Arrowhead Drive Storm Sewer Project Acceptance Copyright 2014
City of Dubuque Consent Items # 16.
ITEM TITLE: Arrowhead Drive Storm Sewer Project Acceptance
SUMMARY: City Manager recommending that the completion and acceptance of the
Arrowhead Drive Storm Sewer Project as completed by Top Grade
Excavating be officially recorded in the minutes of the City Council.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Make Matter of Record
ATTACHMENTS:
Description Type
❑ Arrowhead Drive Storm Sewer Project-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Arrowhead Drive Storm Sewer Project
CI P 7201066
DATE: April 13, 2015
Through the informal bid process for public improvements, the Arrowhead Drive Storm
Sewer Project was awarded on October 2, 2014, to Top Grade Excavating in the
amount of $133,754.20, and was completed in the final contract amount of $118,398.26.
City Engineer Gus Psihoyos recommends that the completion and acceptance of the
Arrowhead Drive Storm Sewer Project be officially recorded in the minutes of the City
Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF '' I-�1�
D V L L iAlqUe
l�Am•�e a
III Ift
Masterpiece on the Mississippi 1110!,2012, 013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer _Q- (?
SUBJECT: Arrowhead Drive Storm Sewer Project
CIP 7201066
DATE: April 10, 2015
INTRODUCTION
The purpose of this memorandum is to officially record in the minutes of the City Council
the completion and acceptance of the Arrowhead Drive Storm Sewer Project.
BACKGROUND
The project provided for the replacement of 15" pipe to 36" storm sewer pipe along
Arrowhead Drive and increasing the amount of intakes from two to six. The previous
storm sewer system was undersized and inadequate for sizeable rain events.
DISCUSSION
On October 2, 2014 the City of Dubuque received competitive quotations for the
Arrowhead Drive Storm Sewer Project. The project was informally bid, with three bids
being submitted in the following amount:
Top Grade Excavating $133,754.20
McDermott Excavating $144,238.68
Key City Excavating $158,239.35
In accordance with Iowa Code § 384.103 and § 364.12(3)(c), and Iowa Code, Section
26.14, through the informal bid process for public improvements, this project was
awarded on October 2, 2014 to Top Grade Excavating of Farley, Iowa, in the amount of
$133,754.20.
The Arrowhead Drive Storm Sewer Project was completed by Top Grade Excavating in
the final contract amount of$118,398.26.
BUDGETIMPACT
The project was funded from the General Repairs CIF' 7201066. The cost summary for
the Arrowhead Drive Storm Sewer Project is:
Award Final
Construction Contract $133,754.20 $118,398.26
REQUESTED ACTION
I respectfully request in accordance with the above codes the Arrowhead Drive Storm
Sewer Project costs be accepted by the City Council.
cc: Jenny Larson, Budget Director
Tom Freund, Eng. Tech
RESOLUTION NO. 139-15
ACCEPTING THE ARROWHEAD DRIVE STORM SEWER PROJECT AND
AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Arrowhead Drive Storm
Sewer Project (the Project) has been completed has been completed by the Contractor,
Top Grade Excavating (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $118,398.26;
WHEREAS, the Contractor has previously been paid $112,478.35, leaving a
balance of $5,919.91; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $5,919.91 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 20th day of April, 2015.
&N.11/A.
Karla A. Braig, Mayor Pro;JTe
Attest:
Kevi'i S. Firnstahl,'Cl� ity Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE ARROWHEAD
DRIVE STORM SEWER PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Arrowhead Drive Storm Sewer Project, and that said Project has
been performed in compliance with the terms of the Public Improvement Contract, and
that the total cost of the completed work is $118,398.26.
Dated this/ qday of //Z, , 2015. o---�
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the/// day of , 2015.
Kevin" S. Firnstahl, WC, City Clerk