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Building Services Fiscal Year 2016 Budget PresentationCity of Dubuque Public Hearings # 6. ITEM TITLE: SUMMARY: SUGGESTED DISPOSITION: Copyright 2014 Building Services Fiscal Year 2016 Budget Presentation ATTACHMENTS : Description ❑ Building Services FY 2016 Recommended Budget Type Supporting Documentation Building Services -162- BUILDING SERVICES DEPARTMENT DEPARTMENT SUMMARY Budget Highlights Employee Expense Supplies and Services Machinery and Equipment Total Reimb. Federal Building Cable TV Charges Operating Revenue Total Debt Services Abated with Sales Tax 20% Property Tax Support Percent Increase (Decrease) Personnel - Authorized FTE FY 2013/14 FY 2014/15 Actual Adopted 1,056,375 337,320 1,124 1,131,161 309,929 1,394,819 1,441,090 160,209 197,957 7,213 525,307 735,500 692,729 97,086 702,090 12.88 933,457 125,040 507,633 13.17 FY 2014/15 Amended 1,128,076 345,176 1,473,252 197,957 746,824 944,781 125,040 528,471 13.17 FY 2015/16 Recomm'd 1,173,043 316,030 13,000 1,502,073 223,718 762,000 985,718 120,039 516,355 13.50 % Change from Adopted FY 2014/15 3.7% 2.0% 0.0% 4.2% 13.0% 0.0% 3.6% 16.6% -4.0% 8,722 1.7% INSPECTIONS Budget Highlights Employee Expense Supplies and Services Machinery and Equipment Total Operating Revenue Property Tax Support Percent Increase (Decrease) Percent Self Supporting FY 2013/14 FY 2014/15 Actual Adopted 794,976 116,607 911,583 524,985 386,598 57.6% Personnel - Authorized FTE 8.50 827,949 98,057 926,006 735,500 190,506 79.4% FY 2014/15 Amended 825,468 133,055 958,523 735,500 223,023 76.7% FY 2015/16 Recomm'd 831,359 105,714 13,000 950,073 762,000 188,073 80.2% 8.50 8.50 8.50 % Change from Adopted FY 2013/14 0.4% 7.8% 0.0% 2.6% 3.6% (2,433) -1.3% -163- BUILDING MAINTENANCE Budget Highlights Employee Expense Supplies and Services Total Reimb. Federal Bldg. Maint. Misc. Reimbursement Cable TV Charges Total Debt Service on Building Improvements Abated with Sales Tax 20% Total Non -Property Tax Debt Property Tax Support Percent Increase (Decrease) Personnel- Authorized FTE FY 2013/14 Actual 261,353 215,765 477,118 160,209 323 7,213 167,745 97,086 97,086 309,373 4.38 FY 2014/15 Adopted 303,212 211,872 FY 2014/15 FY 2015/16 Amended Recomm'd 302,608 212,088 515,084 514,696 197,957 197,957 197,957 125,040 125,040 317,127 4.67 341,684 210,316 552,000 223,718 197,957 223,718 125,040 120,039 125,040 316,739 4.67 120,039 328,282 5.00 % Change from Adopted FY 2013/14 12.7% -0.7% 7.2% 13.0% 0.0% 0.0% 13.0% -4.0% 11,155 3.5% *Includes budgets for maintaining City Hall, City Hall Annex, Multicultural Family Center & Ice Arena. ** Federal Building Maintenance Activity was moved to the Housing Department in FY 2009 with the exception that Federal Building Maintenance personnel remains in Building Services. Improvement Package Summary 1 of 2 This improvement package provides for the purchase of Accela's Citizen Access and Civic Platform including Land Management (Permits), Geographic Information System ESRI, and Mobile. The system is GIS -based. The Land Management module helps track and manage the City's land use and community development activities including permits; building safety; inspections, investigations, plan reviews; zoning; project plans; code enforcement; and more. It allows staff to have access to input data, verify activities, check permit status, and obtain complete parcel information instantly, speeding up the process of getting from application to occupancy while reducing errors and redundancy with a single, centralized database. Licensing & Case Management is a web -based solution that automates and fully integrates with the City's processes associated with licensing, registration, inspection, and enforcement. This includes processing licensing, permits, and more, from application through inspection and within any investigatory or enforcement actions. Citizen Access is a customizable Web - based application that integrates with Accela Automation to provide citizens with online access to government services and information. Mobile Office is a mobile application that works in conjunction with Accela Automation and Accela GIS to extend processing capabilities to the field for assigned jobs such as inspections or work orders and the related application information. This software will meet the City Council Goals and Priorities Environmental/Ecological Integrity; Social Cultural Vibrancy; -164- Partnering; Improved Connectivity; High Performance Organization. This request would maximize the use of workflows for improved "Inter" and "Intra" departmental communication, improve citizen engagement and communication around properties, permits, licenses and inspections and create a central "non -silo" data source. Related Cost: $200,000 Tax Funds — Non -Recurring Related Cost: $ 1,802 Tax Funds — Recurring Total Cost: $201,802 Property Tax Impact: +$.0895/+0.81% Activity: Building Inspections Recommend - No 2 of 2 This improvement package provides a 50% match to homeowners for costs associated with installation of yard lights. This request supports Safe Community Task Force recommendations #5 and #58 and the Sustainability Goal of Community Health and Safety. Related Cost: $ 5,000 Tax Funds — Recurring Property Tax Impact: +$.0022/+0.02% Activity: Building Administration Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) Employee Expense Recommend - Yes 1. The City wage plan for non -bargaining unit employees will not increase and bargaining unit employees will receive a 2.25% wage increase in FY 2016. 2. The Iowa Public Employee Retirement System (IPERS) City contribution remains at 8.93% and the employee contribution remains at 6.18% in FY 2016. 3. The City portion of health insurance expense decreased from $1,190 in FY 2015 to $1,040 in FY 2016 per month per contract, resulting is a savings of $21,591. 4. Workers' Compensation increased from $33,432 in FY 2015 to $35,433 in FY 2016 based on FY 2015 actual plus 16.96%. 5. As part of the Affordable Health Care Act, the City upgraded three Custodians !from part-time to full-time on January 1, 2015 and FY 2016 is the first full year these positions are full-time (+0.34 FTE or $33,524 annually). Supplies & Services 6. Subscriptions increased from $1,282 in FY 2015 to $4,070 in FY 2016 due to replacing the inspection code books in FY 2016. 7 Dues and Memberships decreased from $2,038 in FY 2015 to $1,690 in FY 2016 based on actual cost. 8. Property Insurance increased from $22,738 in FY 2015 to $27,101 in FY 2016 based on FY 2015 actual plus 7%. -165- 9. Conferences decreased from $10,700 in FY 2015 to $9,800 in FY 2016 based on actual cost of conferences which include International Code Council ($1,900); National Planning Association ($2,300); Accela Users Conference ($5,000) and Iowa Planning Association ($600). 10. Property Maintenance decreased from $32,358 in FY 2015 to $27,233 in FY 2016. City Hall Annex maintenance decreased from $7,566 in FY 2015 to $6,000 in FY 2016 based on a three year average. City Hall maintenance decreased from $18,021 in FY 2015 to $17,000 in FY 2016 based on a three year average. Multicultural Family Center maintenance decreased from $6,771 in FY 2015 to $4,233 in FY 2016 based on FY 2015 actual of $4,150 plus 2%. This line item represents lighting repairs, roof repairs, rug cleaning service, permit and inspection fees, sprinkler inspection, HVAC maintenance, fuel for generator and other repairs. 11. Motor Vehicle Fuel decreased from $5,994 in FY 2015 to $5,304 in FY 2016 based on a three year average minus 20%. 12. Consulting Engineers increased from $2,000 in FY 2015 to $4,206 in FY 2016 based on FY14 Actual of $4,124. This line item represents costs for structural consultants in emergency situations. 13. Legal Services increased from $0 in FY 2015 to $1,000 in FY 2016 due to having the Sheriff's office service notices for problem property enforcement when the City may be trying to take ownership of the property. Machinery & Equipment 14. Purchase of equipment for FY 2016 includes replacement of a 2009 inspection vehicle ($13,000). Debt Service 15. FY 2016 debt service includes the following ($120,039): 2010A GO Borrowing Smart Meters $4,486 (LY 2030) 2011B GO Borrowing Engine House #1 $56,375 (LY 2031) 2012D GO Borrowing City Hall Tuckpointing $34,350 (LY 2032) 2014B GO Borrowing City Hall HVAC $24,828 (LY 2034) Revenue 16. Building Permits increased from $520,000 in FY 2015 to $555,000 in FY 2016 based on FY 2015 year-to-date. FY 2014 actual collections totaled $327,724. 17. Electrical Permits increased from $65,000 in FY 2015 to $70,000 in FY 2016. FY 2014 actual collections totaled $61,759. 18. Mechanical Permits decreased from $65,000 in FY 2015 to $60,000 in FY 2016 based on FY 2014 actual of $57,675. 19. Plumbing Permits decreased from $70,000 in FY 2015 to $60,000 in FY 2016 based on FY 2014 actual of $61,460. -166- 20. The Inspections maintenance level budget is 80.2% self-supporting compared to the revenue guideline of 77.9%. -167- BUILDING SERVICES Building Services protects the life, safety, health, property, and general welfare of the public by regulating and controlling the design, construction, quality of material, use and occupancy, location and maintenance of all buildings, structures, systems and signs within the city based upon minimum construction, safety and property maintenance standards; to systematically bring places of public accommodation into compliance with the Americans with Disabilities Act (ADA); and to maintain City Hall, City Hall Annex, Historic Federal Building and Multicultural Family Center in a safe, sanitary and comfortable condition for conducting City business. Building Services Administration Code Compliance Facility Management Expenditures and Resources by Department and Category Budget Highlights FY 2013114 FY 2014115 Actual Adopted FY 2014/15 FY 2015/16 Amended Recomm'd % Change from Adopted FY 2014/15 Employee Expense Supplies and Services Machinery and Equipment Total Reimb. Federal Building Cable TV Charges Operating Revenue Total Debt Services Abated with Sales Tax 20% 1,056,375 337,320 1,124 1,394,819 160,209 7,213 525,307 692,729 97,086 Property Tax Support 702,090 Percent Increase (Decrease) Personnel - Authorized FTE 12.88 1,131,161 309,929 1,441,090 1,128,076 345,176 1,173,043 316,030 13,000 1,473,252 1,502,073 197,957 197,957 223,718 735,500 746,824 762,000 933,457 944,781 985,718 125,040 507,633 -168- 125,040 120,039 528,471 516,355 13.17 13.17 13.50 3.7% 2.0% 0.0% 4.2% 13.0% 0.0% 3.6% 16.6% -4.0% 8,722 1.7% BUILDING SERVICES SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PEOPLE Highlight engagement, leadership and implementation activities. PLANNING Highlight planning initiatives that go beyond the City's Comprehensive Plan; include project planning, master plans, community planning and visioning that are producing outcomes. DUBUQUE, IOWA !h,. ,'v1ississip13 PARTNERSHIPS Highlight government, private sector and not- for-profit coming together forming outcome based partnerships. -169- BUILDING SERVICES Detail by Activity Activity: Administration Overview Building Services administration provides professional construction code interpretations to developers, designers and the general public; guidance to inspection staff on inspection and enforcement procedures; directs the maintenance and capital improvement projects of several city -owned facilities; administers the use of the Historic Building Code and consults with developers, contractors, inspectors and the public on the use of the code; and staffs the Building Code Board of Appeals. Building Services administration also interacts with contractors and citizens in the issuance of permits, scheduling of inspections and explaining of department policies; and prepares monthly and as -needed reports that summarize building activity, accounts payable documentation, and payroll activities for the department. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $246,695 $258,016 $262,705 Resources $5,102 $2,000 $2,000 Position Summary FY 2015/16 FTE's Manager 1.00 Permit Clerk 1.00 Total FTE's 2.00 Supporting City and Community Goals Planned and Managed Growth ■ Historic Building Code used Downtown and in Dubuque Millwork District encourages adaptive reuse of existing buildings. Partnering for a Better Dubuque ■ Dubuque Main Street Design Review Committee enables visual improvements to downtown. ■ Dubuque Homebuilders and Associates partner to provide safe housing choices. ■ Proudly Accessible Dubuque teams with us to gain accessibility to places of public accommodation. -170- BUILDING SERVICES Improved Connectivity – Transportation and Telecommunications • Remote Citizen and Contractor Access to Permitting—Proposed--24-7 convenience for customers Financially Responsible City Government and High Performance Organization • Maintenance of City Hall, Historic Federal Building, City Hall Annex, Multicultural Family Center • Remote Citizen and Contractor Access to Permitting—Proposed—more efficient operations. Economic Prosperity • Historic Building Code helps provide housing options and re -use of commercial spaces. Environmental Integrity • Historic Building Code helps protect historic resources and preserves the embodied energy of the structures. • Vacant and Abandoned Buildings (VAB) preserves buildings for re -use. • Remote Citizen and Contractor Access to Permitting—Proposed--reduces carbon footprint by reducing miles traveled and CO2 emissions. Comprehensive Plan—Land Use and Urban Design • Goals 1.1, 1.2, 1.4 and 1.12—Use of the Historic Building Code contributes to the variety of housing options, while using historic buildings. • Goals 2.4 and 2.5—Use of the Historic Building Code encourages mixed-use development in established commercial and warehouse districts. • Goal 5.2—Use of the Historic Building Code encourages the preservation and protection of our historic buildings. • Goals 7.1, 7.3, 7.4 and 7.5 --Use of the Historic Building Code encourages redevelopment of our underutilized buildings. Comprehensive Plan—Economic Development • Goal 8.2 --Use of the Historic Building Code helps remove barriers to preservation. Comprehensive Plan—Public Safety • Goals 1.1, 1.3 and 1.7—Provides for fair, consistent and respectful administration of the codes. -171- BUILDING SERVICES Performance Measures Administration — Activity Statement Protects the life, safety, health, property and general welfare of the public by regulating and controlling the design, construction, quality of material, use and occupancy, location and maintenance of all building, structures and signs within the City based upon minimum construction and safety standards. Goals ■ Maintain a high level of service to the general public and other City Departments to ensure a safe environment. ■ Contribute to economic development initiatives throughout the community by providing timely code enforcement and plan review services. Objective 1: Effective Development Review Collaboration with Planning, Engineering, Fire, Health, Water and developers to ensure permit processing in a timely fashion. Did you know? Plan reviews for commercial and industrial projects are completed in less than two weeks? Timely plan review results in development projects staying on schedule. Objective 2: Maintain the City's Building Code Effectiveness Grading Schedule rating at a 4. Maintaining the BCEGS rating of 4 allows for property owners to get competitive rates on their insurance, while also ensuring that the City uses the most -recent codes. Did you know? The BCEGS rating is on a scale of 1-10, with 1 being the best. Objective 3: Efficient and Effective Code Interpretations Code interpretations are provided to the customers of the department in an accurate, prompt manner. Did you know? The department will meet with developers, designers and homeowners to discuss projects and code requirements at any time in the process. -172- An accurate plan review will save costly changes to projects after they are underway. BUILDING SERVICES Detail by Activity Activity: Code Compliance Overview Code Compliance: This activity facilitates review of plans, inspections of construction, consultations on code requirements, orders for corrective action, notices of violation, municipal infractions, certificates and letters of occupancy; inspects places of public accommodation for compliance with the ADA; licenses vacant and abandoned commercial building (VAB's) and storage containers; inspects properties for compliance with property maintenance codes; and coordinates the activities of the Electrical, Mechanical and Plumbing Boards of Appeal. Problem Property Management: This activity receives citizen concerns, conducts inspections, issues orders, issues notices of violation and municipal infractions for vacant and abandoned and under -maintained buildings; and issues licenses and conducts site inspections for storage containers. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $664,888 $667,990 $687,368 Resources 519,883 $733,500 $760,000 Position Summary FY 2015/16 FTE's Inspector II --FT 5.00 Inspector II --PT 1.50 Total FTE's 6.50 Supporting City and Community Goals Planned and Managed Growth ■ Vacant and Abandoned Buildings enforcement helps maintain visual appeal and safety of neighborhoods. ■ Demolition by Neglect enforcement helps maintain visual appeal and safety of neighborhoods. Partnering for a Better Dubuque ■ Dubuque Homebuilders and Associates partner to provide safe housing choices. ■ Proudly Accessible Dubuque teams with us to gain accessibility to places of public accommodation. -173- BUILDING SERVICES Economic Prosperity • Vacant and Abandoned Building (VAB) program preserves buildings for re -use. • Historic Building Code helps provide housing options and re -use of commercial spaces. Environmental Integrity • Vacant and Abandoned Building (VAB) program preserves buildings. • Demolition by Neglect prevention keeps building materials out of the landfill. Social/Cultural Vibrancy • Green Buildings --Structures are safe to occupy for citizens. • Community Health and Safety-- Structures are safe to occupy for citizens. Comprehensive Plan—Land Use and Urban Design • Goals 8.3 and 8.5—ADA enforcement of readily achievable standards increases accessibility. Comprehensive Plan—Housing ■ Goal 1.12—Enforce regulations in order to reduce the number of VAB's. Comprehensive Plan—Public Safety ■ Goals 8.1 through 8.7—Provide inspection services that regulate the safe and sanitary construction of buildings. Performance Measures Code Compliance — Activity Statement Ensures safe and accessible buildings and viable neighborhoods. Goals • Ensure safe structures for all aspects of daily life. • Promote neighborhood stability and vitality. Preserve existing buildings. Objective 1: Reduce the number of problem properties through effective enforcement of applicable city regulations. This provides for stable property taxes and more livable neighborhoods. -174- BUILDING SERVICES Objective 2: Continue to encourage renovation of historic buildings through the use of the Historic Building Code. Re -use of existing buildings provides more housing choices and options for business location. Historic buildings have been used for promotion of the arts and providing affordable office space for non -profits. Objective 3: Continue to provide a local ADA inspection program. This program provides expanded options for persons with disabilities and an increased customer base for business owners. Did you know? People who are visually or audibly impaired, or who use assistive devices such as walkers or wheelchairs make up a market segment of 54 million people, represent a collective income that exceeds $1 trillion AND over $220 billion in discretionary spending power. -175- Did you know? Over 400 places of business comply with all three tiers of the local ADA ordinance! BUILDING SERVICES Detail by Activity Activity: Facility Management Overview Facility Management maintains City Hall, City Hall Annex, Historic Federal Building and Multicultural Family Center and coordinates repairs with local contractors, as needed. Funding Summary FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $483,237 $515,084 $552,000 Resources $167,744 $197,957 $223,718 Position Summary FY 2015/16 FTE's Maintenance Worker 1.00 Custodian 4.00 Total FTE's 5.00 Supporting City and Community Goals Planned and Managed Growth • Well-maintained City buildings add to a thriving downtown. • Well-maintained City buildings add to the visual appeal and beauty of the city. Partnering for a Better Dubuque • Maintaining City Hall and the Historic Federal Building contributes to the local historic preservation efforts. • A well-maintained Historic Federal Building makes attendance at the city council meetings a more positive experience. Improved Connectivity – Transportation and Telecommunications ■ Well maintained buildings provide a safe environment for fiber optic equipment. Financially Responsible City Government and High Performance Organization ■ Properly maintained buildings keep long-term expenses down for the tax payers. Environmental Integrity ■ Maintaining City Hall and the Historic Federal Building contributes to preserving Dubuque's historic resources. Comprehensive Plan—Infrastructure ■ Goals 10.1, 10.2 and 10.3—These goals center on maintenance of City facilities. -176- BUILDING SERVICES Performance Measures (;acility Management — Activity Statement Maintain City facilities in a safe, sanitary and comfortable condition. Goals • Maintain City facilities to ensure efficient and cost effective operations. • Continue maintenance projects that consider long-term benefits to the taxpayers. • Preserve our City -owned historic buildings. objective 1: Continue Upgrade of City Hall Cooling This is important to provide more efficient cooling capacity to all areas of the building. Did you know? All water used for cooling is recycled through the system. The primary loss of water is now from evaporation. -177- Water use reduction of over 90 percent has been seen as a result of the first phase, I Recommended Operating Revenue Budget - Department Total 57 - BUILDING SAFETY Fund Account Account Title FY13 Actual FY14 Actual FY15 Adopted FY16 Recomm'd Revenue Revenue Budget Budget 100 100 100 100 100 100 42165 42205 42210 42215 42220 42260 ABANDONED BLDG LICENSES BUILDING PERMITS ELECTRICAL PERMITS MECHANICAL PERMITS PLUMBING PERMITS PERMIT, MISC I 42 - LICENSES AND PERMITS 100 51310 MONTHLY RENTAL 100 51914 PLAN CHECK FEES 5,360 423,223 64,275 58,830 54,950 4,115 610,754 52 11,752 3,757 327,724 61,759 57,675 61,460 1,744 514,119 0 9,516 2,000 520,000 65,000 65,000 70,000 3,500 725,500 0 10,000 2,000 555,000 70,000 60,000 60,000 5,000 752,000 0 10,000 51 - CHARGES FOR SERVICES 11,804 9,516 10,000 10,000 100 100 100 53403 53605 53620 IA DISTRICT COURT FINES MISCELLANEOUS REVENUE REIMBURSEMENTS -GENERAL 0 900 282 760 37 13 0 0 0 0 0 0 53- MISCELLANEOUS 400 59350 FR SALES TAX CONSTRUCTION 319 1,672 0 0 73,156 97,086 125,040 120,039 59- TRANSFER IN AND INTERNAL 73,156 97,086 125,040 120,039 57 - BUILDING SAFETY TOTAL 696,033 622,393 860,540 882,039 -178- Recommended Operating Expenditure Budget - Department Total 57 - BUILDING SAFETY Fund Account Account Title FY13 Actual FY14 Actual FY15 Adopted FY 16 Recomm'd Expense Expense Budget Budget 100 100 290 100 100 100 290 100 290 100 100 290 100 61010 61020 61020 61050 61099 61310 61310 61320 61320 61410 61415 61415 61416 FULL-TIME EMPLOYEES PART-TIME EMPLOYEES PART-TIME EMPLOYEES OVERTIME PAY WAGE ADJUSTMENT IPERS IPERS SOCIAL SECURITY SOCIAL SECURITY HEALTH INSURANCE WORKMENS' COMPENSATION WORKMENS' COMPENSATION LIFE INSURANCE 557,039 162,557 1,751 149 0 62,402 152 53,726 134 99,369 23,158 0 487 581,147 170,832 1,874 316 0 67,180 167 56,056 143 148,016 30,032 126 485 697,576 100,244 0 0 16,315 71,245 0 61,033 0 149,940 33,432 0 1,376 740,058 106,086 0 0 0 75,559 0 64,730 0 149,697 35,433 0 1,480 61 - WAGES AND BENEFITS 960,926 1,056,375 1,131,161 1,173,043 100 62010 OFFICE SUPPLIES 1,732 1,280 1,767 1,306 100 62030 POSTAGE AND SHIPPING 2,614 2,285 3,277 2,770 100 62061 DP EQUIP. MAINT CONTRACTS 4,379 4,764 5,396 5,816 100 62062 JANITORIAL SUPPLIES 0 341 0 0 100 62090 PRINTING & BINDING 1,047 1,129 1,068 1,152 100 62110 COPYING/REPRODUCTION 658 691 671 484 100 62170 SUBSCRIPTIONS -BOOKS -MAPS 3,990 1,308 1,282 4,070 100 62190 DUES & MEMBERSHIPS 1,646 1,656 2,038 1,690 100 62206 PROPERTY INSURANCE 14,289 21,264 22,738 27,101 290 62206 PROPERTY INSURANCE 252 390 0 0 100 62207 BOILER INSURANCE 548 543 547 568 290 62207 BOILER INSURANCE 4 4 0 0 100 62208 GENERAL LIABILITY INSURAN 9,239 8,792 8,006 9,240 100 62310 TRAVEL -CONFERENCES 5,685 4,190 10,700 9,800 100 62320 TRAVEL -CITY BUSINESS 496 35 300 300 100 62340 MILEAGE/LOCALTRANSP 114 82 483 176 100 62360 EDUCATION &TRAINING 14,351 10,588 6,400 6,400 100 62411 UTILITY EXP -ELECTRICITY 60,920 72,479 64,609 64,609 290 62411 UTILITY EXP -ELECTRICITY 3,091 2,588 0 0 100 62412 UTILITY EXP -GAS 11,683 14,248 12,397 10,484 290 62412 UTILITY EXP -GAS 353 447 0 0 100 62414 UTILITY EXP -FUEL OIL 0 1,406 0 0 290 62414 UTILITY EXP -FUEL OIL 0 210 0 0 100 62415 UTILITY EXPENSE STORMWATR 52,604 48,796 55,381 55,865 100 62421 TELEPHONE 11,527 10,430 10,880 10,431 100 62431 PROPERTY MAINTENANCE 30,306 25,152 32,358 27,233 290 62431 PROPERTY MAINTENANCE 766 655 0 0 100 62433 CUSTODIAL SERVICES 0 600 0 0 100 62434 HVAC MAINTENANCE 0 0 726 741 100 62436 RENTAL OF SPACE 3,660 3,660 3,664 3,664 -179- Recommended Operating Expenditure Budget - Department Total 57 - BUILDING SAFETY Fund Account Account Title FY13 Actual FY14 Actual FY15 Adopted FY 16 Recomm'd Expense Expense Budget Budget 100 62511 FUEL, MOTOR VEHICLE 100 62521 MOTOR VEHICLE MAINT. 100 62528 MOTOR VEH. MAINT. OUTSOUR 100 62611 MACH/EQUIP MAINTENANCE 100 62614 EQUIP MAINT CONTRACT 290 62614 EQUIP MAINT CONTRACT 100 62663 SOFTWARE LICENSE EXP 100 62665 FALSE ALARM CHARGES 100 62671 MISC. OPERATING SUPPLIES 290 62671 MISC. OPERATING SUPPLIES 100 62712 CONSULTING ENGINEERS 100 62713 LEGAL SERVICES 100 62731 MISCELLANEOUS SERVICES 100 62732 TEMP HELPCONTRACT SERV. 100 62761 PAY TO OTHER AGENCY 100 62765 GRANTS 6,780 5,494 3,399 190 16,700 542 15,687 425 5,002 67 0 0 2,415 0 10,000 0 6,315 6,062 178 0 18,742 166 18,505 0 7,839 61 4,124 98 25,155 0 10,061 0 5,994 3,412 0 0 17,671 0 19,479 500 0 0 2,000 0 0 1,185 15,000 0 5,304 3,789 0 0 18,362 0 19,284 500 0 0 4,206 1,000 0 1,185 13,500 5,000 62 - SUPPLIES AND SERVICES 302,655 337,320 309,929 316,030 100 63311 ADMIN. OVERHEAD (139,076) (160,209) (197,957) (223,718) 63 - ADMIN/OVERHEAD/STORES GAR (139,076) (160,209) (197,957) (223,718) 100 71310 AUTO/JEEP REPLACEMENT 15,267 0 0 13,000 71 - EQUIPMENT 15,267 0 0 13,000 100 73410 EQUIP ACQUISITION 0 978 0 0 290 73410 EQUIP ACQUISITION 0 146 0 0 73 - CIP EXPENDITURES 0 1,124 0 0 400 74111 PRINCIPAL PAYMENT 400 74112 INTEREST PAYMENT 41,122 65,122 32,033 31,964 84,313 84,418 40,727 35,621 74 - DEBT SERVICE 73,156 97,086 125,040 120,039 57 - BUILDING SAFETY TOTAL 1,212,928 1,331,697 1,368,173 1,398,394 -180- Recommended Expenditure Budget Report by Activity & Funding Sounce 57 - BUILDING SAFETY BUILDING SERV. ADMIN. - 57100 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget SUPPLIES AND SERVICES 59,316 56,860 64,473 72,614 WAGES AND BENEFITS 178,195 189,835 193,543 190,091 BUILDING SERV. ADMIN. 237,511 246,695 258,016 262,705 ELECTRICAL CODE ENF. - 57200 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget SUPPLIES AND SERVICES 10,411 8,574 7,042 6,921 WAGES AND BENEFITS 83,996 92,921 93,626 100,743 ELECTRICAL CODE ENF. 94,407 101,495 100,668 107,664 DEBT SERVICE - 57300 FUNDING SOURCE: DEBT SERVICE Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget DEBT SERVICE 73,156 97,086 125,040 120,039 DEBT SERVICE 73,156 97,086 125,040 120,039 BLDG. CODE ENFORSE - 57400 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 15,267 0 0 0 SUPPLIES AND SERVICES 18,220 38,690 13,535 14,096 WAGES AND BENEFITS 366,256 392,482 331,929 338,301 BLDG. CODE ENFORSE 399,743 431,173 345,464 352,397 CITY HALL MAINT. - 57500 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget SUPPLIES AND SERVICES 132,151 145,139 131,737 130,659 WAGES AND BENEFITS 50,134 51,874 67,400 67,040 CITY HALL MAINT. 182,285 197,013 199,137 197,699 CITY HALL ANNEX MAINT. - 57510 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget CIP EXPENDITURES 0 978 0 0 SUPPLIES AND SERVICES 36,434 30,829 43,377 41,873 WAGES AND BENEFITS 12,807 15,615 24,967 27,889 CITY HALL ANNEX MAINT. 49,241 47,422 68,344 69,762 FEDERAL BUILDING MAINT. - 57520 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR (139,076) (160,209) -181- (197,957) (223,718) Recommended Expenditure Budget Report by Activity & Funding Sounce 57 - BUILDING SAFETY Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget SUPPLIES AND SERVICES 156 0 160 0 WAGES AND BENEFITS 138,921 160,209 197,797 223,718 FEDERAL BUILDING MAINT. 1 0 0 0 18TH ST MAINTENANCE - 57530 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget SUPPLIES AND SERVICES 548 0 0 0 WAGES AND BENEFITS 478 0 0 0 18TH ST MAINTENANCE 1,026 0 0 0 1157 CENTRAL AVE MAINT. - 57540 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget SUPPLIES AND SERVICES 19,989 21,834 22,505 21,050 WAGES AND BENEFITS 18,602 31,344 13,048 23,037 1157 CENTRAL AVE MAINT. 38,591 53,177 35,553 44,087 ICE ARENA - 57550 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget SUPPLIES AND SERVICES ICE ARENA 8,842 13,442 14,093 16,734 8,842 13,442 14,093 16,734 5TH ST RESTROOMS - 57560 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget SUPPLIES AND SERVICES 0 4,948 0 0 WAGES AND BENEFITS 0 47 0 0 5TH ST RESTROOMS 0 4,995 0 0 PLBG/MECH. CODE ENF. - 57700 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPM ENT 0 0 0 13,000 SUPPLIES AND SERVICES 11,514 12,483 13,007 12,083 WAGES AND BENEFITS 109,499 119,737 208,851 202,224 PLBG/MECH. CODE ENF. 121,013 132,220 221,858 227,307 BUILDING SAFETY TOTAL $1,205,815.83 $1,324,718.32 $1,368,173.00 $1,398,394.00 -182- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 57 BUILDING SERVICES DEPARTMENT FD JC WP -GR JOB CLASS 61010 Full Time Employee Expense FY 2014 FY 2015 FY 2016 FTE BUDGET FTE BUDGET FTE BUDGET 100 5800 GE -38 BUILDING SAFETY MANAGER 1.00 90,429 1.00 91,785 1.00 92,102 100 5450 GE -34 INSPECTOR!! 5.00 352,058 5.00 359,635 5.00 369,954 100 8875 GE -26 PERMIT CLERK 1.00 47,980 1.00 48,700 1.00 48,855 100 OE -09 MAINT. WORKER- FEDERAL BLDG 1.00 49,095 1.00 49,831 1.00 51,145 100 3056 OE -06 CUSTODIAN I 1.24 45,130 3.67 156,560 4.00 178,002 TOTAL FULL TIME EMPLOYEES 9.24 584,692 11.67 706,511 12.00 740,058 61020 Part Time Employee Expense 100 3056 OE -06 CUSTODIAN I 2.09 95,188 0.00 0 0.00 0 290 3056 OE -06 CUSTODIAN I 0.05 2,076 0.00 0 0.00 0 100 GE -34 BUILDING INSPECTOR II 1.50 98,725 1.50 101,874 1.50 106,086 TOTAL PART TIME EMPLOYEES 3.64 195,989 1.50 101,874 1.50 106,086 TOTAL BUILDING SERVICES DEPT. 12.88 780,681 13.17 808,385 13.50 846,144 -183- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 01/15/15 FY 2014 FY 2015 FY 2016 ACCT FD JC WP -GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Building Services Administration -FT 10057100 61010 100 5800 GE -38 BUILDING SAFETY MANAGER 1.00 90,429 1.00 91,785 1.00 92,102 10057100 61010 100 8875 GE -26 PERMIT CLERK 1.00 47,980 1.00 48,700 1.00 48,855 Total 2.00 138,409 2.00 140,485 2.00 140,957 Building Inspections -FT 10057400 61010 100 5450 GE -34 INSPECTOR II 2.00 141,905 2.00 146,330 2.00 148,585 Total 2.00 141,905 2.00 146,330 2.00 148,585 Plumbing/Mechanical Inspections -FT 10057700 61010 100 5450 GE -34 INSPECTOR II 2.00 145,931 2.00 148,120 2.00 148,585 Total 2.00 145,931 2.00 148,120 2.00 148,585 Electrical Inspections -FT 10057200 61010 100 5450 GE -34 INSPECTOR II 1.00 64,222 1.00 65,185 1.00 72,784 Total 1.00 64,222 1.00 65,185 1.00 72,784 City Hall Maintenance -FT 10057500 61010 100 3056 OE -06 CUSTODIAN I 0.85 36,364 1.00 43,446 1.00 44,603 Total 0.85 36,364 1.00 43,446 1.00 44,603 Building Inspector II -Part Time 10057400 61020 100 3056 GE -34 INSPECTOR II 1.50 98,725 1.50 101,874 1.50 106,086 Total 1.50 98,725 1.50 101,874 1.50 106,086 Federal Building Maintenance -Full Time 10057520 61010 100 3056 OE -09 MAINTENANCE WORKER 1.00 49,095 1.00 49,831 1.00 51,145 10057520 61010 100 3056 OE -06 CUSTODIAN I 0.24 2,333 2.00 84,856 2.23 99,343 Total 1.24 51,428 3.00 134,687 3.23 150,488 Federal Building Maintenance -Part Time 10057520 61020 100 3056 OE -06 CUSTODIAN I 1.69 78,839 0.00 0 0.00 Total 1.69 78,839 0.00 0 0.00 0 Multicultural Family Center Maintenance -FT 10057540 61020 100 3056 OE -06 CUSTODIAN I 0.15 6,433 0.25 10,539 0.35 15,495 Total 0.15 6,433 0.25 10,539 0.35 15,495 Multicultural Family Center Maintenance -Part Time 10057540 61020 100 3056 OE -06 CUSTODIAN I 0.10 4,155 0.00 0 0.00 0 Total 0.10 4,155 0.00 0 0.00 0 City Hall Annex/Housing Maintenance -Full Time 10057510 61020 100 3056 OE -06 CUSTODIAN I 0.30 12,194 0.42 17,719 0.42 18,561 Total 0.30 12,194 0.42 17,719 0.42 18,561 -184- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 01/15/15 FY 2014 FY 2015 FY 2016 ACCT FD JC WP -GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET City Hall Annex/Housing Maintenance -Part Time 29057510 61020 290 3056 OE -06 CUSTODIAN I 0.05 2,076 0.00 0 0.00 0 Total 0.05 2,076 0.00 0 0.00 0 TOTAL BUILDING SERVICES DEPT. 12.88 780,681 13.17 808,385 13.50 846,144 -185- Capital Improvement Projects by Department/Division BUILDING SAFETY CIP Capital Improvement Project FY 13 Actual FY 14 Actual FY 15 Adopted FY 16 Recomm'd Number Title Expense Expense Budget Budget 1021975 18TH ST BLDG IMPROVEMENTS 952,060 0 0 0 1021976 MULTICULTURAL FAMILY CTR 0 0 5,000 5,000 1022424 DTWN URBN RNL DRST ADA 0 2,107 0 0 2601976 MULTICULTURAL FAMILY CTR 0 0 0 0 3501045 CITY HALL REMODELING 361,070 305,713 200,000 25,000 3501428 GENERAL BLDG MAINTENANCE 12,309 66,208 50,000 30,000 3501757 CITY HALL ANNEX MAINT 8,648 6,638 31,000 15,000 3502259 SMART METERS 107,610 1,107 0 0 3601976 MULTICULTURAL FAMILY CTR 5,931 0 0 0 3602424 DTWN URBN RNL DRST ADA 7,037 6,187 25,000 0 3602425 ADA RESTROOM 25,256 438,400 0 0 BUILDING SAFETY TOTAL 1,479,922 826,361 311,000 75,000 -186- City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2016-2020 PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 TOTAL PAGE BUILDING SERVICES General Government General Building Maintenance City Hall Maintenance/Remodel City Hall Annex Maintenance Multicultural Family Center Downtown Urban Renewal District Assistance Total - Building Services Sales Tax Fund (20%) Sales Tax Fund (20%) Sales Tax Fund (20%) DRA Distribution ADA GO Borrowing (GDTIF) 30,000 $ 25,000 $ 15,000 $ 5,000 $ 51,500 $ 51,500 $ 10,300 $ 5,000 $ 10,000 $ 75,000 $ 128,300 $ -187- 53,045 $ 53,045 $ 52,300 $ 5,000 $ 10,000 $ 173,390 $ 54,637 $ 54,637 $ 10,641 $ 5,000 $ 25,500 $ 56,276 $ 245,458 327 56,276 $ 240,458 328 10,960 $ 99,201 329 5,000 $ 25,000 330 26,010 $ 71,510 331 150,415 $ 154,522 $ 681,627 -188- BUILDING SERVICES DEPARTMENT Rich Russell, Manager Jerry Stoffel, Gary Blosch, Corey Firzlaff, Jason Mouring, Tom Reed, Mike Sievers and Jeff Zasada, Inspectors Jean Noel, Permit Clerk John Liphardt, Lead Custodian Phyllis Arensdorf, Linda Erschen, Kathy Potter and Jon Thill, Custodian I's Supporting City and Community Goals Code Compliance Planned and Managed Growth Partnering for a Better Dubuque Economic Prosperity Environmental Integrity Facility Management Maintenance of City Hall, City Hall Annex, Historic Federal Building (staff only) and Multicultural Family Center Capital projects for City Hall, City Hall Annex and Multicultural Family Center M Supporting City and Community Goals Facility Management Planned and Managed Growth Partnering for a Better Dubuque Improved Connectivity Financially Responsible City Government Employee Volunteerism C Mentoring L Scouting r Prescott School committee New Residential Units 350 300 250 in 40 200 sE D 150 100 500 1 1 1 1 0 0 0 0 0 N N N N N 1 I• 1 -1- 0 0 r N M r r r r N N N N 1 �• 4 r un 0 r N N Fiscal Year (FYE15-6 months) ■ MFD ■ 2FD • SFD Value of New Residential Construction c 0 Si 40 30 N 20 L a 10 C 0 1 1 II 1 II 1 1 ut tC h o0 M O r NCI 4 m O O 0 0 0 r r r r r r 00000000000 e4 Fiscal Year (FYE15-6 months) Value of New Commercial, Institutional and Industrial Construction 2 120 ,0 100 i 80 N 60 tz 40 C • 20 0 m CD h 00 Cr) O r N M I' m O O 0 0 0 r r r r r r 00000000000 NNNNNNNNNNN Fiscal Year (*2015 --6 months) New Non -Residential Construction T ❑ 1990-1998 Averaged 350,000 sq. ft. of non-residential construction per year 1999-2009 Averaged nearly nine -hundred thousand (891,822) square feet of non-residential construction per year. 201 1 saw 385,257 square feet of new non-residential construction. 201 2 saw 320,000 square feet of new non-residential construction. 201 3 saw 339,000 square feet of new non-residential construction. 2014 saw 217,000 square feet of new non-residential construction. 11,223,728 sq. ft. total in 16 years! Value of Commercial, Institutional and Industrial Renovations and Rehabilitations • 2012 valuation was $104,000,000 • 2013 valuation was $ 62,267,000 • 2014 valuation was $ 70,594,000 Non-Residential Renovation and Rehabilitation Projects Novelty Iron Works Dubuque Furniture and Flooring Building Services Staff Completed Project Kwik Shop/Fazoli's Completed Projects -a- Blain's Farm & Fleet Kwik Shop Projects During Construction Millwork Parking Ramp Intermodal Facility Projects Completed Spahn and Rose Warehouse and Showroom Completed Projects Tri State Metals Magoo's Pizza Completed Project University of Dubuque Student Housing Tuf 'ITS If ?tilt Project Underway Novelty Iron Works 2014 Novelty Iron Works 2015 Projects Underway M T Rockfarm Linseed Oil Readily Achievable ADA Program ADA Inspector started January 2, 2008 Inspected 689 businesses as of 2/1/2015 291 businesses compliant with Tier 1 (+48) 416 businesses compliant with Tiers 1-3 (+50) ❑ Partnering with Proudly Accessible Dubuque E Plan reviews for new commercial (ADA) and for new apartments (Fair Housing Act) Participates in site plan review As of November, 201 2, Readily Achievable is defined as a project costing $2000 ($500 max out of pocket) Project/Committee Involvement ■ Green Team ■ Port of Dubuque In -House Work Group ■ Past President APA Iowa Chapter ■ Dubuque Homebuilder's Association Building Services Staff Planned Capital Project a u City Hall Maintenance --Fire Escape ❑ Plans being finalized by IIW. ❑ Informal bids planned. August 1, 201 5 expected completion date. Yard Lighting Initiative An improvement package of $5000 to encourage additional lighting of sidewalks and alleys from fixtures on private property. Solar -powered fixtures have been added. Fixtures attached to the front of the house have been added if they provide light onto the public sidewalk. Any Questions or Comments? Keeping Dubuque Safe... ...one building at a time. Building Services Activities a ❑ Administration ❑ Code Compliance r Facility Management Administration a u Code Interpretations ❑ Guidance to staff on inspection and enforcement procedures Directs maintenance and CIP's of four City -owned buildings Issues permits E Schedules inspections ❑ Payroll and accounts payable Supporting City and Community Goals- -Admin L Planned and Managed Growth ❑ Partnering for a Better Dubuque r Financially Responsible City Government Economic Prosperity Environmental Integrity Code Compliance Plan reviews ❑ Consultations on code compliance r Inspections to ensure code requirements are met ADA compliance Electrical, Mechanical and Plumbing Boards of Appeal Code Compliance Continued Commercial Vacant and Abandoned Buildings (VAB) licensing, inspections and enforcement Licensing and enforcement of the storage container ordinance