Bunker Hill Golf Course Irrigation Phase 2 of 3 Project Copyright 2014
City of Dubuque Public Hearings # 7.
ITEM TITLE: Bunker Hill Golf Course Irrigation Phase 2 Project
SUMMARY: Proof of publication on a notice of hearing to consider the approval of the
plans, specifications, form of contract and estimated cost for the Bunker
Hill Irrigation Replacement Phase 2 and the City Manager recommending
approval .
RESOLUTION Approval of Plans, Specifications, Form of Contract, and
Estimated Cost for the Bunker Hill Irrigation Replacement Phase 2
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ Bunker Hill Irrigation Replacement Phase 2-MVM Memo City Manager Memo
❑ Staff Memo Bunker Irrigation Replacement Phase 2 Staff Memo
❑ Resolution Bunker Irrigation Replacement Phase 2 Resolutions
THE CITY OF Dubuque
U E I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bunker Hill Irrigation Replacement Phase 2 of 3 (CIP #35015301 3701530)
DATE: September 14, 2015
Leisure Services Manager Marie Ware recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $205,042 for the Bunker Hill
Irrigation Replacement Phase 2.
The irrigation system for the tees and greens was installed around 1980 and the fairway
system was added in 1992. In Fiscal Year 2011 the satellite controllers, master control
panel, variable speed pump, backflow preventer, pump shelter and electrical controls
were replaced. This project was Phase 1.
To reduce the financial impact of the remaining irrigation project, it will be completed in
two additional phases. The FY 2015 and 16 approved C.I.P. budget includes $205,042
to hire a consultant to develop bid specifications and monitor the project as well as a
contractor to complete at least a 9-hole section of the Bunker Hill Golf Course irrigation
system. This project includes full replacement of both greens and fairway lines and
heads. This project will be Phase 2.
The Bunker Hill Irrigation Replacement Project Phase 2 will consist of the furnishing and
installation of a complete golf course irrigation plumbing and distribution system to at
least 9 holes. The existing Toro OSMAC irrigation control system and satellite
controllers shall be preserved. The project includes connections to existing pumping
station and water supply, all electrical equipment and connections from the satellite
controllers to the new irrigation heads as required to provide a complete and operational
golf course irrigation system, of new fairway, greens and tee box water lines and heads.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen'
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
2
THE CITY OF Dubuque
AII.Am
DUB E 11 1 ►
Masterpiece on the Mississippi -2012I
�P PP zoo� .zo,3
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Bunker Hill Irrigation Replacement Phase 2 of 3 (CIP# 3501530, 3701530)
DATE: September 11, 2015
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information for the
Public Hearing on the Bunker Hill Irrigation Replacement Phase 2 which will include at
least a 9 hole irrigation system replacement.
BACKGROUND
The irrigation system for the tees and greens was installed around 1980 and the fairway
system was added in 1992. In Fiscal Year 2011 the satellite controllers, master control
panel, variable speed pump, backflow preventer, pump shelter and electrical controls
were replaced. This project was Phase 1.
To reduce the financial impact of the remaining irrigation project, it will be completed in
two additional phases. The FY 2015 and 16 approved C.I.P. budget includes $205,042
to hire a consultant to develop bid specifications and monitor the project as well as a
contractor to complete at least a 9-hole section of the Bunker Hill Golf Course irrigation
system. This project includes full replacement of both greens and fairway lines and
heads. This project will be Phase 2.
DISCUSSION
The Bunker Hill Irrigation Replacement Project Phase 2 will consist of the furnishing and
installation of a complete golf course irrigation plumbing and distribution system to at
least 9 holes. The existing Toro OSMAC irrigation control system and satellite
controllers shall be preserved. The project includes connections to existing pumping
1
station and water supply, all electrical equipment and connections from the satellite
controllers to the new irrigation heads as required to provide a complete and operational
golf course irrigation system, of new fairway, greens and tee box water lines and heads.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process September 8, 2015
Publish Notice to Bidders, Advertise for Bids September 14, 2015
Publish Public Hearing Notice on Plans & Specs September 14, 2015
Public Hearing on Plans & Specs September 21 , 2015
Receipt of Bid Proposals (Bid-Letting) September 28, 2015
Award Construction Contract October 5, 2015
Project Completion Date March 1 , 2016
RECOMMENDATION
I recommend the City Council approve the plans, specifications and form of contract
and estimated cost for the Bunker Hill Irrigation Project Phase 2.
BUDGETIMPACT
The estimate of probable cost for the Bunker Hill Irrigation Replacement Phase 2 is as
follows:
Estimate
Construction Contract $ 175,042
Consultant Fee to Create Bid Specs & Oversee Project $ 30,000
Total Project Cost $ 205,042
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
3501530 Golf Course Irrigation $ 119,736
3701530 Golf Course Irrigation $ 85,306
Total Project Funding $ 205,042
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
the estimated cost for the Bunker Hill Irrigation Replacement Phase 2 through the
adoption of the enclosed resolution.
2
Prepared by: Dan Kroger, Recreation Division Manager
cc: Gerry Lange, Golf Course Superintendent
Jenny Larson, Budget Director
3
RESOLUTION NO. 328-15
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMAT-
ED COST FOR THE BUNKER HILL IRRIGATION REPLACEMENT PHASE 2
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
Bunker Hill Irrigation Replacement Phase 2, in the estimated cost of $175,042, are
hereby approved.
Passed, adopted and approved this 21st day of September, 2015.
Lynn V. Sutton, Mayor Pro Tem
Attest:
Kevir(. irnstah , CMC, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE BUNKER HILL IRRIGATION
PROJECT PHASE 2
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Bunker Hill Irrigation Project Phase 2, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 21st day of September,
2015, in the Historic Federal Building Council Chambers (second floor) 350 W. 61h
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
This project will include the furnishing and install of phase 2 of a golf course
irrigation plumbing and distribution system as shown in the bid specifications. The
existing Toro OSMAC Irrigation Control System and satellite controllers shall be
preserved. The project includes connections to existing pumping station and water
supply, all electrical equipment and connections from the satellite controllers to the new
irrigation heads as required to provide a complete and operational golf course irrigation
system, as per city specifications.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 8th day of September, 2015.
Kevin Firnstahl, CMC, City Clerk
any interested person
may appear and file
CITY OF DUBUQUE objections thereto.
OFFICIAL NOTICE The scope of the
NOTICE OF PUBLIC Project is ds
HEARING ON PLANSI'i This project will
SPECIFICATIONS,. ,;include,' the furnishing
FORM GF CONTRACT, and install of phase 2
AND ESTIMATED COST "I, of a' golf course-
FOR THE BUNKER ;I Irrigation plumbing and
HILL ' IRRIGATIONI j distribution system as
PROJECT PHASE 2 i shown',' .in , the. bid
NOTICE IS HEREBY ii ` specifications. The
GIVEN, The.
City Coun- : i existing Toro OSMAC
cil of the City of Dubu- Irrigation Control Sys-
que, Iowa will hold a ii tern a and satellite
publichearing' on the l controllers .shall be
proposed plans, specs- preserved, 'The project
fications, form of includes connections
contract and estimated to existing-, pumping
cost f'o'r the Bunker Hill station - and water
Irrigation Project supply,' all electrical
the award of -Contract a,
corporate surety Bond,'
acceptable, to the
governmental, "entity,
r for, the; faithful per-
formance of ,the
' -tract; 'in "an amount
equal" to, one" •hundred
percent, of the amount
of the contract: The Bid
E• securitymust he in'the
amount of ten, percent
(10%) of the:amount of
the contract and must
'be ithe form of a
cashiers check' or
certified check drawn
to attend the Pre -Bid
Construction Confer-
ence to be held at 1:00
PM on Monday, Sep-
tember " 21, 2015, at
Bunker Hill Golf
Course,. 2200 Bunker
Hill Road in Dubuque,
Iowa. Attendance by all
prospective" bidders is
not mandatory but
highly recommended.
Published in the
Telegraph Herald on+,
September 11, 2015.
1t 9/11
on a stafe-chartered or
,federally_." chartered
bank, ; ar a certified
share draft drawn on a
'Phase 2 in acccl dance - equipment and con- state chartered ' or
With; the' provisions of nect ons s:,from.r;. the federally=chartered cre-
Chapter, Code .of"satellite, controllers to ;dit union, dr the Bidder
Iowa;': at' 6:30 p.m., on i the new, irrigation may provide a. Bid
the 21st day of - heads as, required to Bond 'with corporate'
September, 2015 in the r provide a complete and ysurety ,satiisvactory t o
Historic' Federal Build operational golf course g
Ing Council Chambers irrigation system, as " entity. The,. Bid Bond
(Second floor)' 350 W. per city specifications. must rCont.ain no" con
6th Street,;• Dubuque, , Any visual or hearing- dations ex9eptas
Iowa: Said proposed impaired persons need provided; m this
plaps specifications,; r ing special assistance section .`
form .of contract and or persons with special 120.5 `Contract
estimated cdstare now ,accessibility needs Documents .
on file in the 'office of should contact the City . Copies of the Contract
the City' Clerk, 50 w. Clerk's office at. (563) Documents will be
13th' Street, Dubuque, ,580-410,0„ or TDD at , available on the City's
Iowa: At said hearing` " (563), 690-6678.at'least website ;`at ;wvyw.city
48 hours prior to, the ofdubuque.org/b ds.as
meeting. px A` limited'number•of
Pubiished,by order of plans will be "available'
the City Council 'given at Leisure '. Services
on the 8th,-., day, of office.2200 Bunker Hill
September, 2015. • Rd. No plan deposit is
Kevin Firnstahl, required...
CMC, City`Clerk
' SECTION 00120. '
It 9/11 < 120.6 Preference for
NOTICE TO BIDDERS ° i 'towa` Products and
CITY' PUB ICUQUE , i Labor :. , .
By virtue of statutory
IMPROVEMENTauthority, preference
PROJECT ,^will" �' be given ; to
Golf Course products ` and . grovi
Irrigation s ons grown and coal
-Replacement produced= within the
120.1 Mime, s and State of ,iowa,, and to
Place" = fo"r ' Filing•' lowa"do`mestic labor, to
Sealed Proposals the • extent lawfully,!
. 'Sealed Bids for the required under -Iowa�
work comprising each Statutes.
1,
improvementtas Stated, { Tax
below must be filed The Bidder should not;
before 2:00 ,p.m. on` I ,include State of=lowa
Monday September 28, " sales tax in Its Bid. A
2015, in the Office `of" sales tax "exemptio"n'
the City Clerk, City Hall certificate will be avail
- First ', W's`t ' al
13th StreeFloort, Du50buqeue, purchaseableford iln" Iowamaterialfor
Iowa:"'` incorporation into the
120.2 l Time and Projeect:
Placed-" Sealed " 'Pro- 120.8 General, Na-
posalsWill be ' tore Of ` Public
Opened_ "and :Con improvement Project
sidered Golf Course LIrrigation
Sealed' -proposals will- Replacement
be opened' and Bids Bunker Hill" `Golf'
tabulated at 3:00 p.m. Course
on"^Monday 'September 2200 Bunker Hill Road
28, 201.5 -,,"at Leisure Dubuq`ue, Jowa
Services, . Department, CIP # Furnish - 350153073211"
2200_Bunker Hill Rd., and install"a:,
Dubuque, Iowa,- ,for; complete golf course.
consideration by the irrigation plumbing and
City Council at its distribution "system as
meeting on Monday shown onie-w'
,:October 5 2015.' The and. specifitheddraherein.ings
City of Dubuque, Iowa, The existing- Toro
reservess the•.right to OSMAC ilrrigation Con
reject any and,all-Bids.• trolSystem' and
120.3 Yime for satellite " controllers
'Commencement and shall be'preserved. The
Completion of•Work project includes 'con -
Work on the Project- necti6ns '.to existing
must be'commenced pumping stafidn and
Within ten ;(10)'°'cal- water supply, all
endar days after' the electrical i equipment'
Notice to Proceed" has and , connections from'
been issued and shall the satellite controllers'I
be fully complefed.by'1 to the new- irrigation
March,2016. , heads as required.. to.
120.4`BidtSecurity provide a complete and
Each' Bidder must operational golf course
accompany`its Bid with irrigation system, ` as',
ia Bid- ` security as 1 per city specifications
security that the, 120.9 Pre -Bid Con -
'successful Bidder -will structionConference
enter into a contract Each prospective
for the work Oicf upon bidder is encouraged
and will `furnish after
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: September 11, 2015, and for which the charge is $78.64.
Subscribed to before me, a N ; ary Public in and for Dubuque County, Iowa,
this ,/ day ° , 20 /5
Notary Public in and for Dubuque County, Iowa.
Y K. WEST Ri+,9EYER
Commission Number 54885
My Comm, Exo. FE . 1, 2017