Iowa Economic Development Authority Solar Ready Award Copyright 2014
City of Dubuque Consent Items # 9.
ITEM TITLE: Iowa Economic Development Authority Solar Ready Award
SUMMARY: City Manager recommending approval of an extension of the Iowa
Economic Development Authority Solar Ready award contract.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
❑ Extension of IEDA Solar Readiness Grant-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Agreement Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Acceptance of Iowa Economic Development Authority Solar Ready Award
DATE: July 28, 2015
In 2013, the City signed on to be a pilot city in the Iowa Economic Development
Authority's application to the US Department of Energy's Rooftop Solar program.
Because of delays in securing a contractor to work with pilot communities, the Iowa
Economic Development Authority is asking for a contract extension until July 31, 2016.
Sustainable Community Coordinator Cori Burbach is recommending City Council
approval of an extension of the Iowa Economic Development Authority Solar Ready
award in the amount of$20,000 to July 31, 2016.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Cori Burbach, Sustainable Community Coordinator
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael Van Milligen, City Manager
FROM: Cori Burbach, Sustainable Community Coordinator
SUBJECT: Acceptance of IEDA Solar Ready Iowa Award
DATE: August 4, 2014
INTRODUCTION
The purpose of this memo is to recommend extension of the Iowa Economic
Development Authority Solar Ready award in the amount of$20,000 to July 31, 2016.
BACKGROUND
In 2013, the City signed on to be a pilot city in IEDA's application to the US Department
of Energy's Rooftop Solar program. In August 2014, the City signed a contract to
execute a workplan as described below.
DISCUSSION
The award grants up to $20,000 to the City of Dubuque to participate in the Solar Ready
Iowa program. The purpose of the program is to work with communities across Iowa to
lower the soft costs associated with rooftop solar installations. Communities are
expected to review their current processes, streamline permitting and zoning as they
pertain to solar photovoltaic energy systems, and participation in training and outreach
events. Specifically, by signing the agreement, we agree to:
1. Work with consultant Optony to create a Solar Roadmap for our community.
2. Attend training as provided by IEDA to review potential barriers to solar and best
practices.
3. Review zoning ordinances and permitting processes and fees to identify
opportunities for improvement.
4. Review comprehensive plan and other community guidelines to identify potential
areas to improve solar adoption.
Funding may be used for staff time, travel expenses, and subcontracts to complete the
scope of work. Because of delays in securing a contractor to work with pilot
communities, the Iowa Economic Development Authority (IEDA) is asking that a
contract extension be issued until July 31, 2016. The City will use the $20,000 to fund
staff time and training for staff working on issues related to the work identified above.
REQUESTED ACTION
The requested action is the Council approve the attached contract amendment
extending the end date of our agreement with IEDA to July 31 , 2016.
Cc: Laura Carstens, Planning Services Director
Rich Russell, Building Services Manager
Jennifer Larson, Budget Director
Teri Goodmann, Assistant City Manager
2
Iowa Economic Development Authority
Energy Office
Contract Amendment
Contractor: Dubuque
Contract Number: SOL-014-004
Contract Amendment Number: One(1)
Amendment Effective Date: June 12, 2015
The Iowa Economic Development Authority (IEDA) hereby amends the above referenced contract by extending the
contract end date.
3
The contract by and between the Iowa Economic Development Authority("Department or IEDA") and the City of I
Dubuque is amended as of the date shown above as follows:
AMEND Contract End Date to July 31, 2016.
p.4, Attachment A, Scope of Work
1. Community will identify a staff person to be the solar PV contact in the community. This person will become
the city solar PV contact for the public, be the contact for the Energy Office on Solar Ready Iowa project,
and be the best contact for people within the city staff to talk about solar issues.
2. Each pilot community will work with Optony to create a Solar Roadinap. IEDA will organize the calls and
act as the liaison between Optony and each community.
3. Community will send staff to attend a workshop led by a consultant hired by IEDA to review findings of
community's potential barriers to solar PV in their policies. The half day workshop will be held at a location
in the community for the city management to participate in.
4. IEDA will provide a list and resource guide of best practices for communities to implement to reduce
barriers to solar PV through their local government policies. I
6. IEDA will provide a model zoning ordinance for solar PV. Community planning departments will review and
give feedback on the model ordinance, and potentially adopt in their community.
6. Pilot communities will flow chart their current solar PV permitting process in order to understand and
visualize the process.
7. IEDA will provide a model expedited solar PV permit for communities to review, provide feedback and
adopt.
8. IEDA will provide a solar PV permitting checklist for communities to review, provide feedback, and adopt.
9. Communities will review their permit fee structure.
10. Communities will review their comprehensive plan and identifies ways to incorporate planning for solar PV
and alternative energy resources into their comprehensive plan.
11. Community will send building inspectors to a training workshop for building inspectors on solar PV focused
on safety and overall awareness.
12. Other activities as mutually agreed upon.
i
Attachment A, Scope of Work: Project Completion Date: Pese+nber- l--4-15, July 31.2016"
Except as otherwise revised above,the terms, provisions,and conditions of the Contract remain unchanged and are in
full force and effect: i
CITY OF DUBU E:
I
BY: �
Roy D. uol, City Mayor $
k
IOWA ECONOMIC DEVELOPMENT AUTHORITY
BY:
Tim Waddell, Division Administrator