INSURANCE 100 61660 EMPLOYEE PHYSICALS 100 61680 EMPLOYEE MOVING EXPENSE 459,183 17,724 229 1,228 6,798 0 41,368 34,930 88,327 1,796 396 0 0 483,397 6,437 2,537 0 0 0 43,969 35,481 115,525 2,060 436 197 998 503,075 7,569 0 0 0 10,396 45,601 36,439 114,240 2,009 1,005 0 0 515,396 7,710 0 0 0 0 46,714 40,018 112,320 1,921 1,030 0 0 61 - WAGES AND BENEFITS 651,979 691,036 720,334 725,109 100 62010 OFFICE SUPPLIES 100 62030 POSTAGE AND SHIPPING 100 62061 DP EQUIP. MAINT CONTRACTS 100 62090 PRINTING & BINDING 100 62110 COPYING/REPRODUCTION 100 62130 LEGAL NOTICES &ADS 100 62140 PROMOTION 100 62170 SUBSCRIPTIONS -BOOKS -MAPS 100 62190 DUES & MEMBERSHIPS 100 62204 REFUNDS 100 62206 PROPERTY INSURANCE 100 62208 GENERAL LIABILITY INSURAN 100 62310 TRAVEL -CONFERENCES 100 62320 TRAVEL -CITY BUSINESS 100 62340 MILEAGE/LOCALTRANSP 100 62360 EDUCATION &TRAINING 100 62421 TELEPHONE 100 62436 RENTAL OF SPACE 100 62511 FUEL, MOTOR VEHICLE 100 62521 MOTOR VEHICLE MAINT. 100 62645 SPECIAL EVENTS 100 62663 SOFTWARE LICENSE EXP 100 62667 INTERNET SERVICES 100 62671 MISC. OPERATING SUPPLIES 100 62716 CONSULTANT SERVICES 100 62761 PAY TO OTHER AGENCY 62 - SUPPLIES AND SERVICES 100 100 100 71110 71120 71124 MISC. OFFICE EQUIPMENT PERIPHERALS, COMPUTER MICRO -COMPUTER 3,744 3,160 3,818 3,222 1,956 1,736 2,054 1,823 6,768 7,221 7,990 8,317 307 301 313 307 5,555 6,952 5,555 8,040 2,201 1,103 2,245 1,125 0 423 0 431 1,558 1,327 1,589 1,353 944 1,044 962 1,065 0 351 0 0 87 135 142 169 5,173 5,090 4,913 4,782 10,757 3,829 10,617 10,618 2,470 1,716 739 2,304 926 756 511 772 1,159 633 3,845 4,044 1,683 1,734 1,325 1,760 4,079 2,664 3,032 2,718 104 472 164 396 49 477 300 536 359 0 366 373 8,398 9,708 9,740 11,163 0 501 1,440 1,440 168 0 0 0 12,300 3,250 0 0 33,718 23,631 29,784 25,937 104,463 78,214 91,444 92,695 2,113 1,167 0 0 0 0 0 900 0 1,757 0 0 -65- Recommended Operating Expenditure Budget - Department Total 62 -PLANNING SERVICES Fund Account Account Title FY13 Actual FY14 Actual FY15 Adopted FY 16 Recomm'd Expense Expense Budget Budget 100 72418 TELEPHONE RELATED 0 0 470 0 71 - EQUIPMENT 2,113 2,924 470 900 62 - PLANNING SERVICES TOTAL 758,554 772,174 812,248 818,7041 -66- Recommended Expenditure Budget Report by Activity & Funding Sounce 62 - PLANNING SERVICES ADMINISTRATION - 62100 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 0 0 100 0 SUPPLIES AND SERVICES 11,799 7,207 10,104 10,702 WAGES AND BENEFITS 31,498 33,479 34,135 33,712 ADMINISTRATION 43,297 40,686 44,339 44,414 DEVELOPMENT SERVICES - 62400 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 1,879 2,046 70 900 SUPPLIES AND SERVICES 33,037 35,049 36,555 36,875 WAGES AND BENEFITS 359,940 364,040 383,427 378,015 DEVELOPMENT SERVICES 394,856 401,134 420,052 415,790 CITY PLANNING/HISTORIC PR- 62700 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 234 879 300 0 SUPPLIES AND SERVICES 59,627 35,958 44,785 45,118 WAGES AND BENEFITS 260,541 293,517 302,772 313,382 CITY PLANNING/HISTORIC PR 320,401 330,353 347,857 358,500 PLANNING SERVICES TOTAL $758,554.17 $772,174.14 $812,248.00 $818,704.00 -67- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 62 PLANNING SERVICES DEPT. FD JC WP -GR JOB CLASS 61010 Full Time Employee Expense 100 5875 GE -40 CITY PLANNER 100 5600 GE -35 ASSOCIATE PLANNER 100 5275 GE -32 ASSISTANT PLANNER 100 5230 GE -27 CODE INSPECTOR 100 5225 GE -26 PLANNING TECHNICIAN 100 0225 GE -25 SECRETARY TOTAL FULL TIME EMPLOYEES 61030 Seasonal Employee Expense 100 5250 NA -11 PLANNING INTERN 260 5250 NA -11 PLANNING INTERN TOTAL SEASONAL EMPLOYEES TOTAL PLANNING SERVICES DEPT FY 2014 FY 2015 FY 2016 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 102,560 1.00 104,098 1.00 1.00 77,682 1.00 78,847 1.00 3.00 196,663 3.00 199,613 3.00 1.00 50,177 1.00 41,905 1.00 1.00 48,446 1.00 39,968 1.00 1.00 45,507 1.00 46,190 1.00 8.00 521,035 8.00 510,621 8.00 0.38 7,569 0.38 0.00 0 0.00 0.38 7,569 0.38 7,683 0.38 0 0.00 7,683 0.38 104,457 79,101 200,824 43,437 41,226 46,351 515,396 7,710 0 7,710 8.38 528,604 8.38 518,304 8.38 523,106 -68- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACCT FD JC WP -GR POSITION CLASS Planning Administration -FT General Fund 10062100 61010 100 5875 GE -40 CITY PLANNER Total Run Date: 01/15/15 FY 2014 FY 2015 FY 2016 FTE BUDGET FTE BUDGET FTE BUDGET 0.25 25,640 0.25 26,025 0.25 26,114 0.25 25,640 0.25 26,025 0.25 26,114 Development Services -FT General Fund 10062400 61010 100 0225 GE -25 SECRETARY 0.40 18,203 0.40 18,476 0.40 18,540 10062400 61010 100 5230 GE -27 CODE INSPECTOR 1.00 50,177 1.00 41,905 1.00 43,437 10062400 61010 100 5275 GE -32 ASSISTANT PLANNER 2.00 131,751 2.00 133,727 2.00 134,733 10062400 61010 100 5600 GE -35 ASSOCIATE PLANNER 1.00 77,682 1.00 78,847 1.00 79,101 Total 4.40 277,813 4.40 272,956 4.40 275,811 City Planning/Historic Pres. -FT General Fund 10062700 61010 100 0225 GE -25 SECRETARY 0.60 27,304 0.60 27,714 0.60 27,811 10062700 61010 100 5875 GE -40 CITY PLANNER 0.75 76,920 0.75 78,074 0.75 78,343 10062700 61010 100 5275 GE -32 ASSISTANT PLANNER 1.00 64,912 1.00 65,886 1.00 66,091 10062700 61010 100 5225 GE -26 PLANNING TECHNICIAN 1.00 48,446 1.00 39,968 1.00 41,226 Total 3.35 217,582 3.35 211,641 3.35 213,471 City Planning/Historic Pres. -Seasonal General Fund 10062700 61030 260 5250 NA -22 PLANNING INTERN 0.38 7,569 0.38 7,683 0.38 7,710 Total 0.38 7,569 0.38 7,683 0.38 7,710 TOTAL PLANNING SERVICES DEPT. 8.38 528,604 8.38 518,304 8.38 523,106 -69- Capital Improvement Projects by Department/Division PLANNING SERVICES CIP Capital Improvement Project FY 13 Actual FY 14 Actual FY 15 Adopted FY 16 Recomm'd Number Title Expense Expense Budget Budget 1001010 HISTORIC DISTRICT IMPROVE 21,290 0 0 0 1001860 DOWNTOWN DESIGN 0 37,760 0 0 GUIDELINE 1021010 HISTORIC DISTRICT IMPROVE 91,200 0 0 0 1021012 ANNEXATION STUDY/IMPLEMEN 46,101 0 2,000 10,000 1022431 HISTORIC PRES TECH ASSIST 0 0 5,000 0 1022432 HSTR/ARCH SURVYS AND EVAL 0 0 0 0 1022623 COMP PLAN COMM ENGAGE 0 0 0 46,600 2402431 HISTORIC PRES TECH ASSIST 0 0 0 0 3502430 TRAILS/COMPLETE STREETS 3,000 0 0 10,000 3502433 KIOSK MAP REPLACEMENTS 0 35,002 0 0 3601010 HISTORIC DISTRICT IMPROVE 107 0 0 0 3601015 RIVERFRONT 2000 PLAN 0 0 0 0 PLANNING SERVICES TOTAL 161,699 72,762 7,000 66,600 -70- City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2016-2020 PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 TOTAL PAGE PLANNING SERVICES Community anti Economic Development Comprehensive Plan Community Engagement Trails and Complete Streets Projects Annexation Study Implementation Strategy Historic Preservation Surveys & Registrations Bikefike Trails and Pedestrian Wayfnding Sign Systems: Kiosk Map Replacement Private Participant/Community Grants/DRA Distribution Sales Tax Fund (20%) DRA Distribution State Grant - CLG/HRDP/DRA Distribution Sales Tax Fund (20%) $ Total - Planning Services Department 46,600 $ 10,000 $ 10,000 $ 66,600 $ -71- 10,000 $ 10,000 $ 5,000 $ 5,000 $ 10,000 $ 2,000 $ 5,000 $ 30,000 $ 17,000 $ 10,000 $ 2,000 $ 15,000 $ 5,000 $ 46,600 373 10,000 $ 50,000 374 2,000 $ 26,000 375 5,000 $ 30,000 376 $ 10,000 32,000 $ 17,000 $ 162,600 377 -72- PlanningServicesDepartment Budget Presentation fy2016 DepartmentMission Address current needs of City residents and businesses while considering long-term economic, environmental, social and cultural needs of the city. Promote and enhance historic, cultural, aesthetic and environmental resources that make Dubuque a unique, identifiable and vital community. City CouncilGoals &Priorities Planned and Managed Growth Improved Connectivity Partnering for a Better Dubuque Financially Responsible City Government and High Performance Organization Economic Prosperity Social & Cultural Vibrancy Environmental Integrity Planning Services supports all these goals and priorities. DepartmentStructure Achieving successful outcomes through people, planning and partnerships and a commitment to customer service. Planning Services AdministrationDevelopment Services Planning & Preservation DepartmentDuties Administration Oversees and manages Planning Services staff and planning projects. Coordinating Complete Streets policy and local trail development. Writing and administering grant funding sources for planning and City initiatives as needed. PerformanceMeasures Administration Part of City Council Vision “Dubuque citizens EXPERIENCE healthy living and retirement through quality, livable neighborhoods with an abundance of fun things to do...” Council Goals Supported Planned and Managed Growth Partnering for a Better Dubuque Improved Connectivity: Transportation Community Health and Safety Community Design Reasonable Mobility Performance Measures Administration 80% of homes are within a 5 minutebike ride to a trail. $5 Million in state, federal and privategrant funding, leveraging $11 Million in local trail investment since 1995. 10 grants administered in FY2015 ACCESS TO TRAILS 5 Minute Bike Ride Distance On Street Trail Off Street Trail Dubuque Water Trail DepartmentDuties Development Services Fosters partnerships and provides efficient, knowledgeable coordination of development throughout Dubuque. Staff support to the Zoning Board of Adjustment and Zoning Advisory Commission. Coordinating Development Review Team. Administration and enforcement of the Unified Development Code. Performance Measures Development Services Part of City Council Vision “Dubuque citizens...achieve goals through partnerships” Council Goals Supported Planned and Managed Growth Partnering for a Better Dubuque Financially Responsible City Government and High Performance Organization Community Design Regional Economy Reasonable Mobility Clean Water Native Plants & Animals Performance Measures Development Services 35 Zoning Advisory Commission Cases 50 Zoning Board of Adjustment Cases 2381 Notifications Sent SUPPORT FOR BOARDS &COMMISSIONS Property Notified Zoning Board of Adjustment Case Zoning Advisory Case Performance Measures Development Services 28 Development Review Participants 54 Simple Subdivisions186 Zoning Enforcement Cases 22 Code Compliance Letters 22 Floodplain Determinations COORDINATING & FACILITATINGDEVELOPMENT ACTIVITIES Development Review Participant City of Dubuque DepartmentDuties City Planning & Historic Preservation Engage the community to develop a long-term vision for the future of Dubuque. Promote, protect and enhance the City’s historic, cultural, aesthetic and environmental resources. Staff support to the Long Range Planning Advisory Commission and Historic Preservation Commission. Conduct research on planning and preservation projects, grants, policies, and ordinances. Performance Measures City Planning Part of City Council Vision “Dubuque citizens EXPERIENCE healthy living and retirement through quality, livable neighborhoods with an abundance of fun things to do...” Council Goals Supported Planned and Managed Growth Partnering for a Better Dubuque Community Design Community Knowledge Reasonable Mobility Clean Water Native Plants & Animals Performance Measures City Planning 4,471 acres of parks, recreation and green space citywide. Exceeds STAR requirement of 2,857 acres citywide 22% of total city area is public open space. 95% of homes are within a 10 minute walk of a park. Exceeds STAR requirement of 70% of homes within 10 minute walk. ACCESS TO PARKS &PUBLIC OPEN SPACE Park or Open Space Dwelling within 10 Minute Walk 10 Minute Walk Distance Performance Measures City Planning 62% Of homes are within a 10 minute walk of a public school. 90% Of homes are within a 25 minute walk (~1 mile) or less of a public school. Nationwide, 63% of homes are within a mile walk. NEIGHBORHOOD SCHOOLS School 10 Minute Walking Distance Dwelling within 10 minute walk Performance Measures City Planning Comprehensive Plan Community Engagement Gathering community input for the comprehensive plan update. Staff to conduct an existing conditions assessment analysis, collect initial public comments and reach out to the general public. Community Assessment Phase Hold several open houses to solicit input and ideas for the vision of the city. Initial Input Phase Staff will unveil the first draft of the plan and take public comments on the draft. Plan Promotion Phase Present the final draft of the plan to the public and then present the plan for adoption by the City Council. Plan Adoption Phase Community Engagement Plan PerformanceMeasures City Planning Over 22,000 acres within study area boundary 8 Pre-Annexation Agreements ANNEXATION STUDY UPDATE City of Dubuque ETJ Boundary City of Dubuque Other Cities Pre-Annexation Agreements Parks Airport Performance Measures Historic Preservation Part of City Council Vision “...a Community celebrating culture and heritage [that] has actively preserved our ‘Masterpiece on the Mississippi’...” Council Goals Supported Planned and Managed Growth Partnering for a Better Dubuque Community Design Community Knowledge Regional Economy Resource Management Smart Energy Use Green Buildings Performance Measures Historic Preservation Over 5000 Properties Surveyed forHistoric Significance Over 2000 Properties Protected fromDemolition EVALUATING AND PROTECTING HISTORIC STRUCTURES Conservation District Survey Boundary Performance Measures Historic Preservation 55 Section 106 Evaluations18 Staff Design Reviews 3 Facade Grant Reviews 6 HPC Design Reviews 6 HPC Demolition Reviews FACILITATING INVESTMENTIN HISTORIC PROPERTIES Local Historic District Staff Design Review HPC Design Review Section 106 Review Performance Measures Historic Preservation 13 National Register Districts44 Individually Listed Properties 2 National Historic Landmarks NATIONALLY RECOGNIZEDPRESERVATION PROGRAM National Register District Individually Listed Property National Historic Landmark Performance Measures Historic Preservation Phase VI Survey & EvaluationEagle Point Park NRHP Nomination St Mary’s Church NRHP NominationListing 5 Additional NRHP Districts Washington Neighborhood Fenelon Place Madison Park Upper Iowa Street Expanded Old Main WORK PROGRAMPROJECTS UNDERWAY Additional NRHP Districts Phase VI Survey Boundary Eagle Point NRHP Nomination Budget Recommendations Computer Tablet for Zoning Enforcement Officer ($1,024) Comprehensive Plan Community Engagement ($46,600) Trails & Complete Streets Projects ($10,000) Annexation Study Implementation ($10,000) Thank You Any Questions? Planning Services Department 50 West 13th Street Dubuque IA 52001 (563) 589-4210 planning@cityofdubuque.org