SRF Green Alley Project Bid Set 7 - Year 1 Award Copyright 2014
City of Dubuque Action Items # 1.
ITEM TITLE: SRF Green Alley Project Bid Set 7 - Year 1 Award
SUMMARY: City Manager recommending award of the construction contract for the
SRF Green Alley Project Bid Set 7- Year 1 to the low bidder McDermott
Excavating.
RESOLUTION Awarding public improvement contract for the SRF Green
Alley Bid Set 7 - Year 1 Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ SRF Green Alley Bid Set 7-Year 1 Award-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: SRF Green Alley Bid Set 7 —Year 1
(CIP 7102450)
DATE: April 13, 2015
Sealed bids were received for the SRF Green Alley Bid Set 7 —Year 1 Project. The
alley locations are as follows:
• Alley between Ries St. and Merz St. from Stafford Street to Alley
• Alley between Windsor Ave. and Stafford St. from Ries St. to Merz St.
• Alley between Windsor Ave. and Stafford St. from Merz St. to 2432 Windsor Ave.
City Engineer Gus Psihoyos recommends award of the construction contract to the low
bidder, McDermott Excavating, in the amount of $211,357.38, which is 1.6% below the
estimate of probable cost. Special assessments for residents, based on bid pricing, are
expected to average $1,076.67, including engineering and contingency.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
DUB E AN_ caCRY
1 '
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer —'9.
DATE: April 8, 2015
SUBJECT: SRF Green Alley Bid Set 7 — Year 1
(CIP 7102450)
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the SRF
Green Alley Bid Set 7 —Year 1 Project.
DISCUSSION
Bid Set 7 — Year 1 will involve the reconstruction of three alleys in the Bee Branch
Watershed. The alley locations are as follows:
• Alley between Ries St. and Merz St. from Stafford Street to Alley
• Alley between Windsor Ave. and Stafford St. from Ries St. to Merz St.
• Alley between Windsor Ave. and Stafford St. from Merz St. to 2432 Windsor Ave.
This project will reconstruct the seventh bid set of green alleys slated for year 1 in the Bee
Branch Watershed. This bid set was developed by the Engineering Department.
The reconstruction of the alleys will include:
— Removal of the existing alley pavement
— Excavation of the subgrade to allow the placement of clean washed stone for a
storage medium
— Installation of a concrete border for the brick pavers
— Installation of concrete headers at the alley intersection with the intersecting
streets.
— Reconstruction of the pavement surface with interlocking concrete pavers
These alleys contain no city utilities.
This project will reconstruct the alleys into green alleys. These alleys allow rainwater to
infiltrate into the pavement rather than runoff into the storm sewers. This infiltration allows
for filtering of the rain water and recharge back into the aquifer. Monitoring wells are also
planned to be installed so that water quality improvements can be documented.
The project construction documents will follow the Statewide Urban Design and
Specifications (SUDAS) in the development of the construction documents.
The Iowa Department of Natural Resources (IDNR) have reviewed and approved the
plans so that the City cost can be covered with SRF funds.
This project will have special assessments.
BID RESULTS
The City of Dubuque received the following bids for the SRF Green Alley Project - Bid Set
7 - Year 1, on April 9, 2015:
Contractor Bid Results
McDermott Excavating $ 211,357.38
Drew Cook & Sons Excavating $ 214,949.75
Tschiggfrie Excavating $ 271,227.15
McDermott Excavating, Inc. of Dubuque, Iowa, submitted the low bid in the amount of
$211,357.38. This amount is 1.6% below the estimate of probable cost. Special
assessments for residents, based on bid pricing, are expected to average $1,076.67,
including engineering and contingency.
RECOMMENDATION
I recommend that the contract for the for the SRF Green Alley Bid Set 7 —Year 1 Project
be awarded to McDermott Excavating, Inc. of Dubuque, Iowa in the amount of
$211,357.38 which is 1.6% under the engineer's estimate of probable cost.
BUDGET IMPACT
The summary of cost for the SRF Green Alley Bid Set 7 —Year 1 Project is as follows:
Estimate Award
Construction Contract $214,883.00 $211,357.38
Contingency 21,483.30 21,483.30
Construction Engineering & Inspection 35,447.45 35 4� 47.45
Total Project Cost $271,763.75 $268.288.13
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The project funding summary is as follows:
CIP No. Fund Description Fund Amount
7102450 SRF Green Alley Project $ 231,681 .46
Special Assessment — Alley Improvement, Residential 36,606.67
Special Assessment —Alley Improvement, Commercial 0.00
Special Assessment --- Residential Deficiency 0.00
Total Project Funding $268,288.13
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding for the SRF
Green Alley Bid Set 7 — Year 1 Project to McDermott Excavating, Inc. in the amount of
$211,357.38.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Deron Muehring, Civil Engineer II
Denise Ihrig, Environmental Engineer
Ken TeKippe, Finance Director
3
RESOLUTION NO. 137-15
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE SRF GREEN ALLEY
BID SET 7 — YEAR 1 PROJECT
Whereas, sealed proposals have been submitted by contractors for the SRF
Green Alley Bid Set 7 — Year 1 Project (the Project) pursuant to Resolution No. 66-15
and Notice to Bidders published in a newspaper published in the City of Dubuque, Iowa
on the 6t" day of March, 2015.
Whereas, said sealed proposals were opened and read on the 9th day of April,
2015, and it has been determined that McDermott Excavating, Inc. of Dubuque, Iowa,
with a bid in the amount of $211,357.38, is the lowest responsive, responsible bidder for
the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to
McDermott Excavating, Inc. and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project,
Passed, approved and adopted this 20th day of April, 2015.
Kdrla A. Braig. Mayor krb Tem
Attest:
Kevin Firnstahl, CMC, `(:ity Clerk