2015 Bridge Repairs and Maintenance Project Copyright 2014
City of Dubuque Public Hearings # 2.
ITEM TITLE: 2015 Bridge Repairs and Maintenance Project
SUMMARY: Proof of publication on notice of public hearing to consider approval of
plans, specifications, form of contract, and estimated cost for the 2015
Bridge Repairs and Maintenance Project and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the 2015 Bridge Repairs and Maintenance Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ 2015 Bridge Repairs and Maintenance Project-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
❑ Proofs of Publication Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2015 Bridge Repairs and Maintenance Project
CI P 3001258, 7401405, 7101289
DATE: June 30, 2015
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $403,535 for the 2015 Bridge
Repairs and Maintenance Project.
This includes work on the Cedar Cross Road Bridge, the Fremont Bridge and the Old
Mill Road Bridge.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
T1iE CITY OF'D
_ Dubuque- T All-America Cny
_ua J_
Masterpiece on the Mississippi
hLG`•."U I1•211(4
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: 2015 Bridge Repairs and Maintenance Project
C I P 3001258, 7401405, 7101289
DATE: June 29, 2015
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the 2015 Bridge Repairs
and Maintenance Project.
BACKGROUND
During the 2013 Bi-Annual Bridge Inspections, it was observed and noted that both the
Cedar Cross Road and Old Mill Bridges were experiencing spalled concrete sections on
each of their respective bridge decks. As part of the FY14 budget process, additional
bridge maintenance funding was approved for these repairs; however work was
postponed due to local traffic using these streets as an alternate route while the Iowa
DOT was completing the US 61/151 Catfish Creek Bridge improvements over the past
two (2) construction seasons.
Additionally, the southerly bridge approach pavement on the Fremont Avenue Bridge
has settled, causing a significant bump, poor ride quality, and unsafe conditions for
cyclists on the south end of the bridge. These repairs were also postponed while the
Iowa DOT completed the US 61/151 Catfish Creek Bridge improvements.
Now that the Iowa DOT's project is finished, the City can proceed with the necessary
bridge repairs and maintenance projects on Cedar Cross, Fremont, and Old Mill which
will require road closures and detours.
DISCUSSION
The 2015 Bridge Repairs and Maintenance Project, will provide for the following
improvements:
Cedar Cross Road Bridge:
• Remove and replace both the north and south bridge approach pavements for
improved ride-ability.
• Concrete bridge deck repair to extend the life of the bridge.
• Sidewalk settlement repairs and expansion joint maintenance.
Fremont Bridge:
• Remove and reconstruct the south bridge approach pavement for improved ride-
ability.
• Concrete bridge deck joint repair.
• Sidewalk settlement repairs.
Old Mill Road Bridge:
• Concrete bridge deck repair to extend the life of the bridge.
Several of the previous residential properties on Old Mill Road were historically
susceptible to frequent flooding from Catfish Creek during heavy rainfall events. As a
result, between 2002 - 2014, several of these properties were purchased by the City as
part of the FEMA Flood Mitigation buyout program. When the building structures were
removed from these properties, the water and sanitary sewer services were not
disconnected due to the street excavation that would be required and the disruption to
the traveling public. Since Old Mill Road will be closed and traffic detoured for the bridge
repair work, this is the perfect opportunity to complete the water and sanitary sewer
disconnects.
Old Mill Road Utility Disconnects:
• Remove eight (8) water services and three (3) sanitary sewer services on Old
Mill Road while the bridge and roadway are closed.
In addition to the City owned properties, three (3) adjoining properties were purchased
on Old Mill Road by a private owner (Dave Hartig) for conservation preservation
purposes. The property owned by Mr. Hartig is located within the flood plain and future
development of those lots would not be allowed. As a result, Mr. Hartig is required to
disconnect the water and sanitary sewer services. Mr. Hartig has requested and the City
has agreed to include the private utility disconnects as part of the City's project. Mr.
Hartig has agreed to fully reimburse the City for the actual costs incurred. The estimated
cost for Mr. Hartig to disconnect the water and sanitary sewer services is approximately
$29,000.
ALTERNATE BIDS
Since the City has not recently completed a structural bridge deck repair project such as
this, it is challenging to prepare an estimate of probable cost due to the lack of historical
cost information within our area for performing such work. As a result, when preparing
the construction documents, staff has elected to include two (2) alternate bid items to
allow for some flexibility to adjust the scope of the project should the bids come in
higher than anticipated, thus allowing the project to remain within the budgeted funding
available.
Alternate Bids:
• Concrete separation barrier rail repair on Cedar Cross. (Alternate Bid No. 1)
• Apply concrete bridge deck sealer. (Alternate Bid No. 2)
ROAD CLOSURES AND DETOURS
In order to complete the bridge deck and approach pavement repair work, the project
will require that Cedar Cross, Fremont, and Old Mill roads be closed and traffic detour
routes provided. The contractor will only be allowed to work on one (1) bridge at a time
in an effort to minimize disruption to motorists.
The Engineering Department has communicated with the School District and Jule
Transit in regards to upcoming road closures and detours and how that impacts
designated bus routes. Based on input received, the construction plans will specify that
the Cedar Cross Road bridge be completed first, and the Fremont Avenue bridge be
completed second. It will be the City's intention to have both Cedar Cross and Fremont
completed and open by the time school starts on September 1St. The Old Mill Road
bridge project will occur last and is anticipated to have the longest road closure and
detour due to the amount of underground utility and street pavement replacement work
required.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process June 15, 2015
Publish Public Hearing Notice on Plans &Specifications June 19, 2015
Publish Notice to Bidders, Advertise for Bids June 19, 2015
Public Hearing on Plans & Specifications July 6, 2015
Pre-Bid Construction Conference July 1, 2015
Receipt of Bid Proposals (Bid-Letting) July 9, 2015
Award Construction Contract July 20, 2015
Project Completion Date September 18, 2015
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the 2015 Bridge Repairs and Maintenance Project through the
adoption of the enclosed resolution.
BUDGETIMPACT
The estimate of probable cost for the 2015 Bridge Repairs and Maintenance Project is
as follows:
Estimate
Construction Contract $ 273,000.00
Alternate Bid No. 1 - Bridge Barrier Rail Repair on Cedar Cross 20,000.00
Alternate Bid No. 2 - Bridge Deck Sealer 26,000.00
Contingency 31,900.00
Engineering Design, Construction Administration & Inspection 52,634.00
Total Project Cost $ 403,535M
The project funding summary is as follows:
CIP No. Fund Description Estimate
3001258 Bridge Repair/ Maintenance (FY14, FY15) $ 246,035.00
3001258 Bridge Repair/ Maintenance (FY16) $ 100,000.00
7401405 Water Main Replacement 22,000.00
7101289 General Sanitary Sewer Repair 6,500.00
Private Participation 29,000.00
Total Project Funding $ 403,§3 ,00
The City currently has $246,000 (FY14, FY15) available in the Bridge Repair /
Maintenance CIP. In FY 2016, the City is estimated to receive an additional $1,008,648
from the increased 10 cent State gas tax. The additional gas tax revenue is projected to
generate $6,945,259 in total Road Use Tax Funding allocation for the City, of which
$100,000 is proposed to be used toward bridge repairs.
The funding summary also includes the Private Participation on behalf of Mr. David
Hartig for the estimated cost to disconnect the water and sanitary sewer services.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the 2015 Bridge Repairs and Maintenance Project through the
adoption of the enclosed resolution.
Prepared by Robert Schiesl, Assistant City Engineer
Greg Doeden, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works
Jon Klostermann, Public Works
Brant Schueller, Water Department
David Hartig, 1255 Southern Avenue, PO Box 604, Dubuque, Iowa 52004
F:\PROJECTS\BRIDGE PROJECTS\2015 Bridge Repairs&Maintenance Project\Council&Staff Documents\Public Hearing
RESOLUTION NO. 238-15
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2015 BRIDGE REPAIRS AND MAINTENANCE
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the 2015 Bridge Repairs and Maintenance Project, in the estimated amount
$403,535.00, are hereby approved.
Passed, adopted and approved this 6th day of July, 2015.
Attest:
Kevin Firnstahl, MC, ray Clerk
oy D. Buol, Mayor
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STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: June 19, 2015, and for which the charge is $30.16.
Subscribed to before m otary Public in and for Dubuque County, Iowa,
this day of , 20 .
CITY OF DUBUQUE;,
IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
FOSPECIFICATIONS,ONCT 6taryPublic in and for Dubuque Count Iowa.
FORM OF CONTRACT, I �l Y�
AND ESTIMATED 9
COST FORTHE2015
BRIDGE REPAIRS AND
MAINTENANCE PRO • Remove and recon-`!
JECT struct the south bridge,I
NOTICE IS,HEREBY approach pavement for
GIVEN: The City Coun- improved ride-ability.
cil of the City of • Concrete bridge
Dubuque' 'Iowa will l deckjointrepair
hold a public hearing •Sidewalk settlement
on the proposed plans,i repairs., RIME
specifications,form of1 Oldde eo Mill Road SBM °l �tcontract and'estimated g ter 15 585Cost for the 2015 F E j, 'fBridgeRepairs and deck re air to exxtennd
Concrete brid e
MaintenanceProjectin the life offthe bridge,
:
accordance with the Remove eight (8)
provisions of Chapter) water services and
26, Code of Iowa,'at`II three (3) sanitary;
6:30 p.m., on the 6th l sewer services on Old
day of.July,2015;in the I Mill Road while the'^
Historic Federal Build- bridge; and roadway
ing Council Chambers are closed.
(second floor), 350 Alternate,Bids:
West 6th Street, •Concrete separation';
Dubuque, Iowa. Said j barrier,rail repair on
proposed plans, speck j Cedar Cross.(Alternate
,fications, form, ofBidNo.°1)
contract and estimated '; Apply concrete
cost are now on file in bridge deck I sealer.
the office 10f,the City (Alternate Bid No.2)
Clerk. At said hearing Any visual or hearing-
any interested'person I impaired persons need-
may appear ,and file I ing special assistance,I
objections thereto. or persons,with
The scope of the I special
accessibility I needs
Project is as follows: should contact the.City
Cedar Cross- Road Clerk's office at'(563)
Bridge: 589-4120,or I TDD at
•Remove and replace (563),690-6678 at least j
both the north' and 48 hours prior.to the',il
south bridge approach meeting
pavements for im- Published by order of
proved ride-ability the City Council.give
• Concrete,` bridge I on the n
.15th ,day n
deck repair,to extend June,2015.
the life of the bridge. Kevin S.Firnstahl,
Sidewalk settlement II CMC,City Clerk
repairs and expansion It 6/19
joint maintenance.
Fremont Bridge:
i
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: June 19, 2015, and for which the charge is $59.45.
--QJ,CAf I I A 0
Subscribed to before me a Notary Public in and for Dubuque County, Iowa,
this day of -' 20
otary Public in and for Dubuque County, Iowa. -
�l,,AL g� M,RY K,WESTERMEYER
:x Gornmission Number 1 a 1
f'4y COMM,
j
I
I
NOTICE TO BIDDERS the contract and-must I CIP#3001258
CITY OF DUBUQUE be in the form of a The scope of the
PUBLIC cashier's check, :or Project'is as follows:
IMPROVEMENT certified check drawn Cedar Cross Road
PROJECT on a state-chartered or Bridge:
2015 BRIDGE REPAIRS I federally chartered .Remove and replace
AND MAINTENANCE i bank, or a.certified both the north and
PROJECT share draft drawn on a south bridge approach
120.1 Time and Place state-chartered or fed- payements for im-
for Filing Sealed Pro- erally chartered credit I proved ride-ability.
posals union, or the Bidder concrete bridge l
Sealed Bids for the may provide a Bid I deck repair to extend
work comprising each Bond with corporate I. the life of the bridge.
improvement as stated surety satisfactory ;to ' •Sidewalk settlement
below must be filed the governmental en- repairs and expansion
before 2:00 p.m.on July tity The Bid Bond must joint maintenance.
9th,2015,in the office, contain no conditions .I Fremont Bridge:
of the city Clerk, Cityexcept as-provided In .-Remove and recon-
Hall - First Floor, 50 I this section. I struct the south bridge
West 13th Street, 820.5 Contract DI approach pavement for
Dubuque,.lowa. meets improved ride-ability.
I "
120.2 Time.and Piace Copies of the Contract Concrete bridge,
Sealed Proposals I1 Documents may be deck joint repair.
Will be Opened and I obtained at the Sidewalk settlement
-
CSealed p proposals will eredII mnen{,. City Hall - repairs.
: Bids Olde Mill Road
be opened and,
Second Floor, 50 West Bridge: - i
tabulated at 2:00p.m. 13th Street, Dubuque, Concrete bridge,
on July 9th, 2015, at 1 Iowa 52001. The Con deck repair,to extend
City Hall - Conference tract Documents will the life of the bridge.-
Room A, 50 West 13th also be available on the Remove eight (8)
Street, Dubuque, Iowa, II City's , website ,at I water services and
for consideration by i www.cityofdubuque.
three (3) sanitary
the City Council at its org/bids.aspx. No plan sewer services on Old` II
meeting on July 20th, depositisrequired.; Mill Road while the
2015s The City of Dubu- I 120.6 Preference for bridge and roadway III
que,Iowa,reserves the Iowa Products and are closed.
right to reject any and Labor Alternate Bids:
all Bids. By virtue of statutory .Concrete separation
126.3,Time.for Com- authority, preference barrierrail repair on
mencement and will be given to Cedar,Cross,(Alternate
Completion of Work products: and' provi- Bid No.-J), -
Work on the Project sions grown and coalApply concrete
must be commenced produced within the bridge deck sealer.
within ten (10) cal- State of Iowa, and to (Alternate Bid No.2)
endar days after the Iowa domestic labor,to 120.9 Pre-Bld Con-
Notice;to Proceed has the extent lawfully structlon Conference :-i
been issued and shall required under Iowa Each prospective
be fully completed by statutes. I
bidder is encouraged
September 18, 2015 .120.7 Sales Tax to ,attend the Pre-Bid
with a specified late I The Bidder should not Construction Confer- i
start date of August include State of-Iowa ence to be held at 10:30
3rd,2015, sales tax in its Bid.,A AM on July 1, 2015,at
120.4 Bid Security sales tax exemption City of Dubuque, City
Each Bidder must I certificate will be l Conference Room
accompany its Bid with I available Hal
for all. A, 1, W 13th Street,
a Bid security as material purchased in Dubuque, Iowa. Atten-
security that the suc-- - Iowa for incorporation l';;-dance by"prospective
cessful Bidder will I into the Project. , II bidders is not
enter into a contract 120.8 General Nature i mandatory"but highly `
for the work Bid upon of Public Improve- recommended.
and
and will furnish after ment Project Published in the
the award of contract a .2015 Bridge Repairs Telegraph. Herald on
corporate surety Bond,'! and Maintenance-Pro- lune 19,2015
acceptable to, the ject It 6/19
governmentalentity,
for the faithful per-
formance of the
contract,in an amount I
equal to one hundred
percent of theiamount
of the contract.The Bid
security must be in the
amount of ten percent
(10%0)of the amount of