Bee Branch Floodwall Pumping Auxiliary Power Project Dubuque
THE CITY OF
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2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Floodwall Pumping Station Auxiliary Power Project
Capital Improvement Project #10111377 Construction Contract
DATE: January 15, 2008
Public Works Director Don Vogt is recommending award of the construction contract for
the Bee Branch Floodwall Pumping Station Auxiliary Power Project to the low bidder,
A & G Electric, in the amount of $370,038. This bid is 7% above the engineer's
estimate of probable cost. The $24,163 in additional cost will be addressed with
unspent and unencumbered monies from the Floodwall Post Flood Repair Project in the
Public Works Department's Fiscal Year 2008 Capital Improvement Projects budget.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Don Vogt Public Works Director
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M~sterp~ie~e ~~r~ the Nlissis~ip~i
2007
TO: Michael C. Van Milligen, City Manager
FROM: Don Vogt, Public Works Director ~,
SUBJECT: Bee Branch Floodwall Pumping tation Auxiliary Power Project
Capital Improvement Project # 10111377 Construction Contract
DATE: January 11, 2008
INTRODUCTION
The attached resolution authorizes the award of the construction contract for the Bee Branch
Floodwall Pumping Station Auxiliary Power Project.
BACKGROUND
In the fiscal year 2008 Capital Improvement Project budget, funds are budgeted for the
purchase and installation of an auxiliary power generator for the Bee Branch Floodwall
Pumping Station.
DISCUSSION
Architectural and engineering plans and specifications for this project have been completed by
IIW Engineering & Surveyors, P.C. Other improvement projects related to the Bee Branch
Pumping Station were recently completed by the Kluck Construction Company. This final
project provides for the purchase and installation of adiesel-fueled, auxiliary power generator
which would provide power to run the floodwall's Bee Branch pumps during power outages.
BID RESULTS
Sealed bids for the Bee Branch Floodwall Pumping Station Auxiliary Power Project were
opened at 2:00 p.m. on January 3, 2008. Three bids were received for this project. A complete
tabulation of the bids is attached.
RECOMMENDATION
I recommend that the City Council award the construction contract for the Bee Branch
Floodwall Pumping Station Auxiliary Power Project to the low bidder, A & G Electric of
Dubuque, Iowa, in the amount of $370,038.00. This bid is $24,163.00 or 7% above the
engineer's estimate of probable cost.
BUDGET IMPACT
Cost Estimate Bid Award
Construction Contract $328,081.00 $370,038.00
Contingency $ 17,794.00 .00
Engineering $ 10,000.00 $ 10,000.00
Total Project Cost $355,875.00 $380,038.00
This project will be funded with monies budgeted specifically for the Bee Branch
Floodwall Pumping Station Auxiliary Power Project. I recommend that the $24,163
shortfall be addressed with unspent and unencumbered monies from the Floodwall Post
Flood Repair Project in the Public Works Department's FY 2008 Capital Improvement
Projects budget.
CIP# Project Description Fund Amount
1011377 Bee Branch Auxiliary Power Project $355,875.00
3501445 Floodwall Post Flood Repair Project $ 24,163.00
Total Project Funding $380,038.00
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the Bee
Branch Floodwall Pumping Station Auxiliary Power Project to A & G Electric of
Dubuque, Iowa, in the amount of $370,038.00.
Attachments
RESOLUTION NO. 23-08
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE BEE BRANCH
FLOODWALL PUMPING STATION AUXILIARY POWER PROJECT
Whereas, sealed proposals have been submitted by contractors for the Bee
Branch Floodwall Pumping Station Auxiliary Power Project (the Project) pursuant to
Resolution No. 583-07 and Notice to Bidders published in the City of Dubuque, Iowa on
the 7"' day of December, 2007.
Whereas, said sealed proposals were opened and read on the 3`d day of
January, 2008 and it has been determined that A & G Electric of Dubuque, Iowa, with a
bid in the amount of $370,038.00, is the lowest responsive, responsible bidder for the
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Public Improvement Contract for the Project is hereby awarded to A & G
Electric and the City Manager is hereby directed to execute a Public Improvement
Contract on behalf of the City of Dubuque for the Project.
Passed, adopted and approved this 22nd day of January , 2008
Ric W. Jones, Mayor Pro-Tem
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY OF DUBUQUE, IOWA
BEE BRANCH FLOOD WALL
GENERATOR INSTALLATION
°5°76-°2
BID TABULATION
JANUARY 3, 2007
LOW
BIDDER % A 8~ G ELECTRIC GIESE SHEET METAL WESTPHAL 8 CO
BELOW I
ENGINEER'S ABOVE
NO. DESCRIPTION ESTIMATE ENG. EST. QUANTITY TOTAL PRICE TOTAL PRICE TOTAL PRICE
1 Furnish and install diesel engine generator set $332,575.00 8.69% 1 LS $361,480.00 $367,900.00 $382,825.00
2 Coordinate power supply connections with the Power Company $500.00 -100.00% 1 LS $0.00 $0.00 $390.00
3 Electrical Permit Fee $800.00 -65.25% 1 LS $278.00 $270.00 $400.00
Furnish and install any needed conduit and cables to complete
4 generator and switch connections $12,000.00 -31.00% 1 LS $8,280.00 $11,700.00 $17,000.00
TOTAL BID $345,875.00 $370,038.00 $379,870.00 $400,615.00