Grand River Center Digital Display Replacement Copyright 2014
City of Dubuque Consent Items # 20.
ITEM TITLE: Grand River Center Digital Display Replacement
SUMMARY: City Manager recommending replacement of 35 digital displays at the
Grand River Center, subject to a future budget amendment.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
❑ Grand River Center Digital Display Replacement-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
THE CITY OF Dubuque
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Grand River Center Digital Display Replacement
DATE: August 13, 2015
Leisure Services Manager Marie Ware is recommending replacement of 35 digital
displays at the Grand River Center, subject to a future budget amendment.
Due to scheduling issues, I have already authorized this purchase. If City Council
objects, the order will be canceled.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Jennifer Larson, Budget Director
THE CITY OF Dubuque
All•Amedcawy UB
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
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FROM: Marie L. Ware, Leisure Services Manage I�
SUBJECT: Grand River Center Digital Display Replacement
DATE: August 5, 2015
INTRODUCTION
The purpose of this memo is to request approval for replacement of the thirty-five (35)
digital displays that are at the entries of the building and at each room.
DISCUSSION
i'
The GRC has thirty-five (35) digital displays that assist guests in finding the right rooms
for their events, activities and educational offerings. Replacement had been budgeted
and requested for this fiscal year, since we were beginning to have displays fail,
however with budget constraints it currently shows in the FY20 C.I.P. Parts and
replacements are no longer manufactured or available on the used market. These
models are no longer supported by the vendor.
Displays had been moved from lesser used rooms to the more visible locations however
we are continuing to have more problems and this is no longer a viable option. This
leaves a blank screen or displays not working. Staff at the Grand River Center post
paper signs on ones that need it for current events and activities.
Bids were requested from two vendors. Visix is the company for our current displays. A
bid was also requested from Lifeline Audio Video Technologies. Lifeline works with a lot
of our AV equipment and systems at the Grand River Center currently.
Bid Summary:
Visix Digital Signs Solutions $ 63,270
(through Conference Technologies, Inc. in Hiawatha)
Yearly Maintenance Agreement $ 7,894
Tightrope Media Digital Signage Systems $ 64,700
(through Lifeline Audiovisual Technologies in Platteville)
Yearly Maintenance Agreement $ 4,200
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In reviewing the bids Lifeline included four hours of staff training. Lifeline's bid contains
free service calls for one year. There would also be one year's commitment to loaner
equipment should that be necessary, in addition to a one-year full warranty. In
comparison the signage offered by Visix has a one-year warranty but offers none of the
other services listed above. The yearly maintenance is lower for Lifeline's model. This
would be paid by Platinum. There is a $3,694 difference a year. This is an ongoing
cost for the life of the new displays.
Although this does not affect the City's capital purchase it does affect our partner that
manages the GRC. For these reasons I recommend Tightrope Media Digital Signage
Systems through Lifeline Audiovisual Technologies. The purchase price is $1,430
more however the yearly cost is $3,694 lower.
Since the replacement is an unbudgeted item I am suggesting the following be used to
fund the digital sign replacement project. Mitzi and I went through all possible CIPs and
felt these could be delayed. These items would need to be re-budgeted in the next
process:
FY15 Requested Carryover
102-307 62712 River Room Cooling Study $ 25,000
350-2391 73210 Paint Office $ 6,816
FY16 Cl P's
350-2520 71610 Maintenance Equip. Replacement $ 26,000
102-2389 72416 Upgrade AV Equip. —TV's in Spine $ 6,884
1 have spoken to Jenny Larson and she has approved these CIP's as the funding
source.
RECOMMENDATION
I recommend the purchase of replacement digital displays for the GRC from Lifeline
Audiovisual Technologies using the funding sources outlined.
MLW:et
copy Jenny Larson, Budget Director
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