Linseed Oil Paintworks Building Project - Contract Amendment No. 7 Copyright 2014
City of Dubuque Consent Items # 8.
ITEM TITLE: Linseed Oil Paintworks Building Project - Contract Amendment No. 7
SUMMARY: City Manager recommending approval of an amendment to the CDBG
Contract extending the completion deadline to December 31 , 2015 for the
Linseed Oil Paintworks Building project.
RESOLUTION Authorizing the execution of an Amendment to the
Community Development Block Grant (CDBG) Housing Disaster Recovery
Fund Contract between the Iowa Economic Development Authority and the
City of Dubuque for the Linseed Oil Paintworks Company Building
Extending the contract completion deadline
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ Linseed-CDBG Contract Amendment with State-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Letter from IEDA Supporting Documentation
❑ Amendment 7 Supporting Documentation
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Amendment 7 of CDBG Contract 08-DRH-212 for Linseed Oil Paintworks
Building
DATE: April 15, 2015
Economic Development Director Maurice Jones recommends City Council approval of
an amendment to the CDBG Contract extending the completion deadline to
December 31, 2015 for the Linseed Oil Paintworks Building project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Maurice Jones, Economic Development Director
Dubuque Economic Development Department
THE CITY OF 50 West 13th Street
All-AmericaCitY Dubuque,Iowa 52001-4864
DUB36kE1 ' Office(563)589-4393
TTY(563)690-6678
® http://www.cityofdubuque.org
Masterpiece on the Mississippi 200.2012.2013
TO: Michael Van Milligen, City Manager
FROM: Maurice Jones, Economic Development Director
SUBJECT: Amendment 7 of CDBG Contract 08-DRH-212 for Linseed Oil Paintworks
Building
DATE: April 13, 2015
INTRODUCTION
This memorandum presents for approval an amendment, extending the project
completion deadline to December 31, 2015 for the Linseed Oil Paintworks Building
project.
BACKGROUND
Contract 08-DRH-212 originally awarded CDBG funds to the redevelopment of the
Caradco Building. In 2013, through Amendment 5, the Linseed Oil Paintworks Building
was added to this same contract.
Amendment 6 provided for program description changes to include Linseed, extended
the project completion date to December 31, 2014 to accommodate the project's
construction, and reduced the percentage of LMI units in the combined building
redevelopments from 64% to 51%.
DISCUSSION
The Linseed project has been underway since the fall of 2014, and is scheduled for
substantial completion by the end of June 2015. City staff and the developer have had
conversations with State staff these past several months, and the State is aware of the
current timeline. The parties desire to amend the project completion date to allow for
successful completion of the project.
Amendment 7 extends the project completion date to December 31, 2015.
RECOMMENDATION/ ACTION STEP
I recommend the Council approves the attached resolution, authorizing the Mayor to
sign the 7th Amendment to CDBG Contract 08-DRH-212.
IOWA ECONOMIC DEVELOPMENT AUTHORITY X511"
200 East Grand Avenue I Des Moines,Iowa 50309 USA Phone:515.725.3000 t JV\/
iowaeconomicdevelopment.com econornic developrnent
March 31, 2015
The Honorable Roy D. Buol, Mayor
City of Dubuque
City Hall- 50 W. 13th Street
Dubuque, IA 52001
SUBJECT: Contract Number 08-DRH-212,Amendment# 7
Dear Mayor Buol:
The Iowa Economic Development Authority recently amended the CDBG Housing contract for the City of
Dubuque. Enclosed is the original document for this amendment. Review the document carefully, then sign
and return the original document to my attention. When the amendment is returned, I will secure the IEDA
signature and return a copy for your files. Failure to return the original document will result in unnecessary
delays in your ability to request funds.
If you have any questions please feel free to contact your Project Manager, Ann Schmid, at (515) 725-3078 or
e-mail at Ann.Schmid@iowa.gov.
Sincerely,
Tim Metz
Contract and Compliance Manager
Enclosure
cc: Alvin Nash, City of Dubuque
Ann Schmid, IEDA
Governor Terry E. Branstad Lt.Governor Kim Reynolds Director Debi V.Durharn =",'
Prepared by: Jill Connors, 50 West 13th Street, Dubuque IA 52001 563-589-4393
Return to: Kevin Firnstahl, City Clerk, 50 West 13th Street, Dubuque IA 52001 563-589-4120
RESOLUTION NO. 121-15
AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) HOUSING DISASTER RECOVERY FUND
CONTRACT BETWEEN THE IOWA ECONOMIC DEVELOPMENT AUTHORITY AND
THE CITY OF DUBUQUE FOR THE LINSEED OIL PAINTWORKS COMPANY
BUILDING EXTENDING THE CONTRACT COMPLETION DEADLINE
Whereas, the Iowa Economic Development Authority in Contract 08-DRH-212
(the Contract) originally awarded CDBG funds to the City of Dubuque (City) for the
redevelopment of the Caradco Building; and
Whereas, the Contract was amended to include funding for the residential
rehabilitation of the Linseed Oil Paintworks Building; and
Whereas, the Iowa Economic Development Authority amended the Contract on
December 31, 2014 extending the completion date for the Contract to December 31,
2015, a copy of which amendment is attached hereto (the Amendment); and
Whereas, the Iowa Economic Development Authority has requested that City
execute the Amendment; and
Whereas, the City Council finds that the Amendment is acceptable and
necessary to the growth and development of the City of Dubuque.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. The Amendment is hereby approved.
Section 2. The Mayor is hereby authorized and directed to execute the
Amendment on behalf of the City of Dubuque and the City Clerk is directed to forward
the executed Amendment to the Iowa Economic Development Authority.
Passed, approved and adopted this 20th day of April, 2015.
Attest:
Kevin Firnstahl, City Crerk
KarIa A. Braig, Mayor Pr• Tem
IOWA ECONOMIC DEVELOPMENT AUTHORITY
200 East Grand Avenue 1 Des Moines, Iowa 50309 USA 1 Phone: 515.725.3000
iowaeconomicdevelopment.com
April 30, 2015
The Honorable Roy D. Buol, Mayor
City of Dubuque
City Hall - 50 W. 13th Street
Dubuque, IA 52001
SUBJECT: Contract Number 08-DRH-212, Amendment # 7
Dear Mayor Buol:
economic development
The Iowa Economic Development Authority recently amended the CDBG Contract for the City of Dubuque, in
response to your request. Enclosed is your copy of the executed amendment. Changes made by this
amendment are now in effect.
Please file your copy of this amendment with your original contract document so that you will have current
information on the status of your contract. If your amendment includes a budget change be sure that is
reflected on your next "Request for Payment/Activity Status Form." The forms along with the Management
Guide may be found at IEDA's website at
http://iowaeconomicdevelopment.com/CommunityDevelopment/CDBG.
If you have any questions please feel free to contact your Project Manager, Ann Schmid, at (515) 725-3078 or
e-mail at Ann.Schmid@iowa.gov.
Sincerely,
Tim Metz
Contract and Compliance Manager
Enclosure
cc: Alvin Nash, City of Dubuque
Ann Schmid, IEDA
Governor Terry E. Branstad 1 Lt. Governor Kim Reynolds 1 Director Debi V. Durham
Iowa Economic Development Authority
Community Development Block Grant (CDBG) Program
Disaster Recovery
Contract Amendment
Recipient: City of Dubuque
Contract Number: 08-DRH-212
Contract Amendment Number: 7 ,
Amendment Effective Date: December 31, 2014
The Iowa Economic Development Authority (IEDA) hereby amends the above referenced Community
Development Block Grant (CDBG) Program contract by extending the contract end date to December 31, 2015.
The contract by and between the Iowa Economic Development Authority ("Department or IEDA") and the City
of Dubuque ("Recipient") is amended as of the date shown above as follows:
AMEND Contract End Date to: December 31, 2015
Except as otherwise revised above, the terms, provisions, and conditions of the Contract remain unchanged and
are in full ford and effect.
RECIPIENT: City of Dubuque
Mayor Pro Tem
Timothy;'' Waddell, Division Administrator
IOWA ECONOMIC DEVELOPMENT AUTHORITY
200 East Grand Avenue I Des Moines, Iowa 50309 USA Phone: 515.725.3000
iowaeconomicdevelopment.com
July 1, 2015
The Honorable Roy D. Buol
Mayor, City of Dubuque
City Hall - 50 W. 13th Street
Dubuque, IA 52001
Annual Reminder: Audit Requirements for the
Community Development Block Grant (CDBG) Program
Recipient: Dubuque
Contract Number: 08-DRH-212
Contract Start Date: December 14, 2010
Dear Mayor Buol:
Contract End Date: December 31, 2015
Our records indicate that Dubuque received federal funds from the IEDA during the fiscal year (July
1, 2014 through June 30, 2015). OMB (Office of Management and Budget) Circular A-133, issued
pursuant to the Single Audit Act of1984, P.L. 98-502, and the Single Audit Act Amendments of 1996,
P.L. 104-156 requires any entity that expends more than $500,000 in Federal awards from any
Federal sources during a fiscal year have a single or program specific audit conducted for the
applicable fiscal year in accordance with the Circular. A program specific audit is only allowable if an
entity expends awards under only one Federal program and the Federal program's rules do not
require a financial statement audit.
Please read and complete the enclosed Single Audit Form return to IEDA within 30 days of.
Completion of this form is a grant requirement and failure to return this form to IEDA may
result in delayed grant reimbursements.
If you or your auditor determine you need an A-133 audit, your auditor will also need the
following information:
• If an audit is required, it is due to us within 9 (nine) months of the end of the applicable fiscal
year or within 30 days of the Recipient's receipt of the audit, whichever is earlier.
• If the grantee is required by state law to do an entity -wide audit, and is also required to comply
with A-133 audit requirements, the grantee may satisfy both requirements by conducting one
audit which complies with the A-133 requirements.
• As part of the Single Audit Act requirements, IEDA is required to advise you of the Catalog of
Federal Domestic Assistance (CFDA) Number of the program through which the grantee received
funding. The CFDA number for the CDBG program is 14.228.
If you have any questions please feel free to contact me at (515) 725-3067.
Sincerely,
Khristy Smith
Closeout Coordinator
Cc: Alvin Nash, City of Dubuque
File: Ann Schmid
Governor Terry E. Branstad I Lt. Governor Kim Reynolds I Director Debi \L Di Irham
IOWA ECONOMIC DEVELOPMENT AUTHORITY
200 East Grand Avenue I Des Moines, Iowa 50309 USA I Phone: 515.725.3000
iowaeconomicdevelopment.com
Recipient
Contract Number
SINGLE AUDIT FORM
ecano is developme
Dubuque Start Date: 12/14/2010
08-DRH-212 End Date: 12/31/2015
The Single Audit Act of 1996, as amended, changed the threshold of required audits from
entities awarded federal funds. If a unit of local government or non-profit organization has
expended $ 500,000 or more in federal funds from any federal sources or programs during a
fiscal year, that entity is required to have these funds audited in accordance with the
implementing regulations found in OMB Circular A-133.
Entities that have not expended $500,000 in federal funds in a fiscal year are not required to
have an A-133 audit performed.
As part of the Single Audit Act requirements, IEDA is required to advise you of the Catalog of
Federal Domestic Assistance (CFDA) Number of the program through which the grantee
received funding. The CFDA number for the CDBG program is 14.228.
After reviewing the audit requirements described above, check one of the boxes below and have
this form signed by the appropriate official of your organization, and return it to:
For projects NOT in IowaGrants, mail to: Khristy Smith, Closeout Coordinator, Iowa Economic
Development Authority, 200 E. Grand Avenue, Des Moines, IA 50309
For projects in Iowa Grants (2012 and newer): sign and send to COG/Administrator then have
them upload signed form to the Audit Documents component in IowaGrants. Click the add
button: type in the year and audit required. Save the form and then upload the letter.
COG/Administrator needs to email Khristine.Smith@iowa.gov informing the form has been
uploaded
I certify that,
No Audit Required
For fiscal year 2015
Audit is Required (will be available
Sign Lire D
NOTE: When Audit is available, please mail to IEDA or Notify us to pull from State Auditors Website.
Single Audit Form (Audit Reminder Letter) July 1, 2015
Gnvarnnr Tarns r Rranstari I t fnvernnr Kim Rpwmniric I nirrntnr fl hi A/ Ili irham