2 2 15 City Council Proceedings Official_Special and RegularCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
OFFICIAL
The Dubuque City Council met in special session at 5:30 p.m. on February 2, 2015 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members, Braig Connors, Jones, Lynch, Resnick, Sut-
ton; City Manager Van Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on the Dubuque Area Convention and Vis-
itor Bureau.
WORK SESSION
Dubuque Area Convention and Visitors Bureau
President and CEO Keith Rahe introduced staff and provided a slide presentation on
the activities and budget of the Dubuque Area Convention and Visitors Bureau. Topics
included:
• Mission Statement
• CVB Organizational Chart
• Board of Directors Membership
• Advisory Committee Membership
• Community Branding
o Marketing Co-op
o Website traffic and key markets data
o Sales — meetings and groups
o Showcasing Dubuque
o Sports & Events
o Special Projects
o Going Forward — FY2016 Media Buy, inbound/outbound marketing
• Economic Impact
o Data by event and state comparison
o Hotel/Motel tax records/occupancy
o Sales
• Group tours, conventions, reunions, and meetings
• Sports and events
o Going forward — Upcoming convention, meetings, group tours, and sports
& events
• Quality of Life
o Arts and Culture - CVB Involvement
o Inclusivity
o Advocacy — Travel Federation of Iowa, Legislative priorities, tourism infra-
structure
• Proposed budget — income, expenses and marketing
There being no further business, upon motion the City Council adjourned at 6:18 p.m.
/s/Kevin S. Firnstahl, CMC
City Clerk
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
OFFICIAL
The Dubuque City Council met in regular session at 6:30 p.m. on February 2, 2015 in
the Historic Federal Building, 350 W. 6tn Street.
Present: Mayor Buol; Council Members Braig Connors, Jones, Lynch, Resnick, Sut-
ton; City Manager Van Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
CONSENT ITEMS
Motion by Lynch to receive and file the documents, adopt the resolutions, and dis-
pose of as indicated. Seconded by Connors. Motion carried 7-0.
1. Minutes and Reports Submitted: City Council proceedings of 1/20; Civil Service
Commission of 1/15; Community Development Advisory Commission of 1/22; Historic
Preservation Commission of 1/15; Library Board of Trustees Update for 12/18/14 and
1/22; Park and Recreation Commission of 1/13; Sister City Relationships Advisory
Commission of 1/21; Zoning Board of Adjustment of 1/22; Proof of publication for City
Council Proceedings of 1/5; Proof of publication for List of Claims and Summary of
Revenues for Month Ended 12/31/14. Upon motion the documents were received and
filed.
2. Notice of Claims and Suits: Rose Johanningmeier for property damage, Brittany
Merz for vehicle damage, Telegraph Herald newspaper for property damage. Upon mo-
tion the documents were received, filed and referred to the City Attorney.
3. Disposition of Claims: City Attorney advising that the following claims have been
referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities As-
surance Pool: Al Taxi for vehicle damage, Lloyd Droessler/Rural Mutual Insurance Co.
for personal injury/vehicle damage; Rose Johanningmeier for property damage; Brittany
Merz for vehicle damage; and the Telegraph Herald for property damage. Upon motion
the documents were received, filed and concurred.
4. Consolidated Local Government (CLG) Annual Report: City Manager transmitting
the 2014 Certified Local Government (CLG) Annual Report and recommending City
Council authorization for the Mayor to sign the report. Upon motion the documents were
received, filed and approved.
5. St. Mary's Church NRHP Historic District: Historic Preservation Commission rec-
ommending that the nomination of the St. Mary's Catholic Church Historic District be
submitted for consideration by the National Register of Historic Places. Upon motion the
documents were received, filed and approved.
6. Dubuque Community School District - SRO Agreement: City Manager recommend-
ing approval of the School Year 2014/2015 School Resource Officer Agreement be-
tween the City of Dubuque Police Department and the Dubuque Community School Dis-
trict. Upon motion the documents were received, filed and approved.
7. Dubuque Community School District - DARE Agreement: City Manager recom-
mending approval of the School Year 2014/2015 DARE Agreement between the City of
Dubuque Police Department and the Dubuque Community School District. Upon motion
the documents were received, filed and approved.
8. Traffic Safety Improvement Agreement: City Manager recommending authorization
for the Mayor to execute an agreement with the Iowa Department of Transportation for
Traffic Safety Improvement Program Funding in the City of Dubuque for the Grandview
Avenue at Loras Boulevard and Grandview Avenue at University Avenue Intersection
Improvements. Upon motion the documents were received and filed and Resolution No.
28-15 Approving the Iowa Department of Transportation Agreement for Traffic Safety
Improvement Program Funding for the City of Dubuque Grandview Avenue at Loras
Boulevard and Grandview Avenue at University Avenue Intersection Improvements was
adopted.
RESOLUTION NO. 28-15
APPROVING THE IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR
TRAFFIC SAFETY IMPROVEMENT PROGRAM FUNDING FOR THE CITY OF
DUBUQUE GRANDVIEW AVENUE AT LORAS BOULEVARD AND GRANDVIEW
AVENUE AT UNIVERSITY AVENUE INTERSECTION IMPROVEMENTS
Whereas, the increasing growth of traffic volumes, along with operational and safety
concerns, at Grandview Avenue at Loras Boulevard and Grandview Avenue at Universi-
ty Avenue Intersection in the City of Dubuque could be improved by intersection and
traffic signal improvements; and
Whereas, the City of Dubuque has determined that improvements to this intersection,
as recommended in the East-West Corridor Connectivity Study of the Grandview Ave-
nue at Loras Boulevard and Grandview Avenue at University Avenue as provided by
HDR Engineering and Dubuque Metropolitan Area Transportation Study (DMATS)
Long -Range Transportation Plans, will improve traffic flow; and
Whereas, the total cost for these improvements is $478,750.00. The Traffic Safety
Improvement Funding Program will fully fund this project with no additional City match
funds required.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA, THAT:
Section 1. That said Traffic Safety Improvement Program Funding in the City of
Dubuque for the Grandview Avenue at Loras Boulevard and Grandview Avenue at Uni-
versity Avenue Intersection Improvements is hereby approved.
Section 2. That the Mayor be authorized and directed to execute two copies of said
Agreement for Traffic Safety Improvement Program Funding in the City of Dubuque for
the Grandview Avenue at Loras Boulevard and Grandview Avenue at University Avenue
Intersection Improvements.
Passed, approved and adopted this 2nd day of February, 2015.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
9. Acceptance of Deed - 2056 Washington Street: City Manager recommending au-
thorization to accept the Quit Claim Deed to property located at 2056 Washington
Street. Upon motion the documents were received and filed and Resolution No. 29-15
Approving the acceptance of a Deed to real estate in the City of Dubuque owned by
Jesseca L. Zaruba was adopted.
RESOLUTION NO. 29-15
APPROVING THE ACCEPTANCE OF A DEED TO REAL ESTATE IN THE CITY OF
DUBUQUE OWNED BY JESSECA L. ZARUBA
Whereas, Jesseca L. Zaruba is the owner of certain real property located at 2056
Washington Street and legally described as:
Lot 2 of HEART PROJECT PLACE, in the City of Dubuque, Iowa, according to the
recorded Plat thereof; and
Whereas, the City of Dubuque, through its Housing and Community Development
Department, granted the Owner a mortgage for the purchase and improvement of the
Real Estate; and
Whereas, in consideration for forgiveness of the balance of the mortgage and in lieu
of foreclosure of the mortgage, the City of Dubuque and the Owner mutually agree that
the Owner will convey all right, title and interest in the Real Estate to the City of Dubu-
que; and
Whereas, the Owner has voluntarily executed a Quit Claim Deed, attached hereto,
conveying the Real Estate to the City of Dubuque.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the City Council of the City of Dubuque, Iowa hereby accepts the Quit
Claim Deed attached hereto.
Section 2. That the City Clerk be and is hereby authorized and directed to cause said
Quit Claim Deed to be recorded in the office of the Dubuque County Recorder, together
with a certified copy of this Resolution.
Section 3. That the City Clerk be and is hereby directed to forward a copy of this
Resolution to the Dubuque County Assessor and the Dubuque County Auditor.
Passed, approved, and adopted this 2nd day of February, 2015.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
10. North Cascade Road SW Arterial Project Acceptance: City Manager recommend-
ing acceptance of the public improvement construction contract for the North Cascade
Road Bridge Construction Project (Southwest Arterial), as completed by Minnowa Con-
struction, Inc. Upon motion the documents were received and filed and Resolution No.
30-15 Accepting the North Cascade Road Bridge Construction Project (Southwest Arte-
rial) Iowa DOT Project No. HDP -2100 (661)--71-31 and authorizing the payment of the
contract amount to the contractor was adopted.
RESOLUTION NO. 30-15
ACCEPTING THE NORTH CASCADE ROAD BRIDGE CONSTRUCTION PROJECT
(SOUTHWEST ARTERIAL) IOWA DOT PROJECT NO. HDP -2100 (661)--71-31 AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRAC-
TOR
Whereas, the North Cascade Road Bridge Construction Project (Southwest Arterial),
Iowa DOT Project No. HDP -2100 (661)--71-31 (the Project) has been completed and
the City Engineer has examined the work and filed a certificate stating that the Project
has been completed according to the terms of the Public Improvement Contract and
that the City Engineer recommends that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
Southwest Arterial Capital Improvement appropriation for the contract amount of
$1,459,065.01 less any retained percentage provided for therein as provided in Iowa
Code chapter 573, and to pay such retainage only in accordance with the provisions of
Iowa Code chapter 573.
Passed, approved and adopted this 2nd day of February, 2015.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
11. White Street HMA Resurfacing with Milling Project from 11th to 21st Streets - Pro-
ject Acceptance: City Manager recommending acceptance of the public improvement
construction contract for the White Street HMA Resurfacing with Milling Project from
11th to 21st Streets, as completed by River City Paving, a Division of Mathy Construction
Company. Upon motion the documents were received and filed and Resolution No. 31-
15 Accepting the White Street HMA Resurfacing with Milling Project, from 11th to 21st
Streets, Iowa DOT Project No. NHSN-52-2(132)--2R-31 and authorizing the payment of
the contract amount to the contractor was adopted.
RESOLUTION NO. 31-15
ACCEPTING THE WHITE STREET HMA RESURFACING WITH MILLING PROJECT,
FROM 11TH TO 21ST STREET, IOWA DOT PROJECT NO. NHSN-52-2(132)--2R-31
AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CON-
TRACTOR
Whereas, the Public Improvement Contract for the White Street HMA Resurfacing
with Milling Project, from 11th to 21st Street, Iowa DOT Project No. NHSN-52-2(132)--
2R-31 (the Project) has been completed and the City Engineer has examined the work
and filed a certificate stating that the Project has been completed according to the terms
of the Public Improvement Contract and that the City Engineer recommends that the
Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from the
White Street Pavement Rehabilitation (CIP 3602483), Storm Sewer Catch Basin Re-
placement (CIP 7201081), Traffic Signal Intersection Reconstruction (CIP 3001615),
and Water Main Replacement (CIP 7401405) appropriation for the contract amount of
$1,063,771.84 less any retained percentage provided for therein as provided in Iowa
Code chapter 573, and to pay such retainage only in accordance with the provisions of
Iowa Code chapter 573.
Passed, approved and adopted this 2nd day of February, 2015.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
12. 2014 Pavement Marking Project Acceptance: City Manager recommending that
the 2014 Pavement Marking Project costs be accepted by the City Council and that the
award of the project be officially recorded in the minutes of the City Council. Upon mo-
tion the documents were received and filed and Resolution No. 32-15 Accepting the
2014 Pavement Marking Project and authorizing payment of the contract to the contrac-
tor was adopted.
RESOLUTION NO. 32-15
ACCEPTING THE 2014 PAVEMENT MARKING PROJECT AND AUTHORIZING THE
PAYMENT TO THE CONTRACTOR
Whereas, the public improvement contract for the 2014 Pavement Marking Project
(the Project) has been completed has been completed by the Contractor, Selco, Inc.
(Contractor), the City Engineer has examined the work and recommends that the Pro-
ject be accepted; and
Whereas, the final contract amount for the Project is $80,885.87; and
Whereas, the Contractor has previously been paid $76,841.58, leaving a balance of
$4,044.29; and
Whereas, the City Council finds that the recommendation of the City Engineer should
be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the bal-
ance of the retainage of $4,044.29 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 2nd day of February, 2015.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
13. Bee Branch Creek 22nd Street Parking Lot Project Endorsement: City Manager
recommending approval of a resolution to establish the City of Dubuque's support for
the Upper Bee Branch MRT Route Trailhead parking lot at 22nd and Prince Streets Pro-
ject. Upon motion the documents were received and filed and Resolution No. 33-15
Providing the City's support for the Upper Bee Branch MRT Route trailhead parking lot
at 22nd and Prince Streets project and assurance that the improvements will be main-
tained following completion of the project was adopted.
RESOLUTION NO. 33-15
RESOLUTION PROVIDING THE CITY'S SUPPORT FOR THE UPPER BEE BRANCH
MRT ROUTE TRAILHEAD PARKING LOT AT 22ND AND PRINCE STREETS PRO-
JECT AND ASSURANCE THAT THE IMPROVEMENTS WILL BE MAINTAINED
FOLLOWING COMPLETION OF THE PROJECT
Whereas, the City of Dubuque requested Dubuque Metropolitan Area Transportation
Study (DMATS) funding for the Upper Bee Branch: MRT Route Trailhead parking lot at
22nd and Prince Streets (Trailhead Parking Project); and
Whereas, $300,000.00 in DMATS funding was appropriated for the Trailhead Parking
Project as part of the DMATS Fiscal Year 2014-2017 Transportation Improvement Pro-
gram as a Transportation Alternatives Program (TAP) project, project number STP -E -
2100Q --8V-31; and
Whereas, the Iowa Department of Transportation (IDOT) is requesting the completion
of a Request for Transportation Alternatives Program Funds; and
Whereas, the Request for TAP funding requires the City of Dubuque's official en-
dorsement of the project and the City's stated commitment to maintain the improve-
ments for the intended public use for a minimum of twenty (20) years following project
completion.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The City Manager is authorized to sign and submit a Request for Trans-
portation Improvement Program Funds to the IDOT for the use of DMATS funding for
the Trailhead Parking Project.
Section 2. That the City Council hereby provides its written assurance that the Trail -
head Parking Project will be adequately maintained for its intended public use for a min-
imum of twenty (20) years following completion of the project.
Passed, adopted and approved this 2nd day of February, 2015.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
14. Smarter Cities Challenge Application: City Manager approval of the Smarter Cit-
ies Challenge Application to address Community Health, Air Quality and Asthma and
authorize the Mayor to sign on behalf of the City of Dubuque. Upon motion the docu-
ments were received, filed and approved.
15. Iowa Department of Transportation: Communications from the Iowa Department
of Transportation (IDOT) notifying the City that IDOT proposes to let an HMA resurfac-
ing project on U.S. 61 from Lake Eleanor Road to U.S. 52 and a RCB culvert project on
Iowa 32 at the south U.S. 61/U.S. 151 Interchange on April 21, 2015. Both projects are
proposed for the 2015 construction season. Upon motion the documents were received
and filed.
16. Civil Service Commission: Civil Service Commission submitted the certified list for
the position of cashier. Upon motion the document was received, filed and made a Mat-
ter of Record.
January 15, 2015
Honorable Mayor and
Members of the City Council
In accordance with Chapter 400 of the Code of Iowa, an examination for the position of
Cashier was administered on December 17, 2014. We hereby certify that the individu-
als listed below have passed this written examination and the vacancy for this position
should be made from this list and that this list is good for two (2) years from above date.
Cashier
1. Cody Egdorf 15. Teresa Behnke 29. Cynthia Petersen
2. Gary Rose-Tolstedt 16. Kyle Koch 30. Susan Voss
3. Roger Coffin 17. Jill Lyon 31. Darra Wiencek
4. Sherry Driscoll 18. Julie Roling 32. Kathy Armbrecht
5. Dale Bartels 19. Rifat Sufi 33. Trevor Blum
6. Stacey Ostrander 20. Kyleen Thill 34. Dianne Engling
7. Danielle Beck 21. Connie Kintzle 35 .Paula Hardin
8. Kathryn Heitz 22. Monica Meissen 36. Courtney Koob
9. Cortney McCarty 23 .Dawn Swift 37. Julie McLaughlin
10. Adam Reiss 24. Jennifer Welsh 38. Cheryl Pregler
11. Kathleen Small 25. Alexandria Bandy 39. Amy Sieverding
12. Sabrina Stricker 26. Daniel Craig 40. Shelby Sweeney
13. Cindy Wilharm 27. Lisa Klavitter-Reisen 41. Stephanie White
14. Jodie Ball 28. Brian Leifker 42. Kathy Wilgenbusch
Respectfully submitted,
/s/Dan White, Chairman
Civil Service Commission
17. International City/County Management Association (ICMA) International Fellows
Program 2015 Host Community Application: City Manager recommending approval of
an application to the International City/County Management Association (ICMA) to serve
as a host community for the 2015 International Fellowship exchange. Upon motion the
documents were received, filed and approved.
18. Alcohol Compliance Civil Penalty for Alcohol License Holder — MoonDog Music:
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for MoonDog Music, 806 Wacker Drive. Upon motion
the documents were received, filed and approved.
19. Alcohol and Tobacco License Applications: City Manager recommending approv-
al of annual liquor, beer, wine and tobacco license applications as submitted. Upon mo-
tion the documents were received and filed and Resolution No. 34-15 Approving appli-
cations for beer, liquor, and/or wine permits, as required by City of Dubuque Code of
Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article
B Liquor, Beer and Wine Licenses and Permits; and Resolution No. 35-15 Approving
applications for retail cigarette/tobacco sales permits, as required by Iowa Code
453A.47A were adopted.
RESOLUTION NO. 34-15
APPROVING APPLICATIONS FOR BEER, LIQUOR, AND/OR WINE PERMITS, AS
REQUIRED BY CITY OF DUBUQUE CODE OF ORDINANCES TITLE 4 BUSINESS
AND LICENSE REGULATIONS, CHAPTER 2 LIQUOR CONTROL, ARTICLE B LIQ-
UOR, BEER AND WINE LICENSES AND PERMITS
Whereas, applications for Beer, Liquor, and or Wine Permits have been submitted
and filed with the City Council for approval and the same have been examined and ap-
proved; and
Whereas, the premises to be occupied by such applicants were inspected and found
to comply with the Ordinances of the City and the applicants have filed the proper fees
and bonds and otherwise complied with the requirements of the Code of Ordinances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The City Clerk is hereby authorized and directed to cause to be issued the
noted permit types to the following applicants pending submission of the locally required
documentation:
Renewals
Awn Stop Mart, Inc. 1998 Jackson St. Class C Beer
Big 10 Mart 2100 J.F.K. Rd. Class C Beer, Class B Wine
(Sunday)
Class B Wine (Sunday)
Class C Liquor (Sunday)
Class E Liquor (Sunday)
Class C Liquor (Sunday)
Class C Liquor, Class B Wine,
(Catering) (outdoor) (Sunday)
Class C Liquor (Outdoor) (Sun-
day)
Class C Liquor (Sunday)
Class C Liquor
Dubuque Religious Center
Gin Rickeys
Hartig Drug Company#4
Hammerheads Bar & Billiards
Main Street Steak and Chop-
house
Northside Bar
Pusateris
Town Clock Inn
New
923 Main St.
1447 Central Ave.
2225 Central Ave.
2095 Kerper Blvd.
342 Main St.
2776 Jackson St.
2400 Central Ave.
799 Town Clock Plaza
Road Ranger #5159 2175 Central Ave. Class C Beer, Class B Wine
(Sunday)
Passed, approved and adopted this 2nd day of February, 2015.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
RESOLUTION NO. 35-15
APPROVING APPLICATIONS FOR RETAIL CIGARETTE/TOBACCO SALES PER-
MITS, AS REQUIRED BY IOWA CODE 453A.47A
Whereas, applications for Cigarette/Tobacco Sales have been submitted and filed
with the City Council for approval and the same have been examined and approved;
and
Whereas, the premises to be occupied by such applicants were inspected and found
to comply with the Ordinances of the City and the applicants have filed the proper fees
and otherwise complied with the requirements of the Code of Ordinances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The City Clerk is hereby authorized and directed to cause to be issued the
following named applicants and locations for cigarette/tobacco sales permit.
Road Ranger #5159 2175 Central Ave.
Passed, approved and adopted this 2nd day of February, 2015.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
ITEMS SET FOR PUBLIC HEARING
Motion by Lynch to receive and file the documents, adopt the resolutions, set the
public hearings as indicated, and direct the City Clerk to publish notice as prescribed by
law. Seconded by Connors. Motion carried 7-0.
1. Asbury Road Pavement Rehabilitation Project: City Manager recommending initia-
tion of the public bidding process for the 2015 Asbury Road Pavement Rehabilitation
Project and further recommends that a public hearing be set for February 16, 2015. Up-
on motion the documents were received and filed and Resolution No. 36-15 Preliminary
approval of plans, specifications, form of contract, and estimated cost; setting date of
public hearing on plans, specifications, form of contract, and estimated cost; and order-
ing the advertisement for bids was adopted setting a public hearing for a meeting to
commence at 6:30 p.m. on February 16, 2015 in the Historic Federal Building.
RESOLUTION NO. 36-15
2015 ASBURY ROAD PAVEMENT REHABILITATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPEC-
IFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING
THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the 2015
Asbury Road Pavement Rehabilitation Project in the estimated amount $423,155.53,
are hereby preliminarily approved and ordered filed in the office of the City Clerk for
public inspection.
A public hearing will be held on the 16th day of February, 2015 at 6:30 p.m. in the
Historic Federal Building Council Chambers at which time interested persons may ap-
pear and be heard for or against the proposed plans and specifications, form of contract
and estimated cost of said Project, and the City Clerk be and is hereby directed to
cause the attached notice of the time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the
proposed plans, specifications, form of contract, or estimated cost of the Project.
The 2015 Asbury Road Pavement Rehabilitation Project is hereby ordered to be ad-
vertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the im-
provements herein provided, by publishing the attached Notice to Bidders to be pub-
lished in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 5th day of March, 2015. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at 6:30 p.m. on the 16th day of March, 2015, in the Historic Federal Building
Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 2nd day of February, 2015.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
BOARDS/COMMISSIONS
Applications to the following Boards/Commissions were reviewed. Applicants were
invited to address the City Council on their respective appointment.
Community Development Advisory Commission: One, 3 year term through February
15, 2018 (Expired term of Wainwright). Applicant: Thomas Wainwright, 1788 Lori St. Mr.
Wainwright acknowledged his presence from the gallery.
Sister City Relationship Advisory Commission: Three, 3 Year terms through February
1, 2018 (Expired terms of Jochum, Lee and McNamara) Applicants: Jeffrey Jochum,
3750 Aerostar Dr.; Phyllis Lee, 520 South Grandview Ave.; Patrick McNamara, 381
Moore Hgts. Ms. Lee and Mr. Jochum addressed the Council on their respective ap-
pointments.
Appointment was made to the following Commission.
Mediacom Charitable Foundation: One, 1 year term through December 31, 2015
(Expired term of Twining). Applicant: Connie Twining, 421 N. Booth St. Motion by Braig
to appoint Ms. Twinning to a 1 -year term through December 31, 2015. Seconded by
Resnick. Motion carried 7-0.
ACTION ITEMS
1. Code of Ordinances Amendment Title 10 - Allowing Pets in Most City Parks: Parks
and Recreation Commission recommending an amendment to the City of Dubuque
Code of Ordinances 10-5B-4 to allow dogs and cats in most park areas, all trails and
other department areas. Motion by Jones to receive and file the documents and that the
requirement that a proposed ordinance be considered and voted on for passage at two
Council meetings prior to the meeting at which it is to be passed be suspended. Se-
conded by Braig. Leisure Services Manager Marie Ware, Police Chief Mark Da!sing,
and Public Health Specialist Mary Rose Corrigan responded to questions from the City
Council regarding waste stations, enforcement and citations, and outreach. Motion
failed 5-2 with Braig and Jones voting yay.
Motion by Jones for consideration of the first reading of a proposed ordinance allow-
ing Dogs, Cats and Other Domestic Animals in Parks, Trails, Open Spaces, and Areas.
Seconded by Braig. Motion failed 5-2 with Braig and Jones voting yay.
2. Code of Ordinances Amendment Title 10 - Sledding in Parks: City Manager rec-
ommending approval of an ordinance amendment to add designated areas in six addi-
tional parks to allow sledding. The six parks include Comiskey, Flat Iron, Grant, Orange,
Pinard and Washington Parks. Motion by Jones to receive and file the documents and
that the requirement that a proposed ordinance be considered and voted on for passage
at two Council meetings prior to the meeting at which it is to be passed be suspended.
Seconded by Connors. City Manager responded to questions from the City Council re-
garding this choice of parks and signage and stated that sledding was suspended in
parks before someone was injured allowing for evaluation of each park before approv-
ing them for snow -related activities. Motion carried 7-0.
Motion by Jones for final consideration and passage of Ordinance No. 8-15 Amend-
ing Title 10 Public Ways and Property, Chapter 5 Parks and Recreation, Article B Use
Regulations 10-5B-23 Prohibiting Sledding, Downhill Skiing, Snowboarding or Tobog-
ganing Except in Certain Designated Areas in Certain City Parks Adding Additional
Parks Where Sledding and Other Snow Activities are Permitted. Seconded by Connors.
Motion carried 7-0.
OFFICIAL PUBLICATION
ORDINANCE NO. 8-15
AMENDING TITLE 10 PUBLIC WAYS AND PROPERTY, CHAPTER 5 PARKS AND
RECREATION, ARTICLE B USE REGULATIONS 10-5B-23 PROHIBITING SLED-
DING, DOWNHILL SKIING, SNOWBOARDING OR TOBOGGANING EXCEPT IN
CERTAIN DESIGNATED AREAS IN CERTAIN CITY PARKS ADDING ADDITIONAL
PARKS WHERE SLEDDING AND OTHER SNOW ACTIVITIES ARE PERMITTED
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. City of Dubuque Code of Ordinances Title 10, Chapter 5, Article B is
amended to read as follows:
10-5B-23: Sledding and Other Snow Activities Prohibited
No person may sled or engage in any other snow activity, including but not limited to,
downhill skiing, snowboarding, tobogganing, or any other means of descending a hill on
snow or ice, in any city park or on any city property except in areas designated by the
City Manager in the following parks, subject to all rules posted for such sledding or
snow activities:
• Allison -Henderson Park, daylight hours only
• Bunker Hill Golf Course, daylight hours only
• Comiskey Park, daylight hours only
• Flat Iron Park, daylight hours only
• Gay Park, daylight hours only
• Grant Park, daylight hours only
• Orange Park, daylight hours only
• Pinard Park, daylight hours only
• Usha Park, daylight hours only
• Valentine Park, daylight hours only
• Washington Park, daylight hours only
• Riding inner tubes in a park or on any public property is prohibited at all times.
Section 2. This ordinance takes effect upon publication.
Passed, approved and adopted the 2nd day of February, 2015.
/s/Roy D. Buol, Mayor
Attest: /s/Kevin S. Firnstahl, City Clerk
Published officially in the Telegraph Herald newspaper on the 4th day of February, 2015.
/s/Kevin S. Firnstahl, City Clerk
3. Iowa Economic Development Authority (IEDA) Application - Hirschbach Motor
Lines, Inc: City Manager recommending approval of the submission of an Iowa Eco-
nomic Development Assistance Contract by Hirschbach Motor Lines, Inc. to the Iowa
Economic Development Authority. Motion by Braig to receive and file the documents
and adopt Resolution No. 37-15 Authorizing the filing of an application for state busi-
ness financial assistance on behalf of Hirschbach Motors Lines, Inc. Seconded by Con-
nors. Motion carried 7-0.
RESOLUTION NO. 37-15
AUTHORIZING THE FILING OF AN APPLICATION FOR STATE BUSINESS FINAN-
CIAL ASSISTANCE ON BEHALF OF HIRSCHBACH MOTOR LINES, INC.
Whereas, Hirschbach Motor Lines, Inc. has proposed making a Seven Million Seven
Hundred Thousand Dollar ($7,700,000.00) investment for the redevelopment of a forty-
five thousand square foot (45,000 sq. ft.) office facility in the City of Dubuque, Iowa ;
and
Whereas, the City Council of the City of Dubuque, Iowa has considered the proposal
and has determined that the proposed project will contribute to the local economy
through the creation of ninety-nine (99) full-time jobs in the City; and
Whereas, financial assistance from the Iowa Economic Development Authority is de-
signed to assist in the economic development efforts of local jurisdictions; and
Whereas, the City must provide local sponsorship on behalf of Hirschbach Motor
Lines, Inc. for its Business Financial Assistance Application with the Iowa Economic
Development Authority; and
Whereas, the Iowa Economic Development Authority has requested execution of an
Economic Development Assistance Contract in order to finalize incentives and docu-
ment associated terms for the construction of Hirschbach Motor Lines, Inc.'s headquar-
ters in the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the filing of an Application for participation in the Iowa Economic De-
velopment Authority's Financial Assistance Program on behalf of Hirschbach Motor
Lines, Inc., a copy of which is attached hereto, is hereby approved.
Section 2. That a ten (10) year tax increment financing (TIF) local match identified in
the Application may be provided to Hirschbach Motor Lines, Inc., subject to further ac-
tion by the City Council.
Section 3. That the Mayor is hereby authorized to execute and the City Manager is
hereby directed to submit the Application to the Iowa Economic Development Authority
together with such other documents as may be required.
Passed, approved, and adopted this 2nd day of February, 2015.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
4. Iowa Economic Development Authority (IEDA) Application - Cottingham & Butler:
City Manager recommending approval of a resolution authorizing the submission of an
Iowa Economic Development Assistance Application on behalf of Cottingham & Butler,
Inc. for the expansion of its operations in Dubuque. Motion by Lynch to receive and file
the documents and adopt Resolution No. 38-15 Authorizing the filing of an application
for State Business Financial Assistance on behalf of Cottingham & Butler. Seconded by
Resnick. Motion carried 7-0.
RESOLUTION NO. 38-15
AUTHORIZING THE FILING OF AN APPLICATION FOR STATE BUSINESS FINAN-
CIAL ASSISTANCE ON BEHALF OF COTTINGHAM & BUTLER, INC.
Whereas, Cottingham & Butler, Inc. has proposed making a One Million Two Hun-
dred Thousand Dollar ($1,200,000.00) investment for tenant improvements of a ten
thousand square foot (10,000 sq. ft.) office facility in the City of Dubuque, Iowa; and
Whereas, the City Council of the City of Dubuque, Iowa has considered the proposal
and has determined that the proposed project will contribute to the local economy
through the creation of ninety (90) full-time jobs in the City; and
Whereas, financial assistance from the Iowa Economic Development Authority is de-
signed to assist in the economic development efforts of local jurisdictions; and
Whereas, the Iowa Economic Development Authority has requested execution of an
Economic Development Assistance Contract in order to finalize incentives and docu-
ment associated terms for the tenant improvements of Cottingham & Butler, Inc.'s pro-
posed location at 1000 & 1030 Main Street in the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the filing of an Application for participation in the Iowa Economic De-
velopment Authority's Financial Assistance Program on behalf of Cottingham & Butler,
Inc., a copy of which is attached hereto, is hereby approved.
Section 2. That the Mayor is hereby authorized to execute and the City Manager is
hereby directed to submit the Application to the Iowa Economic Development Authority
together with such other documents as may be required.
Passed, approved, and adopted this 2nd day of February, 2015.
Roy D. Buol, Mayor
Attest: Kevin S. Firnstahl, City Clerk
5. Fiscal Year 2016 Recommended Budget Transmittal: City Manager submitting the
Fiscal Year 2016 Recommended Budget Transmittal Message. The City Manager will
make a presentation. Motion by Connors to receive and file the documents and listen to
the presentation. Seconded by Jones. The City Manager provided a slide presentation
on the Fiscal Year 2016 Recommended Budget. During discussion, the City Council ex-
pressed concern over the Library possibly losing its accreditation due to reduced hours
and the effect of increases on low-income or poverty -level residents. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Jones encouraged citizens to have their children immunized in light
of the recent nationwide Measles outbreak.
Mayor Buol and Council Member Resnick thanked the snow removal crews for their
great job following the recent snow event.
There being no further business, upon motion the City Council adjourned at 8:27 p.m.
/s/Kevin S. Firnstahl, CMC
City Clerk