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Minutes Airport 1 29 01 DUBUQUE REGIONAL AIRPORT COMMISSION MEETING Monday, January 29, 2001 4:30 p.m. Dubuque Regional Airport Dubuque Air Service Conference Room PRESENT: Doug Brotherton, Rick Goodin, Jim O'Neill, Teri Goodmann, and John Markham ABSENT: None STAFF: Ken Kraemer, Bob Boleyn, PeggY Dickson, and Gordy Vetsch GUESTS: Sial Scott 01. APPROVAL OF MINUTES Jim O'Neill made a motion to approve the minutes of the 12/21/00, 01/03/01, and 01/08/01 Airport Commission meetings. This motion was seconded by Rick Goodin. AYES: Ail. NAYS: None. 02. IOWA DEPARTMENT OF TRANSPORTATION VERTICAL INFRASTRUCTURE GRANT ACCEPTANCE Jim O'Neill made a motion to accept IDOT FY 2001 Commercial Ak Service Infrastructure Agreement with Resolution A100-A-2001 and authorized the Chairman to sign the Resolution and Iowa DOT Contract No: 04640. This motion was seconded by Rick Goodin. AYES: All. NAYS: None. Jim said he wanted to express his thanks to the staff who worked on putting together the t-hangar and terminal exterior work. 03. PUBLIC OFFICIALS INSIYRANCE The Commission spent a considerable time discussing the lack of Public Officials Insurance coverage discovered lacking from the City's ICAP policy. They also discussed whether they felt there was any personal liability to themselves during the period there was no coverage. At a January 25, 2001 meeting, Barry Lindhal indicated the City has an obligation to defend and hold the Airport Commission and staff harmless from any tort claim, with the only exception of willful and wanton acts of a malicious nature. There was discussion of just what the phrase "willful and wanton acts of a malicious nature" would include. Rick Goodin expressed some concern as to whether to ask Barry F:ISHAREDlOLDSERVEtWP51[DATA1PEGIJAN29MIN. DOC Page 1 Printed: Friday, February 2, 2001 at 1.'54 pm Airport Commission Minutes January 29, 2001 Meeting Page 2 04. Lindahl to put this obligation in writing for the Commission. Ken, Doug, and John responded by telling Rick that Barry was quoting the Iowa statutes. There was discussion as to what is the nature the Airport Commission as it is involved in more than policy issues. The two task forces that assist the Airport Manager are not covered, however, they do not set policy, nor make decisions. At that January 25, 2001 meeting, it was concluded there was no action of the Airport Commission or staff in the past five years that would make it necessary for the extra expense for prior acts coverage. The cost of the coverage will be $7,227 annually through O'Connor Insurance. The first policy coverage will be written for a 17 month period to coincide with the city budget fiscal year and will cost $10,700.82. Mike Van Milligen has said this expense will be covered by the City as this is not currently budgeted in the Airport budget. nn O Netll made a motion to approve obtammg the pohcy through O'Connor Insurance. This motion was seconded by John Markham. AYES: All. NAYS: None. AIRPORT MANAGER'S UPDATE, The Commission discussed in length the rental car leases. The Commission stated the leases are both expired and have been on-going for far too long, and gave the Airport Manager a 30-day timeframe. There was discussion on the revenue reduction from the car washing, and questioned if there was a drop in rental car fueling, and the extra car overrtm charges. Ken will provide the Commission with a revenue stream projection. Chuck Clayton from Chartaire has told Airport staff he is selling his two single engine aircraft. The Commission examined the options available if he did not purchase or lease other single engine aircraft to continue flight instruction. One option is advertising and offering incentives to another business to fill the need if the airport has no pilot instruction available. The Commission asked the Manger to contact Chartaire for a decision by the next meeting so the Commission can take appropriate action. F:ISHAREDtOLDSERVEIWP51[DATAIPEGtJAN29MIN. DOC Page 2 Printed.. Friday, February 2, 2001 at 1.'55 pm Airport Commission Minutes January 29, 2001 Meeting Page 3 The Commission was reminded of their budget presentation with the City Council on February 15th. The Commission was not interested in a preview of the presentation. There was some discussion on the Duuque Air Traffic Control Facility and the hours of operation as three airline operations are missed each day. However, since there does not appear to be much of an oppommity to increase hours because of budgetary constraints so the Commission will take no futher action. Ken Kraemer advised the Commission that tracking of license information for patrons parking at the airport would entail another one and one-half hours of staff time daily for parking. Since this information was to be used for marketing, and our tight marketing budget does not have sufficient money to advertise adequately in Dubuque. The Commission agreed it did not need to be implemented. Ken advised the Commission that the semi-annual legislative conference will be in Washington, D.C., on March 26th and 27th. He asked if anyone was interested in going with h/m, or if the Commission cared to make this Commission trip to Washington and invite a member of the city council and/or air service task force member. The Commission decided was too early in the year and they would set a later date for their visit. The approval of out of town travel for the Airport was discussed. The Administrative Policies that require prior approval of all trips by the City Manager, in the past all Airport travel has always been approved by the Airport Commission. After some discussion, Doug Brotherton said he would talk with the City Manager. John Deere Corporation w!ll be advertising in the terminal building. Ken will be vacation from June 11, 2001 to July 5, 2001. Ken gave the Commission the new e-mail addresses of the staff. The next Airport Commission meeting will be on Monday, February 26, 2001, Teri Goodmann will be out of town for that meeting. F:ISHAREDtOLDSERVEtWP511DATAIPEGtJAN29MIN. DOC Page 3 Printed.. Friday, February 2, 2001 at 1.'52 pm Airport Commission Minutes January 29, 2001 Meeting Page 4 On February 7th, Bob and Ken will be going down to Des Moines for Legislative Days on February 8, 2001. The Commission discussed PDQs and the need to have them done on a timely basis as they felt Kevin Foley left as a direct result of an unprocessed PDQ. There was a long discussion about how much this should be done directly with the Human Resource Department where the City has a department set up to deal with such matters. John Markham made a motion that personnel issues such as PDQs be left the Manager's discretion, and the Commission would not be involved. This motion was seconded by Jim O'Neill. AYES: John Markham, Terry Goodmann, and Jim O'Neill. NAYS: Rick Goodin and Doug Brotherton. The motion passed. The Commission said they had not received performance evaluations on all employees that were to be done by the end of the year, and asked Ken to have them done within 30 days. Oo Ken was reminded that he was not holding weekly staff meetings. The Commission said they had received minutes of only two meetings in January. The meetings are to be no more than one hour in length and to be done every week whether all staff members are present or not. 05~ CORRESPONDENCE There was no discussion on the correspondence. 06. GOALS At 6:05 p.m. the Commission moved from the regular meeting into a goal setting session attended only by Commission members, Airport Manager and the moderator, Sid Scott. Meeting adjourned at 8:10 p.m. F.'ISHAREDIOLDSERVEIWP51tDATAIPEGIJAN29MIN. DOC Page 4 Printed.. Friday, February 2, 2001 at 2.'46 pm