Five Flags Theater RenovationCITY OF DUBUQUE, IOWA
MEMORANDUM
February 15, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Five Flags Theater Renovation Project
Sealed bids were received on February 8th for the Five Flags Theater Renovation Project.
Leisure Services Manager Gil Spence is recommending acceptance of the low bid of $699,950 as
submitted by Klauer Construction Company. While this is $193,931 over budget, there are
sufficient funds available from savings in other capital improvement projects for this fiscal year
that would permit this project to go forward.
I concur with the recommendation and respectfully request Mayor and City Council approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Gil D. Spence, Leisure Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
February 12, 2001
TO: Michael C. Van Milligen, City Manager
Spence, Leisure Services Manage~
FROM:
Gil
D.
SUBJECT: Five Flags Theater Renovation Project
INTRODUCTION
The purpose of this memorandum is to provide a recommendation on awarding the
contract for the Five Flags Theater Renovation Project.
DISCUSSION
Sealed bids were received on February 8, 2001, for the Five Flags Theater Renovation
Project, with the following bids received:
Klauer Construction Company
Tricon Construction
Conlon Construction Company
Portzen Construction Company
Base Bid Alternate 1 Alternate 2
$ 699,950 $ 7,120 $ 4,790
748,400 5,400 4,200
757,800 6,200 3,500
971,000 5,700 4,000
The Iow bid is $181,950 over the engineer's estimate and $193,931 over budget.
Components of the project include: replacing the carpet, reconstruction of the seats,
replacing the fire doors, reconstruction of the balcony, installation of a fire suppression
system, and plaster repair and painting. Altemate #1 provides additional aisle lighting on
the main floor and Altemate #2 provides chandeliers at the third gallery level where a wall
is being removed.
Durrant Architects has reviewed the Iow bid with the contractor and determined that the two
main aspects of the project where the estimate was most off were the fire suppression
system and the plaster repair/painting. Those two areas were $110,000 over the
estimates. Also, replacing the carpet and reconstruction of the seats are $51,000 over the
estimate.
continued
Five Flags Theater renovation
page two
Judging from the four bids that were received, the estimate for the project was simply too
Iow. The only way to bring the project in on budget is to eliminate one or more aspects of
the project. The problem with that is that all six aspects of the project are related and need
to be done at the same time. Reconstruction of the balcony is the only aspect of the
project that is not a "necessity" but it is the aspect that is the main issue to be addressed
in the renovation. Therefore, it seems important that the project move forward, if at all
possible.
There are two projects in the Five Flags Capital Improvement budget where there is
savings that could be used to fund this project. Replace portable staging has a savings of
$110,528 and replace permanent seating (arena) has a savings of $101,224. This
$211,752 would offset the $193,931 budget overrun and leave $17,821 for a contingency
fund.
RECOMMENDATION
I recommend that the contract be awarded to Klauer Construction Company in the amount
of $699,950 with the savings from the two projects identified above being used to offset the
overrun.
ACTION STEP
The action requested is tha~ the City Council adopt the attached resolutions approving the
plans and specifications and awarding the contract to Klauer Construction Company in the
amount of $699,950.
GDS:et
attachments
Prepared by: Leisure Services Department: Address: 2200 Bunker Hill Road Phone: 589-4263
RESOLUTION NO. 59-01
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 15th day of January, 2001, plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the FIVE FLAGS
THEATER RENOVATION PROJECT.
Whereas, notice of hearing on plans, specifications, form of contract, and estimated
cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans, specifications, form of contract and estimated cost for said
improvements for said project.
Passed, approved and adopted this 19th day of February
,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Prepared by: Leisur~e Services Department: Address: 2200 Bunker Hil~l Road Phone: 589-4263
RESOLUTION NO. 60-01
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the FIVE
FLAGS THEATER RENOVATION PROJECT pursuant to Resolution No. 18-01, and notice
to bidders published in a newspaper published in the City of Dubuque, Iowa, on the 9th day
of February, 2001.
Whereas, said sealed proposals were opened and read on the 8th day of February,
2001, and it has been determined that the bid of KLAUER CONSTRUCTION COMPANY,
in the amount of $699,950 was the lowest bid for the furnishings of all labor and materials
and performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the contract for the above improvement be awarded to KLAUER
CONSTRUCTION COMPANY, and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond, the
City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful
bidders.
Passed, approved and adopted this 19th day of February, 2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
19th day of
Februar~ , 2001.
"Terrance M. Dugg~d~, Mayor
PK