Minutes_Arts and Cultural Affairs Advisory Commission 6 23 15 Minutes
ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION
June 23rd, 2015
Lacy Board Room, Carnegie Stout Public Library
The meeting was called to order by Chair Sue Riedel at 4:35 p.m. following
staff assurance of compliance with the Iowa Open Meeting Law.
Commissioners present: Katherine Kluseman, Marina O'Rourke, Sue Riedel,
Ellen Henkels and Jessica Teckemeyer, Gina Siegart, Katherine Kluseman, Julie
Steffen
Staff present: Debra Alleyne
APPROVAL OF MINUTES of June 3`d 2015: Henkels made a motion, second
by Siegart to receive and file the minutes. Motion carried 7-0.
NEW BUSINESS
1. Oath of Office
Both commissioners Ellen Henkels and Gina Siegart were sworn in by
chair Sue Riedel
2. Grant recommendations accepted
Alleyne was able to convey that the City coun approved the grant
recommendations of the Arts Advisory Commission without exception.
3. Grant score sheets
Riedel was informed by staff that that it was not required to store the
scoring sheets for the grants adjudicated by the commission after
discussion and scoring. The commission recommended that the
interested parties attend the open meeting to hear the process first hand
or peruse subsequent minutes. After much discussion the commission
finally decided not to keep the score sheets but that each commissioner
would make a list of general observations and recommendation that
would then be compiled into a master list and provided to the grant
applicant in an effort to assist them in improving future applications.
4. Master Plan Update
Alleyne update the commission about the status of the master plan. The
consultants are in the process of preparing the delivery of their first report
at the end of June and will then schedule their next visit. O'Rourke stated
that she is invested in being involved in the process and wanted to ensure
that the commission was given sufficient notice. To ensure the community
and the press were aware of the process and purpose of the master plan
Siegart recommended utilizing Randy Gehl to assist with a succinct
summary of points that commissions can draw on when encountering
questions from interested groups.
6. 2016 Grant project reports
Riedel informed Alleyne that it was incumbent on city staff to ensure that
the status reports were the same as the grant proposals. Alleyne
acknowledged this and committed to emailing grant recipients to remind
them to submit the report.
6. Art on the River Report
Riedel began by congratulating Alleyne on a successful Art on the River
Opening. She commended her on the hard work that she put in and was
impressed at the size and diversity of the audience that attended. The
other commissioners concurred. Riedel noted that the media needed to be
better informed about the process purpose of Art on the River.
7. Grant improvements
All commissioners engaged in discussion about the issues that arose past
granting season and several ideas for improvement were discussed but
no definitive conclusion was made. Instead the commissioners decided to
individually list all of the areas of improvement they believed need to be
addressed and then, with the consultants, discuss ways to improve the
granting process.
ITEMS FROM COMMISION xlo%N�
Commissioners thanked Julie Steffen for her service to the community and the
commission. Julie indicated that she would still like to be a part of the work the
commission did and would be pleased to be included in any committees or assist
the commission and the consultants during the master planning process.
ADJO ENT - Kluseman, a motion to adjourn, second by O'Rourke.
Meeting a urned at 6:00 p.m.
This notice is given pursuant to Chapter 21, Code of Iowa and applicable local regulations of the City of
Dubuque. Persons with limited English proficiency or vision, hearing or speech impairments needing special
assistance should contact the City Manager's Office at 589-4110 or(563) 589-4230 for TDD.
Respectfully submitted:
Debra Alleyne
Economic Development Coordinator
These minutes were passed and approved on
Ellen Henkels, Secretary