Minutes_Library Board of Trustees 4 1 15 Carnegie-Stout Public Library
Library Board of Trustees Update
From the Meeting ofApril 1, 2015
Present: Mike Willis, President; Jenny Weiss, Vice President; Dan Boice,
Secretary, and Trustees, Paula Connors, Patty Poggemiller, and Jon Trotter
• January marks 67% of the fiscal year lapsing. Expenditures are at 62%
and revenue raised is at 73% of projections.
• February visits increased 6% compared to February of 2014. Year-to-date
visits are about 1% lower than FY 2014.
• A final report regarding causes that have contributed to the deficient
HVAC system and recommendations were was presented by MEP
Engineers to Susan Henricks, Dave March, and Steve Brown, City
Engineering. The recommendation for the lack of water flow is to first treat
the piping with aggressive chemicals in the event rust build up may have
caused the problems. Also the piping to the fifth air handling unit should
be replaced with the specified size. The incorrect pipe size was installed
initially. If this does not work replacing all the pipes with the size originally
specified is recommended. The engineers reported that the existing piping
is in very poor condition and quality and a future CIP to replace these
should be considered. The engineers further recommend changing the
pumps at some point in the future to introduce variable frequency.
Presently the two pumps run simultaneously. If one pump fails the other
will automatically shut down resulting in no HVAC. Pumps with variable
frequencies allow for a back-up. If one pump fails the other can take over
to provide uninterrupted service. To solve the problem of the open-drip
motors and associated issues concerning the humidification system the
architects recommend reworking the location of the motors and access
doors. Henricks will follow up with Steve Brown and Barry Lindahl.
• The Board approved a policy for 3D printing. The Library received a grant
to add four 3D printers to its growing "Makerspace Lab."
• The Board approved a memorandum of understanding between the
Library and TH Media. The Library will receive 100+ years of the
Telegraph Herald newspapers in digital format to offer to Dubuque
residents at no charge. This was made possible by a grant from the Clive
and Mona Lacy Trust.
• The Board approved a Code of Ethics policy for library staff; however, it is
to be integrated into the existing Personnel Handbook. Henricks will revise
the Personnel Handbook and forward it to the Planning Committee for
review before the Board approves the final copy for publishing. At this
time all employees will be required to read and sign that they have read
and understand the Personnel Handbook.
• The Board approved returning RFID hardware and software to Bibliotheca
under the terms of the warranty due to poor performance and service. The
faulty equipment will be replaced with a similar product by Tech Logic.
• The Board reviewed existing Trust accounts and approved closing several
with small balances. These small balances will be spent for the website
refresh.
• The Board approved a new Public Relations policy. The discussion of a
marketing plan was tabled until the next meeting.
• The Board approved a proposal made by the City Manager regarding an
increase of library hours. Mike Van Milligen will make a recommendation
to the City Council to fund $34,000 this fiscal year if the library can commit
to funding $47,000 in interest paid to Trust Funds and he will recommend
full city funding in FY 2017.
• The Board agreed to table the discussion of west side service until a
future meeting.
Library Board of Trustees
VAU,
Mike Willis, Board President Susan Henricks, Director
Jenny Weiss, Vice President
Dan Boice, Board Secretary
Paula Connors
Patty Poggemiller
Jon Trotter