Southwest Arterial / English Mill Road Reconstruction Project_Initiate Copyright 2014
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Southwest Arterial / English Mill Road Reconstruction Project
SUMMARY: City Manager recommending initiation of the public bidding process
through the Iowa DOT for the English Mill Road Reconstruction - Grading,
Bridge and Paving Project, and further recommends that a public hearing
be set for July 20, 2015.
RESOLUTION Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public
Hearing for 7/20/15
ATTACHMENTS:
Description Type
❑ Southwest Arterial English Mill Road Reconstruction-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial Project
English Mill Road Reconstruction – Grading, Bridge & Paving Project
Iowa DOT Project No. HDP-2100 (657)-71-31
DATE: June 29, 2015
Assistant City Engineer Bob Schiesl recommends concurrence with initiating the public
bidding process through the Iowa DOT for the English Mill Road Reconstruction-
Grading, Bridge & Paving Project, and further recommends that a public hearing be set
for July 20, 2015.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
THE CITY OF Dubuque
AII4me1 rlea Ciiy
DUB3 §k-E r
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Southwest Arterial Project
English Mill Road Reconstruction - Grading, Bridge & Paving Project
Iowa DOT Project No. HDP-2100 (657)--71-31
DATE: June 30, 2015
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information related to
the Southwest Arterial - English Mill Road Reconstruction Project and request concurrence
to initiate the public bidding procedure and establish the date for the public hearing.
BACKGROUND
Through the continued collaborative partnership between the Iowa DOT staff and the City,
the Memorandum of Understanding (or MOU for short), was formalized with a signing
ceremony on August 9, 2013. As outlined in the MOU, the Iowa DOT and City, in joint
cooperation, will Transfer the Jurisdiction of the Southwest Arterial from the City to the
State in exchange for the Transfer of Jurisdiction of the Northwest Arterial (or Iowa 32),
and portions of existing U.S. 52 / Iowa 3 through downtown Dubuque, from the State to the
City. Additionally, the Iowa DOT proposed to re-routing of US 52 and utilization of the
Southwest Arterial to carry a portion of re-routed US 52 traffic. The Transfer of Jurisdiction
will occur after the Southwest Arterial is completed and open to traffic.
Following the execution of the MOU, the City is continuing as the lead agency for the
multiple project development phases for completing the Southwest Arterial and is
responsible for completing the following improvement projects:
Project Description Status
Final Engineering Design Underway
Right-of-Way Property Acquisition Underway
Gas Pipeline Utility Relocation Underway
North Cascade Road Reconstruction Completed
English Mill Road Reconstruction Bid July 2015
Military Road Reconstruction Bid Spring 2016
When the City completes all the project phases listed above, it is expected that all of the
City, County, and Federal funds obligated to the Southwest Arterial project will be fully
expended.
When the City completes all the project phases it is responsible for, the Iowa DOT will then
take over as lead agency and will be responsible for all remaining costs associated with
the completion of the Southwest Arterial, including grading, bridges, interchanges and
highway paving.
The first phase of construction, the North Cascade Road project was substantially
completed November, 2013. The project provided for the reconstruction (grading, paving &
bridge) and realignment of North Cascade Road which will allow the Southwest Arterial to
travel under the new North Cascade Road Bridge.
The second construction phase, the English Mill Road reconstruction project, is scheduled
for bid letting in the July 2015 and will involve side road improvements that will allow the
highway to travel under the new English Mill Road Bridge.
The third construction phase, the Military Road reconstruction project, is scheduled for bid
letting in the spring of 2016 and will involve side road improvements that will allow the
highway to travel under the new Military Road Bridge.
The City, Iowa DOT staff and the consultant design team are developing and finalizing the
construction production schedule for construction of the main line Southwest Arterial
between Highway 61/151 and Highway 20. The first construction project was let in June
2015 by the Iowa DOT for the box culvert structure at Granger Creek / Highway 61/151 .
The Menards frontage road project is scheduled for bid letting in December 2015.
DISCUSSION
The English Mill Road reconstruction project will be the second side-road reconstruction
project administered by the City as part of the Southwest Arterial project. The project will
provide for the reconstruction (grading, bridge and paving) and realignment of English Mill
Road. Since English Mill Road will travel over the future Southwest Arterial, the project will
also include the construction of a new bridge on English Mill.
The realigned section of English Mill Road, which will cross over the future Southwest
Arterial will be constructed to Iowa DOT rural roadway design standards which will include:
24-foot roadway; 8-foot paved shoulders; and 3:1 graded roadside foreslopes.
The design team systematically reviewed each bridge structure on the Southwest Arterial
Project and those on crossing side roads (North Cascade, English Mill, and Military Road).
Each bridge location was evaluated for present and future bicycle and pedestrian use. It
was concluded that the future English Mill Road Bridge (over the Southwest Arterial) would
include a 14-foot wide separated sidewalk which would accommodate bicycle and
pedestrian use. Other bridges will include a dedicated separated sidewalk or paved
shoulder due to the location of the future bicycle and pedestrian trail that will be
constructed as part of the four-lane phase of the Southwest Arterial.
The project will be constructed while allowing through traffic at all times. A low speed on-
site detour has been included in the project to accommodate local English Mill Road traffic
during the bridge construction.
Any future development and annexation of property into the City of Dubuque along English
Mill Road which results in a transition of the roadway from the proposed rural section to a
future urban section would require English Mill Road to be upgraded to meet city standards
and specifications. Additional property outside of the existing English Mill Road right-of-
way will be maintained to allow for roadway corridor improvements in the future.
PROJECT SCHEDULE
The project development schedule for the Southwest Arterial - English Mill Road
Reconstruction Project is as follows:
Iowa DOT Advertisement for Bids June 16, 2015
City Initiate Concurrence in Public Bidding Process July 6, 2015
City Publish Public Hearing Notice on Plans &Specifications July 10, 2015
City Public Hearing on Plans & Specifications July 20, 2015
Iowa DOT Receipt of Bid Proposals (Bid-Letting) July 21 , 2015
City Award Construction Contract (Subject to Iowa DOT Approval) August 3, 2015
Iowa DOT Late Start Date April 4, 2016
Contract Completion Date 240 Working Days
Completed Summer 2016
Historically in the past, with projects that are bid through the Iowa DOT in Ames, it has
been the standard practice of the Engineering Department to coordinate the local public
bidding process through City Council which would mirror the Iowa DOT bidding schedule.
Typically, the standard practice would allow for a project to be brought before City Council
for concurrence to initiate the bidding process through the Iowa DOT in Ames and a public
hearing would be held prior to the State bid letting. Following the public hearing on July
20th, the City Council will be requested to concur in the award of the Improvement Contract
at the August 3rd meeting, subject to Iowa DOT approval. This process is in full compliance
with the Iowa Code public bidding requirements.
RECOMMENDATION
I recommend City Council concurrence with initiating the public bidding procedure through
the Iowa DOT and set July 20, 2015, as the date for a public hearing on the Southwest
Arterial - English Mill Road Reconstruction Project.
BUDGETIMPACT
The estimate of probable cost for the English Mill Road Reconstruction Project is as
follows:
Estimate
Construction Contract $ 4,113,500
Contingency 411 ,350
Contract Administration / Construction Engineering 300,000
Total Project Cost $ 4.824.850
The project funding summary is as follows:
CIP No. Fund Source Description Estimate
3001287 Federal SAFETEA-LU Funding (80%) $ 3,859,880
3001287 City - Local Funding (10%) 482,485
County - Local Funding (10%) 482,485
Total Project Funding 4.824.850
ACTION TO BE TAKEN
The City Council is requested to concur with initiating the public bidding procedure through
the Iowa DOT and set the date for a public hearing on the Southwest Arterial - English Mill
Road Reconstruction Project through adoption of the enclosed resolution.
cc: Jenny Larson, Budget Director
Kent Ellis, Iowa DOT
F:\PROJECTS\SOUTHWEST ARTERIAL\ENGLISH MILL ROAD RECONSTRUCTION (657)\Council&Staff Documents\Initiate
RESOLUTION NO. 230-15
SOUTHWEST ARTERIAL - ENGLISH MILL ROAD RECONSTRUCTION
GRADING, BRIDGE, AND PAVING PROJECT
IOWA DOT PROJECT NO. HDP -2100 (657)--71-31
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Southwest Arterial - English Mill Road Reconstruction Project, Iowa DOT Project No.
HDP -2100 (657)--71-31, in the estimated amount $4,113,500, are hereby preliminarily
approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 20th day of July, 2015, at 6:30 p.m. in the
Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed to cause the attached notice
of the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published not less than
four days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
Passed, adopted and approved this 6th day of July, 2015.
Attest:
Kevi S. Firnstahl,fClt, City Clerk
oy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE SOUTHWEST ARTERIAL -
ENGLISH MILL ROAD RECONSTRUCTION, GRADING, BRIDGE, AND PAVING
PROJECT, IOWA DOT PROJECT NO. HDP-2100 (667)--71-31
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Southwest Arterial - English Mill Road Reconstruction Project,
Iowa DOT Project No. HDP-2100 (657)--71-31 , in accordance with the provisions of
Chapter 26, Code of Iowa, at 6:30 p.m., on the 20th day of July, 2015, in the Historic
Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Said proposed plans, specifications, form of contract and estimated cost are now on file
in the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
• The project will provide for the reconstruction (grading, bridge and paving) and
realignment of English Mill Road which will travel over the future Southwest
Arterial.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the _ day of July, 2015.
Kevin S. Firnstahl, CMC, City Clerk