Lowell Street Water Main, Sanitary and Storm Sewer Improvements_Initiate Copyright 2014
City of Dubuque Items to be set for Public Hearing # 2.
ITEM TITLE: Lowell Street Water Main, Sanitary and Storm Sewer Improvements
SUMMARY: City Manager recommending preliminary approval to the Resolution of
Necessity, set June 15, 2015 as the date for public hearing and authorize
the City Clerk to advertise for bid proposals on the Lowell Street (Abbott to
Woodworth) Water Main, Sanitary and Storm Sewer Improvements Project
2015.
RESOLUTION Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost; and ordering the
advertisement for bids (Lowell Street (Abbott to Woodworth) Water Main,
Sanitary & Storm Sewer Improvements Project 2015)
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public
Hearing for 6/15/15
ATTACHMENTS:
Description Type
❑ Lowell Street Water Main, Sanitary and Storm Sewer Project-MVM City Manager Memo
Memo
❑ Staff Memo Staff Memo
❑ Resolution and Public Notice Resolutions
❑ Notice to Bidders Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Lowell Street (Abbott to Woodworth)
Water Main, Sanitary & Storm Sewer Improvements Project 2015
DATE: May 27, 2015
City Engineer Gus Psihoyos recommends the City Council give preliminary approval to
the Resolution of Necessity, set June 15, 2015 as the date for public hearing and
authorize the City Clerk to advertise for bid proposals on the Lowell Street (Abbott to
Woodworth) Water Main, Sanitary and Storm Sewer Improvements Project 2015.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF DubuqueDU B E iiAN-Am flccaCC"
Masterpiece on the Mississippi 2007,2012 2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 26, 2015 ✓
SUBJECT: Lowell Street (Abbott to Woodworth)
Water Main, Sanitary & Storm Sewer Improvements Project 2015
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Lowell Street
(Abbott to Woodworth) Water Main, Sanitary & Storm Sewer Improvements Project 2015.
BACKGROUND
The water main on Lowell Street between Woodworth and Abbott Streets has
experienced a number of breaks leading to private property damage; undermining of road
base materials; and causing sanitary sewer flooding and overflows leading to claims
against the City. The most recent main break on February 27, 2015 caused debris to
enter the sanitary sewer system causing a sanitary sewer overflow in the 2400 block of
Hempstead Street.
The sanitary sewer portion of the project was originally scheduled for CIPP lining
rehabilitation in FY2015 between Abbott and Woodworth on Lowell, however it has been
determined the very poor condition of the 6 inch diameter pipe is beyond CIPP
rehabilitation and it is recommended the pipe be replaced. These improvements are in
Consent Decree Sewershed 7 and were identified in the Sewershed 7 Corrective Action
Plan as a source of inflow and infiltration.
DISCUSSION
The improvements proposed included the replacement of approximately 400 LF of 6-inch
diameter sanitary sewer between Abbott and Woodworth Streets, approximately 515 LF
of 6-inch diameter water main, and approximately 140 LF of 15-inch diameter storm
sewer, along with ancillary street pavement and ADA curb ramp replacements. The
sanitary will be upgraded to 8" diameter piping.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process June 1, 2015
Publish Notice to Bidders, Advertise for Bids June 5, 2015
Publish Public Hearing Notice on Plans & Specs June 5, 2015
Public Hearing on Plans & Specs June 15, 2015
Receipt of Bid Proposals (Bid-Letting) June 18, 2015
Award Construction Contract July 6, 2015
Project Completion Date November 1, 2015
RECOMMENDATION
I recommend that the City Council give preliminary approval to the construction plans and
specifications and approve the Resolution of Necessity, establish June 15, 2015, as the
date of the public hearing, and hereby authorize the City Clerk to advertise for bid
proposals for the Lowell Street (Abbott to Woodworth) Water Main, Sanitary & Storm
Sewer Improvements Project 2015.
BUDGET IMPACT
The project is an unplanned capital improvement therefore project funding is being
requested from three funding sources, water utility, sewer utility and storm sewer utility
funds. I am requesting the water main replacement funds come from the English Mill
Water Main Extension capital improvement, through fund code 7402504. This project is
currently on hold and will be subject to funding in later fiscal years. I am also requesting
re-prioritization of funded sanitary and storm sewer capital improvements including the
sanitary sewer improvements on King Street and Fox & Blackhawk Streets along with the
storm sewer improvements at Windsor Avenue.
The estimate of probable cost for the Lowell Street (Abbott to Woodworth)
Water Main, Sanitary & Storm Sewer Improvements Project 2015 is as follows:
Estimate
Construction Contract $ 223,920.00
Contingency $22,392.00
Construction Engineering & Inspection $34.486.65
Total Project Cost $280,798.65
The project funding summary is as follows:
CIP No. Fund Description Amount
7402504 English Mill Water Main Extension $ 113,976.50
7102406 Fox Blackhawk Sanitary Sewer $ 78,398.55
7102407 King Street Sanitary Sewer $ 50,467.00
7202414 Windsor Storm Sewer Extension $ 37,956.60
Total Project Funding $280,798.65
2
REQUESTED ACTION
The City Council is requested to give preliminary approval to the Resolution of Necessity,
establish the date of the public hearing, and authorize the City Clerk to advertise for bid
proposals through the adoption of the enclosed resolutions for the Lowell Street (Abbott to
Woodworth) Water Main, Sanitary & Storm Sewer Improvements Project 2015.
Prepared by Denise Ihrig, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Green, Water Department Manager
Brant Schueller, Water Distribution
3
RESOLUTION NO. 193-15
LOWELL STREET (ABBOTT TO WOODWORTH) WATER MAIN, SANITARY & STORM
SEWER IMPROVEMENTS PROJECT 2015
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT
FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Lowell
Street (Abbott to Woodworth) Water Main, Sanitary & Storm Sewer Improvements Project 2015,
in the estimated amount $223,920.00, are hereby preliminarily approved and ordered filed in the
office of the City Clerk for public inspection.
A public hearing will be held on the 15th day of June, 2015, at 6:30 p.m. in the Historic
Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa, at
which time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
The Lowell Street (Abbott to Woodworth) Water Main, Sanitary & Storm Sewer
Improvements Project 2015 is hereby ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be
published not Tess than four but not more than forty-five days before the date for filing bids
before 2:00 p.m. on the 18th day of June, 2015. Bids shall be opened and read by the City Clerk
at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 6th day
of July, 2015, in the Historic Federal Building Council Chambers (second floor), 350 West 6th
Street, Dubuque, Iowa.
Passed, adopted and approved this 1st day of June, 2015.
Attest:
'Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE LOWELL STREET (ABBOTT TO WOODWORTH) WATER
MAIN, SANITARY & STORM SEWER IMPROVEMENTS PROJECT 2015
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated cost for
Lowell Street (Abbott to Woodworth) Water Main, Sanitary & Storm Sewer Improvements
Project 2015, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on
the 15`h day of June, 2015, in the Historic Federal Building Council Chambers (second floor),
350 West 6`h Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any interested
person may appear and file objections thereto.
The scope of the Project is as follows:
Lowell Street (Abbott to Woodworth) Water Main, Sanitary & Storm Sewer Improvements
Project 2015
CIP# 7402504, 7102406, 7102407, 7202414
The improvements proposed included the replacement of approximately 400 LF of 6-inch
diameter sanitary sewer between Abbott and Woodworth Streets, approximately 515 LF of 6-
inch diameter water main, and approximately 140 LF of 15-inch diameter storm sewer, along
with ancillary street pavement and ADA curb ramp replacements.
Any visual or hearing-impaired persons needing special assistance or persons with special
accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-
6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2015.
Kevin S. Firnstahl, City Clerk
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
Lowell Street (Abbott to Woodworth) Water Main, Sanitary & Storm Sewer
Improvements Project 2015
Dubuque, Iowa
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be
filed before 2:00 p.m. on June 18, 2015, in the Office of the City Clerk, City Hall -
First Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on June 18,
2015, at City Hall — Office of the City Clerk, 50 West 13th Street, Dubuque, Iowa,
for consideration by the City Council at its meeting on July 6, 2015. The City of
Dubuque, Iowa, reserves the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the
Notice to Proceed has been issued and shall be fully completed by November 1 ,
2015.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the
successful Bidder will enter into a contract for the work Bid upon and will furnish
after the award of contract a corporate surety Bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The Bid security
must be in the amount of ten percent (10%) of the amount of the contract and
must be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond
must contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering
Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa
52001 . The Contract Documents will also be available on the City's website at
www.cityofdubugue.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and
provisions grown and coal produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax
exemption certificate will be available for all material purchased in Iowa for
incorporation into the Project.
120.8 General Nature of Public Improvement Prosect
Lowell Street (Abbott to Woodworth) Water Main, Sanitary & Storm Sewer
Improvements Project 2015
CIP # 7402504, 7102406, 7102407, 7202414
The improvements proposed included the replacement of approximately 400 LF
of 6-inch diameter sanitary sewer between Abbott and Woodworth Streets,
approximately 515 LF of 6-inch diameter water main, and approximately 140 LF
of 15-inch diameter storm sewer, along with ancillary street pavement and ADA
curb ramp replacements.
Published in the Telegraph Herald on June 5, 2015