Mystique Casino Use of Depreciation and Improvement Funds Copyright 2014
City of Dubuque Consent Items # 36.
ITEM TITLE: Mystique Casino Use of Depreciation and Improvement Funds
SUMMARY: City Manager recommending approval of a request by the Mystique
Casino to use Depreciation and Improvement funds for two projects at the
Casino.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Mystique Casino Use of Depreciation and Improvement Funds-MVM City Manager Memo
Memo
❑ Mystique Casino Request Supporting Documentation
THE CITY OF Dubuque
UBE I
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Mystique Casino Use of Depreciation and Improvement Funds
DATE: July 1, 2015
Dubuque Racing Association President and CEO, Jesus M. Aviles, is requesting City of
Dubuque approval to do two projects at the Mystique Casino:
Project #1 — Repairs, Sealcoat & Restripe East Parking Lot to be awarded to the low
bidder, Fahrner Asphalt Sealers, in the amount of $39,632.55; and
Project #2 — Repairs to Sidewalks and Entrances, to be awarded to D & D (Superior)
Concrete (the only vendor in this area that does this specialized concrete work) in the
amount of $11,706.50.
The funding source for these projects would be the Mystique Casino Depreciation and
Improvement Fund, which has a balance of $655,911.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jesus M. Aviles, President and CEO, Dubuque Racing Association
Date: June 11, 2015
To: The Honorable Mayor and City Council Members
CC: Michael C. Van Milligen, City Manager
From: Jesus M. Aviles, President and CEO/Dubuque Racing Association
Regarding: Use of Depreciation and Improvement Funds
As required in the Amended and Restated Lease Agreement between the City of Dubuque and the
Dubuque Racing Ltd., I am formally requesting City approval of the following two projects:
Project#1: Repairs, Sealcoat& Restripe East Parking Lot
Preventative maintenance is needed on the east parking lot of the Mystique Casino to avoid long term
damage to the lot. Two bids were obtained for crack sealing, seal coating and restriping the east
parking lot and I recommend awarding the project to the lowest bid submitted by Fahrner Asphalt
Sealers of Dubuque for$39,632.55.
Project#2: Repairs to Sidewalks and Entrances
During 2014, D & D (Superior) Concrete started a project that was approved to remove, replace,
reseal and paint the decorative concrete entering both the north and south entrances to the covered
walkways and repair uneven seams on different locations of the sidewalks around the building. When
Mystique proceeded with the project it was brought to our attention that the sidewalk was extremely
undermined and had to be removed, pinned and replaced. Due to these unexpected issues, we were
unable to complete the resealing and painting of decorative concrete at that time. As such, we are
requesting that D & D (Superior) Concrete be allowed to complete the specialized resealing and
painting of the decorative concrete near the entrances at an additional cost of$11,706.50. D & D is
the only vendor in this area that does the specialized concrete work.
The requested source of funding for these projects is the Depreciation and Improvement Fund (D&I
Fund), which has a balance of$655,911 as of May 31, 2015 and an available amount of$405,911 as
the required minimum balance for the D&I Fund is $250,000 per the City/DRA Lease Agreement.
If you require additional information or further clarification, please contact me. Thank you for your
consideration in this matter.
Jesus wiles
President and CEO