FY08 Annual Action Plan_Amendments 2 and 3rxE cmr of Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2008 Annual Action Plan -Amendments 2 and 3
DATE: January 16, 2008
Housing and Community Development Department Director David Harris is
recommending approval of Amendments 2 and 3 for the Fiscal Year 2008 Annual
Action Plan for the City's Community Development Block Grant program.
The proposed amendments to the Fiscal Year 2008 plan combine the allocations from
the previous year with the current program year. The Community Development
Advisory Commission held public hearings on November 23, 2007 and January 9, 2008.
At that time, the Commission approved changes, which included carryovers and
encumbrances from Fiscal Year 2007 and reallocated funding to existing programs.
Significant new changes to the plan include:
• The Multicultural Family Center at 1340 White Street has been funded the past
two years with Community Partnership funds. Additional funding of $180,000 is
now being proposed to convert space at a new location for expansion of the
center. There will be a companion recommendation during the City budgeting
process to recommend additional dollars should a new facility be located.
• The Commission approved a request from the Dubuque Rescue Mission to
create a job readiness program, Breaking Employment Barriers and Getting
Ahead in aJust-Getting By-World, with $4,622.
• The City Council recently approved the creation of a new full-time Housing
Inspector position to work exclusively in the downtown neighborhoods. A portion
of the salary, $6,747, will be funded with CDBG in Fiscal Year 2008, which
increases the Housing Code Enforcement activity to $145,415 and decreases the
Rental Unit Rehabilitation program to $186,220.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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M' hael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
THE CITY OF Dubuque
DUB E
Masterpiece on tl2e Mississippi ~~
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2007
TO: Mich `Van Milligen, City Manager
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FROM: David arns, Housing and Community Development
SUBJECT: FY 2008 Annual Action Plan -Amendments 2 & 3
DATE: January 10, 2008
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the
attached resolution approving an Amendments 2 & 3 for the Fiscal Year 2008
Annual Action Plan for the City's Community Development Block Grant (CDBG)
program.
BACKGROUND
Housing and Urban Development (HUD) regulations require that each year a city
must prepare and file an Annual Plan prior to receipt of its CDBG entitlement. The
Annual Plan is adopted following a public participation process that includes a
published notice, a public comment period, and a public hearing. A city must follow
its adopted plan as it expends entitlement funds. If its revenues or activities change,
the city must amend. This requirement applies to plans for previous years as well as
the current year.
The City of Dubuque has been allocated CDBG funds that have been programmed
for specific uses as per the adopted Annual Plan for Fiscal Year 2008. Since the
funds from FY 2007 have not been completely expended, the previously adopted
plan remains in effect unless amended to reflect the change in projects, activities or
funding needs.
DISCUSSION
The proposed amendments to the FY 2008 plan combine the allocations from the
previous year with the current program year.
Attached is a summary of the funds available for reprogramming. The existing FY 08
Annual Plan allocates $1,745,033 to CDBG programs. The CDBG balance as of
July 1 2007 as per the CAPER report was $1,318,130, creating a total of
$3,063,163.
CDBG Entitlement FY 2008 1,252,136
Projected Program Income 454,725
ED Revolving Loan Funds 30,659
Health Insurance Savings 7,513
FY 07 Annual Plan (Adopted) 1,745,033
Prior Year Funds 1.318,130
Available Funds 3,063,163
The Community Development Advisory Commission held a public hearing on
November 28, 2007. At that time the Commission approved changes which included
carryovers and encumbrances from FY 2007 and reallocated funding to existing
programs. A contingency of $214,622 was available for reallocation and a public
hearing was held on January 9th to approve the activities as described below.
An announcement by HUD in October stated Dubuque had been awarded a $2.9
million dollar grant to fund Lead-Based Paint Hazard Control. The Commission had
endorsed $60,000 for FY 2008 but due to the mid-year award, $30,000 is now
proposed for the Lead Paint Hazard Abatement program for FY 2008.
The Multicultural Family Center at 1340 White has been funded the past two years
with Community Partnership (cp2) funds. Additional funding of $180,000 is now
being proposed to convert space at a new location for expansion of the center.
The proposed amendment will also reflect the City Council's approval on November
5th of an amendment to the FY 2007 Annual Action Plan for a forgivable loan to
Cottingham and Butler to provide for demolition and construction of a building at 803
Main. The FY08 Plan amendment will change the program from
`CommerciaUlndustrial Building Rehab loans/Cottingham and Butler' to "Demolition
and Construction/ Cottingham & Butler" with the same $320,000 in funding.
The Commission approved a request from the Dubuque Rescue Mission to create a
job readiness program, Breaking Employment Barriers and Getting Ahead in a Just-
Getting By- World, with $4,622 funding in the FY 2008 Plan amendment.
In addition, the City Council recently approved the creation of a new full-time
Housing Inspector position to work exclusively in the downtown neighborhoods. A
portion of the salary, $6,747, will be funded with CDBG in FY 2008, which increases
the Housing Code Enforcement activity to $145,415 and decreases the Rental Unit
Rehabilitation program to $186,220.
A Shelter Plus Care grant was received by the City of Dubuque in the amount of
$536,520. The grant is administered by Project Concern and provides subsidized
rental housing assistance for disabled individuals and families with supportive
services. Reference to this grant is now included in the FY 2008 Annual Action Plan
since it assists in meeting the City's Strategic Plan objective "T1G3.31ncrease
opportunities for the elderly, disabled and persons with special needs to maintain an
independent lifestyle."
Public notices regarding the proposed changes were published in the Telegraph
Herald, Dubuque Advertiser, on Channel 8 and the City of Dubuque website. These
notices advised the public of the intent of the amendment and invited comment at or
before the public hearing. This initiated the 30-day public comment periods as
required in the Citizen Participation Plana
At the public hearings, the Commission heard the request from the Dubuque
Rescue Mission to fund their program. The Commission voted to approve the
amendments and forvvard to the City Council.
RECOMMENDATION
It is recommended that the City Council approve the FY 2008 Annual Plan -
Amendments 2 and 3 as shown in Exhibit A for the use of Community Development
Block Grant funds. These changes will allow CDBG funds to be used to meet
citizens' needs and facilitate the timely expenditure of funds as required by HUD.
ACTION STEP
The action requested of the City Council is to approve the Mayor's execution of the
attached resolution, approving a Fiscal Year 2008 Annual Action Plan-Amendments
2 & 3 for Community Development Block Grant activities.
Prepared by Aggie Tauke, Community Development Specialist
F:\USERS\ATAUKE\CDBG\AnnualPlan\FY 08\FY08 Amd3 Council. mvm.doc
FY 2008 ANNUAL PLAN - Amendments 2 & 3
First Time Homebuyer Program
Historic Preservation Rehab Grant
Homeowner Rehab Program
Housing Administration
Housing Code Enforcement
Housing Rehabilitation Services and Staff
Housing Trust
Lead Paint Hazard Abatement Project
Purchase/Rehab/Resale DREAMS
Rental Unit Rehabilitation
Total:
Economic Development Programs:
Commercial/Industrial Building Rehab Loans &RLF
CommerciaUlndustrial Building Rehab (Cottingham & But
Demolition & Construction (Cottingham & Butler)
E.D. Financial Assistance Program 8 RLF
Economic Development Services and Staff
Economic Development Totals
Neighbornood antl community Development Progran
Accessible Curb Ramps
Child Care Resource/Referral-Project Concern
Community Partnership Program (CP2)'
Dubuque Dispute Resolution Center
Dubuque Rescue Mission Job Readiness Program
Information & Referral - Project Concern
Leadership Training
Multicultural Center- Public Facility Improvement
Neighborhood Development Services and Staff
Neighborhood Infrastructure Improvements
Neighbofiood Recreation Program
Neighborhood Support Grants
Senior Center
Washington Tool Library
Washington Neighborhood Park
Zoning Inspection/Enforcement
Neighborhood & Comm. Develop. Totals
Planning 8 Administration Programs:
CDBG Admin. Services and Staff
Finance
City Planning Services and Staff
Planning Administration
Planning City Planning
Planning and Administration Totals
SHELTER PLUS CARE GRANT
$536,520 OBTAINED FOR HOUSING ASSISTANCE, WITH SUPPORTIVE SERVICES, FOR DISABLED PERSONS & FAMILIES.
PROJECTED SOURCES FY 2008
CDBG Entitlement 1,252,136
Projected Program Income 454,725
ED Revolving Loan Funds 30,659
Health Ins Savings 7,513
FY 08 Subtotal 1,745,033
F'rlor Year C:UBCi Balance 1,252,729
Lump Sum Balance 65,401
FY U/Subtotal 1,318,130
Available Funds 3,063,163
FY 08 Amended
Annual Plan Amendment 2 Amendment 3 FY08 Plan
100,000.00 130,000 130,000
5,000.00 29,918 29,918
290,000.00 408,813 408,813
58,840.00 58,954 58,954
121,416.00 138,668 145,415 145,415
289,035.00 347,371 347,371
96,173 96,173
30,000 30,000
10,000.00 67,336 67,336
60,000.00 192,967 186,220 186,220
c 934,291.00 1,470,200 361,635 1,500,200
14,660.00 14,660 14,660
ler) 320,000 0 0
320,000 320,000
14,659.00 183,959 183,959
88,109.00 88,970 88,970
~ 117,428.00 607,589 320,000 607,589
~s:
64,982.00 90,000 90,000
9,098.00 9,834 9,834
49,348.00 59,894 59,894
1,000.00 2,000 2,000
4,622 4,622
25,821.00 27,910 27,910
2,177.00 2,177 2,177
180,000 180,040
84,145.00 84,145 84,145
50,000.00 52,056 52,056
121,185.00 121,185 121,185
30,000.00 40,444 40,444
25,000.00 27,116 27,116
15,500.00 17,060 17,060
21,873 21,873
13,000.00 13,000 13,000
491,256.00 668,695 184,622 7b3,317
99,829.00 99,829 99,829
4,277.00 4,277 4,277
15,898.00 15,898 15,898
82,054.00 82,054 82,054
202,058.00 202,058 202,058
214,622 0 0
1,745,033.00 3,063,163 866,257 3,063,'163
F:\USERS\ATAUKE\CDBGVInnualPlan\FV OS\]FY OB Annual Plan.xls]OS CDAC Amtl 3 Wksht
RESOLUTION NO. 18-2008 (18-08)
RESOLUTION APPROVING THE FISCAL YEAR 2008 (PROGRAM'
YEAR 2007) ANNUAL ACTION PLAN -AMENDMENTS 2 & 3 FOR
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS.
Whereas, the City of Dubuque prepared and filed Annual Action Plans for Fiscal
Years 2007 and 2008; and
Whereas, the City of Dubuque now desires to amend said Annual Plans by
incorporating them into one amended and restated plan as per the attached Exhibit A;
and
Whereas, said amendment is a substantial amendment as provided in the City's
Citizen Participation Plan and must therefore be approved by resolution of the City
Council after a public hearing by the Community Development Advisory Commission;
and
Whereas, the City advertised a 30 day public comment period; and
Whereas, the Community Development Advisory Commission reviewed the
proposed amendments at a public hearing on November 28, 2007 and January 9, 2008,
and has voted to approve said amendments and to recommend approval by the City
Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Annual Action Plans for Fiscal Years 2007 and 2008 are
hereby rescinded and the balance of funds from these plans is incorporated into a
Fiscal Year 2008 (Program Year 2007) Annual Action Plan- Amendments 2 & 3
attached hereto as Exhibit A.
Section 2. That said Fiscal Year 2008 (Program Year 2007) Annual Action Plan-
Amendments 2 & 3 attached hereto as Exhibit A is hereby approved.
Section 3. That the City Manager is hereby authorized and directed to submit a
copy of this resolution and Plan to the U. S. Department of Housing and Urban
Development.
Passed, approved and adopted this 22nd day of January, 2008.
Ric W. Jones, Mayor Pro-tem
Attest: Jeanne F. Schneider, City Clerk
F:W SERSWTAUKEICDBGWnnuaIPWMFY OB~OB Amd 2 8 3.Resdutbn.doc
FY 2008 ANNUAL PLAN - Amendments 2 & 3
Exhibit A
PROJECTED SOURCES FY 2008
CDBG Entitlement 1,252,136
Projected Program Income 454,725
ED Revolving Loan Funds 30,659
Health Ins Savings 7,513
FY 08 Subtotal 1,745,033
Prior Year CDBG Balance 1,252,729
Lump Sum Balance s5,ao1
FY 07Subtotal 1,318,130
Available Funds 3,063,163
Approved by CDAC 11128/07 and 1/9/08 Amended
Housing Development Programs: FY08 Plan
First Time Homebuyer Program 130,000
Historic Preservation Rehab Grant 29,918
Homeowner Rehab Program 408,813
Housing Administration 58,954
Housing Code Enforcement 145,415
Housing Rehabilitation Services and Staff 347,371
Housing Trust 96,173
Lead Paint Hazard Abatement Project 30,000
Purchase/RehablResale DREAMS 67,336
Rental Unit Rehabilitation 186.220
Housing Totals 1,500,200
Economic Development Programs:
Commercial/Industrial Building Rehab Loans &RLF 14,660
Commercial/Industrial Building Rehab (Cottingham & Butler) 0
Demolition & Construction (Cottingham 8 Butler) 320,000
E.D. Financial Assistance Program &RLF 183,959
Economic Development Services and Staff 88,970
Economic Development Totals 607,589
Neighborhood and Community Development Programs:
Accessible Curb Ramps 90,000
Bishop Block Community Room 0
Child Care Resource/Referral-Project Concern 9,834
Community Partnership Program (CP2)* 59,894
Dubuque Dispute Resolution Center 2,000
Dubuque Rescue Mission Job Readiness Program 4,622
Information & Referral - Project Concern 27,910
Leadership Training 2,177
Multicultural Center- Public Facility Improvement 180,000
Neighborhood Development Services and Staff 84,145
Neighborhood infrastructure Improvements 52,056
Neighborhood Recreation Program 121,185
Neighborhood Support Grants 40,444
Senior Center 27,116
St Mark Community Center Rehab 0
Washington Tool Library 17,060
Washington Neighborhood Park 21,873
Zoning Inspection/Enforcement 13.000
Neighborhood & Comm. Develop. Totals 753,316
Planning 8 Administration Programs:
CDBG Admin. Services and Staff 99,829
Finance 4,277
City Planning Services and Staff
Planning Administration 15,898
Planning City Planning 82.054
Planning and Administration Totals 202,058
Contingency (Uncommitted funds) 0
Totals 3,063,163
SHELTER PLUS CARE GRANT
$536,520 OBTAINED FOR HOUSING ASSISTANCE, WITH SUPPORTIVE SERVICES, FOR DISABLED PERSONS & FAMI
FWSERSWTAUKE\CDBGWnnualPlanlFY OB\[FY 08 Annual Plan.xls]OB CDAC Amd 21