SRF Green alley Project Bid Set 6 - Year 1_Award Copyright 2014
City of Dubuque Action Items # 3.
ITEM TITLE: SRF Green Alley Project Bid Set 6 Year - 1 Award
SUMMARY: City Manager recommending award of the SRF Green Alley Bid Set 6 —
Year 1 Project construction contract to the low bidder Drew Cook & Sons
Excavating.
RESOLUTION Awarding the Public Improvement Contract for the SRF
Green Alley Bid Set 6 - Year 1 Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ SRF Green Alley Bid Set 6-Year 1 -MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
❑ Bid Tab Supporting Documentation
THE CITY OF Dubuque
UBE I
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: SRF Green Alley Bid Set 6 —Year 1
(CIP 7102450)
DATE: February 20, 2015
Sealed bids were received for the SRF Green Alley Bid Set 6 —Year 1 Project. City
Engineer Gus Psihoyos recommends award of the construction contract to the low
bidder, Drew Cook & Sons Excavating, in the amount of $284,934.20, which is 1.2%
below the estimate of probable cost. Special assessments for residents, based on bid
pricing, are expected to average $1,129.96, including engineering and contingency.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
DUB E A11a Rr111
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Masterpiece on the Mississippi 1007.2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: February 19, 2015
SUBJECT: SRF Green Alley Bid Set 6 —Year 1
(CIP 7102450)
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the SRF
Green Alley Bid Set 6 — Year 1 Project.
DISCUSSION
DISCUSSION
Bid Set 6 —Year 1 will involve the reconstruction of four alleys in the Bee Branch
Watershed. The alley locations are as follows:
• Alley between Balke Street and Burden Street from Groveland Street to Goethe
Street
• Alley between Balke Street and Burden Street from Goethe Street to Lawther
Street
• Alley between Balke Street and Burden Street from Lawther Street to Strauss
Street
• Alley between Balke Street and Burden Street from Strauss Street to Link Street
This project will reconstruct the sixth bid set of green alleys originally slated for year 1 in
the Bee Branch Watershed. This bid set was developed by Engineering Department staff.
The reconstruction of the alleys will include:
— Removal of the existing alley pavement
— Excavation of the subgrade to allow the placement of clean washed stone for a
storage medium
— Installation of a concrete border for the brick pavers
— Installation of concrete headers at the alley intersection with the intersecting
streets.
— Reconstruction of the pavement surface with interlocking concrete pavers
No city utilities will be replaced with this project.
This project will reconstruct the alleys into green alleys. These alleys allow rainwater to
infiltrate into the pavement rather than runoff into the storm sewers. This infiltration allows
for filtering of the water and recharge back into the aquifer. Monitoring wells are also
planned to be installed so that water quality improvements can be documented.
The project construction documents will follow the Statewide Urban Design and
Specifications (SUDAS) in the development of the construction documents.
The Iowa Department of Natural Resources (IDNR) have reviewed and approved the
plans so that the City cost can be covered with SRF funds.
This project will have special assessments.
BID RESULTS
The City of Dubuque received the following bids for the SRF Green Alley Project - Bid Set
6 Year 1, on February 19, 2015:
Contractor Bid Results
Drew Cook & Sons Excavating $ 284,934.20
McDermott Excavating $ 295,450.75
Eastern Iowa Excavating $ 314,195.50
Portzen Construction $ 360,798.00
Tschiggfrie Excavating $ 363,592.00
Drew Cook & Sons Excavating of Dubuque, Iowa, submitted the low bid in the amount of
$284,934.20. This amount is 1.2% below the estimate of probable cost. Special
assessments for residents, based on bid pricing, are expected to average $1,129.96,
including engineering and contingency.
RECOMMENDATION
I recommend that the contract for the for the SRF Green Alley Bid Set 6 —Year 1 Project
be awarded to Drew Cook & Sons Excavating of Dubuque, Iowa in the amount of
$284,934.20 which is 1.2% under the engineer's estimate of probable cost.
2
BUDGETIMPACT
The summary of cost for the SRF Green Alley Bid Set 6 -- Year 1 Project is as follows:
Estimate Award
Construction Contract $288,273.00 $284,934.20
Contingency 28,827.30 28,827.30
Construction Engineering & Inspection 47,565.05 47,565.05
Total Project Cost $364.665.35 X1,326.55
The project funding summary is as follows:
Fund
CIP No. Fund Description Amount
7102450 SRF Green Alley Project $ 309,348.28
Special Assessment—Alley Improvement, Residential 51,978.27
Special Assessment—Alley Improvement, Commercial 0.00
Special Assessment— Residential Deficiency 0.00
Total Project Funding $361,326.55
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding for the SRF
Green Alley Project Bid Set 6 — Year 1 to Drew Cook & Sons Excavating in the amount of
$284,934.20.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Deron Muehring, Civil Engineer II
Denise Ihrig, Environmental Engineer
Bob Green, Water Department Manager
Brant Schueller, Water Distribution
Ken TeKippe, Finance Director
3
RESOLUTION NO. 72-15
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE SRF GREEN ALLEY
BID SET 6 — YEAR 1 PROJECT
Whereas, sealed proposals have been submitted by contractors for the SRF
Green Alley Bid Set 6 — Year 1 Project (the Project) pursuant to Resolution No. 25-15
and Notice to Bidders published in a newspaper published in the City of Dubuque, Iowa
on the 23rd day of January, 2015.
Whereas, said sealed proposals were opened and read on the 19th day of
February, 2015, and it has been determined that Drew Cook & Sons Excavating of
Dubuque, Iowa, with a bid in the amount of $284,934.20, is the lowest responsive,
responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Drew
Cook & Sons Excavating and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 2nd day of March, 015.
Attest:
Trish L. Gleason, CMC, Asst. City Clerk
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Roy D. Buol, Mayor
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Bid Landlubber
Project Nam: SRF G REEN ALLEY PROD ECT-BIO SET*6 YEAR lid9 F Date
Engineers Esfmme Orew Cook ExcaAaling MCOermNl ExcaAaling
NOOE ITEM NUMBER BIO ITEM DESCRIPTION QUAN➢tt PLAN UNIT ESTIMATED
UNIT RICE TOTNL PRICE UNIT PRICE TOTNL PRICE UNIT PRICE TOTNL PRICE
Division 1-General Provisions
1 1098-185-D Foundation 1 LS $ 880800 $ 880800 $ 580800 $ 580800 $ 580800 $ 580800
Sub Total $ 880800 Sub Total $ 580800 Sub Total $ 580800
Division 2010-EatM1work,Subtracts and Subbme
2 2010108D3 Topsoil,Off site 40 W $ 5800 $ 2,00080 $ 63.00 $ 2,60800 $ 5500 $ 228800
3 2010.108E-0 Excavatiion,Class 13 2500 W $ 1250 $ 3125080 $ 1400 $ 35,00800 $ 1400 $ 35,00800
4 201010860 Bubgatls Preparation 2060 BV $ 200 $ 412880 $ 215 $ 4,429.00 $ 235 $ 4,84180
5 2010 108 10 Subbase,Special BackfillGradation30 500 TON $ 1700 $ 850080 $ 1800 $ 9,00800 $ 1775 $ 8,0500
6 2010108 0 Subbase,Granular Subbase-Gradation l2a 260 TON $ 1800 $ 4,680➢0 $ 1800 $ 4,68800 $ 1825 $ 4]4500
2010 108 10 Subbase,Pomus Appapate-Gradation 3(ABTM 58 500 TON $ 2180 $ 10,50080 $ 2180 $ 10,50800 $ 2150 $ 10,75800
3 2010108 0 Subbase,Pomus Aggregate-Gradation 13(ASTM 2) 2000 TON $ 28.00 $ 56 00000 $ Z1.00 $ 54,00800 $ Z1.55 $ 55,10800
Sub Total $ 11705800 Sub Total $ 12020900 Sub Total $ 12151180
Division 40Ml-Subdrains and Footing Drain Collectors
9 4040108A0 Bubdain,6Perforated CPE 1100 LF $ 800 $ 8,80080 $ 800 $ 8,80800 $ 573 $ 630300
Sub Total $ 880800 Sub Total $ 880800 Sub Total $ 630300
Fission 7010-Poulaitl Cerneru Concedes Pwerneru
10 7010 108 A 0 Levenson PCC,7'Thickness) 875 BV $ 60.00 $ 52,50080 $ 7180 $ 62,125.00 $ 7025 $ 61468.75
11 7010.108E-0 Curb and GIter,30"(Witlth),6'Qhickness) 60 LF $ 25.00 $ 150080 $ 2000 $ 1 200 00 $ 3425 $ 2,05500
Sub Total $ 5480800 Sub Total $ 6332500 Sub Total $ 6352375
Fission 70M Sidewalks.Shared Use Packs,and Or'rvcwayz
12 7030108A-0 Rsnoval of Bitlevalk 3 BV $ 1200 $ 9680 $ 3800 $ 24800 $ 2000 $ 160.00
13 70o-108E-0 Biaev✓aIk PCG 4"Thiickness) 5 Sy 8 4800 8 20000 8 5400 8 27800 8 5200 8 266000
14 70o-108E-0 Biaev✓aIk PCG 6'(Thickness) 5 Sy 8 4500 8 22580 8 60.00 8 30800 8 85.00 8 31500
15 7030108&1 Fieeway,Loved PCG 6'(Thickness) 230 By $ 5800 $ 11,50080 $ 4500 $ 10,35800 $ 7650 $ 17,59500
16 7030108&1 Freeway Loved HMA,5'(Thickness) 40 By $ 4800 $ 1,60080 $ 3300 $ 1 320 00 $ 3800 $ 1 520 00
Sub Total $ 1362180 Sub Total $ 1248800 Sub Total $ 1985800
Fission 70M Proverneru ReM1abilOation
17 7040108A0 Full Depth Patches HMA 65 Sy $ 4200 $ 273080 $ 4500 $ 2,925.00 $ 4850 $ 3,15250
13 7040108&0 Rsnoval-Pavement 1835 Sy $ 500 $ 9,17580 $ 600 $ 11,01800 $ 700 $ 12,84500
19 7040108!-0 Ranoval-Curb and Gutter 90 LF $ 600 $ 54080 $ 800 $ 72000 $ 675 $ 60.50
_ Sub Total $ 1244500 Sub Total $ 1465500 Sub Total $ 1660500
Fission 70®-Formable ConcMe Block Pavers
20 7080108A0 Bock Pavement,Permeable,Type 1 11330 SF $ 480 $ 0,02480 $ 360 $ 42768.00 $ 390 $ 4633200
21 7080108E-1 Genocide Fabric 2954 By $ 200 $ 5,90880 $ 180 $ 531728 $ 150 $ 4,43180
Project Name: SRF GREEN ALLEY PROJECT-BID SET R6,YEAR 1 Bid Date Engineer's Estimate Drew Cook Excavating McDermott Excavating
19-Feb-15
ESTIMATED F
BID F BID
LNIIN'
OE ITEM NUMBER BID ITEM DESCRIPTION gUAMITY UNIT UN T PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
Sub Total $ 62,932.00 Sub Total $ 48,085.20 Sub Total $ 50,763.00
DOT Division 2528-Traffic Control
22 IDOT 252804A Traffic Control 1 LS $ 4,000.00 $ 4,000.00 $ 2,800.00 $ 2,800.00 $ 3,000.00 $ 3,000.00
$ 4,000.00 Sub Total $ 2,800.00 Sub Total $ 3,000.00
Division 9020-Sodding
23 9020102-A-0 Sod 40 SO $ 130.00 $ 5,200.00 $ 145.00 $ 5,800.00 $ 160.00 $ 6,400.00
Sub Total $ 5,200.00 Sub Total $ 5,800.00 Sub Total $ 6,400.00
Division 9040-Erosion and Sediment Control
24 9040102-61 Filler Socks 8" 160 LF $ 3.00 $ 480.00 $ 6.00 $ 960.00 $ 5.00 $ 800.00
25 9040102-62 Filler Socks Removal 160 LF $ 2.00 $ 320.00 $ 2.00 $ 320.00 $ 3.50 $ 560.00
26 9040102-P-1 Dust Control,Water 45 MGAL $ 15.00 $ 675.00 $ 10.00 $ 450.00 $ 3.00 $ 135.00
Sub Total $ 1,475.00 Sub Total $ 1,730.00 Sub Total $ 1,495.00
Division 9080-Concrete Steps,Handrails,and Safety Rail
27 9080102-A-0 Concrete Steps,Type A 25 SF $ 30.00 $ 750.00 $ 50.00 $ 1,250.00 $ 40.00 $ 1,000.00
Sub Total $ - Sub Total $ - Sub Total $ -
Total Est. $ 288,273.00 Total Bid $ 284,934.20 Total Bid $ 295,450.75
%Over I Under R) -1.16% 2.49%
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Bid Tabulation
Project Nam: SRF G BEEN ALLEY PROJE CTBID SET*6 YEAR _Bid Bate Eastern Iowa Excavating Potlxen Construtllon TzcMggRle Excavating
IF 19 1 e615
ITEM NBMBER BIB ITEM DESCRIPTION BBPNTItt BNIi BNIT PRICE TCTNLPRICE BNITPRICE TCTNLPRICE BNITPRICE TCTNLPRICE
Divisions-General Provisions
1090 105 D Motorization 1 US $ 18,00080 $ 18,00080 $ 15,00000 $ 15,00080 $ 1710000 $ 1710000
Sub Total $ 1880000 Sub Total $ 1580000 Sub Total $ 1710000
Division 2010-EatM1mvA,Subtracts and Subbase
2010108D3 Topsoil,Onsite 40 CY $ 6585 $ 2,63480 $ 5500 $ 228000 $ 3000 $ 128000
201010860 Excavation,Class 13 2500 CY $ 1350 $ 3375080 $ 1600 $ 40,00000 $ 1500 $ 3750000
2010108G-0 Subgade Preparation 2060 SY $ 150 $ 3,09080 $ 150 $ 3,09000 $ 250 $ 515000
2010108!-0 Subbase,Speclal BacktJl-Gatlation30 500 TON $ 1935 $ 9,82580 $ 1700 $ 850000 $ 23.00 $ 1150000
2010108!-0 Subbase,Granular Subbase-Gradation 12a 260 TON $ 2180 $ 5,46080 $ 1800 $ 4,68000 $ 23.00 $ 598000
2010108!-0 Subbase,Pomus Aggregate-Gradation 3(ASTM 57) 500 TON $ 2580 $ 12,50080 $ 26.00 $ 13,00000 $ 2830 $ 14,15000
2010108!-0 Subbase,PorousAggregate Gradation 13(ASTM 2) 2000 TON $ 2650 $ 53,00080 $ 29.00 $ 58,00000 $ 3228 $ 64,40000
Sub Total $ 12025900 Sub Total $ 12947000 Sub Total $ 13988000
Division 40MI-Subdrains and Footing Drain Collectors
4040108A-0 Subdain,6Pedoaletl CPE 1100 LF $ 1280 $ 1328080 $ 1180 $ 1210000 $ 1490 $ 1639000
Sub Total $ 1320000 Sub Total $ 1210000 Sub Total $ 1639000
Division 7010-Poula d Cerneru Concrete Pwerneru
7010108A-0 Paverrenl,PCC,7'Thickness) 675 SY $ 6350 $ 55,56250 $ 8500 $ 74,37500 $ 7860 $ 6440000
7010.108E-0 Cwband GNter,30"(Witlth),6'Qbickness) 60 LF $ 3250 $ 195080 $ 3500 $ 210000 $ 4280 $ 2568.00
Sub Total $ 5751250 Sub Total $ 76,47580 Sub Total $ 66968.00
Division 70M Sidewalks.Shared Use Path;and Drivewi
7030108A-0 Reni of Forsook 3 SY $ 4825 $ 38680 $ 4000 $ 328.00 $ 1180 $ 8800
70o-108E0 Sidewalk PCG 4"Thickness) 5 SY 8 8180 8 40580 8 12000 8 60000 8 57.40 8 287.00
703010860 Sitlewalk PCG 6'(Thickness) 5 SY $ 9680 $ 48080 $ 160.00 $ 80000 $ 8480 $ 42400
7030108IT1 Driveway,Posed PCG 6'(Thickness) 230 SY $ 4825 $ 11,09750 $ 65.00 $ 1495000 $ 8480 $ 19,50400
7030108IT1 Driveway Posed HMA,5'Qbickness) 40 SY $ 5980 $ 236080 $ 3400 $ 1360.00 $ 31.10 $ 124400
Sub Total $ 1472850 Sub Total $ 1883000 Sub Total $ 2154700
Division 70M1-Poverneru ReM1abifi ation
7040108A0 F of Depth Patches HMA 65 SY $ 5180 $ 331580 $ 4700 $ 3,05500 $ 4235 $ 275275
7040108IT0 Rartoval-Pavement 1,835 SY $ 980 $ 16,51580 $ 1200 $ 22,02000 $ 1645 $ 30,18575
7040108!-0 Rartoval-Curb and Gutter 90 LF $ 880 $ 72000 $ 1000 $ 90000 $ 1000 $ 90000
Sub Total $ 2055000 SUETotal $ 2597500 SUETNal $ 3383850
Division70®-Perrreable ConcMei loch Pavers
7080108A-0 Bnck Pavement,Permeable,Type 1 11880 SF $ 435 $ 51,67880 $ 890 $ 4633200 $ 860 $ 42768.00
7080 108 E 1 Genocide Fabric 2954 SY $ 125 $ 3,69250 $ 400 $ 11,81600 $ 325 $ 9,60050
Project Name: SRF GREEN ALLEY PROJECT-BID SET R6,YEAR 1 Bitl Date Eastern lows Excavating Portzen Construction Tschiggfrie Excavating
19-Feb-15
ITEM NUMBER BID ITEM DESCRIPTION gUANTITY UNIT UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
Sub Total $ 55,370.50 Sub Total $ 58,148.00 Sub Total $ 52,368.50
IDOT Division 2528-Traffic Control
DOT 2528.04A Traffic Control 1 LS $ 3,100.00 $ 3,100.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 3,500.00
Sub Total $ 3,100.00 Sub Total $ 3,500.00 Sub Total $ 3,500.00
Division 9020-Sodding
9020-108-A-0 Sod 40 SO $ 185.00 $ 7,400.00 $ 160.00 $ 6,400.00 $ 145.00 $ 5,800.00
Sub Total $ 7,400.00 Sub Total $ 6,400.00 Sub Total $ 5,800.00
Division 9040-Erosion and Sediment Control
9040102-Q1 Filter Socks 8" 160 LF $ 2.50 $ 400.00 $ 6.00 $ 960.00 $ 3.50 $ 560.00
9040102-Q2 Filter Socks Removal 160 LF $ 1.00 $ 160.00 $ 1.50 $ 240.00 $ 1.50 $ 240.00
9040102-P-1 Dust Control,Water 45 MGAL $ 22.00 $ 990.00 $ 100.00 $ 4,500.00 $ 50.00 $ 2,250.00
Sub Total $ 1,550.00 Sub Total $ 5,700.00 Sub Total $ 3,050.00
Division 9080-Concrete Steps,Haddrails,and Safety Rail
9080102-A-0 Concrete Steps,Type A 25 SF $ 101.00 $ 2,525.00 $ 400.00 $ 10,000.00 $ 126.00 $ 3,150.00
Sub Total $ - Sub Total $ - Sub Total $ -
Total Bid $ 314,195.50 Total Bid $ 360,798.00 Total Bid $ 363,592.00
%Over I Under R) 8.99% 25.16% 26.13%