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SRF Green Alley Project Bid Set 3 - Year 3 Award Copyright 2014 City of Dubuque Action Items # 6. ITEM TITLE: SRF Green Alley Project Bid Set 3 - Year 3 Award SUMMARY: City Manager recommending award of the construction contract to the low bidder, Portzen Construction, Inc. RESOLUTION Awarding Public Improvement Contract for the SRF Green Alley Bid Set 3 —Year 3 Project SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type ❑ SRF Green Alley Bid Set 3-Year 3-MVM Memo City Manager Memo ❑ Staff Memo Staff Memo ❑ Resolution Resolutions ❑ Bid Tab Supporting Documentation THE CITY OF Dubuque UBE I erica .i Masterpiece on the Mississippi 2007-2012-2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: SRF Green Alley Bid Set 3 —Year 3 (CIP 7102450) DATE: August 10, 2015 Sealed bids were received for the SRF Green Alley Bid Set 3 —Year 3 Project. City Engineer Gus Psihoyos recommends award of the construction contract to the low bidder, Portzen Construction, Inc., in the amount of $1,139,598.75, which is 7.39% over the estimate of probable cost. The alley locations are as follows: • Alley between White Street and Jackson Street from 13th Street to 15th Street (2 alleys) • Alley between Jackson Street and Washington Street from 12th Street to 16th Street (4 alleys) Even though the bids are slightly higher than expected, special assessments for residents are expected to be reduced from $1,323.81 to $1,178.19 for the public improvement assessment, including engineering and contingency. The cost for the assessment is lower because the overages for the project were in the City portion of the project. The additional cost for each homeowner with a lead water service is expected to remain at $907.50. 1 concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer 2 THE CI'T'Y OF E F Dubuque -LDu L U-Mvicac" Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manage FROM: Gus Psihoyos, City Engineer 7) DATE: August 5, 2015 SUBJECT: SRF Green Alley Bid Set 3 — Year 3 (CIP 7102450) INTRODUCTION The enclosed resolution authorizes the award of the construction contract for the SRF Green Alley Bid Set 3 — Year 3 Project. DISCUSSION Bid Set 3 — Year 3 will involve the reconstruction of six alleys in the Bee Branch Watershed. The alley locations are as follows: • Alley between White Street and Jackson St. from 13th St. to 151h St. (2 alleys) • Alley between Jackson St. and Washington St. from 12th St. to 16th St. (4 alleys) This project will reconstruct the third bid set of green alleys slated for year 3 in the Bee Branch Watershed. This bid set was developed by City of Dubuque Engineering staff. The reconstruction of the alleys will include: — Removal of the existing alley pavement Excavation of the subgrade to allow the placement of clean washed stone for a storage medium — Installation of a concrete border for the brick pavers — Installation of concrete headers at the alley intersection with the intersecting streets. — Reconstruction of the pavement surface with interlocking concrete pavers — Lining of the sanitary sewer main in six alleys — Inspection of sanitary sewer laterals in six alleys — Replacement of water main valves and hydrants — Replacement of lead water services with copper water services in six alleys This project will reconstruct the alleys into green alleys. These alleys allow rainwater to infiltrate into the pavement rather than runoff into the storm sewers. This infiltration allows for filtering of the water and recharge back into the aquifer. Monitoring wells are also planned to be installed so that water quality improvements can be documented. The project construction documents will follow the Statewide Urban Design and Specifications (SUDAS) in the development of the construction documents. The Iowa Department of Natural Resources (IDNR) have reviewed and approved the plans so that the City cost other than utilities can be covered with SRF funds. With this bid set award, 71 alleys will have been placed under contract. To date, 38 alleys are completed. It is anticipated that 56 of the 71 alleys will have been completed by the end of this construction season. This project will have special assessments. BID RESULTS The City of Dubuque received the following bids for the SRF Green Alley Project - Bid Set 3 - Year 3, on August 6, 2015: Contractor Bid Results Portzen Construction, Inc. $ 1,139,598.75 Eastern Iowa Excavating & Concrete, LLC $ 1,197,641.55 Portzen Construction, Inc. of Dubuque, Iowa, submitted the low bid in the amount of $1,139,598.75. This amount is 7.39% over the estimate of probable cost. The extra costs are primarily in the Remove Manhole item due to the constrained area that the contractor has to work in. Even though the bids are slightly higher than expected, special assessments for residents are expected to be reduced from $1,323.81 to $1,178.19 for the public improvement assessment, including engineering and contingency. The cost for the assessment is lower because the overages for the project were in the City portion of the project. The additional cost for each homeowner with a lead water service is expected to remain at $907.50. RECOMMENDATION I recommend that the contract for the for the SRF Green Alley Bid Set 3 — Year 3 Project be awarded to Portzen Construction, Inc. of Dubuque, Iowa in the amount of $1,139,598.75. 2 BUDGETIMPACT The summary of cost for the SRF Green Alley Bid Set 3 — Year 3 Project is as follows: Estimate Award Construction Contract $1,069,628.50 $ 1,139,598.75 Contingency 106,962.85 113,959.88 Construction Engineering & Inspection 117,659.14 125,355.86 Total Project Cost 1.294.250.49 11,378,914.49 The project funding summary is as follows: CIP No. Fund Description Fund Amount 7102450 SRF Green Alley Project $ 780,011.56 3401654 Bee Branch Creek 495,843.00 Special Assessment—Alley Improvement, Residential 62,909.05 Special Assessment —Alley Improvement, Commercial 30,168.38 Special Assessment — Residential Deficiency 0.00 Private Lead Water Service Replacement 9,982.50 Total Project Funding $1 ACTION TO BE TAKEN I recommend that the City Council adopt the attached resolution awarding for the SRF Green Alley Project Bid Set 3 — Year 3 to Portzen Construction, Inc. in the amount of $1,139,598.75. Prepared by Jon Dienst, PE cc: Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Street & Sewer Maintenance Supervisor Deron Muehring, Civil Engineer II Denise Ihrig, Environmental Engineer Bob Green, Water Department Manager Brant Schueller, Water Distribution Ken TeKippe, Finance Director 3 RESOLUTION NO. 289-15 AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE SRF GREEN ALLEY BID SET 3 — YEAR 3 PROJECT Whereas, sealed proposals have been submitted by contractors for the SRF Green Alley Bid Set 3 — Year 3 Project (the Project) pursuant to Resolution No. 231-15 and Notice to Bidders published in a newspaper published in the City of Dubuque, Iowa on the 10th day of July, 2015; and Whereas, said sealed proposals were opened and read on the 6th day of August, 2015, and it has been determined that Portzen Construction, Inc. of Dubuque, Iowa, with a bid in the amount of $1,139,598.75, is the lowest responsive, responsible bidder for the Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a Public Improvement Contract for the Project is hereby awarded to Portzen Construction, Inc. and the City Manager is hereby directed to execute a Public Improvement Contract on behalf of the City of Dubuque for the Project. Passed, approved and adopted this 17th day of August, 2015. Attest: Roy D. Buol, Mayor Du THE CM OF 67�— Ma9kIpINL on the M1991a91pp1 City N DnWOues love Ail Tabulation Pmlat Marro SRF ORE EN PLATE Y P ROJECT-YE AN 3DID PAC R N3 fiiAuga15 Engineeie Eelimde Potlxen Conelmdioq Inc EaSlerC lomE LLC'a9$ XIMOE rtEMMBM1HER BIO ITEM DESCRPTIOM OBgN➢Tv BMIi ESTIMATEUNIT PNCE TOTPL PRICE ONIi PRICE TOTPL PRICE ONIi PRICE TOTPL PRICE oiaison i-Geiaal Provisions 1 10901054 Mobilization 1 LS $ 40,000.00 $ 40,000.00 $ 55,00000 $ 55,00000 $ 98,00000 $ 98,00000 Sub Total $ 40,000.00 Sub Total $ 55,00000 Sub Total $ 98,00000 oivison 2010-EaRM1rl Subgrarlg and Subbastan 2 2010108CT Clearing and Grubbing C 1 LS $ 3500.00 $ 3,500.00 $ 650000 $ 650000 $ 2,07500 $ 2,07500 3 2010108AC Topsoil,OXeOe 28 CY $ 80.00 $ 2240.00 $ 8500 $ 238000 $ 3500 $ 98000 4 2010108{-0 Excavator Class 13 3050 CY $ 18.00 $ 54,900.00 $ 1600 $ 48,80000 $ 2200 $ 6110000 5 TO,0.108Ob Subgaae Preparation 2960 SY $ 200 $ 5,920.00 $ 200 $ 592000 $ 375 $ 11,10000 6 201010970 Subbase,Special eack0ll-Gradation 30 745 TON $ 18.00 $ 13,410.00 $ 1900 $ 14,15500 $ 2050 $ 15 272 201010970 Subbase,Granular SubbaseGradation12a 495 TON $ 19.00 $ 9,405.00 $ 2000 $ 990000 $ 2050 $ 10,14]50 8 201010970 Subbase,Poaus Aggregate-Gradation 3(ASTM 50 1010 TON $ 29.00 $ 291290.00 $ 27 00 $ 2]2]000 $ 2350 $ 23 735 9 201010970 Subbase,Poaus Aggregate-Gradation 13(ASTM 2) 2975 TON $ 3200 $ 95200.00 $ 3100 $ 92225.00 $ 2000 $ 83,30000 Sub Total $ 213,865.00 Sub Total $ 20],15000 Sub Total $ 213,]10.00 oivirm IDlO-Trench Excavoton and Backill 10 3010108TO Rlgltl Insulation soars 1600 SF $ 5.00 $ 8,000.00 $ 500 $ 8,00000 $ 200 $ 320000 11 3010108AT Pipe Insulation Wap 540 LF $ 15.00 $ 8,100.00 $ 1000 $ 540000 $ 300 $ 1,62000 SUB Tend $ 16,100.00 Sub Total $ 13,40000 Sub Total $ 4,820.00 oivison 4010-Sanitary Severs 12 4010108-A1 Sanitary Sever Gavty Main,Trenched 8"DIP 200 LF $ 150.00 $ 30,000.00 $ 25000 $ 50,00000 $ 28000 $ 56,00000 13 4010108-A1 Sanitary Sever Gavty Main,Trenched 8"PVC 200 LF $ 150.00 $ 30,000.00 $ 24000 $ 48,00000 $ 21500 $ 43,00000 14 4010108-A1 Sanitary Sever Gavty Main,Trenched 18 PRC 32 LF $ 425.00 $ 13,600.00 $ 45000 $ 14,40000 $ 48000 $ 15,61600 15 4010108£1 Sanitary Sever Servlet Pipe,Trenched 4"DIP 100 LF $ 125.00 $ 12500.00 $ 11500 $ 1150000 $ 24000 $ 24,00000 16 4010108£1 Sanitary Sever Servlet Pipe,Trenched DIP 50 LF $ 165.00 $ 8250.00 $ 11500 $ 5 7500 $ 24500 $ 1225000 17 4010108£1 Sanitary Sever Servlet P 1pe,Trenched 4"PVC 100 LF $ 150.00 $ 15,000.00 $ 10000 $ 10,00000 $ 21000 $ 21,00000 18 4010108£1 Sanitary Sever Servlet P 1pe,Trenched PVC 50 LF $ 150.00 $ 7500.00 $ 10500 $ 525000 $ 225.00 $ 1125000 19 4010108J1 Sanitary Sever Cleans 1 6 EA $ 500.00 $ 3,000.00 $ 1,80000 $ 10,80000 $ 45000 $ 2,]0000 20 4010108JAT FMIng,PVC Wye,8x4 6 EA $ 550.00 $ 3,300.00 $ 65000 $ 390000 $ 25000 $ 150000 21 4010108JAT FMIng,PVC Wye,86 4 EA $ 625.00 $ 2500.00 $ 70000 $ 280000 $ 30000 $ 120000 22 4010108JAT runs DIP Wye,18x4 1 EA $ 2500.00 $ 2500.00 $ 520000 $ 520000 $ 4,95000 $ 4,95000 23 4010108JAT FMing DIP Wye,8x4 6 EA $ 825.00 $ 4,950.00 $ 120000 $ ]20000 $ 95000 $ 5,]0000 24 4010108JAT FMing DIP Wye 8x6 4 EA $ 950.00 $ 3,800.00 $ 125000 $ 500000 $ 1,45000 $ 5,80000 25 4010108JAT runs DIP Wye,18x4 1 EA $ 2,000.00 $ 2,000.00 $ 520000 $ 520000 $ 4,95000 $ 4,95000 Sub Tend $ 138,900.00 Sub Total $ 18500000 Sub Total $ 209,916.00 oimson A410-Sulacrains and Foamg Dram Collectors 26 4040108AO Subdaln,GPerforated CPE 1785 LF $ 14.00 $ 24,990.00 $ 1600 $ 2056000 $ 075 $ 15,61015 P 4040108CT GreundEster Sampling Pod 13 EA $ 600.00 $ ],800.00 $ 70000 $ 9,10000 $ 55000 $ ],15000 28 4040108DT Subdaln 0110s antl Connections,Core Dril,6 6 EA $ ]50.00 $ 4$00.00 $ 85000 $ 510000 $ 35000 $ 2,10000 Project Name: SRF GREEN ALLEY PROJECT-YEAR3BIDPACK#3 Bid Date Engineers Estimate Portzen Construction,Inc Eastern Iowa Excavating& B-Aug-15 Concrete,LLC NITEM NUMBER BID ITEM DESCRIPTION DUANTITy UNIT UNIT RICE TOTAL PRICE UNIT RICE TOTAL PRICE UNIT RICE TOTAL PRICE Sub Total $ 37 290.00 Sub Total $ 42 760.00 Sub Total $ 24,868 75 Division 4050-Pipe Rehabilitation 29 4950108A-0 Sanitary Sewer Main,Inspection,CCTV 1950 LF $ 125 $ 2,43750 $ 1.65 $ 3 217 50 $ 170 $ 3315.00 30 4050108B-0 Sanitary Sewer Main,Lining,CIPP,8 1950 LF $ 29.00 $ 56550.00 $ 23.00 $ 44,850.00 $ 24.00 $ 46,800.00 31 405010&O-0 Sanitary Sewer Service,Inspection,CCN 1245 LF $ 15.00 $ 18,675.00 $ 1.65 $ 2,05425 $ 170 $ 2,11650 32 4050108F-0 Sanitary Sewer Service Reconnection 83 EA $ 165.00 $ 13,695.00 $ 83.00 $ 6,889.00 $ 85.00 $ ],055.00 33 4050 108 IT 0 Chemical Grouting of Pipe 100 GAL $ 105.00 $ 10500.00 $ 60.00 $ 6,000.00 $ 62.00 $ 6200.00 Sub Total $ 101,85750 Sub Total $ 63,010 75 Sub Total $ 65,48650 Division 5010-Pipe and Fittings 34 5010108A-1 Water Main,Trenched DIP,e" 300 LF $ 70.00 $ 21,000.00 $ 120.00 $ 36,000.00 $ 11700 $ 35,100.00 35 501010&O-2 Fittings by Weight Dl 2,145 LBS $ 15.00 $ 32,175.00 $ 9.00 $ 19305.00 $ 675 $ 14,47875 36 5010 10&O-1 Fittings,Mega lug,e" 65 EA $ 90.00 $ 5,850.00 $ 115.00 $ ],475.00 $ 5325 $ 3,46125 37 5010108D0 Water Service Stub,Copper,3/4" 135 LF $ 75.00 $ 10,125.00 $ 50.00 $ 6750.00 $ 60.00 $ 8,100.00 38 5010108E-0 Water Service Relocation,Copper,3/4",Inc New Tap 110 LF $ 75.00 $ 8250.00 $ 90.00 $ 9900.00 $ 70.00 $ 7700.00 39 5010108E-0 Water Service Relocation,Copper,1 IncNewTap 18 LF $ 125.00 $ 2250.00 $ 160.00 $ 2,880.00 $ 90.00 $ 1,620.00 40 5010 108 IT 0 Water Service Valve,Replacement,3/4" 5 EA $ 800.00 $ 4,000.00 $ 650.00 $ 3250.00 $ 345.00 $ 1 725.00 41 5010 108 IT 0 Water Service Valve,Replacement,l" 7 EA $ 450.00 $ 3,150.00 $ 725.00 $ 5,075.00 $ 275.00 $ 1925.00 42 501010&I-0 Water Service Valve Bos,Replacement 7 EA $ 450.00 $ 3,150.00 $ 425.00 $ 2975.00 $ 215.00 $ 1505.00 43 501010810 Water Service Valve Bos,Extension 7 EA $ 300.00 $ 2,100.00 $ 350.00 $ 2,450.00 $ 110.00 $ 770.00 44 5010 108 0-0 Service Curb Box,Clean&Adjustor Proposed Grade 60 EA $ 200.00 $ 12,000.00 $ 300.00 $ 18,000.00 $ 170.00 $ 10200.00 Sub Total $ 104,050.00 Sub Total $ 114,060.00 Sub Total $ 86585.00 Division 5020-Valves,Fire Hydrants,and Appurtenances 45 5020108A-0 Valve,Gate,6" 12 EA $ 1700.00 $ 20,400.00 $ 2200.00 $ 26,400.00 $ 1,050.00 $ 12,600.00 Sub Total $ 20,400.00 Sub Total $ 26,400.00 Sub Total $ 12,600.00 Division 6010-Structures for Sanitary and Storm Sewers 46 6010108 E-0 Manhole Adjustment Minor 4 EA $ 1,000.00 $ 4,000.00 $ 650.00 $ 2,600.00 $ 1350.00 $ 5,400.00 47 6010108IT0 Remove Manhole 5 EA $ 3,000.00 $ 15,000.00 $ 10500.00 $ 52500.00 $ 13,000.00 $ 65,000.00 48 6010108)-0 Manhole,Remove and Replace,Install Type,PC,48"SW-301 20 VF $ 700.00 $ 13720.00 $ 1500.00 $ 29,400.00 $ 2,475.00 $ 48510.00 _ Sub Total $ 32720.00 Sub Total $ 84500.00 Sub Total $ 118910.00 Division 7010-Portland Cement Concrete Pavement 49 7010108A-0 Pavement PCC,7"(Thickness) 12547 SY $ 80.00 $ 100376.00 $ 80.00 $ 100376.00 $ 69.00 $ 86 574 30 50 7010108E-0 Curb and Gutter,30"(Width),6"(Thickness) 54 LF $ 36.00 $ 1944.00 $ 40.00 $ 2,160.00 $ 3525 $ 1 903 50 51 7010108F-0 Beam Curb 36 LF $ 50.00 $ 1,800.00 $ 55.00 $ 1980.00 $ 4650 $ 1,674.00 Sub Total $ 104,120.00 Sub Total $ 104516.00 Sub Total $ 90,151.80 Division 7030-Sidewalks,Shared Use Paths,and Driveways 52 7030108A-0 Removal of Sidewalk 230 SY $ 12.00 $ 2760.00 $ 14.00 $ 3220.00 $ 1150 $ 2,645.00 53 7030108E-0 Sidewalk,PCC,4"(Thickness) 150 SY $ 45.00 $ 6750.00 $ 54.00 $ 8,100.00 $ 4350 $ 6525.00 54 7030 108 E-0 Sidewalk,PCC,e"(Thickness) 65 SY $ 70.00 $ 4550.00 $ 90.00 $ 5,850.00 $ 83.00 $ 5395.00 55 7030108 G-0 Detectable Warning 184 SF $ 40.00 $ 7360.00 $ 45.00 $ 8280.00 $ 2850 $ 5244.00 56 7030 108 IT 1 Driveway,Pavetl,PCC,e"(Thickness) 281 SY $ 100.00 $ 28,100.00 $ 60.00 $ 16,860.00 $ 52.00 $ 14,612.00 57 7030 108 IT 1 Driveway,Pavetl,HMA,5"(Thickness) 52 SY $ 85.00 $ 4,420.00 $ 72.00 $ 3 744.00 $ 85.00 $ 4,420.00 Sub Total $ 53940.00 Sub Total $ 46,054.00 Sub Total $ 38,841.00 Division 7040-Pavement Rehabilitation 58 7040 108 A-0 Full Depth Patches 792 SY $ 50.00 $ 39,600.00 $ 45.00 $ 35,640.00 $ 64.00 $ 50,688.00 59 7040108IT 0 RemovalPavement3,431 SY $ 10.00 $ 34310.00 $ 12.00 $ 41,172.00 $ 1575 $ 54,03825 60 704010&I-0 RemovalCurb and Gutter 385 LF $ 8.00 $ 3,080.00 $ 5.00 $ 1925.00 $ 16.00 $ 6,160.00 Project Name: SRF GREEN ALLEY PROJECT-YEAR3BIDPACK#3 Bid Date Engineers Estimate Portzen Construction,Inc Eastern Iowa Excavating& B-Aug-15 Concrete,LLC NITEM NUMBER BID ITEM DESCRIPTION DUANTITY UNIT UNIT RICE TOTAL PRICE UNIT RICE TOTAL PRICE UNIT RICE TOTAL PRICE Sub Total $ 76 990.00 Sub Total $ 78 73].00 Sub Total $ 110,886 25 Division 7080-Permeable Concrete Block Pavers 61 7980108A-0 Brick Pavement,Permeable,Type 1 16946 SF $ 4.00 $ 67784.00 $ 375 $ 63 547 50 $ 350 $ 59311.00 62 7080 108 A-0 Brick Pavement,Permeable,Type 2 799 SF $ 20.00 $ 15980.00 $ 1050 $ 8 389 50 $ 11.00 $ 8 789.00 63 708010&O-1 Waterproofing,Surface Leveling 670 SF $ 350 $ 2345.00 $ 3.00 $ 2,010.00 $ 6.00 $ 4,020.00 64 7080108 D 1 Waterproofing,Sealer 670 SF $ 2.00 $ 1340.00 $ 3.00 $ 2,010.00 $ 6.00 $ 4,020.00 65 7080108E-1 Geotexfile Fabric 4443 SY $ 3.00 $ 13329.00 $ 3.00 $ 13329.00 $ 375 $ 16,66125 Sub Total $ 100 778.00 Sub Total $ 89 286.00 Sub Total $ 92,80125 IDOT Division 2528-Traffic Control 88 IDOT252804-A Traffic Control 1 LS $ 6500.00 $ 6500.00 $ 12,000.00 $ 12,000.00 $ 12,000.00 $ 12,000.00 Sub Total $ 6500.00 Sub Total $ 12,000.00 Sub Total $ 12,000.00 Division 9020-Sodding 67 9020 108 A-0 Sod 42 Sa $ 180.00 $ 7560.00 $ 165.00 $ 6930.00 $ 350.00 $ 14 700.00 Sub Total $ 7560.00 Sub Total $ 6930.00 Sub Total $ 14 700.00 Division 9040-Erosion and Sediment Control 68 9040 108 D 1 Filter Socks,8" 340 LF $ 5.00 $ 1 700.00 $ 5.00 $ 1 700.00 $ 2.00 $ 680.00 69 9040108 D 2 Filter Socks,Removal 340 LF $ 150 $ 510.00 $ 3.00 $ 1,020.00 $ 1.00 $ 340.00 70 9040108P-1 Gust Control,Water 45 MGAL $ 15.00 $ 675.00 $ 55.00 $ 2,475.00 $ 45.00 $ 2,025.00 71 9040108T-2 Inlet Protection Device,Maintenance 16 EA $ 200.00 $ 3200.00 $ 350.00 $ 5,600.00 $ 20.00 $ 320.00 Sub Total $ 6,085.00 Sub Total $ 10 795.00 Sub Total $ 3365.00 Total Est. $ 1,061,15550 Total Bid $ 1 139 598 75 Total Bid $ 119],64155 %Over I Under R) 7 39% 12.86%