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Every Child I Every Promise Contracted Services Agreement Copyright 2014 City of Dubuque Consent Items # 26. ITEM TITLE: Every Child I Every Promise Contracted Services Agreement SUMMARY: City Manager is recommending execution a Contracted Services Agreement with Every Child I Every Promise for Fiscal Year 2016. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type ❑ MVM Memo City Manager Memo ❑ Staff Memo Staff Memo ❑ Agreement Supporting Documentation THE CITY OF Dubuque DBgkEmerica CiryUr Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Contracted Services Agreement — Every Child I Every Promise DATE: June 5, 2015 During the Fiscal Year 2016 budget process, the Mayor and City Council provided $22,500 for the Contracted Services Agreement with Every Child I Every Promise. Budget Director Jennifer Larson is recommending execution of the attached contract with Every Child I Every Promise. This is a reduction of$2,500 from Fiscal Year 2015. Most contracted service agencies received a 10% reduction in their service contract. I concur with the recommendation and respectfully request Mayor and City Council approval. Mich el C. Van Milligen MCVM/jml Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Jenny Larson, Budget Director Alvin Nash, Housing and Community Development Director THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Budget Director SUBJECT: Contracted Services Agreement — Every Child I Every Promise DATE: June 5, 2015 Attached for City Council approval is the Contracted Services Agreement with Every Child I Every Promise for Fiscal Year 2016. The adopted Fiscal Year 2016 operating budget reflects a payment of$22,500 to Every Child I Every Promise, for financial assistance to furnish professional and technical assistance in connection with delivering the five Promises to youth. This is a reduction of$2,500 from Fiscal Year 2015. Most contracted service agencies received a 10% reduction in their service contract. It is my recommendation that the City Council approves the attached Contracted Services Agreement with Every Child I Every Promise, and authorizes the Mayor to execute the contract on behalf of the City. JML Attachment AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND EVERY CHILD I EVERY PROMISE THIS AGREEMENT, dated for reference purposes the 1st day of July, 2015, is made and entered into by and between City of Dubuque, Iowa (City) and Every Child I Every Promise (ECEP) (Agency). WHEREAS, City desires to engage the services of Agency to furnish professional and technical assistance in connection with delivering the five Promises to our youth as described in Attachment A (the Scope of the Work); and WHEREAS, Agency is willing to provide such services to City upon the terms and conditions set forth herein. NOW THEREFORE, the parties hereto agree as follows: 1. Scope of Service Agency agrees to carry out the activities described in "Attachment A - Scope of Work", hereto attached. The Agency's budget is attached hereto as Attachment B. Agency agrees to comply with City Council goals and priorities set forth in Attachment C. 2. City Responsibilities City designates the Housing and Community Development Director to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. In the event that any reports, records and maps are existing and available and are useful to carry out the work on the Scope of the Work, City shall promptly furnish such material to Agency. 3. Time of Performance The term of this Agreement shall be from July 1, 2015 through June 30, 2016. 4. Compensation City shall pay Agency $22,500 as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. 1 Agency shall distribute allotted funds to local nonprofits and/or community collaboratives in order to fill gaps in services and/or resources that Agency identifies as they implement the Youth Master Plan as defined in the Scope of the Work Services with a fixed annual budget of Twenty Five Thousand Dollars ($22,500). This amount is not intended to compensate Agency for these services. Compensation of any expense shall only be allowed by amendment to this Agreement. 5. Audit and Evaluation Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 6. Reporting and Monitoring Agency shall render to the Housing and Community Development Director a monthly written report detailing its activities related to the use of City funds provided to Agency. Such report shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds, which shall be rendered no later than the fourth Thursday of the succeeding month. A written annual report shall be submitted to the City Council within sixty (60) days of year end. The annual report shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within three months of year-end. 7. Discrimination In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency assures that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity or disability. 2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, nor be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, color, creed, religion, sex, national origin, age, sexual orientation, or disability. 8. Termination of Agreement If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not less than thirty days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty day period, this Agreement shall be deemed terminated at the end of such thirty day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Agency shall not assign any interest in this Agreement without the prior written approval of City. 10. Insurance At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule D, included as Attachment D. CITY OF UBUQUE, IOWA EVERY CHILDIEVERY PROMISE Roy D. ol, Mayor Eric Dregne Vice President of Strategic Initiatives Witness: Kevi irnstahl, City Cle 3 Every Child / Every Promise 1. Backbone Organization The goal of Every Child / Every Promise (ECEP) is to engage the entire community in delivering the Five America's Promises to the children of Dubuque County. To ensure this, ECEP supports a dedicated staff, separate from partner organizations, which can plan, manage, and support an ongoing initiative through facilitation, research, technology, data collection and reporting, and handling logistical and administrative details needed for the initiative to run smoothly. To ensure collective impact ' ECEP will facilitate a common agenda, continuous communication, shared measurement, and mutually reinforcing activities among partner providers in the community. This includes providing meeting space and, supplies, preparing agendas and meeting minutes, following-up with attendees and completing research as needed. The initiative works in strategic alliance with the Community Foundation of Greater Dubuque and is led by a Board of Directors made up of community leaders. ECEP also convenes a large set Stakeholder groups on a regular basis. The Coordinator will facilitate the research and development of strategic models to improve outcomes for the target groups and then work with community stakeholders to implement solutions to the needs identified. The important functions of the Backbone Organization are: • Provide overall strategic direction • Facilitating dialogue between partners • Managing data collection and analysis • Handling communications • Coordinating community outreach • Mobilizing funding 2. Administration a. ECEP will identify the needs of young people in the community through its work and assist in the development of best practice, research based solutions. b. ECEP will update City Council with written reports quarterly and bi-annual presentations c. ECEP will identify needs and request funds to fill gaps in services that ECEP identifies as priorities and that support the current strategic objectives. d. ECEP will partner with the Community Foundation, who will act as fiscal agent for the initiative 1 Collective Impact Published in the Stanford Social Innovation Review, Winter 2011 http://www.fsq.orq/tabid/191/Articleld/211/Default.aspx?srpush=true 4 Every Child / Every Promise Objectives for FY2016 ECEP supports a culture in which all families are supported and every child receives every promise. ECEP encourages inter-agency collaboration and reduce policy/program barriers to service in order to ensure every child has access to Caring Adults, Safe Places, a Healthy Start, Effective Education and Opportunities to Serve. FY2016 Strategic Objectives are; Objective 1: Improve information availability, sharing and use among providers- ensure collective impact by coordinating system improvements through a common agenda, mutually reinforcing activities, information sharing and better understanding community needs. Action; convene groups of stakeholders which will meet regularly to share best practices, ideas for improvement and to coordinate resources. Objective 2: Support reliable and coordinated data — promote the understanding of our young people's needs and performance by ensuring it is collected and reported through a data system that allows us to be accountable for results and to identify needs and resources across service sectors that support youth. Action; build and maintain a Youth Indicators Report, available to all, supported by a Youth Master Plan. Objective 3: Coordinate and improve Out-of-School Time activities —ensure out-of- school time programs are providing high quality services to children by facilitating the adoption of a city-wide coordinated approach with a focus on access, participation and shared measurement. Action; support the Leadership Enrichment Afterschool Program (LEAP) , facilitate improvement strategies for Dubuque's Before School programs and implement new Summer Learning strategies that stop summer learning loss. Objective 4: Support Increased Transportation Access for Youth—improve access to transportation for young people to ensure this is not a road block to education, recreation, work, or volunteer activities. Action; participate in the Transit Action Group and support the Freeway to Fun City Program. Objective 5: Ensure Grade-Level Reading by 3rd Grade—focus on School Readiness, School Attendance and Summer Learning to ensure all children read at grade-level by the end of 3rd grade. Action; convene a coalition to support a Community Solutions Action Plan for 3rd Grade Reading Achievement that identifies goals and strategies to improve outcomes in the three focus areas and 3rd Grade Reading Achievement overall. 5 Attachment B Every Child I Every Promise Operating Budget FY 2016 - Revenue Strategic alliance with Community Foundation & private funders $60,000 Every Child I Every Promise Operating Budget FY2016 - Expenses Salary/Benefits/FICA/Social Security $42,300 Rent Provided by CFGD Meeting Facilitation $500 Office Supplies $500 Parking $500 Printing/Copying $500 Postage $500 Marketing/Outreach $4,000 Travel/Training $1,100 Phone/Internet $500 Administration $9,600 Total $60,000 Every Child I Every Promise City of Dubuque Grant Program $22,500 2 2 Funded through this agreement with the City of Dubuque 6 • Attachment C Dubuque bated THE CITY OF AA Amami City SUSTAINABLE DUB E DUBUQUE viable + livable equitable Masterpiece on the Mississippi 2007*2012•2013 The following is the official Vision & Mission Statements, Five Year City and Community Goals, Top & High Priorities for the City of Dubuque as well as the Management Plan and Major Projects as adopted by the Dubuque City Council at their annual goal-setting session. The 2029 Dubuque Vision Statement The city of Dubuque is a progressive, sustainable city with a strong diversified economy and expanding global connections. The Dubuque community is an inclusive community celebrating culture and heritage and has actively preserved our Masterpiece on the Mississippi. Dubuque citizens experience healthy living and retirement through quality, livable neighborhoods with an abundance of fun things to do; and are engaged in the community, achieving goals through partnerships. Dubuque City government is financially sound and is providing services with citizens getting value for their tax dollar. Mission Statement The City's Mission is to deliver excellent municipal services that support urban living and a sustainable city plan for the community's future and facilitate access to critical human services which result in financially sound government and citizens getting services and value for their tax dollar. Five-Year Community Goals for a Sustainable Dubuque • Economic Prosperity • Environmental/Ecological Integrity • Social/Cultural Vibrancy Five-Year City Goals • Planned and Managed Growth • Partnering for a Better Dubuque • Improved Connectivity: Transportation and Telecommunications 8 Five-Year Organization Goal • Financially Responsible City Government and High Performance Organization 2014— 2016 Top Priorities: 1. Arts and Culture Master Plan Community Goal it is under: Social/Cultural Vibrancy Objectives for Social/Cultural Vibrancy: • Increase the mutual understanding and knowledge of others • Continue to become an inclusive community in which all feel welcome and included, and leaving no one behind • Increase resident interaction using vehicles like clean up campaigns, neighborhood picnics, new neighbor welcoming events, and other strategies developed by residents • Become a regional hub for arts and culture • Have an efficient public health system that focuses on prevention and wellness • Achieve goals and desired outcomes from community engagement • Support community partners: Third Grade Reading, Reengagement Center, Opportunity Dubuque • Increase civic literacy • Increase trust in City government Means to Residents (outcomes): • Everyone is welcome in the Dubuque community • Living life without fear or threats • Equal treatment for all by City staff • City services are available for all and delivered in an equitable and fair manner • City workforce reflecting the diversity of the community • Opportunities to experience arts and culture 2. Central Iowa Water Association: Direction, Funding City Goal it is under: Planned and Managed Growth Objectives for Planned and Managed Growth: • Complete the Dubuque Millwork District as a thriving mixed use development with residential, retail/office, entertainment—a model for developers and other cities • Have safe, healthy neighborhoods citywide and homes with a variety of housing options • Have a strong vibrant 24/7 residential/central business core (Dubuque Main Street Service Area Downtown and Dubuque Millwork District)— including residential opportunities, retail and entertainment • Annex areas consistent with the annexation policy, including City services to annexed area • Increase the visual appeal and beauty of the city with attractive gateways, corridors, neighborhoods, homes and businesses • Develop Washington Neighborhood as a model for other neighborhoods Means to Residents (outcomes): 9 • Stable property taxes for residents and businesses • More job opportunities for all skill levels • Choice of livable neighborhoods • Opportunities for our children to stay in Dubuque • Predictable future development • Quality services to residents in annexed area 3. City Staffing Level: Evaluation, Direction, Funding Organizational Goal it is under: Fiscally Responsible City Government and High Performance Organization 4. Five Flags Center: Evaluation, Direction Community Goal it is under: Partnering for a Better Dubuque Objectives for Partnering for a Better Dubuque: • Lobbying and advocating with Federal Government and State of Iowa and advocating for Dubuque • Partner for economic and workforce development • Partner with education • Partner for culture and arts • Partner for support of families and children • Partner for housing opportunities • Partner for healthcare and wellness • Partner for historic preservation • Partner for delivery of human services— meeting the needs of the underserved • Partner for sustainability • Increase resident engagement in the City's governance processes Means to Residents (outcomes): • Bigger"bang"for tax dollars • Enhanced economic development opportunities • More ownership of end products— people involved in the process, and support outcomes • Better access and use of facilities • Protection of your interests 5. Inclusive Community: Action Plan Community Goal it is under: Social/Cultural Vibrancy Objectives for Social/Cultural Vibrancy: • Increase the mutual understanding and knowledge of others • Continue to become an inclusive community in which all feel welcome and included, and leaving no one behind • Increase resident interaction using vehicles like clean up campaigns, neighborhood picnics, new neighbor welcoming events, and other strategies developed by residents • Become a regional hub for arts and culture • Have an efficient public health system that focuses on prevention and wellness • Achieve goals and desired outcomes from community engagement • Support community partners: Third Grade Reading, Reengagement Center, Opportunity Dubuque 10 • Increase civic literacy • Increase trust in City government Means to Residents (outcomes): • Everyone is welcome in the Dubuque community • Living life without fear or threats • Equal treatment for all by City staff • City services are available for all and delivered in an equitable and fair manner • City workforce reflecting the diversity of the community • Opportunities to experience arts and culture 6. Police Practices: Review Best Practices Organizational Goal it is under: Fiscally Responsible City Government and High Performance Organization 7. Street Improvement Program: Funding City Goal it is under: Improved Connectivity: Transportation and Telecommunication Objectives for Improved Connectivity: Transportation and Telecommunication: • Increase and sustain commercial air service • Have the ability to drive the Southwest Arterial (Iowa Highway 32) • Increase public transit ridership by choice (working with ECIA) • Develop passenger rail service to Chicago • Develop an up-to-date, modern air terminal that appeals to air travelers • Improve traffic flow throughout the City(East-West Corridors, Roundabouts, Light Synchronization) • Use "Complete Streets Concepts" • Increase availability, bandwidth and redundancy Means to Residents (outcomes): • Reduced traffic congestion and improved traffic flow • Better conditions of streets, eliminated obstructions, and improved visibility • Commuting through telecommunications • Greater economic opportunities • Air access to multiple hubs 2014 — 2016 High Priorities: 1. Annexation: Direction on Specific Actions City Goal it is under: Planned and Managed Growth Objectives for Planned and Managed Growth: • Complete the Dubuque Millwork District as a thriving mixed use development with residential, retail/office, entertainment—a model for developers and other cities • Have safe, healthy neighborhoods citywide and homes with a variety of housing options • Have a strong vibrant 24/7 residential/central business core (Dubuque Main Street Service Area Downtown and Dubuque Millwork District)— including residential opportunities, retail and entertainment 11 • Annex areas consistent with the annexation policy, including City services to annexed area • Increase the visual appeal and beauty of the city with attractive gateways, corridors, neighborhoods, homes and businesses • Develop Washington Neighborhood as a model for other neighborhoods Means to Residents (outcomes): • Stable property taxes for residents and businesses • More job opportunities for all skill levels • Choice of livable neighborhoods • Opportunities for our children to stay in Dubuque • Predictable future development • Quality services to residents in annexed area 2. Emerald Ash Borer: Policy, Program and Funding Community Goal it is under: Environmental/Ecological Integrity Objectives for Environmental/Ecological Integrity: • Reduce the community's carbon footprint (50% by 2030) • Reduce the potential flooding through floodplain management, mitigation and protection • Maintain air quality through EPA PM advance • Become a smarter city using sustainable technology for water, energy,transportation, health and wellness, discards, community engagement—a model community for the world • Preserve and enhance Dubuque's natural and historic resources • Reduce energy consumption and increase the use of alternative energy sources Means to Residents (outcomes): • Protecting the natural and historic resources and environment of Dubuque • City government using sustainable practice in daily operations • Healthy living environments: homes, neighborhoods and community • Clean water and air • Creating a more livable community • Opportunity for a healthy life style including local food products 3. Housing Code and Inspection: Review, Update/Upgrade Community Goal it is under: Social/Cultural Vibrancy Objectives for Social/Cultural Vibrancy: • Increase the mutual understanding and knowledge of others • Continue to become an inclusive community in which all feel welcome and included, and leaving no one behind • Increase resident interaction using vehicles like clean up campaigns, neighborhood picnics, new neighbor welcoming events, and other strategies developed by residents • Become a regional hub for arts and culture • Have an efficient public health system that focuses on prevention and wellness • Achieve goals and desired outcomes from community engagement 12 • Support community partners: Third Grade Reading, Reengagement Center, Opportunity Dubuque • Increase civic literacy • Increase trust in City government Means to Residents (outcomes): • Everyone is welcome in the Dubuque community • Living life without fear or threats • Equal treatment for all by City staff • City services are available for all and delivered in an equitable and fair manner • City workforce reflecting the diversity of the community • Opportunities to experience arts and culture 4. Indoor Aquatic Center: Direction City Goal it is under: Partnering for a Better Dubuque Objectives for Partnering for a Better Dubuque: • Lobbying and advocating with Federal Government and State of Iowa and advocating for Dubuque • Partner for economic and workforce development • Partner with education • Partner for culture and arts • Partner for support of families and children • Partner for housing opportunities • Partner for healthcare and wellness • Partner for historic preservation • Partner for delivery of human services — meeting the needs of the underserved • Partner for sustainability • Increase resident engagement in the City's governance processes Means to Residents (outcomes): • Bigger"bang"for tax dollars • Enhanced economic development opportunities • More ownership of end products— people involved in the process, and support outcomes • Better access and use of facilities • Protection of your interests 5. Port of Dubuque Park: Development Community Goal it is under: Economic Prosperity Objectives for Economic Prosperity: • Diversify the regional Dubuque economy • Retain, expand and grow local businesses, attract new businesses and to provide a more diverse tax base and job opportunities • Have the infrastructure and amenities to support economic development and growth: industrial/business parks, streets and utility services, air service and housing • Work with Government and not-for-profit partners: Greater Dubuque Development Corporation, Dubuque Initiatives, Washington Neighborhood Development Corporation, Dubuque Main Street, Dubuque Area Chamber of Commerce, ECIA, Community 13 Foundation of Greater Dubuque, local colleges (100 mile radius) and others for economic prosperity • Have a workforce prepared for 21st century jobs in Global marketplace • Embrace diverse population that support a multicultural workforce Means to Residents (outcomes): • Young professionals want to live here • Our children want to return to raise their families • More retail, service and entertainment opportunities —keeping dollars in Dubuque • Insulation from economic cycles through diverse businesses • Variety of job opportunities to citizens • Variety of education opportunities and internships for those jobs • Entrepreneurial opportunities to start and grow your business in the community 6. Skate Park Community Goal it is under: Partnering for a Better Dubuque Objectives for Partnering for a Better Dubuque: • Lobbying and advocating with Federal Government and State of Iowa and advocating for Dubuque • Partner for economic and workforce development • Partner with education • Partner for culture and arts • Partner for support of families and children • Partner for housing opportunities • Partner for healthcare and wellness • Partner for historic preservation • Partner for delivery of human services— meeting the needs of the underserved • Partner for sustainability • Increase resident engagement in the City's governance processes Means to Residents (outcomes): • Bigger"bang"for tax dollars • Enhanced economic development opportunities • More ownership of end products— people involved in the process, and support outcomes • Better access and use of facilities • Protection of your interests 7. Workforce Market-Rate Housing Community Goal it is under: Economic Prosperity Objectives for Economic Prosperity: • Diversify the regional Dubuque economy • Retain, expand and grow local businesses, attract new businesses and to provide a more diverse tax base and job opportunities • Have the infrastructure and amenities to support economic development and growth: industrial/business parks, streets and utility services, air service and housing 14 • Work with Government and not-for-profit partners: Greater Dubuque Development Corporation, Dubuque Initiatives, Washington Neighborhood Development Corporation, Dubuque Main.Street, Dubuque Area Chamber of Commerce, ECIA, Community Foundation of Greater Dubuque, local colleges (100 mile radius) and others for economic prosperity • Have a workforce prepared for 21st century jobs in Global marketplace • Embrace diverse population that support a multicultural workforce Means to Residents (outcomes): • Young professionals want to live here • Our children want to return to raise their families • More retail, service and entertainment opportunities—keeping dollars in Dubuque • Insulation from economic cycles through diverse businesses • Variety of job opportunities to citizens • Variety of education opportunities and internships for those jobs • Entrepreneurial opportunities to start and grow your business in the community 2014-2016 Management Agenda: ECONOMIC PROPERITY GOAL • Dubuque Initiatives: Next Steps • Project HOPE: Access Point, Performance Evaluation • Port of Dubuque Marina: Performance Report, City Action • Greater Dubuque Development Corporation: Sustainable Innovation • Industrial Park Expansion: Land Acquisition, Infrastructure • Smarter Sustainable Dubuque • St. Mary's Church/School/Rectory Preservation: Involvement with Developer, Housing, City Partnership Tax Credits/Grants • Riverfront Lease Agreements • Air Service Expansion: Advocacy ENVIRONMENTAL/ECOLOGICAL INTEGRITY GOAL • Clean Air Attainment Strategy: Draft Plan, EPA Approval • Plastic Bag Reduction Strategy: Council Direction • Smarter Discards: Direction • Environmental and Sustainability Management System: ISO 15,000 Certification for Municipal Services Center; Audit Completion • America's River III Task Force: Funding Plan • Green and Healthy Homes Initiative: Direction • Iowa Economic Development Authority Community Energy Management* Program: Energy Data Input and Training • Community Climate Action and Resiliency Plan— 50% Green House Gas Reduction by 2030: Implementation Update • Fats/Oils/Grease (FOG) Program: Inspections • Methane Gas Plan: Evaluation, Direction SOCIAL/CULTURAL VIBRANCY GOAL • City Life: Evaluation Report, Revised Version 15 • 3rd Grade Reading Program: New Grant, Reading Program in Summer Program Report • Fair Housing: Impediments Analysis, Action Plan • Police— Race Dialog: Evaluation Report, Future Direction • Voluntary Compliance Agreement: Action Plan and Follow Up Reporting • Surveillance Cameras: Network Design; Camera Installation; Construction Project • Safe Community Initiative: Progress Report • Racial Profiling: Problem Analysis, Action Plan, Evaluation Report, Meeting with "For the People" • Multicultural Family Center Building Expansion: Design, Construction • Fair Housing Training (Annual) • Intercultural Competency Program for Community: Marketing to School District, Non Profit and Community Organizations, Businesses Train the Trainer(Annual); Ambassadors Network quarterly; Senior High School Program Development • Intercultural Competency Program within City Government: Recruitment and Retention, Steering Committee • Circles Program: Coordination • Housing Choice Voucher Program (Section 8): Administrative Plan Submitted, Application/Marketing Plan Implementation PLANNED AND MANAGED GROWTH GOAL • Central Avenue Corridor Plan: Assessment, Direction • EPA Consent Decree Implementation: Inflow and Infiltration Program/Home Inspections • Comprehensive Plan: Phase I Community Assessment; Phase II Community Input • Flood Wall: Funding of Evaluation Study for Cell Protection • Historic Preservation Program: Implementation of Annual Work Program • Downtown Loan Program: Implementation • Alliant Energy Plant Site: Council Decision on Acquisition • West Third Street Reservoir Study • Challenged Properties Acquisition: Funding, Direction PARTNERING FOR A BETTER DUBUQUE GOAL • Four Mounds Foundation/HEART Program City Support • City Volunteers for Economic Opportunity Programs: Project Concern, Circles, Operation New View, Workforce Development Intern Program • Sister City Program: Visit to the City • Bridges Out of Poverty Program: City Support IMPROVED CONNECTIVITY:TRANSPORTATION AND TELECOMMUNICATIONS • Smarter Transportation Program: Partnership with ECIA and IBM • Traffic Signal Synchronization: Citywide, Connect with Fiber • Marketing Air Service to Business Community: Financial Support • East—West Corridor Study: Review • Highway 20: 4 Laning Advocacy • Historic Millwork District : Parking, acquisition, city funding FINANCIALLY RESPONSIBLE CITY GOVERNMENT AND HIGH PERFORMANCE ORGANIZATION: • Comprehensive Law Enforcement Software • Healthcare Cost Containment: Agreement with Hospitals 16 • Emergency Police and Fire Dispatch Software/Training • Disaster Preparedness and Recovery Plan: Update Evacuation Plan • Hiring Freeze/Service Level: Direction • City Facility Protocol and Safety • Mobile Radio Units: Replacement • Medic Unit: Purchase • Effective On Line City Presence: Review, Strategy, Staffing, Guidelines • Website Content Management (Civic Plus) • Employee Involvement Team Engagement: Expansion • Police Officers Recruitment and Retention • Affordable Care Act: Analysis of Impacts, City Actions • Records Management and Retention • Succession Planning Process: Development • Labor Negotiations and Contract: Police, Fire Major Projects ENVIRONMENTAL/ECOLOGICAL INTEGRITY GOAL • E. B. Lyons Development • State Revolving Fund (SRF) Green Alley Projects • Bee Branch Project (Garfield to Comiskey) PLANNED AND MANAGED GROWTH GOAL • North Softening Basin Renovation Project • Locust and Iowa Ramps: Renovation Project PARTNERING FOR A BETTER DUBUQUE GOAL • Miller Riverview Park • Bunker Hill Golf Course Irrigation Improvements (1/2) • Comiskey Park Improvements • Northwest Arterial Trail — Bergfeld Recreation Trail Connection IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS • Elm Street Reconstruction Project • One Way—Two Way Conversion Project • White Street Traffic Signal and Improvements Reconstruction (at 14th and 20th) • US 20/Fremont Avenue Traffic Signal: Upgrades • Wacker and JFK Traffic Signalization Project • Wilbur Street Retaining Wall • Intermodal Transportation Facility in Historic Millwork District • North Cascade Road: Design, Property Acquisition • Utility Extension Project to Airport: Easement, Design (11/14) Property Acquisition • New Bus Facility(JULE) • Airport Terminal Project • Iowa 32 Bike/Hike Trail Phase 4 • Southwest Arterial Project: Design, Land Acquisition, Intersecting Road, Bridge 17 ATTACHMENT D City of Dubuque Insurance Requirements for Special Event Permits Insurance Schedule D 1. shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to effective date of permit. Each Certificate shall be prepared on the most current ACORD form approved by the Iowa Department of Insurance or an equivalent. Each certificate shall include a statement under Description of Operations as to why issued. Eg: Project # or Lease of premises at or construction of 2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and all carriers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each Certificate shall be furnished to the contracting department of the City of Dubuque. 4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 5. All required endorsements to various policies shall be attached to Certificate of insurance. 6. Whenever a specific ISO form is listed,an equivalent form may be substituted subject to the provider identifying and listing in writing all deviations and exclusions that differ from the ISO form. 7. Provider shall be required to carry the minimum coverage/limits,or greater if required by law or other legal agreement,in Exhibit I. 8. Whenever an ISO form is referenced the current edition of the form must be used. 18 City of Dubuque Insurance Requirements for Special Event Permits Insurance Schedule D (continued) Exhibit I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products-Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit(any one occurrence) $ 50,000 Medical Payments $ 5,000 a) Coverage shall be written on an occurrence, not claims made,form. All deviations from the standard ISO commercial general liability form CG 0001,or Business owners form BP 0002,shall be clearly identified. b) Include endorsement indicating that coverage is primary and non-contributory. c) Include an endorsement that deletes any fellow employee exclusion.d) Include additional insured endorsement for: The City of Dubuque,including all its elected and appointed officials,all its employees and volunteers,all its boards,commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 2026. B) AUTOMOBILE LIABILITY $1,000,000(Combined Single Limit) C) LIQUOR LIABILITY $ 1,000,000(only if alcoholic beverages served) 19 - I ACORE. CERTIFICATE OF -LIABILITY INSURANCE DATE(MMIDO/YYYY) 6/24/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Friedman Insurance, Inc. PHONE FAX PO Box 759 PIC.No.EA:563-556-0272 (Aro,Ne):563-556-4425 E-MAIL Dubuque IA 52004-0759 ADDRE$S:friedmancerts@friedman-group.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Cincinnati Insurance Company 10677 INSURED CO M M FOU-04 INSURER B: Community Foundation for Greater Dubuque INSURER C: 700 Locust St., Ste. 195 INSURER D Dubuque IA 52001 INSURER E: INSURER F: • COVERAGES CERTIFICATE NUMBER:1267463807 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AINSR ISUBR WVD POLICY NUMBER F(MMIDDYEFF IYYYY) (MMIDDIYYYY)I Y EXP LTR TYPE OF INSURANCE LIMITS A I GENERAL LIABILITY Y EBP0066050 ' 13/11/2015 3111(2016 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES(Ea occurrence) I$100,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) I$5,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: . PRODUCTS-COMP/OP AGG =$2,000,000 X I POLICY 7 PROT n JECLOC S A AUTOMOBILE LIABILITY EBP0066050 3/11/2015 3/11/2016 COMBINED SINGLE LIMIT (Ea accident) $1,000.000 ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE .I X HIRED AUTOS IX AUTOS - (Per accident) $ _ S A X I UMBRELLA UAB IX I OCCUR EBP0066050 3/11/2015 3/11/2016 EACH OCCURRENCE $1,000,000 I EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 I DED X RETENTION$0 $ A WORKERS COMPENSATION EWC031057300 3/11/2015 3/11/2016 X t WC STATU- DTH- AND EMPLOYERS'LIABILITY Y I N TORY LIMITS I I ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $100,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE$100,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $500,000 i DESCRIPTION OF OPERATIONS!LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space Is required) THE CITY OF DUBUQUE, INCLUDING ALL ITS ELECTED AND APPOINTED OFFICIALS,ALL ITS EMPLOYEES&VOLUNTEERS,ALL ITS BOARDS,COMMISSIONS,&/OR AUTHORITIES&THEIR BOARD MEMBERS, EMPLOYEES&VOLUNTEERS ARE LISTED AS AN ADDITIONAL INSURED FOR GENERAL LIABILITY ON A PRIMARY&NON-CONTIBUTORY BASIS. CERTIFICATE HOLDER CANCELLATION • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF DUBUQUE ACCORDANCE WITH THE POLICY PROVISIONS. CITY HALL DUBUQUE IA 52001 AU ORIZE,D RRRESENTATIVE vArk • ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD City of Dubuque Insurance Requirements for Special Event Permits Insurance. Schedule D 1. shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to effective date of permit. Each Certificate shall be prepared on the most current ACORD form approved by the Iowa Department of Insurance or an equivalent. Each certificate shall include a statement under Description of Operations as to why issued. Eg: Project # or Lease of premises at or construction of . 2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and all carriers shall have a rating of A or better in the current A.M.Best's Rating Guide. 3. Each Certificate shall be furnished to the contracting department of the City of Dubuque. 4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 5. All required endorsements to various policies shall be attached to Certificate of insurance. 6. Whenever a specific ISO form is listed,an equivalent form may be substituted subject to the provider identifying and listing in writing all deviations and exclusions that differ from the ISO form. 7. Provider shall be required to carry the minimum coverage/limits,or greater if required by law or other legal agreement,in Exhibit I. If provider's limits of liability are higher than the required minimum limits then the provider's limits shall be this agreement's required limits. 8. Whenever an ISO form is referenced the current edition of the form must be used. Page 1 of 2 Schedule D Special Event Permits June 2015June 2015 City of Dubuque Insurance Requirements for Special Event Permits Insurance Schedule D (continued) Exhibit I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products-Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit(any one occurrence) $ 50,000 Medical Payments - $ 5,000 a) Coverage shall be written on an occurrence,not claims made,form. The general liability coverage shall be written in accord with ISO form CG0001 or business owners form 800002. All deviations from the standard ISO commercial general liability form CG0001,or Business owners form BP 0002,shall be clearly identified. b) Include endorsement indicating that coverage is primary and non-contributory. c) Include additional insured endorsement for: The City of Dubuque,including all its elected and appointed officials,all its employees and volunteers,all its boards,commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 2026. B) AUTOMOBILE LIABILITY $1,000,000(Combined Single Limit) LIQUOR LIABILITY $1,000,000 (only if alcoholic beverages served) Page 2 of 2 Schedule D Special Event Permits June 2015June 2015