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Windsor Avenue Storm Sewer Const. ProjectTO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Windsor Avenue Storm Sewer Extension Project DATE: January 30, 2008 Assistant City Engineer Bob Schiesl is recommending authorization of the public bidding procedure for the Windsor Avenue Storm Sewer Extension Project, and that a public hearing be established for February 18, 2008. I concur with the recommendation and respectfully request Mayor and City Council approval. l~= ~~ Mic ael C. Van illigen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer Bob Schiesl, Assistant City Engineer THE CITY OF ~ Dubuque '-- DT T~ ~ All-AmericaCitY V Masterpiece on tiie Mississippi 2007 TO: Michael C. Van Milligen, City Manager FROM: Bob Schiesl, Assistant City Engineer ~~S SUBJECT: Windsor Avenue Storm Sewer Extension Project (CIPs 7201351 & 7201066) DATE: January 29, 2008 INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the Windsor Avenue Storm Sewer Extension Project. DISCUSSION The Windsor Avenue Storm Sewer Extension Project involves the installation of 815 feet of 42-inch storm sewer along Windsor Avenue to link the storm sewer installed with the construction of Burden Avenue with the existing 48-inch storm sewer at Sutter Street. The storm sewer will improve storm drainage along Windsor and the intersection of 22"d, Elm, and Kniest Street. The schedule for the project will be as follows: Advertisement for Bids February 8, 2008 Notice of Hearing on Plans & Specifications February 8, 2008 Public Hearing February 18, 2008 Receipt of Bids February 20, 2008 Award of Contract March 3, 2008 Final Completion Date August 22, 2008 RECOMMENDATION I recommend that the City Council establish the date for the public hearing and authorize the City Clerk to advertise for bids for the Windsor Avenue Storm Sewer Extension Project. BUDGET IMPACT The estimate of probable cost for the Windsor Avenue Storm Sewer Extension Project is as follows: Estimate Construction Contract $177,776.25 Contingency 17,777.62 Engineering Design & Inspection 29,333.08 Total Project Cost $224,886.95 The project funding summary is as follows: CIP No. Fund Description Fund Amount 7201351 Windsor Avenue Storm Sewer Extension (FY 2005) $202,800.00 7201066 Storm Sewer General Repairs (FY 2008) $22,086.95 Total Project Funding $224,886.95 ACTION TO BE TAKEN The City Council is requested to establish the date for the public hearing and to authorize the City Clerk to advertise for proposals for the Windsor Avenue Storm Sewer Extension Project through adoption of the attached resolutions. Prepared by Deron Muehring, Civil Engineer cc: Jenny Larson, Budget Director Tom Freund, Engineering Technician RESOLUTION NO. 48-08 WINDSOR AVENUE STORM SEWER EXTENSION PROJECT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: the proposed plans, specifications, form of contract and estimated cost for the Windsor Avenue Storm Sewer Extension Project, in the estimated amount $224,886.95, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. a public hearing will be held on the 18th day of February, 2008, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The Windsor Avenue Storm Sewer Extension Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 20th day of February, 2008. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 3~d day of March, 2008, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Passed, adopted and approved this 4th day of February, 2008. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE WINDSOR AVENUE STORM SEWER EXTENSION PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Windsor Avenue Storm Sewer Extension Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 18th day of February, 2008, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: The Windsor Avenue Storm Sewer Extension Project involves the installation of 815 feet of 42-inch storm sewer along Windsor Avenue to link the storm sewer installed with the construction of Burden Avenue with the existing 48-inch storm sewer at Sutter Street. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of 2008. Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT WINDSOR AVENUE STORM SEWER EXTENSION PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on 20th day of February, 2008, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on 20 day of February, 2008, at City Hall -Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on 3~d day of March, 2008. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by August 22, 2008 Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state- chartered or federally chartered bank, or a certified share draft drawn on a state- chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. Windsor Avenue Storm Sewer Extension Project, CIPs 7201351 & 7201066 The Windsor Avenue Storm Sewer Extension Project involves the installation of 815 feet of 42-inch storm sewer along Windsor Avenue to link the storm sewer installed with the construction of Burden Avenue with the existing 48-inch storm sewer at Sutter Street. Published in the Telegraph Herald, February 8, 2008.