Utility Extension to the Dubuque Regional Airport_Initiate Copyright 2014
City of Dubuque Items to be set for Public Hearing # 4.
ITEM TITLE: Utility Extension to the Dubuque Regional Airport
SUMMARY: City Manager recommending initiation of the public bidding process for the
Utility Extension to the Dubuque Regional Airport, and further recommends
that a public hearing be set for May 4, 2015.
RESOLUTION Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated costs; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public
Hearing for 5/4/15
ATTACHMENTS:
Description Type
❑ Utility Extension to the Dubuque Regional Airport-MVM Memo City Manager Memo
❑ Staff memo Staff Memo
❑ Resolution and Public Notice Resolutions
❑ Notice to Bidders Supporting Documentation
❑ Map Supporting Documentation
THE CITY OF Dubuque
UBE I
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Utility Extension to the Dubuque Regional Airport
CIP 7102409 — Granger Creek Sanitary Sewer Extension
CIP 7402395 —Water Extension —Airport
CIP 3002491 — Fiber Optic Conduit— Misc.
DATE: April 16, 2015
City Engineer Gus Psihoyos recommends initiation of the public bidding process for the
Utility Extension to the Dubuque Regional Airport, and further recommends that a public
hearing be set for May 4, 2015.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF -- Dubuqu e
DUBL NI-America CRY
111111F
Masterpiece oti the Mississippi -1.007.2012.-013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer �!0
SUBJECT: Utility Extension to the Dubuque Regional Airport
CIP 7102409 - Granger Creek Sanitary Sewer Extension
CIP 7402395 - Water Extension - Airport
CIP 3002491 - Fiber Optic Conduit— Misc
DATE: April 15, 2015
INTRODUCTION
This memorandum seeks City Council approval to initiate the public bidding for the
Utility Extension to the Dubuque Regional Airport and to set the date for the public
hearing.
BACKGROUND
This project will extend City fiber optic, sanitary sewer, and water service to the
Dubuque Regional Airport and surrounding businesses.
DISCUSSION
The water main and sanitary sewer will be extended from the technology park, along
highway 151/61. The fiber optic conduit will be extended from the intersection of
highway 151/61 and Maquoketa Drive. This utility extension project will also provide the
City with the foundational infrastructure needed for future utility extensions to serve the
Granger Creek sewer shed consisting of over 5,700 acres. (Exhibit 1 - Granger Creek
sewer shed).
PROJECT SCHEDULE
The proposed schedule for the Utility Extension projects is as follows:
Initiate Public Bidding Process April 20, 2015
Publish Notice to Bidders, Advertise for Bids April 24, 2015
Publish Public Hearing Notice on Plans & Specs April 24, 2015
Public Hearing on Plans & Specifications May 4, 2015
Receipt of Bid Proposals (Bid Letting) May 11, 2015
Award Construction Contract May 18, 2015
Project Completion Date February 1, 2016
RECOMMENDATION
I recommend that the City Council set the date for the public hearing for the Utility
Extension to the Dubuque Regional Airport Project and authorize the City Clerk to
advertise for bids.
BUDGETIMPACT
The estimate of probable cost for the Utility Extension to the Dubuque Regional Airport
Project is summarized as follows:
Construction Cost Estimate $8,514,404.50
Contingency (10%) 851,440.45
Construction Engineering & Inspection 741,609.79
Total Estimate Project Cost $10,107,454.74
The budget fund codes to support the project are:
CIP 7102409 - Granger Creek Sanitary Sewer Extension $4,029,864.00
CIP 7402395 Water Extension —Airport $5,574,336.00
CIP 3002491 Fiber Optics to Airport $ 390,000.00
Total CIP Funding $9,994,200.00
Currently there is an estimated deficit of$113,254.74. Although this falls within the
project contingency amount, there are items that may be eliminated, without effecting
service to the airport. The items that can be eliminated are three highway crossings,
two for future water main extensions and one for a future sanitary sewer extension. The
water crossings would make water service available to Tamarac Business Park and
also the property adjacent to and south of the highway 151/61 interchange. The
sanitary sewer crossing would make sanitary sewer service available to Tamarac
Business Park. The estimated savings to eliminate these crossings is in excess of
$288,690.00. Individual fund balances will have to be evaluated to determine if
deficiencies in each of the funding sources exist.
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for bid through adoption of the enclosed resolutions
for the Utility Extension to the Dubuque Regional Airport Project.
2
Attachments
Prepared by: Todd Irwin
cc: Jenny Larson, Budget Director
Bob Green, Water Department Manager
Ken TeKippe, Finance Director
Todd Irwin, Engineering Technician
3
RESOLUTION NO. 132-15
UTILITY EXTENSION TO THE DUBUQUE REGIONAL AIRPORT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT
FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Utility
Extension to the Dubuque Regional Airport, in the estimated amount $9,602,358.81, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 24th day of April, 2015, at 6:30 p.m. in the Historic
Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa, at
which time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
The Utility Extension to the Dubuque Regional Airport project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be
published not less than four but not more than forty-five days before the date for filing bids
before 2:00 p.m. on the 11th day of May, 2015. Bids shall be opened and read by the City Clerk
at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 18th day
of May, 2015, in the Historic Federal Building Council Chambers (second floor), 350 West 6th
Street, Dubuque, Iowa.
Passed, adopted and approved this 20th day of April, 2015.
Attest:
Kevin Firnstahl, City C
Ka'rla A. Braig, Mayor Pr/ Tem
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE UTILITY EXTENSION TO THE DUBUQUE REGIONAL
AIRPORT PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated cost for
Utility Extension to the Dubuque Regional Airport project, in accordance with the provisions of
Chapter 26, Code of Iowa, at 6:30 p.m., on the 4`h day of May, 2015, in the Historic Federal
Building Council Chambers (second floor), 350 West 6`h Street, Dubuque, Iowa. Said proposed
plans, specifications, form of contract and estimated cost are now on file in the office of the City
Clerk. At said hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
Utility Extensions to the Dubuque Regional Airport
CIP# 7102409, 7402395, 3002491
This project extends City sanitary sewer, water main and fiber optic conduit from the
Technology Park, along the U.S. Highway 151/61 corridor, to the Dubuque Regional Airport.
The project includes the installation of 15,111 Lf of 8", 12" and 18" sanitary sewer main, 18,718
Lf of 6", 8", 12", and 18" water main, 22,930 LF of 4- 1 W Fiber optic conduits, two water
booster stations and a 500,000 gal water reservoir.
Any visual or hearing-impaired persons needing special assistance or persons with special
accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-
6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2015.
Kevin S. Firnstahl, City Clerk
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
Utility Extensions to the Dubuque Regional Airport
Dubuque, Iowa
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be
filed before 2:00 p.m. on May 11 , 2015, in the Office of the City Clerk, City Hall -
First Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on May 11 ,
2015, at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council at its meeting on May 18, 2015. The City of
Dubuque, Iowa, reserves the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the
Notice to Proceed has been issued and shall be fully completed by February 1 ,
2016.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the
successful Bidder will enter into a contract for the work Bid upon and will furnish
after the award of contract a corporate surety Bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The Bid security
must be in the amount of ten percent (10%) of the amount of the contract and
must be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond
must contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering
Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa
52001 . The Contract Documents will also be available on the City's website at
www.citVofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and
provisions grown and coal produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax
exemption certificate will be available for all material purchased in Iowa for
incorporation into the Project.
120.8 General Nature of Public Improvement Prosect
Utility Extensions to the Dubuque Regional Airport
CIP # 7102409, 7402395, 3002491
This project extends City sanitary sewer, water main and fiber optic conduit from
the Technology Park, along the U.S. Highway 151/61 corridor, to the Dubuque
Regional Airport. The project includes the installation of 15,111 Lf of 8", 12" and
18" sanitary sewer main, 18,718 Lf of 6", 8", 12", and 18" water main, 22,930 LF
of 4- 1 Y2' Fiber optic conduits, two water booster stations and a 500,000 gal
water reservoir.
120.9 Pre-Bid Construction Conference
Each prospective bidder is encouraged to attend the Pre-Bid Construction
Conference to be held at 10:00 AM on April 28, 2015, at City Hall, Conference
Room A, in Dubuque, Iowa. Attendance by all prospective bidders is not
mandatory but highly recommended.
Published in the Telegraph Herald on April 24, 2015
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