Southwest Arterial/English Mill Road Reconstruction Project Award Copyright 2014
City of Dubuque Action Items # 1.
ITEM TITLE: Southwest Arterial/English Mill Road Reconstruction Project Award
SUMMARY: City Manager recommending award of the construction contract to the low
bidder Taylor Construction, Inc., subject to Iowa Department of
Transportation approval.
RESOLUTION Awarding public improvement contract for the Southwest
Arterial Project English Mill Road Reconstruction - Grading, Bridge &
Paving Project Iowa DOT Project No. HDP-2100 (657)--71-31
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ English Mill Road Reconstruction-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial Project
English Mill Road Reconstruction – Grading, Bridge & Paving Project
Iowa DOT Project No. HDP-2100 (657)-71-31
DATE: July 27, 2015
Sealed bids were received for the Southwest Arterial-English Mill Road Reconstruction-
Grading, Bridge & Paving Project. Assistant City Engineer Bob Schiesl recommends
award of the construction contract to the low bidder, Taylor Construction, Inc., in the
amount of $3,536,064.29, which is 14% below the estimate of probable cost. This
award is subject to Iowa Department of Transportation approval.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
THE CITY OF Dubuque
AII4me1 rlea Ciiy
DUB3 §k-E r
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: Southwest Arterial Project
English Mill Road Reconstruction - Grading, Bridge & Paving Project
Iowa DOT Project No. HDP-2100 (657)--71-31
DATE: July 23, 2015
INTRODUCTION
The enclosed resolution authorizes the award of the Southwest Arterial - English Mill Road
Reconstruction - Grading, Bridge & Paving Project, Iowa DOT Project No. HDP-2100
(657)--71-31.
BACKGROUND
Through the continued collaborative partnership between the Iowa DOT staff and the City,
the Memorandum of Understanding (or MOU for short), was formalized with a signing
ceremony on August 9, 2013. As outlined in the MOU, the Iowa DOT and City, in joint
cooperation, will Transfer the Jurisdiction of the Southwest Arterial from the City to the
State in exchange for the Transfer of Jurisdiction of the Northwest Arterial (or Iowa 32),
and portions of existing U.S. 52 / Iowa 3 through downtown Dubuque, from the State to the
City. Additionally, the Iowa DOT proposed to re-routing of US 52 and utilization of the
Southwest Arterial to carry a portion of re-routed US 52 traffic. The Transfer of Jurisdiction
will occur after the Southwest Arterial is completed and open to traffic.
Following the execution of the MOU, the City is continuing as the lead agency for the
multiple project development phases for completing the Southwest Arterial and is
responsible for completing the following improvement projects:
Project Description Status
Final Engineering Design Underway
Right-of-Way Property Acquisition Underway
Gas Pipeline Utility Relocation Underway
North Cascade Road Reconstruction Completed
English Mill Road Reconstruction Bid July 2015
Military Road Reconstruction Bid Spring 2016
When the City completes all the project phases listed above, it is expected that all of the
City, County, and Federal funds obligated to the Southwest Arterial project will be fully
expended.
When the City completes all the project phases it is responsible for, the Iowa DOT will then
take over as lead agency and will be responsible for all remaining costs associated with
the completion of the Southwest Arterial, including grading, bridges, interchanges and
highway paving.
The first phase of construction, the North Cascade Road project was substantially
completed November, 2013. The project provided for the reconstruction (grading, paving &
bridge) and realignment of North Cascade Road which will allow the Southwest Arterial to
travel under the new North Cascade Road Bridge.
The second construction phase, the English Mill Road reconstruction project, is scheduled
for bid letting in the July 2015 and will involve side road improvements that will allow the
highway to travel under the new English Mill Road Bridge.
The third construction phase, the Military Road reconstruction project, is scheduled for bid
letting in the spring of 2016 and will involve side road improvements that will allow the
highway to travel under the new Military Road Bridge.
The City, Iowa DOT staff and the consultant design team are developing and finalizing the
construction production schedule for construction of the main line Southwest Arterial
between Highway 61/151 and Highway 20. The first construction project was let in June
2015 by the Iowa DOT for the box culvert structure at Granger Creek / Highway 61/151 .
The Menards frontage road project is scheduled for bid letting in December 2015.
DISCUSSION
The English Mill Road reconstruction project will be the second side-road reconstruction
project administered by the City as part of the Southwest Arterial project. The project will
provide for the reconstruction (grading, bridge and paving) and realignment of English Mill
Road. Since English Mill Road will travel over the future Southwest Arterial, the project will
also include the construction of a new bridge on English Mill.
The realigned section of English Mill Road, which will cross over the future Southwest
Arterial will be constructed to Iowa DOT rural roadway design standards which will include:
24-foot roadway; 8-foot paved shoulders; and 3:1 graded roadside foreslopes.
The design team systematically reviewed each bridge structure on the Southwest Arterial
Project and those on crossing side roads (North Cascade, English Mill, and Military Road).
Each bridge location was evaluated for present and future bicycle and pedestrian use. It
was concluded that the future English Mill Road Bridge (over the Southwest Arterial) would
include a 14-foot wide separated sidewalk which would accommodate bicycle and
pedestrian use. Other bridges will include a dedicated separated sidewalk or paved
shoulder due to the location of the future bicycle and pedestrian trail that will be
constructed as part of the four-lane phase of the Southwest Arterial.
The project will be constructed while allowing through traffic at all times. A low speed on-
site detour has been included in the project to accommodate local English Mill Road traffic
during the bridge construction.
Any future development and annexation of property into the City of Dubuque along English
Mill Road which results in a transition of the roadway from the proposed rural section to a
future urban section would require English Mill Road to be upgraded to meet city standards
and specifications. Additional property outside of the existing English Mill Road right-of-
way will be maintained to allow for roadway corridor improvements in the future.
BID RESULTS
Sealed bids were received on the project by the Iowa Department of Transportation (Iowa
DOT) on July 21 , 2015. Taylor Construction, Inc. of New Vienna, Iowa submitted the low
bid in the amount of $3,536,064.29. This amount is 14% below the estimate of probable
cost. A summary of the bid proposals received is as follows:
Contractor Name Total Bid
Taylor Construction, Inc. $ 3,536,064.29
Minnowa Construction, Inc. $ 3,799,933.91
Peterson Contractors, Inc. $ 3,814,792.94
Iowa Bridge & Culvert, L.C. $ 3,829,309.21
JB Holland Construction, Inc. $ 3,875,695.14
United Contractors, Inc. $ 3,938,081 .14
Moyna, C.J. & Sons, Inc. $ 3,973,648.22
Godbersen-Smith Construction Co. $ 4,347,225.84
RECOMMENDATION
I recommend that the contract for the Southwest Arterial - English Mill Road
Reconstruction - Grading, Bridge & Paving Project, Iowa DOT Project No. HDP-2100
(657)--71-31 be awarded to Taylor Construction, Inc. of New Vienna, Iowa in the amount of
$3,536,064.29, subject to Iowa DOT approval of award.
BUDGETIMPACT
The summary of project costs is as follows for the English Mill Road Reconstruction
Project is as follows:
Estimate Award
Construction Contract $ 4,113,500.00 $ 3,536,064.29
Contingency 411 ,350.00 353,606.00
Contract Administration / Construction Engineering 300,000.00 300,000.00
Total Project Cost $ 4.824.850.00 LLRjJ67=0=29
The project funding summary is as follows:
CIP No. Fund Source Description Award
3001287 Federal SAFETEA-LU Funding (80%) $ 3,351 ,736.23
3001287 City - Local Funding (10%) 418,967.03
County - Local Funding (10%) 418,967.03
Total Project Funding LLRa&7=0=29
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the Southwest
Arterial - English Mill Road Reconstruction - Grading, Bridge & Paving Project, Iowa DOT
Project No. HDP-2100 (657)--71-31 be awarded to Taylor Construction, Inc. of New
Vienna, Iowa in the amount of$3,536,064.29 subject to Iowa DOT approval of award.
cc: Jenny Larson, Budget Director
Kent Ellis, Iowa DOT
F:\PROJECTS\SOUTHWEST ARTERIAL\ENGLISH MILL ROAD RECONSTRUCTION (657)\Council&Staff Documents\Award
RESOLUTION NO. 271-15
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE SOUTHWEST
ARTERIAL PROJECT ENGLISH MILL ROAD RECONSTRUCTION - GRADING,
BRIDGE & PAVING PROJECT IOWA DOT PROJECT NO. HDP -2100 (657)--71-31
Whereas, said sealed proposals were opened and read by the. Iowa Department
of Transportation on the 21st day of July, 215 and it has been determined that Taylor
Construction, Inc. of New Vienna, Iowa, with a bid in the amount of $3,536,064.29 is the
lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Taylor
Construction, Inc., subject to the concurrence by Iowa Department of Transportation,
and the City Manager is hereby directed to execute a Public Improvement Contract on
behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 3rd day of August, 2015.
Attest:
Roy D. Buol, Mayor