Minutes_Arts and Cultural Affairs Advisory Commission 2 25 15 Minutes
ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION
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February 25, 2015 j
Lacy Board Room, Carnegie Stout Public Library I
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The meeting was called to order by Chair Sue Riedel at 4:35 p.m. following
staff assurance of compliance with the Iowa Open Meeting Law. i
Commissioners present: Katherine Kluseman, Marina O'Rourke, Sue Riedel,
Ellen Henkels, Gina Siegert, Jessica Teckemeyer and Julie Steffen joined by
phone.
Staff present: Megan Starr
APPROVAL OF MINUTES of January 27, 2015: Teckemeyer made a motion,
second by O'Rourke to receive and file the minutes. Motion carried 6-0.
NEW BUSINESS
1. RFP Update
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Starr explained that the City Council Approved Lord Culutral Resources as
the Consultant in the creation of the Arts and Culture Master Plan. Staff is
waiting to receive a contract from Lord. Teckemeyer and Siegert added
that they appreciated the length of time the Lord team had worked
together and that their plan provided implementation steps for the process.
Kluseman thanked the RFP committee for making a thoughtful selection.
2. Grant Funding Update
Starr explained that the City Council would attempt to keep the funding
level the same for both the Operating Support Grants and the Special
Project grant programs. The City Council will have its final hearing to
adopt the budget on March 16, 2015.
Starr also explained the timeline for the grant application process:
Operating Support timeline
March 18 Workshop
April 10 Applications Due
April 14, Print and distribute apps to Commission, make sure new
orgs applying are eligible
April 24, Commission submits score sheets, staff totals scores
noting applications with large scoring disparities
April 28, (Commission Meeting) Commission reviews scores and
preliminary funding scenario and has the opportunity to adjust
scores based on discussion
May 26, Commission makes final scoring scenario
recommendation
June 1st or 15th, City Council approves operating support
recommendations
Special Projects Grant Timeline,
April 14 Workshops .
May 151h Applications Due
May 18 Print and distribute apps to Commission, make sure new
orgs applying are eligible
May 25th Commission submits score sheets, staff totals scores
noting applications with large scoring disparities
May 26tH , (Commission Meeting) Commission reviews scores and
has the opportunity to adjust scores based on discussion
June 22nd Commission makes final recommendation (if not
completed on May 26)
July 6tH or 20tH City Council approves special projects grant
recommendations
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3. Operational Support and Special Projects Grant Applications
Starr went over the process for reviewing Operational Support Grants.
This year, commissioners will submit their scores to staff ahead of the
April 28th review time. Staff will total scores and show possible funding
scenarios. Staff believes this will expedite the review process greatly.
4. Art on the River
a. Update j
Starr shared that the Art on the River Jury met on Monday,
February 23rd and selected 10 sculptures and 2 alternates for the
2015-2016 Art on the River temporary Art Exhibit. The Commission
decided to hold a special meeting Monday, March 9th at Noon to
reach a recommendation about the selected works. Starr will
contact the Art on the River Committee to meet and review the
selections prior to the Stn
b. Contract Language
Starr shared an updated draft of the Art on the River Artist Contract
which reflected the changes requested by the commission at the
January 27th meeting.
5. Arts and Cultural,Affairs Coordinator Update
Starr explained that the City was now accepting applications for the Arts
and Cultural Affairs Coordinator Position until March 9, 2015. Starr
explained that hluman Resources Director, Randy Peck suggested that
the position should be expected to be filled by mid-May. Starr also shared
with the Commissioners that her last day with the City of Dubuque would
be April 3, 2015 and her position was eliminated due to budget cuts made
by the Economic Development Department.
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ITEMS FROM COMMISION
1. Friends of Saint Mary- Kluseman reported that the Friends of St. Marys
plan to submit a revision to their FY2015 Special Projects grant proposal
The commission expects a formal request from Friends of St Marys.
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2. Commissioner Recognition— Ellen Henkels
Henkels shared one of her paintings was recently accepted into Outside
the Lines Art Gallery juried show. She also continues to teach painting at
the Roberta Kuhn Gallery and has a studio space at Studioworks.
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INFORMATION SHARING
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1. City Life —Information about City Life was distributed
2. Iowa Next— Information about Iowa Next was distributed
ADJOURNMENT - Henkels made a motion to adjourn, second by Kluseman.
Meeting adjourned at 5:52 p.m.
This notice is given pursuant to Chapter 21, Code of Iowa and applicable local regulations of the City of
Dubuque. Persons with limited English proficiency or vision, hearing or speech impairments needing special
assistance should contact the City Manager's Office at 589-4110 or(563)589-4230 for TDD.
Respectfully submitted:
Megan Starr
Economic Development Coordinator
These minutes were passed and approved on
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a en s, eeretary
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