Third Street Overpass Lighting Project AcceptanceDubuque
THE CITY OF
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Third Street Overpass Light Replacement Project
DATE: December 27, 2007
City Engineer Gus Psihoyos is recommending acceptance of the Third Street Overpass
Light Replacement Project, as completed by Giese Sheet Metal Co., Inc., in the final
contract amount of $45,223.49, which is a 14.56% increase from the original contract in
the amount of $39,474.60. This overage of $5,748.89 was due to a problem with the
streetlight base design. The City is working with the manufacturer of the streetlights to
get this amount refunded to the City.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
G~ u
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississi~api
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer .
SUBJECT: Third Street Overpass Light Replacement Project
CIP 1001918
DATE: December 26, 2007
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Third Street Overpass Light Replacement Project.
BACKGROUND
This project provided for the replacement of 25 lights (poles and fixtures) on the Third
Street overpass that extends from Main Street to Bell Street. Twenty-four of the 25
lights were replaced with new fixtures that allows for holiday lighting. (Note: The one
remaining light at the southeast corner of Third and Main had already been replaced as
part of the Main Street Lighting Project.)
DISCUSSION
The Third Street Overpass Light Replacement Project was completed by Giese Sheet
Metal Co., Inc. of Dubuque, Iowa, in the final contract amount of $45,223.49, which is a
14.56% increase from the original contract in the amount of $39,474.60. This overage
of $5,748.89 was due to a problem with the streetlight base design. The City is working
with the manufacturer of the streetlights to get this amount refunded back to the city.
RECOMMENDATION
I recommend that the City Council accept the improvements and to authorize the
payment of the contract amount of $45,223.49 to Giese Sheet Metal Co., Inc. for the
Third Street Overpass Light Replacement Project.
BUDGET IMPACT
The estimate of final costs for the Third Street Overpass Light Replacement Project is
summarized as follows:
Construction
Contingency
Construction Engineering & Inspection
Total Project Cost
The project funding summary is as follows:
CIP No. Fund Description
1001918 3`d Street Overpass Light Replacement Project
Fund Amount
$49,438.26
Because of the necessary lead time, the lighting equipment for this project was a
separate purchase in the amount of $105,840.00; therefore, the total project was
$155,278.26.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $45,223.49 to
Giese Sheet Metal Co., Inc. for the Third Street Overpass Light Replacement Project.
Prepared by: David Ness, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Operations & Maintenance Supervisor
Bob Schiesl, Assistant City Engineer
Bid Award Final
$39,474.60 $45,223.49
3,325.25
9,975.75 4,214.77
$52,775.60 49 438.26
RESOLUTION NO. 7-08
ACCEPTING THE THIRD STREET OVERPASS LIGHT REPLACEMENT
PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO
THE CONTRACTOR
Whereas, the Public Improvement Contract for the Third Street Overpass Light
Replacement Project (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and tho Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Third Street Overpass Light Replacement Capital Improvement Project
appropriation for the contract amount of $45,223.49 less any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 7th day of January, 2008.
Roy D. Buol, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE THIRD
STREET OVERPASS LIGHT REPLACEMENT PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Third Street Overpass Light Replacement Project, that the Project
has been performed in compliance with the terms of the Public Improvement Contract,
and that the total cost of the completed work is $49,438.26.
Dated this 3rd day of January, 2008.
City Engineer
Filed in the office of the City Clerk on 3rd day of January, 2008
Jeanne F. Schneider, CMC, City Clerk
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL DATE: December 19th, 2007
PROJECT NAME: 3rd Street Overpass Light Replacement Project
CIP 100-1918: 3rd Street Overpass Streetlight Replacement
CONTRACTOR: Giese Sheet Metal Co. CONTRACT AMOUNT: $39,474.60
BID ITEM DESCRIPTION UNIT QUANTITY BID UNIT COST ~ O DATE ~OTO DAFTENED
Existing Lighting Control Equipment, Remove and SaNa LS 1 $ 850.00 1 $ 850.00
PC Concrete Sidewalk, 4" Remove and Construct SF 50 $ 10.00 50 $ 500.00
Historic Street Light Remove, Salvage and Replace Each 24 $ 680.00 24 $ 18,320.00
3" Sch 40 PVC Conduit -Trenched LF 45 $ 13.30 45 $ 598.50
Electrical Cable, #6 XHHW LF 10950 $ 1.05 10950 $ 11,497.50
Electrical Cable, #8 XHHW LF 5220 $ 0.78 5220 $ 4,071.80
Electrical Cable, #8 Bare for Ground LF 800 $ 0.85 800 $ 520.00
Electrical Cable, #10 XHHW LF 2000 $ 0.62 2000 $ 1,240.00
Pull Box, 11"X18" Each 2 $ 588.00 2 $ 1,172.00
Traffic Control 8 Safety Control LS 1 $ 1,455.00 1 $ 1,455.00
Mobilization LS 1 $ 1,250.00 1 $ 1,250.00
TOTAL AMOUNT EARNED TO DATE : $ 39 474.60
~+
Provide and install new adaptor plates (24) LS 1.00 5,748.89 1.00 $ 5,748.89
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 5 748.89
GRANT TOTAL AMOUNT EARNED TO DATE : $ 45 223.49
TOTAL DUE CONTRACTOR: $ 45,223.49
PREPURCHASED STREETLIGHT EQUIPMENT: $ 105,840.00
ENGINEERING: $4,214.77
TOTAL CONSTRUCTION COST: $ 166,278.26
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the
above improvement.
APPROVED:
Michael Van Milligan, C' Manager
City of Dubuq e, low ,
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Giese Sheet Metal Co.
contractor for the above improvement, does hereby accept the above "Total Due Cygtractor", as full settlement for
all Gaims for said improvement. ~ ~ _
CONTRACTOR: Giese
BY:
TITLE: / ,, 6
DATE: ~~ /
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL
PROJECT NAME: 3rd Street Overpass Light Replacement Project
CIP 100-1918: 3rd Street Overpass Streetlight Replacement
CONTRACTOR: Giese Saae Metal Co.
DATE: December 19th, 2007
CONTRACT AMOUNT: 539,474.60
BID ITEM DESCRIPTION uNlr punNTlrv BID UNIT COST Q O DATE AMOTO DATENED
Existing Lighting Control Equipment, Remove and SaNa LS 1 $ 850.00 1 $ 850.00
PC Concrete Sidewalk, 4" Remove and Construct SF 50 $ 10.00 50 $ 500.00
Historic Street Light Remove, Salvage and Replace Each 24 $ 680.00 24 $ 16,320.00
3" Sch 40 PVC Conduk -Trenched LF 45 $ 13.30 45 $ 598.50
Electrical Cable, #6 XHHW LF 10950 $ 1.05 10950 $ 11,497.50
Electrical Cable, #8 XHHW LF 5220 $ 0.78 5220 $ 4,071.60
Electrical Cable, #8 Bare for Ground LF 800 $ 0.65 800 $ 520.00
Electrical Cable, #10 XHHW LF 2000 $ 0.62 2000 $ 1,240.00
Pull Box, 11"X18" Each 2 $ 586.00 2 $ 1,172.00
Traffic Control & Safety Control LS 1 $ 1,455.00 1 $ 1,455.00
Mobilization LS 1 $ 1,250.00 1 $ 1,250.00
TOTAL AMOUNT EARNED TO DATE : $ 39,474.60
Provide and install new adaptor plates (24) LS 1.00 5,748.89 1.00 $ 5,748.89
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 5 748.89
GRANT TOTAL AMOUNT EARNED TO DATE : $ 45 223.49
TOTAL DUE CONTRACTOR: $ 45,223.49
PREPURCHASED STREETLIGHT EQUIPMENT: $ 105,840.00
ENGINEERING: $4,214.77
TOTAL CONSTRUCTION COST: $ 766,278.26
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the
above improvement.
APPROVED:
Michael Van M' ige pager
City of ub q owa
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Giese Sheet Metal Co.
contractor for the above improvement, does hereby accept the abov
all daims for said improvement.
CONTRACTOR:
BY:
TITLE:
DATE:
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL
DATE: December 19th, 2007
PROJECT NAME: 3rd Street Overpass Ltght Replacement Protect
CIP 100.1918: 3rd Street Overpass Streetlight Replacement
CONTRACTOR: Giese Sheet Metal Co.
CONTRACT AMOUNT: $39,474.60
BID ITEM DESCRIPTION UNI7 pUANTI7Y BID UNIT COST (TO DATE AMOTO DATENED
Existing Lighting Control Equipment, Remove and SaNa LS
PC Concrete Sidewalk, 4" Remove and ConsVuct SF
Historic Street Light Remove, Salvage and Replace Each
3" Sch 40 PVC Conduit -Trenched LF
Electrical Cabfe, #6 XHHW LF
Electrical Cable, #8 XHHW LF
Electrical Cable, #8 Bare for Ground LF
Electrical Cable, #10 XHHW LF
Pull Box, 11"X18" Each
Traffic Control & Safety Control LS
Mobilization LS
Provide and install new adaptor plates (24) LS
1 $ 850.00 1 $ 850. 00
50 $ 10.00 50 $ 500. 00
24 $ 680.00 24 $ 16,320. 00
45 $ 13.30 45 $ 598. 50
10950 $ 1.05 10950 $ 11,497. 50
5220 $ 0.78 5220 $ 4,071. 60
800 $ 0.65 800 $ 520. 00
2000 $ 0.62 2000 $ 1,240. 00
2 $ 586.00 2 $ 1,172. 00
1 $ 1,455.00 1 $ 1,455. 00
1 $ 1,250.00 1 $ 1,250. 00
TOTAL AMOUNT EARNED TO DATE : $ 39 474.60
5,748.89 1.00 $ 5,748.89
1 00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 5 748.89
GRANT TOTAL AMOUNT EARNED TO DATE : $ 45 223.49
TOTAL DUE CONTRACTOR: $ 45,223.49
PREPURCHASED STREETLIGHT EQUIPMENT: $ 105,840.00
ENGINEERING: $4,214.77
TOTAL CONSTRUCTION COST: $ 166,278.26
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the
above improvement.
APPROVED:
Michael Van Mil' n, City Manage
City of D u u a
l~
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Giese Sheet Metal Co.
contractor for the above improvement, does hereby accept the above "Total Due tractof', as full settlement r
all daims for said improvement.
CONTRACTOR: Giese Metal Co.
BY: ~`~
TITLE: !~- ~ ~/l~ lI__!~~~2y~
DATE: ~~ ~~ O