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Dubuque Area Convention and Visitors Bureau Contracted Services Agreement
AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND DUBUQUE AREA CONVENTION AND VISITORS BUREAU THIS AGREEMENT, dated for reference purposes the 1st day of July 2015, is made and entered into by and between the City of Dubuque, Iowa (City), and the Dubuque Area Convention and Visitors Bureau (Agency). WHEREAS, City, as the recipient of certain hotel and motel taxes, is permitted by Chapter 422A of the Code of Iowa to spend such tax receipts for the promotion and encouragement of tourist and convention business in the City of Dubuque; and WHEREAS, City has agreed to provide certain financial assistance in an amount equivalent to fifty percent (50%) of the hotel/motel tax to enable the Agency to carry out such tourist and convention development on behalf of City; and WHEREAS, Agency represents itself as technically and professionally qualified to provide services to effectively promote and develop the tourist and convention business for City. NOW THEREFORE, the parties hereto agree as follows: 1. Scope of Services Agency shall: a) undertake such services that are necessary and requisite to carry out a Program of Work as will be described in a Convention and Visitors Bureau Business and Marketing.Plan that will be submitted to the City Manager no later than December 31, 2015; b) retain competent and qualified staff under appropriate supervision to plan and implement the Program of Work in an efficient and timely manner; c) maintain a Tourist Information Center throughout the entire year; d) continue marketing conventions at the Grand River Center and Five Flags Center; e) continue marketing of the National Mississippi River Museum and Aquarium; f) coordinate America's River Project activities with the America River Corporation. The Agency will act as the lead promotional entity for the America's River Project as well as being the lead marketing agent for the entire destination; including the newly created Port of Dubuque Marina; g) further the goals of the America's River Project; and h) Comply with City Council goals and priorities set forth in Exhibit A. 2. City Responsibilities City designates the Economic Development Director, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. In the event that any reports, records and maps are existing and available and are useful to carry out the work on the Scope of the Work, City shall promptly furnish such material to Agency. 3. Time of Performance The term of this Agreement shall be from July 1, 2015 through June 30, 2016. 4. Compensation a) City shall pay to Agency an amount not to exceed $1,018,206 (which represents fifty percent (50%) of the hotel and motel tax received by City for the period of October 1, 2014,through September 30, 2015. Such sum shall constitute full and complete compensation for all services to be rendered including personnel costs, travel, printing and publications, and all other expenses. b) The compensation of $1,018,206 for fifty percent (50%) of the hotel motel tax received by City shall be paid by City to Agency in four quarterly installments upon receipt by City of a requisition for such payment from Agency. Such payments shall be due and payable as follows: First Quarter - $254,551.50; Second Quarter-$254,551.50; Third Quarter-$254,551.50; and Fourth Quarter - $254,551.50. Earlier payment of the hotel motel tax may be requested by Agency to the City Manager for consideration. 5. Audit and Evaluation a) Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. b) Agency shall provide City an annual audit report not later than October 1. c) Agency's Board shall appoint an audit committee. The members of the Audit Committee shall be as follows: Treasurer of Dubuque Chamber of Commerce Board; City of Dubuque Finance Director; City of Dubuque Budget Director; County of Dubuque Budget Director; and Treasurer of Dubuque Main Street 6. Reporting and Monitoring. a) Agency shall provide City quarterly reports at a regularly scheduled City Council meeting detailing its activities beginning with the quarter ending September 30, 2015. b) Written progress reports and financial statements shall be rendered monthly no later than fifteen (15) days after the end of each month. Such reports shall include a report as to the progress of Agency as well as a report on the breakdown of expenditures of Agency. c) Agency shall provide to City copies of studies, brochures, and other documents, which may be produced to support and/or otherwise promote the work program of Agency. d) To assist in coordinating the activities of Agency with City, City's Mayor, one member of the Dubuque City Council and the City Manager shall be appointed to Agency's Board of Directors. e) Agency shall appoint a Convention and Visitors Bureau Advisory committee comprising of no more than 25 members appointed by the Board to one-year terms. The committee members shall include City of Dubuque and Dubuque County employees and representatives of the tourism and convention industry in the City of Dubuque. No City or County elected official, City or County employee • or member of the Chamber of Commerce Board of Directors may serve as the chairperson. f) Copies of minutes of all meetings of the Convention and Visitors Bureau Board of Directors, Advisory Committee and Audit Committee shall be filed with the City Manager within ten (10) days after each meeting. 7. Discrimination In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, creed, color, religion, national origin, sex, age, degree of disability, sexual orientation, gender identity, or disability. 8. Interest of Members, Officers, or Employees of the City of Dubuque; Members of the Dubuque City Council; or Other Public Officials No member, officer, or employee of City or their designees or agents; no member of the Dubuque City Council; and no other public official of City who exercises any function or responsibilities with respect to the program during such person's tenure shall have any interest, direct or indirect, in this Agreement or the proceeds thereof for work to be performed in connection with the program assisted under this Agreement. 9. Termination of Agreement. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not less than thirty days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty day period, this Agreement shall be deemed terminated at the end of such thirty day period without further action of either party. Upon termination of this Agreement,Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. • 10. Assignability Agency shall not assign any interest in this Agreement without the prior written approval of City. 11. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule D, included as Exhibit B. WITNESS: CITY OF D BUQUE PaYoLir Kevin irnstahl, City CI"'k Roy D. Bu �, DUBUQUE AREA ONVENTION AND VISITORS BUREAU Keith Rahe, President/CEO hair of the Board • Attachment A Dubuque THE CITY OF AN-Ametica y DUB E OSUSTAINABLE DUBUQUE viable • livable equitable Masterpiece on the Mississippi 2007.2012•2013 The following is the official Vision & Mission Statements, Five Year City and Community Goals, Top & High Priorities for the City of Dubuque as well as the Management Plan and Major Projects as adopted by the Dubuque City Council at their annual goal-setting sessi on. The 2029 Dubuque Vision Statement The city of Dubuque is a progressive, sustainable city with a strong diversified economy and expanding global connections. The Dubuque community is an inclusive community celebrating culture and heritage and has actively preserved our Masterpiece on the Mississippi. Dubuque citizens experience healthy living and retirement through quality, livable neighborhoods with an abundance of fun things to do; and are engaged in the community, achieving goals through partnerships. Dubuque City government is financially sound and is providing services with citizens getting value for their tax dollar. Mission Statement The City's Mission is to deliver excellent municipal services that support urban living and a sustainable city plan for the community's future and facilitate access to critical human services which result in financially sound government and citizens getting services and value for their tax dollar. Five-Year Community Goals for a Sustainable Dubuque • Economic Prosperity • Environmental/Ecological Integrity • Social/Cultural Vibrancy Five-Year City Goals • Planned and Managed Growth • Partnering for a Better Dubuque • Improved Connectivity: Transportation and Telecommunications • Five-Year Organization Goal • Financially Responsible City Government and High Performance Organization 2014— 2016 Top Priorities: 1. Arts and Culture Master Plan Community Goal it is under: Social/Cultural Vibrancy Objectives for Social/Cultural Vibrancy: • Increase the mutual understanding and knowledge of others • Continue to become an inclusive community in which all feel welcome and included, and leaving no one behind Increase resident interaction using vehicles like clean up campaigns, neighborhood picnics, new neighbor welcoming events, and other strategies developed by residents • Become a regional hub for arts and culture • Have an efficient public health system that focuses on prevention and wellness • Achieve goals and desired outcomes from community engagement • Support community partners: Third Grade Reading, Reengagement Center, Opportunity Dubuque • Increase civic literacy • Increase trust in City government Means to Residents (outcomes): • Everyone is welcome in the Dubuque community • Living life without fear or threats • Equal treatment for all by City staff • City services are available for all and delivered in an equitable and fair manner • City workforce reflecting the diversity of the community • Opportunities to experience arts and culture 2. Central Iowa Water Association: Direction, Funding City Goal it is under: Planned and Managed Growth Objectives for Planned and Managed Growth: • Complete the Dubuque Millwork District as a thriving mixed use development with residential, retail/office, entertainment—a model for developers and other cities • Have safe, healthy neighborhoods citywide and homes with a variety of housing options • Have a strong vibrant 24/7 residential/central business core(Dubuque Main Street Service Area Downtown and Dubuque Millwork District)— including residential opportunities, retail and entertainment • Annex areas consistent with the annexation policy, including City services to annexed area • Increase the visual appeal and beauty of the city with attractive gateways, corridors, neighborhoods, homes and businesses • Develop Washington Neighborhood as a model for other neighborhoods Means to Residents (outcomes): • Stable property taxes for residents and businesses • More job opportunities for all skill levels • Choice of livable neighborhoods • Opportunities for our children to stay in Dubuque • Predictable future development • Quality services to residents in annexed area 3. City Staffing Level: Evaluation, Direction, Funding Organizational Goal it is under: Fiscally Responsible City Government and High Performance Organization 4. Five Flags Center: Evaluation, Direction Community Goal it is under: Partnering for a Better Dubuque Objectives for Partnering for a Better Dubuque: • Lobbying and advocating with Federal Government and State of Iowa and advocating for Dubuque • Partner for economic and workforce development • Partner with education • Partner for culture and arts • Partner for support of families and children • Partner for housing opportunities • Partner for healthcare and wellness • Partner for historic preservation • Partner for delivery of human services—meeting the needs of the underserved • Partner for sustainability • Increase resident engagement in the City's governance processes Means to Residents (outcomes): • Bigger"bang"for tax dollars • Enhanced economic development opportunities • More ownership of end products— people involved in the process, and support outcomes • Better access and use of facilities • Protection of your interests 5. Inclusive Community: Action Plan Community Goal it is under: Social/Cultural Vibrancy Objectives for Social/Cultural Vibrancy: • Increase the mutual understanding and knowledge of others • Continue to become an inclusive community in which all feel welcome and included, and leaving no one behind • Increase resident interaction using vehicles like clean up campaigns, neighborhood picnics, new neighbor welcoming events, and other strategies developed by residents • Become a regional hub for arts and culture • Have an efficient public health system that focuses on prevention and wellness • Achieve goals and desired outcomes from community engagement • Support community partners: Third Grade Reading, Reengagement Center, Opportunity Dubuque • Increase civic literacy • Increase trust in City government Means to Residents (outcomes): • Everyone is welcome in the Dubuque community • Living life without fear or threats • Equal treatment for all by City staff • City services are available for all and delivered in an equitable and fair manner • City workforce reflecting the diversity of the community • Opportunities to experience arts and culture 6. Police Practices: Review Best Practices Organizational Goal it is under: Fiscally Responsible City Government and High Performance Organization 7. Street Improvement Program: Funding City Goal it is under: Improved Connectivity: Transportation and Telecommunication Objectives for Improved Connectivity: Transportation and Telecommunication: • Increase and sustain commercial air service • Have the ability to drive the Southwest Arterial (Iowa Highway 32) • Increase public transit ridership by choice(working with ECIA) • Develop passenger rail service to Chicago • Develop an up-to-date, modern air terminal that appeals to air travelers • Improve traffic flow throughout the City(East-West Corridors, Roundabouts, Light Synchronization) • Use "Complete Streets Concepts" • Increase availability, bandwidth and redundancy Means to Residents (outcomes): • Reduced traffic congestion and improved traffic flow Better conditions of streets, eliminated obstructions, and improved visibility • Commuting through telecommunications • Greater economic opportunities • Air access to multiple hubs 2014 — 2016 High Priorities: 1. Annexation: Direction on Specific Actions City Goal it is under: Planned and Managed Growth Objectives for Planned and Managed Growth: • Complete the Dubuque Millwork District as a thriving mixed use development with residential, retail/office, entertainment—a model for developers and other cities • Have safe, healthy neighborhoods citywide and homes with a variety of housing options • Have a strong vibrant 24/7 residential/central business core(Dubuque Main Street Service Area Downtown and Dubuque Millwork District)— including residential opportunities, retail and entertainment • Annex areas consistent with the annexation policy, including City services to annexed area • Increase the visual appeal and beauty of the city with attractive gateways, corridors, neighborhoods, homes and businesses • Develop Washington Neighborhood as a model for other neighborhoods Means to Residents (outcomes): • Stable property taxes for residents and businesses • More job opportunities for all skill levels • Choice of livable neighborhoods • Opportunities for our children to stay in Dubuque • Predictable future development • Quality services to residents in annexed area 2. Emerald Ash Borer: Policy, Program and Funding Community Goal it is under: Environmental/Ecological Integrity Objectives for Environmental/Ecological Integrity: • Reduce the community's carbon footprint(50% by 2030) • Reduce the potential flooding through floodplain management, mitigation and protection • Maintain air quality through EPA PM advance • Become a smarter city using sustainable technology for water, energy, transportation, health and wellness, discards, community engagement—a model community for the world • Preserve and enhance Dubuque's natural and historic resources • Reduce energy consumption and increase the use of alternative energy sources Means to Residents (outcomes): • Protecting the natural and historic resources and environment of Dubuque • City government using sustainable practice in daily operations • Healthy living environments: homes, neighborhoods and community • Clean water and air • Creating a more livable community • Opportunity for a healthy life style including local food products 3. Housing Code and Inspection: Review, Update/Upgrade Community Goal it is under: Social/Cultural Vibrancy Objectives for Social/Cultural Vibrancy: • Increase the mutual understanding and knowledge of others • Continue to become an inclusive community in which all feel welcome and included, and leaving no one behind • Increase resident interaction using vehicles like clean up campaigns, neighborhood picnics, new neighbor welcoming events, and other strategies developed by residents • Become a regional hub for arts and culture Have an efficient public health system that focuses on prevention and wellness • Achieve goals and desired outcomes from community engagement • Support community partners: Third Grade Reading, Reengagement Center, Opportunity Dubuque • Increase civic literacy • Increase trust in City government Means to Residents (outcomes): • Everyone is welcome in the Dubuque community • Living life without fear or threats • Equal treatment for all by City staff • City services are available for all and delivered in an equitable and fair manner • City workforce reflecting the diversity of the community • Opportunities to experience arts and culture 4. Indoor Aquatic Center: Direction City Goal it is under: Partnering for a Better Dubuque Objectives for Partnering for a Better Dubuque: • Lobbying and advocating with Federal Government and State of Iowa and advocating for Dubuque • Partner for economic and workforce development • Partner with education • Partner for culture and arts • Partner for support of families and children • Partner for housing opportunities • Partner for healthcare and wellness • Partner for historic preservation • Partner for delivery of human services—meeting the needs of the underserved • Partner for sustainability • Increase resident engagement in the City's governance processes Means to Residents (outcomes): • Bigger"bang"for tax dollars • Enhanced economic development opportunities • More ownership of end products— people involved in the process, and support outcomes • Better access and use of facilities • Protection of your interests 5. Port of Dubuque Park: Development Community Goal it is under: Economic Prosperity Objectives for Economic Prosperity: • Diversify the regional Dubuque economy • Retain, expand and grow local businesses, attract new businesses and to provide a more diverse tax base and job opportunities • Have the infrastructure and amenities to support economic development and growth: industrial/business parks, streets and utility services, air service and housing • Work with Government and not-for-profit partners: Greater Dubuque Development Corporation, Dubuque Initiatives, Washington Neighborhood Development Corporation, Dubuque Main Street, Dubuque Area Chamber of Commerce, ECIA, Community Foundation of Greater Dubuque, local colleges (100 mile radius) and others for economic prosperity • Have a workforce prepared for 21st century jobs in Global marketplace • Embrace diverse population that support a multicultural workforce Means to Residents (outcomes): • Young professionals want to live here • Our children want to return to raise their families • More retail, service and entertainment opportunities —keeping dollars in Dubuque • Insulation from economic cycles through diverse businesses • Variety of job opportunities to citizens • Variety of education opportunities and internships for those jobs • Entrepreneurial opportunities to start and grow your business in the community 6. Skate Park Community Goal it is under: Partnering for a Better Dubuque Objectives for Partnering for a Better Dubuque: • Lobbying and advocating with Federal Government and State of Iowa and advocating for Dubuque • Partner for economic and workforce development • Partner with education • Partner for culture and arts • Partner for support of families and children • Partner for housing opportunities • Partner for healthcare and wellness • Partner for historic preservation • Partner for delivery of human services— meeting the needs of the underserved • Partner for sustainability • Increase resident engagement in the City's governance processes Means to Residents (outcomes): • Bigger"bang"for tax dollars • Enhanced economic development opportunities • More ownership of end products— people involved in the process, and support outcomes • Better access and use of facilities Protection of your interests 7. Workforce Market-Rate Housing Community Goal it is under: Economic Prosperity Objectives for Economic Prosperity: • Diversify the regional Dubuque economy • Retain, expand and grow local businesses, attract new businesses and to provide a more diverse tax base and job opportunities • Have the infrastructure and amenities to support economic development and growth: industrial/business parks, streets and utility services, air service and housing • Work with Government and not-for-profit partners: Greater Dubuque Development Corporation, Dubuque Initiatives, Washington Neighborhood Development Corporation, Dubuque Main Street, Dubuque Area Chamber of Commerce, ECIA, Community Foundation of Greater Dubuque, local colleges (100 mile radius)and others for economic prosperity • Have a workforce prepared for 21st century jobs in Global marketplace • Embrace diverse population that support a multicultural workforce Means to Residents (outcomes): • Young professionals want to live here • Our children want to return to raise their families • More retail, service and entertainment opportunities—keeping dollars in Dubuque • Insulation from economic cycles through diverse businesses • Variety of job opportunities to citizens • Variety of education opportunities and internships for those jobs • Entrepreneurial opportunities to start and grow your business in the community 2014-2016 Management Agenda: ECONOMIC PROPERITY GOAL • . Dubuque Initiatives: Next Steps • Project HOPE: Access Point, Performance Evaluation • Port of Dubuque Marina: Performance Report, City Action • Greater Dubuque Development Corporation: Sustainable Innovation • Industrial Park Expansion: Land Acquisition, Infrastructure • Smarter Sustainable Dubuque • St. Mary's Church/School/Rectory Preservation: Involvement with Developer, Housing, City Partnership Tax Credits/Grants • Riverfront Lease Agreements • Air Service Expansion: Advocacy ENVIRONMENTAL/ECOLOGICAL INTEGRITY GOAL • Clean Air Attainment Strategy: Draft Plan, EPA Approval • Plastic Bag Reduction Strategy: Council Direction • Smarter Discards: Direction • Environmental and Sustainability Management System: ISO 15,000 Certification for Municipal Services Center; Audit Completion • America's River III Task Force: Funding Plan • Green and Healthy Homes Initiative: Direction • Iowa Economic Development Authority Community Energy Management* Program: Energy Data Input and Training • Community Climate Action and Resiliency Plan —50% Green House Gas Reduction by 2030: Implementation Update • Fats/Oils/Grease (FOG) Program: Inspections • Methane Gas Plan: Evaluation, Direction SOCIAL/CULTURAL VIBRANCY GOAL • City Life: Evaluation Report, Revised Version • 3rd Grade Reading Program: New Grant, Reading Program in Summer Program Report • Fair Housing: Impediments Analysis, Action Plan • Police— Race Dialog: Evaluation Report, Future Direction • Voluntary Compliance Agreement: Action Plan and Follow Up Reporting • Surveillance Cameras: Network Design; Camera Installation; Construction Project • Safe Community Initiative: Progress Report • Racial Profiling: Problem Analysis, Action Plan, Evaluation Report, Meeting with "For the People" • Multicultural Family Center Building Expansion: Design, Construction • Fair Housing Training (Annual) • Intercultural Competency Program for Community: Marketing to School District, Non Profit and Community Organizations, Businesses Train the Trainer(Annual); Ambassadors Network quarterly; Senior High School Program Development • Intercultural Competency Program within City Government: Recruitment and Retention, Steering Committee • Circles Program: Coordination • Housing Choice Voucher Program (Section 8): Administrative Plan Submitted, Application/Marketing Plan Implementation PLANNED AND MANAGED GROWTH GOAL • Central Avenue Corridor Plan: Assessment, Direction • EPA Consent Decree Implementation: Inflow and Infiltration Program/Home Inspections • Comprehensive Plan: Phase I Community Assessment; Phase II Community Input • Flood Wall: Funding of Evaluation Study for Cell Protection • Historic Preservation Program: Implementation of Annual Work Program • Downtown Loan Program: Implementation • Alliant Energy Plant Site: Council Decision on Acquisition • West Third Street Reservoir Study • Challenged Properties Acquisition: Funding, Direction PARTNERING FOR A BETTER DUBUQUE GOAL • Four Mounds Foundation/HEART Program City Support • City Volunteers for Economic Opportunity Programs: Project Concern, Circles, Operation New View, Workforce Development Intern Program • Sister City Program: Visit to the City • Bridges Out of Poverty Program: City Support IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS • Smarter Transportation Program: Partnership with ECIA and IBM • Traffic Signal Synchronization: Citywide, Connect with Fiber • Marketing Air Service to Business Community: Financial Support • East—West Corridor Study: Review • Highway 20: 4 Laning Advocacy • Historic Millwork District : Parking, acquisition, city funding FINANCIALLY RESPONSIBLE CITY GOVERNMENT AND HIGH PERFORMANCE ORGANIZATION: • Comprehensive Law Enforcement Software • Healthcare Cost Containment: Agreement with Hospitals • Emergency Police and Fire Dispatch Software/Training • Disaster Preparedness and Recovery Plan: Update Evacuation Plan • Hiring Freeze/Service Level: Direction • City Facility Protocol and Safety • Mobile Radio Units: Replacement • Medic Unit: Purchase • Effective On Line City Presence: Review, Strategy, Staffing, Guidelines • Website Content Management(Civic Plus) • Employee Involvement Team Engagement: Expansion • Police Officers Recruitment and Retention • Affordable Care Act: Analysis of Impacts, City Actions • Records Management and Retention • Succession Planning Process: Development • Labor Negotiations and Contract: Police, Fire Major Projects ENVIRONMENTAL/ECOLOGICAL INTEGRITY GOAL • E. B. Lyons Development • State Revolving Fund (SRF) Green Alley Projects • Bee Branch Project(Garfield to Comiskey) PLANNED AND MANAGED GROWTH GOAL • North Softening Basin Renovation Project • Locust and Iowa Ramps: Renovation Project PARTNERING FOR A BETTER DUBUQUE GOAL • Miller Riverview Park • Bunker Hill Golf Course Irrigation Improvements (1/2) • Comiskey Park Improvements • Northwest Arterial Trail — Bergfeld Recreation Trail Connection IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS • Elm Street Reconstruction Project • One Way—Two Way Conversion Project • White Street Traffic Signal and Improvements Reconstruction (at 14th and 20th) • US 20/Fremont Avenue Traffic Signal: Upgrades • Wacker and JFK Traffic Signalization Project • Wilbur Street Retaining Wall • Intermodal Transportation Facility in Historic Millwork District • North Cascade Road: Design, Property Acquisition • Utility Extension Project to Airport: Easement, Design (11/14) Property Acquisition • New Bus Facility(JULE) • Airport Terminal Project • Iowa 32 Bike/Hike Trail Phase 4 • Southwest Arterial Project: Design, Land Acquisition, Intersecting Road, Bridge , ATTACHMENT B City of Dubuque Insurance Requirements for Special Event Permits Insurance Schedule D 1. shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to effective date of permit. Each Certificate shall be prepared on the most current ACORD form approved by the Iowa Department of Insurance or an equivalent. Each certificate shall include a statement under Description of Operations as to why issued. Eg: Project or Lease of premises at or construction of 2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and all carriers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each Certificate shall be furnished to the contracting department of the City of Dubuque. 4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 5. All required endorsements to various policies shall be attached to Certificate of insurance. 6. Whenever a specific ISO form is listed,an equivalent form may be substituted subject to the provider identifying and listing in writing all deviations and exclusions that differ from the ISO form. 7. Provider shall be required to carry the minimum coverage/limits,or greater if required by law or other legal agreement,in Exhibit I. 8. Whenever an ISO form is referenced the current edition of the form must be used. City of Dubuque Insurance Requirements for Special Event Permits Insurance Schedule D (continued) Exhibit A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products-Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit(any one occurrence) $ 50,000 Medical Payments $ 5,000 a) Coverage shall be written on an occurrence, not claims made,form. All deviations from the standard ISO commercial general liability form CG 0001,or Business owners form BP 0002,shall be clearly identified. b) Include endorsement indicating that coverage is primary and non-contributory. c) Include an endorsement that deletes any fellow employee exclusion.d) Include additional insured endorsement for: The City of Dubuque,including all its elected and appointed officials,all its employees and volunteers,all its boards,commissions and/or authorities and their board members,employees and volunteers. Use ISO form CG 2026. B) AUTOMOBILE LIABILITY $1,000,000(Combined Single Limit) C) LIQUOR LIABILITY $ 1,000,000(only if alcoholic beverages served) 16 Copyright 2014 City of Dubuque Consent Items # 22. ITEM TITLE: Dubuque Area Convention and Visitors Bureau Contracted Services Agreement SUMMARY: City Manager recommending execution a Contracted Services Agreement with the Dubuque Area Convention and Visitors Bureau for Fiscal Year 2016. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type ❑ MVM Memo City Manager Memo ❑ Staff Memo Staff Memo ❑ Agreement Supporting Documentation THE CITY OF Dubuque DBgkEmerica CiryUr Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Contracted Services Agreement — Dubuque Area Convention and Visitors Bureau DATE: June 5, 2015 During the Fiscal Year 2016 budget process, the Mayor and City Council provided $1,018,206 for a Contracted Services Agreement with the Dubuque Area Convention and Visitors Bureau. Budget Director Jennifer Larson is recommending execution of the attached agreement with the Dubuque Area Convention and Visitors Bureau to provide funding for tourist and convention development on behalf of City. I concur with the recommendation and respectfully request Mayor and City Council approval. Mich el C. Van Milligen MCVM/jml Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Maurice Jones, Economic Development Director Jenny Larson, Budget Director THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Budget Director SUBJECT: Contracted Services Agreement — Dubuque Area Convention and Visitors Bureau DATE: June 5, 2015 Attached for City Council approval is the Contracted Services Agreement with the Dubuque Area Convention and Visitors Bureau for Fiscal Year 2016. In FY 2014, the Dubuque Area Convention and Visitors Bureau became a separate not- for-profit from the Dubuque Area Chamber of Commerce. Payments of the 50 percent hotel/motel tax are paid directly to the Dubuque Area Convention and Visitors Bureau rather than being paid to the Dubuque Area Chamber of Commerce. The Dubuque Area Convention and Visitors Bureau is required to report monthly on the use of the hotel/motel tax. The adopted Fiscal Year 2016 operating budget provides a payment of $1,018,206. This amount represents 50 percent of the hotel/motel tax received by the City for the period of October 1, 2013 through September 30, 2014. Payment will be made to the Dubuque Area Convention and Visitors Bureau in four equal quarterly installments of $2541551.50. It is my recommendation that the City Council approves the attached Contracted Services Agreement with the Dubuque Area Convention and Visitors Bureau and authorizes the Mayor to execute the contract on behalf of the City. JML Attachment DATE A ® CERTIFICATE OF LIABILITY INSURANCE6/17/2015 D/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTAPRODUCER NAME: Steve Schlueter Friedman Insurance, Inc. (A/CNE No,Ext):563-556-0272 FAX Ne):563 556 4425 Du Box IA59 E-MAIL Dss:steve.schlueter(&friedman- rou com Dubuque IA 52004-0759 9 p• INSURER(S)AFFORDING COVERAGE NAIL# INSURER A Cincinnati Insurance Company 10677 INSURED DUBUARE-01 INSURER B: Dubuque Area Convention&Visitors Bureau INSURER C: 300 Main Street INSURER D: Dubuque IA 52001 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:2096477951 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP WLIMITS LTR INSR VD POLICY NUMBER (MM/DDIYYYY) IMM/DD/YYYY) A GENERAL LIABILITY Y ECP0333101 7/1/2015 7/1/2016 EACH OCCURRENCE $1,000,000 X DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $1,000,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 X POLICY PRO- 1 RO LOC $ JECT A AUTOMOBILE LIABILITY ECP0333101 7/1/2015 7/1/2016 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) A X UMBRELLA LIAB X OCCUR ECP0333101 7/1/2015 7/1/2016 EACH OCCURRENCE $2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $2,000,000 DED X RETENTION$0 $ A WORKERS COMPENSATION EWC0333082 7/1/2015 7/1/2016 WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $500,000 OFFICER/MEMBER EXCLUDED? N/A - (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $500,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,If more space Is required) CERTIFICATE HOLDER IS LISTED AS AN ADDITIONAL INSURED FOR GENERAL LIABILITY ON A PRIMARY&NON-CONTRIBUTORY BASIS. CLDENT°S COPY CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Dubuque ACCORDANCE WITH THE POLICY PROVISIONS. City Hall 50 W 13th Street AU ORIZED R RESENTATIVE Dubuque IA 52001 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD