Code of Ordinances Amendment - Title 15 Long Range Planning Advisory Commission Copyright 2014
City of Dubuque Action Items # 6.
ITEM TITLE: Code of Ordinances Amendment - Chapter 2 Long Range Planning
Advisory Commission
SUMMARY: City Manager recommending approval of an ordinance which adds a new
Title 15, Chapter 2 which establishes the Long Range Planning Advisory
Commission and provides for the powers, operation, membership and
meetings.
ORDINANCE - Amending City of Dubuque Code of Ordinances Title 15
Planning and Zoning by Repealing Chapter 2 Long Range Planning
Advisory Commission and Adopting A Chapter 2 Long Range Planning
Advisory Commission in Lieu Thereof Establishing the Long Range
Planning Advisory Commission and Providing for the Powers, Operation,
Membership, and Meetings
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Motion B; Motion A
ATTACHMENTS:
Description Type
❑ Long Range Planning Advisory Commission-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Ordinance Ordinance
❑ Suggested Motion A& B Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Boards and Commissions — Long Range Planning Advisory Commission
DATE: September 11, 2015
The City Attorney's Office and the City Clerk's Office have been working on updating
the Boards and Commissions ordinances to make the standard provisions in all of the
ordinances uniform and consistent.
Assistant City Attorney Crenna Brumwell recommends City Council approval of an
ordinance which adds a new Title 15, Chapter 2 which establishes the Long Range
Planning Advisory Commission and provides for the powers, operation, membership
and meetings. The Long Range Planning Advisory Commission was originally
established in February 1990.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Crenna Brumwell, Assistant City Attorney
THS CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
CRENNA M . BRUMWELL , ESQ.
ASSISTANT CITY ATTORNEY /�
To: Michael C. Van Milligen /l/I`'`„".'_Y_
City Manager
DATE: September 10, 2015
RE: Boards and Commissions — Long Range Planning Advisory Commission
The City Attorney's Office, together with the City Clerk's Office and each individual
department, have been working on updating the Boards and Commissions ordinances
for the City of Dubuque. The goal is to make the standard provisions in all of the
ordinances uniform and consistent.
Attached please find a draft ordinance for the Long Range Planning Advisory
Commission, which was established in February 1990. For this ordinance, a new Title
15, Chapter 2 is adopted which establishes the Long Range Planning Advisory
Commission and provides for the powers, operation, membership, and meetings.
I recommend that the ordinance be submitted to the City Council for consideration.
Please let me know if you need further information.
Thank you.
Prepared by: Crenna M. Brumwell, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 589-4381
ORDINANCE NO. 62-15
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 15 PLANNING
AND ZONING BY REPEALING CHAPTER 2 LONG RANGE PLANNING ADVISORY
COMMISSION AND ADOPTING A CHAPTER 2 LONG RANGE PLANNING
ADVISORY COMMISSION IN LIEU THEREOF ESTABLISHING THE LONG RANGE
PLANNING ADVISORY COMMISSION AND PROVIDING FOR THE POWERS,
OPERATION, MEMBERSHIP, AND MEETINGS
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Title 15, Chapter 2 of the City of Dubuque Code of Ordinances is
hereby repealed and the following adopted in lieu thereof:
CHAPTER 2
LONG RANGE PLANNING ADVISORY COMMISSION
15-2-1: COMMISSION CREATED:
There is hereby created the Long Range Planning Advisory Commission.
15-2-2: PURPOSE:
The purpose of the commission is to foster the community planning process, develop
policies, goals, plans, and management tools based on a consensus of community
values, and help guide the community's future development, public policies, and
decision-making.
15-2-3: INTERNAL ORGANIZATION AND RULES:
The commission may adopt rules and regulations to govern its organizational
procedures as may be necessary and which are not in conflict with this Code of
Ordinances or the Iowa Code.
15-2-4: PROCEDURES FOR OPERATION:
All administrative, personnel, accounting, budgetary, and procurement policies of the
city govern the commission in all its operations.
15-2-5: MEMBERSHIP:
A. The commission comprises seven (7) residents of the city, appointed by the city
council.
B. Residents must be eighteen (18) years of age or older.
C. Qualifications.
1. All members must be qualified by their knowledge, experience, and ability
to contribute to the city's long range planning and development efforts.
15-2-6: OATH:
Each person, upon appointment or reappointment to the commission, must execute an
oath of office at the first meeting of the commission following the appointment or
reappointment or at the city clerk's office any time prior to the first meeting of the
commission.
15-2-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's
successor is appointed and qualified.
15-2-8: VACANCIES:
Vacancies must be filled in the same manner as original appointments.
15-2-9: OFFICERS/ORGANIZATION:
The commissioners must choose annually a chairperson and vice -chairperson, each to
serve a term of one (1) year. The chairperson must appoint a secretary, who need not
be a member of the commission. The commissioners must fill a vacancy among its
officers for the remainder of the officer's unexpired term.
15-2-10: MEETINGS:
A. Regular Meetings. The commission must meet monthly.
B. Special Meetings. Special meetings may be called by the chairperson or at the
written request of a majority of the commissioners.
C. Open Meetings. All meetings must be called and held in conformance with the
Iowa Open Meetings Law.
D. Attendance.
1. In the event a commissioner has been absent for three (3) or more
consecutive meetings of the commission, without being excused by the
chairperson, such absence will be grounds for the commission to recommend to
the city council that the position be declared vacant and a replacement
appointed.
2. Attendance must be entered upon the minutes of all meetings.
E. Minutes. A copy of the minutes of all regular and special meetings of the
commission must be filed with the city council within ten (10) working days after each
meeting, or by the next regularly scheduled city council meeting, whichever is later.
F. Quorum. Four (4) commissioners constitute a quorum for the transaction of
business. The affirmative vote of a majority of the commissioners present and voting is
necessary for the adoption of any motion or resolution.
15-2-11: COMPENSATION:
Commissioners serve without compensation, provided that they may receive
reimbursement for necessary travel and other expenses while on official commission
business within the limits established in the city administrative policies budget.
15-2-12: REMOVAL:
Except as provided in 15-2-10(D)(1), the city council may remove any commissioner for
good cause.
15-2-13: POWERS:
The commission has the following powers, duties, and responsibilities:
A. To provide a leadership role in the planning, coordinating, and sponsoring
of a periodic community planning process;
B. To coordinate and supervise the preparation and maintenance of the
comprehensive plan;
C. To provide input to the city manager in the preparation of the city
manager's recommended multi-year capital improvement program;
D. To make comprehensive studies of the present condition and the future
growth of the city to provide input into the community planning process and to
guide and accomplish a coordinated, consistent, and harmonious development in
accordance with the present and future needs thereof to the end that the health,
safety, morals, order, convenience, prosperity, and general welfare may be
promoted;
E. To make or cause to be made such surveys, studies, maps, plans, or
charts of the City with due regard to its relation to neighboring territory as may be
determined as necessary to carry out the purposes of the commission;
F. To recommend amendments to all or parts of the comprehensive plan in
response to the community planning process, upon its own initiative or upon
recommendation presented by the Zoning Advisory Commission, but only after a
public hearing;
G. To review proposed urban renewal plans, urban renewal plan
amendments, urban revitalization plans, and urban revitalization plan
amendments for consistency with the comprehensive plan;
H. To undertake public information efforts to enhance public understanding of
the community planning process generally and the comprehensive plan
specifically; and
I. To undertake from time to time other specific long range planning projects
which may be referred to the commission by the city council.
Section 2. Nothing herein effects the term of any person serving as a
commissioner as of the effective date of this Ordinance.
Section 3. This Ordinance takes effect upon publication.
Passed, approved, and adopted the 21st day of September, 2015.
Attest:
Kevi S. Firnstah ' ity Clerk
nn V. Sutton, Mayor Pro -Tern
I move to receive and file the communications and further move that the requirement
that a proposed Ordinance be considered and voted on for passage at two Council
meetings prior to the meeting at which is to be finally passed be suspended. (Motion B)
Vote — Then
I move final consideration and passage of the Ordinance. (Motion A)
If Motion B does not pass:
I move to receive and file the communications and I move first (second or third)
consideration of the Ordinance. (Motion A)
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: September 25, 2015, and for which the charge is $72.89.
atTrivt.vt_t_
Subscribed to before me, a otary Public in and for Dubuque County, Iowa,
this �g day o ff 1:97,.1) , 20/. .
Notary Public in and for Dubuque County, Iowa.
MARY K.1lESTERMEYER
Commission Number 154885
Nov Comm. Exo. FEB. 1....
6 • •
utiver metings of, the
commission,without •
bing excused by the
chairperson,• such.
ab-
sence:will be grogn-0..
for the commission.,to
reCOrtiiiiiddd:td,the city
couricil,:`::-:!thAtj&..?'•tlie.
vacarit cf:,0;te4beFment appointed.
r:
r:.1.Atteo dance must
enteredupdnthe min-
ite!.0:A41,:theetrogt
al!E. Mnutes. A copy of
the minutes of
regular and special
meetings of,:the
commission: mustbe
• filed, .with the •cfty
council within ten (10)'
working days. p.fteifeacI rneetng, pr. by.
the- hext' ,regularlyg
scheduled city,. couilci
eetlpg;. whichever is
F Quorum Four, 4)
commissioners consti-
.as;O6Or.iiiN.:!for :the
transaction ofbusi- -
ness: Te affirmative
the:c-o",,rnhlii,brrec, pre-
sent
Commissioners serve'
.necessry for - the
.1521r1: C.OMP.EN'SA
,irithoirt.'Comp,ehstiOn;
provided that they may
receive reimbursement'
for:necessary travel
andother expenses
while• ,
official
comrnission business
T,1 the city
administrative policies
••
15-2-1
. OFFICIAL 15-2-1O(D)(1), the city
PUBLICATION COuflCiI may,
role ORDINANCENO.62-15 any cornmissioner, for
AMENDING CITY OF good cause.,
DUBUQUE CODE 152-13:, POWERS:
ORDINANCES,. TITLE- .The-commission has
•-,,-in the
'SIONAND ADOPTING 'plarining, coordinating,
'
RANGE .PLANNING periodic cornmunity
ADVISORY COMMIS- planning process;,
-..sioNAt..votu.,THERE4 B. To cOordin'ate:ridOF ESTABLISHING superyise ,the 'prepa-
:,
THE:: LONG.mainte-
PLANNINGADVISORY nance of the
.ComOte-
AOMMIS5ION',AND'
t,f0n§iNise:olarl;•:
ippyvgps;:,t.A,
TION,'',.i':;;:t1EMBEFLBNIIP7,prOditatitfrofe,,,'..cit:YBE- 11 ORDAINED BY capital,: ''',
AND MEETINGS manager's' recom-'
• Now; THEREFORE, mended nuIti-year
v6enOnt''
THE CITY COUNCIL,:
OF THE cIFY OE.
0. To make compreSection 1. Title 15, present conditioand
Dubuque,.: od
••,:provide-
Ordinances i'_ : is hereby input r
teijealed and-
following adopte'd' ess and .to guide and
tiiieLr'thereot
R 2
dinated, consistent,
LONG RANGE . and ,harmonious devel-
PLANNlNG4DVlSORY' opment in ,accordance
COMMISSION with the present;] and
•:'-.;-,15,2,1; CO ISSION future needs thereof.to
CREATED:- • the end that the health,
The .,purpose of the to • be made such
commission is to -.foster:,surveys, studies, nias,
the community •plan plans, or charts of the
fling process,with cli-!'.LFerare1:th',.:
policies, goals, plans, ,its relation to neigh-
rhanagArrient';t661s.,:',:-boring territory,as may.
0 n a consensus be determined - as
'of community vakie, necessary to car.ry out
and help .guide 'the the purposes of the
community's- future- commission;
development, •pubIic • F. To ,recommend
• pciliCies;.,!•a00,,,,doisitii.:,...:f„::.,46encircteet.,tCol.„•,or-1.
ciRaANJZATIdN:'. :AND
The commission may cess, •upon ts 'own
ad °lit'dr-•-•1:-;•J•••'-yp9
CI ores,',4,41,..."4".4V/01.11et,.:40.,Y,:i.SOY*i:.,.;Q000.1",r$i..i3p';,:'il
:necessary and which but
'ara not in conflict with hearing; -
this Code - of ordi- G. To review.roposed
only after:a. public
nanCeS:.,' 'Or 'the owa urban renewal plans,
15-2-4: PROCEDURES amendments, uroak.,,
FOR OPERATION: • revitaIizatioB plans,
Alt administrative; and, urban revital-
: :
oud Con.sitendS(..
curement pre-,
the city govesn the hensive plan;
commission i'n all - its -1. To undertake
•:!
1.1525.,m \ j,j13Fisf;j1 •efforts, to enhanc,e
• A.,. The commission public understan'ding
•coniprises seven of- • the .• community
residents of the city Ptah hirg;
liteeti::::,.(1$)'.'fLYe'arg:,tr1.':'-''':J4TO..0'004•44:16]'be qualified by'.their whichmay,be referred,fdni
:ae or older. • •-. time to. time other
knowledge, experi- to .the cOMttiigibrY••bS(:,
g antrribute'At(the:::citet•;.,Section 2. Nothing
long range planning hereineffcts the term
and development ef- Of .,':anYeoetki.t:50ii,g,
fpiti at
ate
•
commission; " must - upon publication:' '
'execute an
Passed, approved and
.,..oath:: of
•
m▪ eeting of the ofSeptember 2015
reappointment or at Aftestfs/Ke.viri. s:
.the city clerks office • Firnstahl,ity'Clerk
an'y time prior to' the Published.officially' in
first meeting' .�f tha the Telegraph Herald
' :Com
September, 2015.
The,;:t&rfr.:.,of',OffiCefOr
,
"(3) year o.r untit such lt 9/25
"'"
they city clerks offie cFirnstani city pier,
any time: prior,to;ahe Published officia ly in
first meeting of,: the the Telegraph Herald
f commission .newspaper on•the, 25th
15 2 7: TERMS day of September 2015.
The term of office, for . //Kevin S: Firnstahl, .
commissioners Is three City Clerk .
l ,(3) yeaCs or.until such ' f149/25 ,i
Icommissioners sub
cessor ;is appointed
and qualified.
15 2 8.VCANCIES:-
Vacanciesmust be i
filled ih the same •
manner `as .'orlgmal ;
ap5-29
-mOFFI CERS/OR-
GANIZATION.
The commissioners :i
must choose annually :i
a chalrpersoh and vice-
chairperson each •to
serve akerm of obe ().)
year The ,chairpersgn• ;
rniist .. appoint„ a j
secretary,i Who: need
i pot be almember ofthe
commission..The •coni-
htissioners musf• fill..b ,
vacancy. • among .its
officers fors'••the re-
ainder ofthe officer's ,,
m
uhexpired term.
15 2;10:,MEETINGS:
s A ;Regular Meetings.
•The -commission. must''
meet monthly. .
B,.Special Meetings.'
Speclal'r meetings may i
be called bye , the
chairperson or at the
Written request of a
l malositj,,� of, the.: coin
tttissio'ners
pen lV eetings All 1.
meetings must be
• cahed;Fi and 'held in_
conformance With the ;
lowa ;'open Meetings j
D Attendance„
1 ,In the event a`;1
commjsswner has:;
been psent for three;)
(3) or' more, consec-;!