SRF Green Alley Project Bid Set 2 - Year 3_Public Hearing Copyright 2014
City of Dubuque Public Hearings # 1.
ITEM TITLE: SRF Green Alley Project Bid Set 2 - Year 3
SUMMARY: Proof of publication on notice of public hearing to consider the approval of
the plans, specifications, form of contract, and estimated cost for the SRF
Green Alley Project Bid Set 2 - Year 3 and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the SRF Green Alley Bid Set 2 - Year 3 Project
RESOLUTION with Respect to the Adoption of the Resolution of Necessity
proposed for the SRF Green Alley Bid Set 2 - Year 3 Project
RESOLUTION Approving the Schedule of Assessments and estimate of
total cost for the SRF Green Alley Bid Set 2 - Year 3 Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ SRF Green Alley Project Bid Set 2 Year 3-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
❑ Proofs of Publication Supporting Documentation
THE CITY OF Dubuque
UBE I
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: SRF Green Alley Bid Set 2 —Year 3
(CIP 7102450)
DATE: June 29, 2015
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of$1,851,300 for the SRF Green
Alley Bid Set 2 —Year 3 Project. It is further recommended that the City Council adopt
the Resolution of Necessity and the Preliminary Schedule of Assessments.
• Alley between Ellis St. and Madison St. from Ellis St. to W. 17th St.
• Alley between Rosedale Ave. and Green St. from Asbury Rd. to Avoca St.
• Alley between Asbury Road and Avoca St. from Rosedale Ave. to Alley
• Alley between Iowa St. and Central Ave. from 10th St. to 11th St.
• Alley between Iowa St. and Central Ave. from 11 th St. to 12th St.
• Alley between Central Ave. and White St. from 9th St. to 10th St.
• Alley between Central Ave. and White St. from 10th St. to 11 th St.
• Alley between White St. and Jackson St. from 10th St. to 11th St.
• Alley between Washington St. and Elm St. from 11th St. to 12h St.
The average public improvements assessment based on the engineer's estimate,
including contingency and engineering, is $1,907.81. The larger assessments in this
bid set are a result of larger lot sizes (frontage and depth of lot) of properties being
assessed. Additionally, ten property owners will have to replace lead water services.
The average preliminary cost for each homeowner with a lead water service will be an
additional $1,210.00.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
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THE CITY OF ..-�r� Dubuque
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D - B EE AR-Amedca CRY
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Masterpiece on the Mississippi 2007.20,2.2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 8, 2015
SUBJECT: SRF Green Alley Bid Set 2 —Year 3
(CIP 7102450)
INTRODUCTION
The enclosed resolution is in reference to the public hearing on the SRF Green Alley Bid
Set 2 — Year 3 Project.
DISCUSSION
Bid Set 2 —Year 3 will involve the reconstruction of nine alleys in the Bee Branch
Watershed. The alley locations are as follows:
• Alley between Ellis St. and Madison St. from Ellis St. to W. 17th St.
• Alley between Rosedale Ave. and Green St. from Asbury Rd. to Avoca St.
• Alley between Asbury Road and Avoca St. from Rosedale Ave. to Alley
• Alley between Iowa St. and Central Ave. from 10th St. to 11 th St.
• Alley between Iowa St. and Central Ave. from 11 th St. to 12th St.
• Alley between Central Ave. and White St. from 9th St. to 10th St.
• Alley between Central Ave. and White St. from 10th St. to 11th St.
• Alley between White St. and Jackson St. from 10th St. to 11th St.
• Alley between Washington St. and Elm St. from 11 th St. to 12th St.
This project will reconstruct the second bid set of green alleys slated for year 3 in the Bee
Branch Watershed. This bid set was developed by MSA Professional Services.
The reconstruction of the alleys will include:
— Removal of the existing alley pavement
— Excavation of the subgrade to allow the placement of clean washed stone for a
storage medium
— Installation of a concrete border for the brick pavers
— Installation of concrete headers at the alley intersection with the intersecting
streets.
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- Reconstruction of the pavement surface with interlocking concrete pavers
- Lining of the sanitary sewer main in seven alleys
- Inspection of sanitary sewer laterals in seven alleys
- Replacement of water main valves and hydrants
- Replacement of lead water services with copper water services in two alleys
This project will reconstruct the alleys into green alleys. These alleys allow rainwater to
infiltrate into the pavement rather than runoff into the storm sewers. This infiltration allows
for filtering of the water and recharge back into the aquifer. Monitoring wells are also
planned to be installed so that water quality improvements can be documented.
The project construction documents will follow the Statewide Urban Design and
Specifications (SUDAS) in the development of the construction documents.
The Iowa Department of Natural Resources (IDNR) have reviewed and approved the
plans so that the City cost can be covered with SRF funds.
This project will have special assessments.
RECOMMENDATION
I recommend that the City Council approve construction plans and specifications for the
SRF Green Alley Bid Set 2 - Year 3 Project.
BUDGET IMPACT
The estimate of probable cost for the SRF Green Alley Bid Set 2 -Year 3 Project is as
follows:
Estimate
Construction Contract $ 1,530,000.00
Contingency 153,000.00
Construction Engineering & Inspection 168,300.00
Total Project Cost $1.851.300.00
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
7102450 SRF Green Alley Project $ 1,232,858.02
7402526 SRF Green Alley - Water 228,184.22
7101638 Street Program Related Sanitary Sewer 206,321.00
Special Assessment-Alley Improvement, Residential 74,298.29
Special Assessment -Alley Improvement, Commercial 97,538.47
Special Assessment - Residential Deficiency 0.00
Private Lead Water Service Replacement 12,100.00
Total Project Funding $1.851.300.00
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PROPERTY ASSESSMENTS
Low- to moderate-income property owners subject to street assessment will be eligible for
financial assistance ranging from 20 to 100 percent of the street assessment for the
owner-occupied resident property depending on family size and income level. This
financial assistance program is made available through the One Percent Local Option
Sales Tax. City staff will review and process financial assistance applications for owner
occupied properties once final costs are developed for the project. The interest rate for
unpaid balances has recently been reduced from 9% to 3%. Any unpaid balances are
also paid for over a 15 year term.
The average public improvements assessment based on the engineers estimate,
including contingency and engineering is $1 ,907.81 . The larger assessments in this bid
set are a result of larger lot sizes (frontage and depth of lot) of properties being assessed.
Additionally, some property owners (10) will have to replace lead water services. The
average preliminary cost for each homeowner with a lead water service will be an
additional $1 ,210.00.
Attached is the financial assistance chart that the City uses in determining financial aid
availability for your reference. This chart is updated every year based on the US
Department of Housing and Urban Development (HUD) guidelines.
PUBLIC OUTREACH
Engineering Department staff have met are continuing to meet with businesses along the
alleys. Informational letters and brochures were sent to property owners prior to the public
hearing. City staff are noting any concerns that property owners have. Common questions
included property access, construction schedule and special assessments.
City staff and the contractor will work with property owners to accommodate access to
their property as much as possible during the construction phase. Also, city staff will
answer special assessment questions and process financial assistance requests as they
are received.
REQUESTED ACTION
The City Council is requested to approve plans, specifications, form of contract and the
estimated cost and to adopt the Resolution of Necessity and the Preliminary Schedule of
Assessments for the SRF Green Alley Bid Set 2 — Year 3 Project.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Deron Muehring, Civil Engineer II
Denise Ihrig, Environmental Engineer
Bob Green, Water Department Manager
Brant Schueller, Water Distribution
Ken TeKippe, Finance Director
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RESOLUTION NO. 235-15
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE SRF GREEN ALLEY BID SET 2 — YEAR 3 PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the SRF Green Alley Bid Set 2 — Year 3 Project, in the estimated amount
$1,851,300.00, are hereby approved.
Passed, adopted and approved this 6th day of July, 2015.
Attest:
Kevin S irnstahl, CMC, City Clerk
Roy D. Buol, Mayor
RESOLUTION NO. 236-15
RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF
NECESSITY PROPOSED FOR THE SRF GREEN ALLEY BID SET 2 — YEAR 3
PROJECT
Whereas, the City Council has proposed a Resolution of Necessity for the SRF
Green Alley Bid Set 2 — Year 3 Project and has given notice of the public hearing
thereon as required by law; and
Whereas, the public hearing has been held, all persons offering objections have
been heard and consideration given to all objections and is pending before this Council;
and
Whereas, this is the time and place set as provided for the taking of action on the
proposed Resolution of Necessity.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed Resolution of Necessity described above is hereby:
X Adopted, without amendment, and all objections filed or made having been duly
considered are overruled.
Adopted as amended by the Preliminary Schedule of Assessments attached
hereto as Exhibit A, and made a part hereof by reference. All objections filed or
made having been duly considered are overruled.
Attest:
Deferred for later consideration to a City Council meeting to be held on the 20th
day of July, 2015, at 6:30 p.m. in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, with jurisdiction retained for further
consideration and action at the adjourned meeting.
Abandoned.
Passed, adopted and approved this 6th day of July, 2015.
Kevin S. irnstahl, CMC, ity Clerk
D. Buol, Mayor
RESOLUTION NO. 237-15-15
APPROVING SCHEDULE OF ASSESSMENTS AND ESTIMATE OF TOTAL COST
FOR THE SRF GREEN ALLEY BID SET 2 — YEAR 3 PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached plat, schedule of assessments, and estimate of total cost for
the SRF Green Alley Bid Set 2 — Year 3 Project are hereby approved.
Passed, approved and adopted this 6th day of July, 2015.
Attest:
Kevin
irnstahl,' CMC, City Clerk
Q
oy D. Buol, Mayor
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STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: June 12 & 19, 2015, and for which the charge is $96.43.
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Subscribed to before, a Notary Public in and for Dubuque County, Iowa,
this day o , 20/�
Notary Public in and for Dubuque (2ounly, Iowa.
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"9�JAk l
om"8610n NUMber 154985
vom, exp, E6. i,2017
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CITY,OF DUBU4UE, ,i :Mary "sewer laterals '
IOWA and be heard for-or, 48 hours prior to the
seven alleys against the`making of • meeting.,
OFFICIAL NOTICE zWlacement of the sapid Published by order of
NOTICETO water mai valvesrand'
,PROPERTY OWNERS. hydrants', proposed plans,specif-con- I the,City Council given, ')
SRF�aREEN ALLEY Replacement,'of lead'I�tract icationest m tedf cot ,"2015.on e 1st day of June,
BID SET 2'-XEi4R3 I water services with the boundaries, of•the ' Kevin S:Firnstahl,
PROJECT„ _copper water services district -the assess CMC,
=City Clerk'
Notice;is given that 1 ,in seven alleys
there is now omfile for. The p aposed distract l men' against any4',lot
public inspection in the r orahe final,adoption
office of the:clerk of., to be benefited and I a resolution of neces
subjedt'to assess ent 1 city A pr'opQrty owner
the City of'Dubuque,, -�_for the cost'of such will be deerped to have": j
Iowa, a proposed 1 improvements is Valued al objections`
resol aton of necessity, 1 described as follows j
an,estimate of cost and All properties abut unless at the time`of
schedule 'showing the I hearing the property'
amounts pro osed.to i,ting the following, owner has filed
P„ alleys: ' 'objections ;with the
be assessed ,against . Alley,between Ellis clerk
each lot and, the St and Madison St
valuation of'each lot from EI is St to W.17th A'ny visual or hearing=,
within a district irripaired persons need
approved by the CitySt frog speaal assistance
Council of the,City of. P hey 'between .or,:persons with special,:
Y Rosedale Ave. and J
Dubuque, Iowa,; for accessibility," needsI
q Green St, from Asbury
public'•improvement,of Rd.to Avoca St: should contact the City ;
the type(s) grid m the Clerks office at (563)
locatio,n(s)as.follows: Alley between X589 4120 or' TDD. at l
Reconstruction;of the Asbury Road and, (563) 690 6678 at least
Avoca St from
following alleys: Rosedale Auerto Alley -
Alley'between Ellis 'Alley between Iowa
St. antl Madison, St. .;st-,and Central Ave.
from Ell is,St.to W.17th ;`from loth St."to.11th St.
_ I
St., Alley-between Iowa'
Alley ,between St. and CentYal Ave.
Rosedale Ave. and from 11th St.to 12th St.'I
Green St. from Asbury, l .Alley.;hetween Cen
Rd.to Avoca St. tral Ave.and White St.
• Alley between` from`9th St to Toth St.
Asbury Road and I, Alley between Cen
Avoca St from f, tral Ave.and White St.
Rosedale Ave.ao.AlleY from 10th St.to 11th St.
•.Alley between Iowa Alley between`White
St.,.and Central Ave. St: and Jackson St.
from loth St:to lith St. ,`fronn.1oth St tallth St :
•Alley between Iowa •Alley between Wash-
St. and Central Ave: i ington St. and Elm St.
from 11th St.to 12th St: from 11th St.to 12th St.
Alley between Cen- NOTICE OF PUBLIC j
tral Ave. and,White St. ';.HEARING,ON PLANS,
from 9th,St.tolOthSt SPECIFICA'TIO„NS'1 �I
•All'ey between Cen= FORM OF CONTRACT,
tral Ave and"White St-. ANb^, ESTIMATED
from 10th St:to 11th St. COST.
•Alley between White The City:Council will
St..,and' Jackson St: hold-a,,public;hearing
from 1Dth St.to 11th St. ' on=the,proposed plans,.;
Alley;between Wash-,, _specifioations, form,of
ngton:'St:-and,E'n St. contracfand-estimated.
from 11th St.to 12th St. "� cost for the SRF Green
Rernoval of the exist Alley Bid Set 2-Year 3
ing alley pavement Project,.,'.accordance
Excavation:of the with the provisions of
subgrade to allow the I Chapter 26, •Code of
placement of clean Iowa onthe 6th„day of
washed stone,for a Jgly;,2Q15,at,@:30 p,m.,
storage medium ","i,n the,Histgric Federal
Installation of a ; Su;Iding:CduncH Cham
concrete border'forthe bers (second floor),
brick pavers 350 West 6th Street,
, d
=Installaton of con- Dubuque, Iowa„ t it
crete:headers,'.at the whid''tlrne the owners
alley intersection with of property subject to l
the-;; „'intersecting assess',ment for the
streeReconstruction of r, proposed improvement j
or any,;other, person
the pavement surface I' an interest in
with interlocking con-.is having„
Crete:pavers the matter may appear
Lining of the sam I
tary',sewer .main m 1
seven•alleys
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Inspection.-osan'i- H
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STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: June 05, 2015, and for which the charge is $69.89.
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Subscribed to before Notary Public in and for Dubuque County, Iowa,
this �_day of % , 20 /S .
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6t`ary Public in and for Dubu e County, Iowa.
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MARY K,
RMEY
ER
Commission Number 154885
" My
Comm, Em, FEB, 9,21197
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NOTICE TO BIDDERS /dar days afterthe locations are as
CITY OF-DUBUQUE Notice,to Proceed-:has follows:
PUBLIC`. beem issued and shall . Alley between Ellis I
IMPROVEMENT be fully:completed by St and Madison St.
PROJECT June 1st,2016. from Ellis St.to W.17th
SRF.GREEN ALLEY
PROJECT '120.4 Bid Security St.
BID SET 2-YEAR 3" Each Bidder must • Alley between -1
BI
1 BI Time and Place I:accompany its Bid with Rosedale Ave. and I
a Bid ;securityr as Green St.from Asbury i
for Filing Sealed k security 'that the Rtl.to Avoca St.
Proposals successful ,Bidder;will • Alley between
Sealed Bids for the enter into a cohtract Asbury" Road and
work;comprising each for the work Bid upon Avoca St. from
improvement as stated and will furnish after Rosedale Ave.to Alley
below must be filedthe award of contract a i :Alley between:Iowa f
before 2:00 p.m; ,corporate surety Bond, St. and Central on JulyAve.
9th, 2015'in the Office acceptable to the from 10th St.to 11th St.
of the City,CI-erk, City r h
Hall First Floor, 50 governmental -entity; l Alley between,lowa
West' 13th Street, I for the:faithful perfor .I St. °ancH Central~Ave. '
Dubuque;Iowa.- mance;of the contract, from 11th St"tod. St.
120.2. Time '
and I' In an,amouht-equal to Alley between Cer- I
Placed 'Sealed Pro- ' one hundred percent of tial Ave and White St.,
posals Will,, be I ti the amount' of` the from 9th St.Ito 10th St.
O ened and Con- contract>The Bid secur- •Alley between Con- l
p ity, must,me •.in' the tral Ave:and White,.St.
sidered amount of ten percent from loth St.to 11th.5t,
Sealed proposals will o
be opened and Bids (10/o)of;the amount of •Alley between White
tabulated at 2:O-Bids the contract and must St. and Jackson St, i i
to July 9th, 2015, at be in,the form ,of a from 10th St to.11th St.
cashier's check ,or i Alley between Wash- '
City Hall - Conference ;certified check drawn i ington St.an, Elm.S,
Room A, 50 West 13th on a state=chartered or 1 from 11th st to 12th St.
Street Dubuque, Iowa, federally' chartered This project will
for consideration by bank,.or.'a certified reconstruct the second
the'City Council at its ;".share draft drawnon a bid set of,green alleys I 1
meeting on July 20th, state-chartered or fled- I slated for year 3 in the "
2015. The City , of 1, -erally chartered credit Bee Branch Watershed,
Dubuque, Iowa, re union, ;or the Bidder This bid -set was i
serves the 'right to i •may provide a_ Bid develo ed by MSA
reject any and all Bids. Bond with corporate Profgssional Services.
120.3 Time for Com surety Satisfactory to The reconstruction of
mencement -and l -the governmental en- the alleys will include: I
Completion of Work Aity.The Bid Bond must Removal of the exist- I
Work on the•Project contain no conditions ing alley pavement
must be commenced"I 'except as provided in Excavation of:the
within ten'("10) Galen p
this section. subgrade t, allow the
120.5 Contract Docu- placement of Ciean
meats' washed (stone for a
Copies of the Contract storage medium
`Documents 'may 'be Installation of a
obtained at the concrete border for`the
Engineering Depart- brick pavers
meat, City Hall Installation of con-
Second Floor, 50 West Crete headers at;the
13th Street, Dubuque, alley.alley intersection with 11
Iowa 52001. The Con- the intersecting streets.
tract Documents Will'i Reconstruction of ,I
also be available on the 1 the pavement surface,1
City's websiteat with interlocking con
www:cityofdubu;que.or I Crete pavers
g/bids,aspx No planj Lining of 'the
deposit is required. i sanitary.;sewer main in
120.6,°Preference for I seven alleys
Iowa Products .and 1 Inspection of sani-
Labor: tary sewer laterals in
By virtue Of statutory .seven alleys
authority, preference Replacement, of
will be given. to water main valves-:;and
products and prove 1 hydrants
sions.,:grown antl coal -Replacement of lead
produced within the I water services with
State of Iowa, and'to- copper water services
Iowa domestic labor,to. in two alleys
the extent lawfully"I Debarments and
required "under Iowa Suspensions fj
statutes. Any bidder or
120.7 Sales Tax equipment supplier
The'Bidder should not` whose firm or
include State of Iowa` affiliate is listed in
sales tax in its Bid. A'i on the U.S. General "!
sales tax exemption i Services Administra-
certificate will be avail- 1 tion Excluded Parties l
able for all material ! List System web site
purchased in Iowa for at http://wwwl.epis.
incorporation into the ! gov/ will be pro- .;
Project. hibited from the
120.8 General Nature bidding process.
of Public Improve- Anyone submitting a
ment Project bid who is listed on 9
SRF .Green Alley this web site,/will be
Project,Bid Set 2-Year determined to,be a
3 CIO#710-2450 non-responsive bid-
Bid
id
Bid'Set2-Year 3 will der, in accordance
involve the reconstruc- with 40 CFR Part 31.
tion of nine alleys in Published in the<
the Bee Branch' Telegraph Herald on
Watershed. The alley` June 5,2015.
it 6/5.
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