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Skate Park Evaluation and Conceptual Design Consultant Selection Copyright 2014 City of Dubuque Action Items # 5. ITEM TITLE: Skate Park Evaluation and Conceptual Design Consultant Selection SUMMARY: City Manager recommending approval of the selection of Pillar Design Studios as the consultant for the Skate Park Evaluation and Conceptual Design Project SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type ❑ Skate Park Consultant Selection-MVM Memo City Manager Memo ❑ Skate Park Design Consultant Memo Staff Memo ❑ Pillar Design Response Supporting Documentation ❑ Pillar Letter-Notto Exceed Supporting Documentation THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Skate Park Evaluation and Conceptual Design Consultant Selection DATE: August 10, 2015 Three proposals were received in response to a Request for Proposal for a consultant for the Skate Park Evaluation and Conceptual Design Project. Leisure Services Manager Marie Ware and the RFP Review Committee recommend City Council approval of the selection of Pillar Design Studios as the consultant for the Skate Park Evaluation and Conceptual Design Project and authorize staff to negotiate a contract with Pillar Design Studios for a not to exceed cost of$16,295. 1 concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Marie L. Ware, Leisure Services Manager THE CITY OF Dubuque UBDgkE ;��-Americ111 aC i I. Masterpiece on the Mississippi 2007-2012-2013 TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: Skate Park Evaluation and Conceptual Design Consultant Selection (CIP 350-2461) DATE: August 18, 2015 INTRODUCTION The purpose of this memorandum is recommend a consultant for the Skate Park Evaluation and Conceptual Design project. BACKGROUND The City Council established a Council high priority of development of a skate park for their 2014-2016 Policy Agenda.. Funding for the project was established as a part of the budget process. The scope of the RFP included evaluation of current skate parks, public engagement, conceptual design development, site analysis and determination, capital and operating costs, fundraising and approvals. This project will determine the scope for engineering for construction of a skate park which will be done under a separate RFP. DISCUSSION Proposals from qualified consultants to conduct the Skate Park Evaluation and Conceptual Design Consultant Selection project were solicited. The City of Dubuque received the three enclosed proposals. The firms are: Pillar Design Studios located in Chicago, Illinois; Spohn Ranch Skateparks located in Los Angeles, California and Grindline Skateparks located in Seattle, Washington. The firms and associated costs are as follows: Firm Cost Pillar Design Studios $161295 Spohn Ranch Skateparks $221000 Grindline Skateparks $25,805 1 A consultant selection committee reviewed the three proposals. The committee consisted of Tony Breitbach, Purchasing Coordinator: Steve Fehsal, Park Division Manager: Brian Feldott, Recreation Program Supervisor: Wally Wernimont, Assistant Planner: Laura Bies, Kids in Dubuque Skate(KIDS) and Ben Kahle, KIDS and Reality Check employee. After discussion it was decided by the committee to further look into Spohn Ranch Skateparks and Pillar Design Studios based on the RFP evaluation of criteria and project scope. Grindline Skateparks was ranked the lowest based on these criteria and was eliminated from the selection process. The two remaining companies were contacted to submit a "not to exceed" cost and comments for four references from each company were also collected. Spohn Ranch submitted a not to exceed cost of$22,000 and Pillar Design Studios submitted a not to exceed cost of$16,295. The committee met again to discuss the new information and the proposals. The selection committee unanimously agreed to recommend Pillar Design Studios for the Skate Park Evaluation and Conceptual Design project. Pillar Design studios has been involved in over 300 skate park projects and 98% of those projects were with municipalities. They are also a design only firm which meets the RFP criteria. BUDGETIMPACT The budget for the Skate Park Evaluation and Conceptual Design is part of the $800,000 budgeted for the skate park project (CIP- 3502461) which includes $200,000 to be fundraised by the skate community. REQUESTED ACTION I respectfully request City Council's approval to negotiate a contract with Pillar Design Studios for the Skate Park Evaluation and Conceptual Design project. prepared by Steve Fehsal, Park Division Manager attachments copy Jenny Larson, Budget Director 2 REQUEST FOR PROPOSAL (RFP) NU� OF ISSUE DATE: June 16th, 2015 B CONTACT: Steve 9-426 PHONE NO: 563-589-4260 FAX NO: 563-589-4391 Masterpiece on the Mississippi EMAIL: sfehsal@cityofdubuque.org SUBMIT PROPOSALIOFFER PRIOR TO: SUBMIT TO: CLOSING DATE: July 7th, 2015 See Page 5 CLOSING TIME: 2:00 P.M. local time FAX/EMAIL NOT ACCEPTED DESCRIPTION: Skate Park Evaluation and Concept Design RECEIPT OF PROPOSAL ACKNOWLEDGEMENT If you are considering a response to this RFP, please mark the box to the left, fill in the information below and return this sheet as a confirmation that you received this RFP. o NO RESPONSE REPLY If you do not want to respond to this RFP at this time, please mark the box to the left, fill in the information below and return this sheet only. COMPANY NAME: DATE: MAILING ADDRAESS: I !I !LOAC0 CI TATE: I ZIP COD AUTHOR IZED R PRINTED NAME: lI fS TITLE O THORIZED REPRESENTATIVE: r �s d EMAIL: PHONE: Page 1 July 7, 2015 City of Dubuque Leisure Services Department Attn: Skate Park Project lip 2200 Bunker Hill Road Dubuque, lA 52001 RE: RFP Skate Park Evaluation and Concept Design To Whom It May Concern, Thank you for the opportunity to submit our proposal for the Skatepark Project. Pillar Design Studios, LLC (Pillar) is the leading name in progressive Skatepark design and planning, thinking out of the box and creating parks that are not only engaging and challenging but atheistically pleasing. We are known for our well-rounded designs and are more than familiar with the area, the local skate culture and the extensive process a project such as this entails. It is our understanding the City is looking for a Skatepark specialist to evaluate the two existing skateparks as well as handle site evaluation, design and functionality of the new Skatepark. The selected consultant should have experience in engaging the local community and designing Skateparks for all skill levels as well as user groups. The Skatepark should be of the highest quality standards while following the Cities sustainable initiative. Pillar has extensive Skatepark Design, Planning and Construction Management experience. We have completed projects all over the United States and the World, each with unique site constraints and different design styles. Our specialized approach with community involvement and GREEN emphasis makes us a perfect fit for the Dubuque Skatepark project. We have worked with many communities during fundraising, not only are we able to assist the local Skate Group with the fundraising efforts but we have numerous cost saving techniques that we would be happy to discuss and implement. Our team's depth of knowledge in Skatepark Design, Planning and Construction as well as on target Cost Estimation and Project Management make certain we are the best solution for the Dubuque Skatepark project. We have the ability and desire to creatively analyze, design and coordinate the entire project from start to completion. Brad Siedlecki, Founder/Lead Designer of Pillar, will be the dedicated Project Manager. His contact info: 3501 N. Southport Ave., Chicago, IL 60657 P]888.880.5112 x 1 C]480.285.6787 F]888.841.2569 E] brad@pillardesignstudios.com . We thank you for this opportunity and welcome any questions to aid in clarification of our proposal. Sincerely, Brad Siedlecki, Owner Pillar Design Studios, LLC WWW.PILLARDESIGNSTUDIOS.COM P] 8S 8.8 8 0.5112 F] 8S 8.8 41.2569 Introduction Statement EXPERTISE Pillar Design Studios, LLC is a Landscape Architecture firm that specializes in Skatepark design, planning, construction, and process services. Founded in 2006, Pillar is owned and operated by action sports enthusiast and avid skateboarder, Brad Siedlecki. Pillar evolved as a result of a need for appropriate design methodology pertaining to Skatepark facility development. We are the only Skatepark Company in the Industry that is a licensed Landscape Architecture Firm that was created specifically for Skatepark Design and Planning. Our Design team is headed by the Owner of Pillar Design Studios, who has been in the Industry of Skatepark Design for over a decade, has a Bachelor's Degree in Landscape Architecture and is an avid Skateboarder. EXPERIENCE Pillar Design Studios takes a different approach and style to design and implementation of Skatepark facilities, one unlike any other"skatepark company" in the current market. The objective is to create facilities that offer distinctive, custom designs, which are sensitive to both the client's wants and the user's needs. Our business is to create high-quality facilities that truly adhere to the needs of your community, culture, and values. At Pillar, we want to share our knowledge and expertise, not only as leading designers in this industry, but also as avid Skateboarders. Pillar has been collectively involved in over 300+ Skatepark Design, Planning and Construction projects. UNIQUE QUALIFICATIONS ✓ Sustainable and Artistic Designs o Our team's passion for the sport and the local environment is evident in our approach and ultimately with each finished park. We are continually making connections to the natural world in our designs which provide "individuality" into the Skate-architecture. ✓ Design Only o As a Design Only firm we offer the City of Dubuque a unique perspective to planning and design. Our design team will review the current facilities, the needs of the users, the given site, and discuss the best options for your Skatepark(s). We are not affiliated with any specific builder or type of construction. Instead you are receiving a completely objective opinion based on your Skatepark project and needs and our decades of experience in the Skate industry. Ultimately, you are a receiving a completely unbiased review, analysis and recommendation. ✓ Proximity to and knowledge of Dubuque o We are more than familiar with the area, soil conditions and local skate culture. Our Chicago office is only a three hour drive, making Pillar the closest Skatepark specialist. Brad Siedlecki was the Project Manager and Lead Designer for the Davenport, Iowa Skate/BMX Park. We are also currently working with two other Skate Committees in Iowa. What to Expect From Pillar Design Studios: • Flexible design options and approach • Appropriating project funds back into local business • Adaptable practices with creative budgeting, such as in-kind donation allocation • GREEN sustainable design and construction Profile of Consultant BACKGROUND AND ORGANIZATION Pillar Design Studios, LLC formed 2006 in Tempe, Arizona Chicago Office - 3501 N. Southport Ave., STE 216, Chicago, IL 60657 Tempe Office - 502 S. College Ave., STE 313, Tempe, AZ 85281 P] 888.880.5112 F] 888.841.2569 The ultimate goal of Pillar Design Studios, to provide quality, professional design and planning services from the knowledgeable view of a landscape architect and active Skateboarder. We are so much more than a wholesaler of skateparks that offer options out of a catalog. We are visionaries. Our team embraces all types of action sport facilities and we believe that each park should be unique, promote creativity, and are versatile enough to include all community members. Our introspective design concepts inspire future generations to think out-of-the-box. Our Full-Service Staff of Expertise Includes: • Skatepark Design and Development Specialists • Landscape Architects, RLA, LEED, CLARB Certified • Skatepark Construction Professionals — Field Experience • Professional Engineers , LEED accredited , NCEES Record, USGBC Members of : • American Society of Civil Engineers • American Concrete Institute • United States Green Building Council • Council of Landscape Architects Registration Board • Action Sports Environmental Coalition IN-HOUSE SERVICES Completely custom, one-of-a-kind, site specific: Bike Parks Skateparks • BMX race tracks • Bowl • BMX jump parks • Street • Pump tracks • Transitional (flow) • Mountain bike skill courses • Skate Spots • Skate-able architecture • Duel use (skate & BMX) • Duel use pools (both swim-able and skate-able) • Backyard Skate Spots Planning and Design • Project Development: feasibility/ site selection/funding support/grant submissions/ mater-planning • Conceptual: 3D/ plan views / cost estimates/ public input meetings/ construction documentation Post Design • Bidding • Construction: on-site management/ administration/turnkey services • Facility operation: special event coordination/ maintenance/ operations Urban Approach To Design At Pillar, we integrate action sports into our, planning, urban + landscape + environmental design process. We create sustainable facilities- each with its own character and recognizable identity. It is always the intention of our business to develop a sense of place and community in our facilities through our ecologically sound designs that carefully observe the local culture, climate and environment, and follow an inclusive yet innovative design process. • Diverse and Functional Designs Instead of focusing on specific styles (street or transition), we focus our energy in designing a well-rounded skatepark that allows for ALL styles of skateboarding and incorporates both consistent flow and progression. Our experienced design staff thrives on visually pleasing parks that the entire community can enjoy. We create integrated commonplaces with varied options for the needs of a diverse community, which brings people together. Our urban-style parks capitalize on the concept of a mixed-use facility to allow for other recreational activities (i.e. festivals, music concerts, etc.) • Skate-able Architecture Skaters, by nature, are artistic and creative individuals. Every community has that favorite spot the local users frequent. In order for skate-able architecture to be successful to the users, designers must find ways to blend elements of public sculpture and site amenities into skate-able art elements. These artistic structures provide stimulating works of art that can be admired by all community members. Our skate-able architecture elements are custom designed to meet your local community's needs and to replicate, improve, and ultimately tap into the local culture and history. We often collaborate with local artists to further develop appropriate, yet skate-able architecture for our clients. By doing this Pillar offers opportunities for local members of the community to showcase their work and be a part of the skatepark design process. • Sustainable Designs Committed to GREEN design and construction practices, we have integrated natural drainage systems, recycled materials, site-specific designs and energy efficient services. Whenever possible we recommend local labors (for non skatepark specific construction elements) and materials. • Skatepark Site Selection It is always our intention to provide our clients with the best viable option when it comes to Skatepark Design and Planning. Our years of experience have afforded us the ability to create tools specifically suited for Skatepark site selection. Your dedicated team members are licensed professionals with years of experience in the Skate industry. Beneficial Expertise Specific to the Dubuque Skatepark Project Skatepark Feasibility/Evaluation Our masterplan and feasibility experience will ensure success during the evaluation of the two current skateparks as well as site selection for the new Skatepark. We already have tools in place that we created specifically for a project such of this. Our masterplan experience has been a great asset to our clients when walking municipalities through the process and ultimately offering recommendations when it comes to long-term viability, maintenance, skate-ability, location, etc. Experience in all types of Skatepark Construction o With no affiliation with a builder, material or product—we can ultimately provide you with a completely unbiased evaluation and proposal. Modular Equipment Renovation o Our staff is well versed in Skatepark renovations; we have walked many municipalities through the options when it comes to upgrading a modular facility. We will provide recommendations, cost estimates, etc. while evaluating the existing Skateparks. Fundraising Support o We are known for working with our clients and ultimately creating the highest quality Skatepark, no matter the budget. Just like any park facility, planning and site specific design play a key role in budget deficits. Pillar has dedicated staff members that work with local skate groups and municipalities alike to aid in fundraising. Whether it be grant writing assistance, in-kind donation allocation or fundraising tools if selected, our team will be available to work with the local Skate group. o Phasing of the design —often when funding is ongoing, we recommend phasing of the design. We can design the park to fit the current budget (actual cash on hand), with the option to add on to the park (phase 2) in the future. Phase 1 is completely skate-able and provides a great selling point to boost fundraising efforts. o In-Kind Donations - Our team is the leading name when it comes to in-kind donations and working with municipalities during the construction phase. We have developed and implemented numerous procedures that allow municipalities, communities and local business to get involved and help create their local Skatepark. By working with our clients, we have been able to complete projects for less than half of the budgeted cost. Community Involvement o Community involvement is much more than just a public meeting or two. By implementing the user's request, we are able to create something that reflects the area, culture and individuals that make up Dubuque, Iowa. We will use social media and open lines of communication to ensure the users request are heard. TEAMWORK We believe in a collaborative process, a dedicated Project Manager will be assigned to the Dubuque Skatepark. He will be the main point of contact for both the City as well as the local users, skate group and community members. This ensures all parties are connected and on the same page. At the project kick off meeting we will discuss and set project goals and objectives. By clearly identifying task and providing concise deadlines we are able to manage, conduct and successfully transition from goal to accomplished task. We will keep an open line of communication with all involved. • City Staff—The PM will create an accessible environment through a series of in person meetings, video and phone calls as well as email and social media. • Community—The PM will conduct a series of in person public input sessions, using interactive tools to create an environment that lends itself to an open dialog and exchange. Ultimately, the Skatepark is for the residents of Dubuque — our mission is to create a friendly, open environment where discussion and ideas flow. This is not our Skatepark, we are here to cultivate and massage ideas into a fully functioning, custom Skatepark. EXPERIENCE We hope our experience section show cases our ability as well as diversity in Design, Planning and Funding Services. We have completed parks all over the world, all with ranging size, budgets and site restraints and have always met the deadline, requirements and needs of our clients. Our team specializes in creating parks that will boost the local economy, both during construction and after the park is open. Pillar has served as Skatepark Specialist, Designer and Expert for the past 9 years. 98% of our clientele are municipalities. Specialized Experience Masterplan services including, but not limited to site selection, feasibility, cost estimating, phasing and assisting in allocation of funds. Well rounded designs, incorporating texture, color and high quality materials. Open communication, Pillar holds a strong emphasis on community input, with tools that draw and engage the local community. All team members have numerous years of experience working together within the roles lised, as well as decades of experience in the Skate industry and their specialized profession, ie. Engineer, Landscape Architect. Strong track record when it comes to delivering projects on-time and within budget. Ability to work with multiple partner's. MONTEZ SKATEPARK This was a turkey Skatepark project for our team handling all aspects of the Skatepark facility with a total budget of$461,000. The budget included masterplan design, construction, stormwater management, restrooms, lighting, fencing and spectator viewing areas. When designing the Montez Skatepark we felt it was important to have a park like feel, providing a place for every family member not just the users. Project Location: Monte Vista, CO Project Size: 12,000 square feet Project Duration: May 2012 — Nov2012 Project Budget: $461,000 Skatepark ONLY: $360,000 Project Type: Design/Build Project Contact: Don Van Wormer, Parks & Recreation Director City of Monte Vista, CO p] 719.852.2692 citymgr@ci.monte-vista.co.us Bob Bryning, Director Monte Vista Community Fund Manager P] 719.850.1994 rlbryning(cDmsn.com The preferred site was located next to railroad tracks as well as an adjacent road. Pillar was hired to evaluate the site and make necessary recommendations to the City before proceeding with the Design. Mr. Siedlecki served as Project Manager and Lead Designer, visitng the site and ultimately providing the City a variety of design options and safety procedures. s Y Ilk . WAYNESVILLE SKATEPARK Pillar was sought out by the Prime Engineer for this project, serving as Skatepark specialist, due to our experience in North Carolina and the success of other completed parks in the area. This 10,000 sq. ft. Skatepark project was unique as the shape had already been decided during earlier public input meetings. Our design team came in and proposed the best possible flow and design to fit within the given shape. Project Location: Waynesville, NC Project Contact: John Jenkins, RLA Project Size: 10,000 sq. ft. Stewart Engineering, Inc. Project Duration: January— September 2013 P: 919.719.1045 Project Budget: $400,000 Ni enkins(cDstewartinc.com Turnkey: Included parking, lights, landscaping, fencing, sidewalks, entry plaza, benchea/picnic tables. Skatepark Only: $300,000 This 10,000 sq. ft. park encompasses a street orientated design with numerous obstacles to increase the flow and overall connectivity. Everything is designed with the idea of not having to push but allowing the velocity of the features to propel you throughout the park. Pillar handled all aspects of the Skatepark Planning, Design, Construction Documents, as well as Construction Administration. APOLLO SKATEPARK PROJECT This 10,000 sq. ft. skateboard park was designed with a budget of $300,000. The City of Kearney dedicated $150,000 towards the project and the Skatepark committee was responsible for raising the additional $150,000. Pillar worked with the City and the Skaters during the fundraising stage, by getting the local community involved and incorporating in-kind services the Skate Committee was able to realize their goal and complete Phase I. The Skate Committee is currently fundraising for the second Phase — a bowl to be added at a later date. Pillar worked handed in handed with the City, handling every aspect of the Skatepark project from Design to Construction Administration. By recommending a local General Contractor for non-Skate specific elements during construction, we were able to help reduce the overall cost for construction as well as put some funds back into the local economy. Project Location: Kearney, NE Project Contact: Scott Hayden, Project Size: 10,000 square feet Parks and Recreation City of Kearney Project Duration: Sept. 2011— July 2014 P] 308-233-3228 Projected Budget:$300,000 Project Cost: $300,000 + In-Kind Project Type: Design bid Build This project was unique as Pillar was originally awarded Schematic Design only, similar to the Dubuque approach. After completing the design and creating a realistic construction cost estimate, the Client as well as the Skate Committee with the assistance of Pillar began the funding phase. Pillar aided in fundraising and continued to offer support and expertise until all funds were received. Once the project was fully funded, Pillar began the Design Development and Construction Documentation Phase. All members listed in this response were a part of this project, in the same capacity listed. NYNASHAMVS SKATEPARK PROJECT The Pillar team was hired by the City of Nynashamns, Sweden, to complete their 10,000 sq. R. custom concrete Skatepark. Our team had completed another Skatepark in Stockholm Sweden which has received rave reviews and is continually in use. Even though Nynashamns does have a modular park in the area, seeing the popularity and need for a quality Skatepark, the City of Nynashamns put a plan in motion to create their own poured-in-place Skatepark. After a review of possible site options and a discussion of what the locals would like to see in their park. Pillar recommend the current site, the site was ultimately selected due to the natural contours which complement the transitional style park and offered cost saving benefits during construction. Our Design team worked with the local Skate group and created a symmetrical design that caters to all levels and all types of skater. This park has a central flow bowl and a street set up that surrounds it. No matter if you are regular or goofy footed skater this park has something for you perfect your front side and back side skills. Project Location: Nynashamns, Sweden Project Contact: Marcus Warme Project Size: 10,000 square feet Sub Surfers Nynashamn Project Duration: April 2014 — October. 2014 P: +46 73 719 07 09 Project Budget: $500,000 Project Cost: $500,000 AARt e ,,1 i + ,a Z r ._ tq \ BLANCHARDWOODS SKATEPARK PROJECT Pillar was sought out by Johnson, Laschober and Associates (JLA Group) due to our in-depth knowledge of the Skatepark industry as well as past experience in the Georgia area. JLA Group was hired to create the Blanchard Woods Masterplan which included a Skatepark as well as BMX Race track. Pillar worked with the JLA Group, the City as well as the user groups to create this authentic true street style park, equipped with everything you would find in the actual streets. Something for all skill levels, beginner to advanced - along with the street aspect of the park we have provided an intermediate to advanced size flow bowl with both steel and pool coping. The final outcome is a well-rounded design that will keep users happy and engaged for years to come. We conducted a series of public input meetings, as well as meet with our Client and the County during the design process. Project Location: Columbia County, GA Project Size: 9,000 square feet Project Duration: December 2012 — Jan. 2015 Project Budget: $300,000 Project Cost: $300,000 Project Contact: Rett Harbeson, RLA Johnson, Laschober & Assoc. P] 706.724.5756 rharbeson(cDtheilagroup.com y i r , W CKSBURG SKATEPARK The Pillar team was selected through the RFP process for the Vicksburg Skatepark project. After public input was received through a series of public meetings as well as through social media—our design team created this 8,000 sq. ff. Skatepark that truly offers something for everyone. The original park was designed at 5,000 sq. ft .but by being on-site during construction our designers were able to make a few cost saving tweaks that ultimately allowed us to add an additional 3,000 sq. ff. at no cost to the client. Project Location: Vicksburg, MS Project Size: 8,000 square feet Project Schedule: Jan 2012 to June 2013 Project Budget: $171,000 Project Contact: Marcia Weaver, Special Projects Director �. City of Vicksburg, MS t P] 601-634-4509 marciaw@vicksburg.org Pillar handled all aspects of the Skatepark Planning, Design, Development Services, as well as providing Bidding and Construction Administration Services. It is imperative to have the Design team involved throughout the life of the project to ensure a well-constructed product that not only meets City regulations but also follows the plans and design completed with public input. I Q..kj .aIoW skrRer: "Sckrbiag Skateparkis one ofthe best.And I don t say that do to the fact that I am a local,but it is one ofthe best in many ways.Not only does the park have so much `flow,"it also has many options for beginner skaters:the two hip joints,the pyramids,and not to mention the corners ofthe quarter piper. TEAM MEMBERS All team members below were involved in the project experience above with the roles listed. Brad Siedlecki, Project Manager and Lead Designer— Founder of Pillar Design Studios, LLC Brad has been a professional in the Skatepark design and construction industry since 2001, serving many different roles from Project Management, Design, Construction Documentation to Construction Management. While attending Arizona State University for his Bachelor's Degree in Landscape Architecture, Brad continuously pushed the envelope and would challenge even his professors to look beyond the typical park-planning format and introduce a non-traditional approach when developing park systems. Brad's love of action sports and building skate parks began at an early age but it wasn't until college that he realized his passion could become a career. With years of experience serving the needs of municipal and private clients across the United States, Mr. Siedlecki has designed some of the most distinctive and custom Skate, BMX, and Moto-cross facilities in the world. His reputation has been built on integrity, quality of service, the ability to deliver inimitable design concepts and impeccable skill in the production of construction documentation. Due to his knowledge of the industry and his experience as a Skatepark designer, Mr. Siedlecki is able to convey the needs and wants of not only the municipality but also the end users. Mr. Siedlecki has been involved in over 300 Skate/BMX park projects, due to this past experience he has developed many unique programs to aid the Public Input process and create an open forum format. This allows each and every design to reflect that particular community and their needs and wants. To Whom It May Concern: The City of Vicksburg successfully built its first 5,000 sq. ft.poured-in-place Skatepark in 2013. The professional designer,Brad Siedlecki, of Pillar Design Studio,LLC consistently worked with the local skateboarding community to gain input into the design of the park so as to maximize the flow and include the features most requested by skaters. Mr. Siedlecki also worked in close communication with the construction contractor to insure that the park was built in accordance with plans and specifications,stayed within budget,and was completed in a timely manner. Our community is extremely pleased with the success of Vicksburg Skatepark and it continues to be enjoyed by local skateboard enthusiasts of all ages and by visitors who travel to Vicksburg just to use our skatepark. We highly recommend Brad Siedlecki and Pillar Design Studio,LLC to design a premium skatepark to meet your community's needs. Sincerely, U,066; WeaU.0J Marcia Weaver Special Projects Director Kyle Berard, Professional Skateboarder, Co-Designer— Kyle will assist with the Design aspects of the Skatepark, aiding in the Skate-ability and overall flow of the design. Kyle has been a professional Skateboarder since 2000, at the young age of 15 he was in his first X Games. Two years later, he took home the Bronze in Street at X Games. As a traveling competitive athlete for the last 11 years, he has the necessary understanding and knowledge to design a Skatepark with the proper flow and skate-ability. Kyle has been working as Co- Designer at Pillar for over the past three years. He has been a part of more than 30+ Skateparks similar in size and scope. Bradley Bartell, Senior Landscape Architect and Quality Control - A registered Landscape Architect since 1990, Brad Bartell brings his large facilities master planning expertise to Pillar Design Studios. Brad's skilled approach to design is the result of his 30-plus years' experience in design, landscape design, land planning, project development, and construction management throughout the United States, Europe, the Middle East, and South Africa. Over 20 years of Landscape Architecture experience Bradley is currently licensed Landscape Architect in 8 states and is CLARB certified since 2004. Mr. Bartell has been with Pillar since 2006 serving in the same capacity as listed. Having a Landscape Architect on staff allots our designs to truly adhere to Government rules and regulations, while considering GREEN, traffic, safety, aesthetics aspects as well as the skate-ability of the park. Barrett Crook, Professional Engineer and LEED AP - Mr. Crook is the newest member of the Pillar team, joining in 2013. He was an easy fit as he not only possess a Bachelor's Degree in Civil Engineering he has over 20 years' experience leading Structural Engineering efforts. Registered as a Professional Engineer in 13 States, as well as a member of: American Society of Civil Engineers, American Concrete Institute, United States Green Building Council & LEED Accredited Professional — USGBC. Mr. Crook is not only a veteran in the Engineering field but also has Skatepark experience and is familiar with all current Skatepark standards. He will review all applicable studies and support the design team to ensure the final design satisfies all storm water management requirements, structural standards, safety, performance, as well as all local, State and Federal regulations. Mr. Crook has been involved in over 20 Skatepark projects with the team members listed. Scott Matthews, Production Manager Scott Matthews brings 17 years of Drafting and Design experience to Pillar. Along with the creation of construction documentation, cost estimates, preparing bids and written specifications for over 100 public and private Skate Parks. Scott also has experience with 3D graphics, as well as landscape, hardscape, irrigation, and grading design. Scott enjoys taking the ideas, concepts and drawings and creating 3D graphics, all can enjoy and understand. As a recreational Skateboarder, Scott understand the nuances a Skate Park design entails and is able to relay, massage and convey the designers ideas. Scott has been assisting with all production materials including but not limited to 3D graphics, Construction Documentation and Cost Estimating at Pillar Design Studios since 2006. Nicole Licari Robertson, Administration Nicole brings her knowledge of the industry, its athletes, and its trends to the firm, enabling her to better assist clients in selecting the best park to suit their Community's needs. She keeps her finger on the pulse of the industry, handling all Social Media for Pillar as well as the Informative Blog, dedicated to arming municipalities, communities and users alike with the information needed for Skate Park Planning, Funding and Development. She is dedicated to assisting skate advocates with grant writing and funding support services. Nicole has been an integral part of the Pillar organization since conception; and has been working in the Skate industry since 2004. CITY OF DUB Client CommuviCy Mambas ➢ Local ➢ SkateGroup Skateparks Planning end Design Leztl 9Eateparla Deslgoer and Pry act Manager Brad Siedlecla,President • Evaluation ofCunmt Skate,,ark;/Feasibility • Conduct Public Input Meetings Lead Design effobta/Coaceptual Design Development Location Evaluation and Analysis enHOversce all asp ects of the SkateparkISM act Senior Landscape BEEngineu Production Manage Professional9kateboarder Al dministration Architect Gary Hart Scott Mefltews Kyle Baerd Nicole Liean Robatron Bredley Bartell • Construction 3D 6Taphl¢ Skatepark 6Tantwtltlng • Locatlon Dommentatlon • Cort ENmatlng Evaluatlon . Funding Eva ua0on • Sir uctua Constru Non • Skatepark Assistance • Quallry Contr Dommen20on Concephial . sdal Media • Constru Non Design Documents Pillar Designs worked with us extensively on creating a design that would fit the budget of our small community and yet still fulfill the main components requested by our local skaters. They took sketches drawn by our local skaters and worked them into a design using their expertise to make suggestions that would make the pieces into a more smooth flow to get the most out of the park. Pillar Designs also worked with local businesses to use in-kind donations which saved our committee literally thousands of dollars in materials, lodging, equipment rental, etc. The residents of the Village of Hanover are pleased with our skate park and happy that we had Pillar Design Studios, LLC design and oversee this construction process. — 212013—Anita Larson, Skatepark Coordinator— Hanover, IL It is a privilege to write this letter of recommendation for Pillar Design and its personnel. The community of Monte Vista had attempted to build a skate park three times before it was finally successful. During the fundraising, property purchase, and involving the citizens of Monte Vista in the process of building a skate park, we had eight builder/designers bidding for the contract. Pillar Design was clearly the top choice of all our committee members and we are pleased to say that we definitely made the correct choice. From the beginning of the process Pillar Design presented plans and ideas to create a top of the line park. They designed the park to fit our property and made it a point to understand the needs of the community and to work with the budget they had to create a park where our youth could spend countless hours without getting bored or tired of the park. We feel that the design and product they delivered to us was far superior to other parks in our area. 4/2013 - Robert Bryning, Community Fund Chair— Monte Vista, CO Licari Project Name: Siedlecki Berard Bartell Crook Matthews Robertson 4th Ward Skatepark X X X X Apollo Skatepark X X X X X X Bay Creek Skate Park X X X X BlanchardWoods Skatepark X X X X X X Brook Run Skatepark X X X Brownsville Skatepark X X X Buckwalter Skatepark X X X X Cherokee Action Sports Park X X X X X City of Raleigh Skatepark X X X X Crown Hill Skate Spot X X X X Culpeper Skatepark X X X X X X Durham Skate Plaza X X X East Wood Skate Park X X X X X Falling Creek Skate Park X X X X Gentry Skate Spot X X X X Green River Bike Park X X X X Hanover Skatepark X X X X X Hawksbill Skate Park X X X Hermoso Skate Park X X X X X X High Valley SkateWorld X X X X X X Inzalaco Residence X X X X James R. Peach Bowl X X X X Kill Devil Hills Skatepark X X X X Kitty Hawk Skatepark X X X X X Knotts Island Skatepark X X X X Lakeside Skatepark X X X X Montez Skatepark X X I X X I X X Mount Desert Island Skatepark X X X X Mt.Airy Skatepark X X X Neal Residence X X X X X X Nicholl Skate Park X X X Northfield Skate Park X X X X X X Northside Skate Park X X X Nynashamns Skatepark X X X X X X Ocean Pines Skate Park X X X Pinole Skatepark X X X X X X Poolesville Skatepark X X X Possum Creek Skatepark X X Powells Point Skatepark X X X Robert Bell Skatepark X X Salisbury Skatepark X X X X X X Saranac Lake Skatepark X X X X X X Saugerties Skate Park X X X X Skatepark of Baltimore X X X X X X South Metro Skate Park X X X Syracuse Skate Park X X X X X Twin Town Skatepark X X X X X X Unity Skatepark X X X X X Vicksburg Skatepark X X X X X X Walton Skate Spot X X X X Warren County Skatepark X X X Waynesville Skatepark X X X X X X Yamaguchi Skate Spot X X X X X SUB-CONSULTANTS Based on the information provided in the RFP and our knowledge of the Skatepark project, we do not for see a need for any sub-consultants at this time. As the services being requested Pillar specializes in and handles in-house. With that in mind, if the need arises for in-depth stormwater management, additional surveys or site information we will work with a local, experienced Dubuque company. We have already reached out and created a relationship with IIW, P.C. - Engineers, Architects, and Surveyors. As an established Dubuque firm, they have over 28 years providing surveying, stormwater management and environmental services. A like-minded organization, they are a participant of the Petal Project, a program that promotes sustainable behaviors and business practices. Their experience with the City, the area, as well as expertise in Stormwater Management and Surveying makes them a perfect fit for our team. Scope of Services Pillar understands that many factors determine a successful park - and just like any planning process, time must be put forth during the initial development process in order for it to be evident in the final product. Key Design Objectives: ✓ Public process —community involvement ✓ Designs that consider all ages, styles and abilities ✓ Overall fit within the park complex; integration, accessibility and aesthetics ✓ Site Selection —Considering amenities, safety, access, usage, etc. ✓ Structural and safety standards, drainage, GREEN methods, ADA Compliant ✓ Quality over quantity, designers consider flow, traffic patterns and various users ✓ Creating a recreational space for all community members, incorporation of amenities ie. lighting, seating, shade ramadas, skate-able art, color concrete, etc. Skate-able Architecture Our design team looks forward to working with your local users and community members. Skaters, by nature, are artistic and creative individuals, we would like to tap into that and create skate-able architecture. Every community has that favorite spot the local users frequent. In order for skate-able architecture to be successful, designers must find ways to blend elements of public sculpture and site amenities into skate-able art elements. These artistic structures provide stimulating works of art that can be admired by all community members. Our skate-able architecture elements are custom designed and ultimately tap into the local culture and history. In Cherokee, NC—we created the tribal logo with staining of concrete, in Atlanta, GA we added a graffiti wall where local artist are able to showcase their work. In Front Royal, VA we duplicated a Civil War Cannon and making it into a skate-able pole jam. Conceptual Design Once we have reviewed the existing information, visited the sites and gathered input from the local users, community members and vested team members — conceptual design begin to take shape. We will provide full color renderings, site specific and custom to the needs of your community. Our designers will take into consideration budget, ADA compliance, accessibility and GREEN elements, while balancing flow, terrain and skate-ability of the Skatepark. We have considerable experience with upgrading above ground slabs into custom concrete Skateparks and will provide the City of Dubuque with the most cost effective solution(s). The conceptual designs will be delivered in both 3D and plan view. Simultaneously, our cost estimator and project manager will be sourcing local labors (for non-specific skate-elements), local materials and equipment cost to provide you with an accurate preliminary cost estimate. By including them in the design phase we are able to provide our clients with accurate project budgets. Cost Control and Budget Management We have an exceptional track record when it comes to cost estimating and value engineering. All design staff are educated on the proper construction techniques and standards as well as have hands on experience in Skatepark Construction. Before finalizing the final design, we make certain we will meet the project budget without any change orders. Our past experience not only provides examples of cost control, but we have also developed many programs that can dramatically reduce the overall construction cost and or add Skate-able square footage without any additional cost to our Clientele. PUBLIC INVOLVMENT AND SOCIAL MEDIA Central to our team's approach is engaging the local Skate community and developing their ideas into a final concept. It is always our goal to give your community and local users a park of their dreams, we are here to cultivate and progress their ideas into a fully functioning one of a kind Skatepark. This is why each and every Pillar park is different and we believe the key to our success. By conducting a series of Public Meetings, we are able to involve the local community in creating their very own Skatepark. We employ an interactive approach, where we provide visual aids, to help illustrate the different types of Skateparks and what can be done. Having community members participate with sketching, group discussions and visual aids —we are able to draw on the local users style, creativity, needs and wants. This open line of communication is the back bone of our design philosophy. The public participation process will not be limited to a fixed number of public meetings--which typically only benefits a small number of the attendees who are available to participate on that particular day. Instead, our Team intends to reach out to skaters and other members of the community to the furthest extent possible. Social Media outreach: • Facebook: This forum offers us a place to post concepts, messages and directly interact with interested parties. Users are able to create discussion, send messages and stay informed throughout the entire life of the project. • Twitter: Our twitter account will provide updates on status of the project and keep users current. Connecting to facebook and our blog, this is yet another medium to keep team members informed and up to date. With the use of mobile applications today, twitter has been a great way to increase public awareness as well. • Blog: Our blog was created to inform and update users, communities and municipal officials. We will continue to post relevant industry articles as well use this forum for announcements and project updates. DESIGN TASKS La — Define Scope, Budget and Collection of Materials • Our Design process begins with a simple phone conference, this allows us to begin an open dialog format with the team as well as gather all the necessary information that will be needed for the Project Kick Off Meeting. By having and reviewing the existing date on both the old Skateparks as well as the new Skatepark locations we are able to come into the Project Kick Off Meeting —armed with the needed information to create the necessary milestones that will make this project a success. Lb — Meet with City Staff and Committee Members • The Kick Off Meeting is where all team members (City and Skate Group) are able to set the tone for the project, discuss goals, expectations, scheduling, budgeting and request any additional information that may be needed, ie geo-technical report or topographical survey. Lc—Evaluation of Current Skateparks • The Design team will conduct site visits to review the existing Skateparks. • Discuss safety, maintenance and longevity of current skatepark with both the City, users groups and general public. • Provide insight on upgrades, renovations and replacements • Deliver a written analysis based on the information obtained for the site visit and public input meetings. I.d - Public Input Meetings • The first public input meeting will serve as an introduction of sorts, it gives the community and users alike to meet our design team, ask questions about our experience and discuss their Skatepark project in-depth. The meeting will be structured to cover two main points. o The old Skateparks, their condition and the needs/wants of the locals. • Surveys will be distributed that will provide us with feedback needed for our analysis. o An introduction of sorts. It gives the community and users alike to meet our design team, ask questions about our experience and discuss their Skatepark project in- depth. This section of the meeting is meant to cultivate and grow the user's ideas, get them on paper and provide a starting point for our Design team. • We employ an open format that allows attendees to engage directly with our design staff. Using visual aids, small group sketch sessions and video tools to engage the local users. • At the second public input meeting we will provide three custom concepts based on the skaters comments and request. Our lead design and project manager will walk the skaters/user groups through the designs discussing the reasoning behind the flow, style, etc. while gathering comments and actually making tweaks and changes to the design right in front of the public/users. • This interactive approach not only helps the users/skaters visualize the final skatepark, it also provides a sense of ownership and pride as they helped cultivate and form the final design. Le — Preliminary Conceptual Design • After comments, ideas and concerns are heard from the public our design team will begin development of the conceptual designs, taking into consideration City request and requirements. • We would like to recommend phasing the conceptual design. Since fundraising is still on-going, by phasing the design we can design to both the actual funds received as well as the funds projected. Phase 1 will be designed to be fully functional and offers the ability to move forward with construction documents while fundraising continues for Phase 2. This also provides a visual aid for the Skate group fundraising efforts, proper phasing can often provide the necessary hype needed for fundraising efforts. Lf— Location Evaluation and Determination • The location of a Skatepark can directly affect the success of the park, there are a few key factors that should be taken into consideration before moving forward. By addressing these issues before the site has been selected you can often circumvent some of the questions that may arise from the general public. A few key areas to consider: o Noise Impact o Amenities o Accessibility o Safety o Site Constraints o Current use of Site • Final Analysis Pillar will provide a final written report, that includes a site selection matrix. Our final report will include the advantages and disadvantages of each site, our scoring criteria and final recommendation. • Review Meeting(s) Throughout our evaluation process Pillar will keep the City appraised of our findings, documentation and process. Lg — Fundraising and Approvals We are more than aware of the process a project such as this entails. We are often sought out by Skate Committee's and Groups to aid in their fundraising efforts. We have developed many tools when it comes to fundraising. • Fundraising Assistance and Tools o We will provide the Skate group with forms, templates and information to help move their fundraising efforts forward. • In-Kind donation allocation assistance o Pillar is the leading name when it comes to incorporating in-kind donations. We will provide a detailed material list with specific quantities, labor, volunteers and donations that will aid in the budget gap. • Social Media o Pillar will use our social media channels to engage the community and spread the word. • Dedicated Pillar staff o Grant writing assistance o In-Kind Donation clarification o Forms/Templates to draw and engage the community o Fundraising tips, advice and platforms • Approvals o Pillar is able to meet any and all City reviews, requirements and submittals. Which includes but is not limited to Parks and Recreation Commission, Planning and Zoning Commission and City Council. Proposed Project Schedule TASK Description and Deliverables Estimated Timeline in days La Define Scope,Budget&Collection of materials 1 Lb Kick Off Meeting 2 Lc Evaluation of Current Skateparks 16 Site Visit 3 Review Meeting 3 Written Analysis 10 IA Publ is l nput Meetings 16 1st-Surveys,3D Concpets,Element examples with callouts 8 2nd-3 Conceptual Designs,Plan View and 3D 8 Le Conceptual Designs 30 3 Conceptual Designs-Plan View and 3D 10 Final Conceptual Design-Plan View and 3D 15 Probable Construction Estimate 5 IS Location Evaluation and Determination 5 Site Matrix 1 FinalAnalysis Report 4 Lg Fu ndrai si ng and A pp rovals On goi ng ti l fu nds are rece ived Fundraising Tools In Kind Donation Materials Social Media Push Assistance with fundraising Approvals-Parks and Recreation Commission,Planning and Zoning Commission and City Council Both in electronic and hard copyformat Total Days 70 Please note we are capable and willing to meet the November 1st, 2015 deadline. The timeline provided is based on previous experience. Our experienced Project Manager, Brad Siedlecki, will ensure the schedule is reviewed and followed through the life of the project. By providing clear and concise deadlines at the Project Kick Off Meeting, Pillar will create a Project Schedule that will establish a comprehensive deadline. Pillar will keep the entire team apprised of the schedule both verbally and in written form. References Kissimmee, FL —Lakeside Skatepark Kissimmee Parks and Recreation Steve Lackey, Assistant Director 101 Church St., 3'' Floor Kissimmee, FL 34741 P] 407.518.2342 F] 407.932.1958 slackey(cDkissimmee.org The Park design was approved in April of 2011 and work was done in July/August of 2011. The build was completed on time and under budget with no workmanship or structural issues of any kind and no failures to date. The park still looks as good as new! With the addition of the skate park our usage has dramatically increased and has attracted skaters from outside the county as well. The design and build experience was exceptional from start to finish and I would highly recommend working with Pillar Design Studios, LLC. Loganville, GA— Bay Creek Skatepark Jason Weckerly, RLA, Project Manager 5185 Peachtree Pkwy, Suite 240 Norcross, GA 30092 P] 770.380.6293 F] 770.368.1944 IWeckerly(cDfg-inc.net I wanted to thank you for doing such a great job on the Bay Creek Park skate park. It looks amazing and the kids really love it. I appreciate you meeting our aggressive design schedule and being so proactive on the couple of issues that arose during construction. JJG and the County representatives were particularly impressed with the way you handled the public involvement meeting. The stakeholders looked up to you and you were very respectful of their opinions. Thank you again for helping develop successful project and hopefully we can work together in the future. Raleigh, NC — Marsh Creek Skatepark Graham Smith, RLA, Principal 218 Snow Avenue I Raleigh, NC 27603 P] 919.605.3082 F] 918.805.3586 gsmith(cDdhmraleigh.com On behalf of Stewart Engineering, Inc., I wanted to write a thank Pillar and Brad Siedlecki for all of the hard work you put into making our project a huge success. The quality of the material choices and the quality of the skate experience are second-to-none in the region. You knew your audience, your materials, your construction techniques, and you worked very well with us as a team member. I would also like to commend you on your understanding of context sensitive site design and your ability to tie the skatepark into the chosen site. By being able to work with the site parameters and our park design team, the project truly is a unique space for this entire region and has been successful beyond our imagination. Once again, we are very pleased that we could work together and we hope to do more of the same in the near future. Additional References: Monte Vista, Co — Montez Skatepark Robert Bryning, Monte Vista Community Fund Chair 4 Chico Camino St Monte Vista CO 81144 USA P] 719.850.1994 rlbryning@msn.com Kearney, NE —Apollo Skatepark Scott Hayden, RLA Kearney Parks and Recreation Director 4400 Ave Kearney, NE 68848 P] 308.233.3228 F] 308.233.3608 shayden(cDkearneygov.org Northfield, MN — Northfield Skatepark Brian Erickson, Engineer Director of Public Works 2401 County Highway 10 Mounds View, MN 55112 P] 763.717.4050 F] 763.717.4019 publicworks(cDci.mounds-view.mn.us Litigation N/A - Pillar has never been involved in any lawsuit, claims or grievance. We have always completed our contractual agreements on-time and within budget. Thank you for your time and consideration. If you have any questions regarding our response or approach please feel free to call Nicole Licari Robertson at 312.257.6088 or Brad Siedlecki at 888.880.5112 x 2. 11 August 6t', 2015 City of Dubuque Leisure Services 2200 Bunker Hill Road Dubuque, IA 52001 RE: Skatepark Evaluation and Concept Design RFQ To Whom It May Concern, Please accept this as an official statement in regards to our response to the Skatepark Evaluation and Concept Design RFQ submitted on July 7u', 2015. Per the City's request we are submitting a lump sum not to exceed price of$16,295. We are excited about the opportunity to work with the City of Dubuque and create a one of a kind Skatepark for the local residents. Feel free to contact Nicole Licari Robertson in regards to our response as well as contract negotiations. Thank you for your time and consideration. Sincerely, Brad Siedlecki, President Pillar Design Studios, LLC Tempe,Arizona PHONE 888.880.5112 Chicago,IL FAX 888.841.2569 WEB srrE www.oillardesionstudios.com