Cleveland Avenue Reconstruction InitiationTHE CITY OF Dubuque
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All-l~t~ri~a City
Masterpiece an the Mississippi
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2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Vari Milligen, City Manager
SUBJECT: Cleveland Avenue Reconstruction Project -Bryant Street to Villa Street
CIP 3001972 -Fiscal Year 2009 Street Construction Program
DATE: February 13, 2008
City Engineer Gus Psihoyos is recommending the initiation of the Cleveland Avenue
Reconstruction Project -Bryant Street to Villa Street.
The recommendation includes using the City standard width for collector streets of 37',
approval of the Resolution ot` Necessity, approval of the Preliminary Schedule of
Assessments and establishment of March 3, 2008, as the date for the public hearing.
The Schedule of Assessments includes assessments for only a 37' street width.
There have been three public information meetings held with the property owners since
November 29, 2007. The current street width is 40', instead of the standard collector
street width of 37'. At the first public information meeting, many of the property owners
were opposed to reducing the street width. A petition was received from residents,
representing 56 properties, that were opposed to reducing the street width on the
project. The total number of assessed parcels on the project is 127.
At the public information meeting on December 13, 2007, an informational letter was
mailed to all property owners. The informational letter included a survey to indicate
street-width preference and aself-addressed, stamped envelope to mail the survey
back to the City. Of the 74 rE~turned surveys, 46 desired a 40' street width and 28
desired a 37' street width.
The third and final public information meeting was held on February 9, 2008. The 28
people who attended the meeting were asked to sign in and on the sign-in sheet they
were asked to choose which street width they desired. The results of the survey were
that 14 attendees wanted a 40' width street and 14 attendees wanted a 37' width street.
The Engineering Department believes that the standard 37' width for a collector street is
appropriate for Cleveland Avenue for the following reasons:
1. Eleven of the 40 trees on the project will have to be removed no matter the width
of the street. The remaining 29 trees can be saved if the street width is 37', but
must be removed if the street width is 40'.
2. A wider grass parkway provides additional space for snow storage before it
impacts the public sidewalk.
3. The 37' street width matches the City standard for a collector street.
4. The new street will have a flatter crown that will allow vehicles to park closer to
the curb. Currently vehicles park three to four feet from the curb because the
crown of the existing street is very steep.
5. The new curb and gui:ter will be substantially shorter than the existing limestone
curb. The existing curb varies in height from 8" to 12". With existing curb heights
this high, most residents do not want to park next to the curb. This causes the
street to appear narrower than it actually is.
City Engineer Gus Psihoyos further recommends that should the City Council decide
that the street should be 40' instead of 37', that the extra cost for the wider street be
100% assessable to the residents. On other City projects, such as Freemont Street
historic streetlights, Cox Street amenities, including landscaping and lighting, and brick
street repair on 15th Street for Behr's Funeral Home, the additional cost above the City
of Dubuque standards has been paid 100% by the property owners. It should be noted
on this project, that in these 1:hree public meetings the property owners have not been
told they will incur any additional cost for a wider street.
Property owners currently pay assessments based on the City's standard residential
street section of 31'. Under t:he City's current assessment policy, residents help pay for
an equivalent local residential street section of 31' and, in cases where a collector street
is necessary, the City pays for all additional costs related to the extra width. Other
recent residential collector streets constructed to the 37' width include Rosedale
Avenue, Bryant Street, Rush Street and Matthew John Drive. In the case of Cleveland
Street, if it was built to the 40' standard, the residents would not pay any additional cost
for the street width from 31' t~~ 37', but would pay 100% of the cost over 37' if this
recommendation is accepted.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/~.
Mic ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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Masterpiece on tl~e Mississippi
2007
TO: Michael C. Van Milligen, City Ma
FROM: Gus Psihoyos, ~~ity Engineer
SUBJECT: Cleveland Avenue Reconstruction Project -Bryant Street to Villa Street
CIP 3001 972 - 1=fiscal Year 2009 Street Construction Program
DATE: February 12, 2008
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Cleveland
Avenue Reconstruction Project -Bryant Street to Villa Street.
BACKGROUND
Cleveland Avenue was originally constructed with macadam in the mid-1800s. In 1924
the roadway was constructed with bituminous concrete. Cleveland Avenue is currently
an asphalt-paved, 40-foot wide street, with limestone curb on both sides of the street.
DISCUSSION
The Cleveland Avenue Reconstruction Project -Bryant Street to Villa Street will provide
for the reconstruction of underground utilities, roadway sub-base and the construction of
anew 37-foot wide concrete roadway between Bryant Street and Villa Street.
During the design process for this project, the Engineering Department met with the
property owners three times; to discuss the pavement width of Cleveland Avenue.
Engineering proposes reducing the street width from 40 feet to 37 feet. The proposed
37-foot wide pavement width is the City standard for collector streets. Property owners
were given the opportunity tee voice their opinion concerning the street width. By a 2:1
margin, the residents prefer a 40-foot wide street. Engineering staff discussed the
merits of a 37-foot wide street including:
Green Solution -The reduction in the pavement width will reduce the impervious
area of the street by 7.5%. Thus the larger parkways will reduce stormwater
runoff in the area.
• Width Not Needed -The additional width the property owners want is not needed
to maintain two-way traffic. The 37-foot pavement provides for two 11-foot lanes
of traffic and 7-foot wide parking lanes.
• Saving Trees -The narrower street will allow for approximately 29 street trees to
be saved. Leaving the pavement at 40 feet wide would result in the removal of all
street trees. The street trees provide for shade in the summer and help reduce
the energy needed to cool homes in the summer. The additional parkway also
provides a site for future tree plantings.
• Reduced Speeds - Orie of the concerns of the residents was with high vehicular
speeds on Cleveland ,Avenue. Engineering staff discussed that with a smoother
street and maintaining the current width of 40 feet the vehicle speeds on the
street will increase by 3 - 4 miles per hour. Many studies have shown this to be
accurate. Narrowing ttie street to the City standard width of 37 feet will confine
the traffic somewhat thus providing a traffic calming effect that reduces speeds.
• Extra Cost -The Engineering Department estimated the additional cost for
adding an extra 3 feet of concrete pavement (40-foot width), additional stone,
and additional tree rerrioval (29 trees) is $92,000.
The project will be constructed in two phases. Phase I of the project will include the
complete reconstruction of all underground utilities and mainline roadway construction
from Bryant Street to Plum Street. During Phase I, the contractor will not be able to do
any construction from Bryant Street to Plum Street until the last day of school
(tentatively June 9th, 2008). ~~II work in the Phase I section will need to be completed
from Bryant Street to Plum Street before school opens on August 25th, 2008.
Phase II of the project will include the complete reconstruction of all underground
utilities and mainline roadway construction from Plum Street to Villa Street. The Phase II
section of work is anticipated to be completed by November 21St, 2008 and open to local
residents and vehicular traffic.
The project will incorporate upgrades to the existing sanitary sewer system that include:
the complete reconstruction of approximately 3,065 lineal feet of 8-inch mainline sewer;
the reconstruction of 16 deteriorated brick manholes; and the replacement of 94 private
sanitary sewer laterals. The cost for the individual sanitary sewer lateral replacements
will be assessed to each respective private property owner. '
The project will also include the reconstruction of approximately 3,6001ineal feet of
watermain, mainline valves, fire hydrants, and the replacement of 63 lead residential
water services. The cost of the individual lead residential water service replacements
will be assessed to each respective private property owner.
The project also provides for the: construction of approximately 1,585 lineal feet of new
storm sewer and 19 catch basins to improve the storm water conveyance in the area;
the installation of fiber optics and telecommunications conduit infrastructure; and the
replacement of existing sidewalks.
City staff met with the City Forester on this project to discuss the condition and impact
to the existing City trees within the project corridor. There are a total of 40 trees in this
corridor. The majority of these are mature trees. Regardless of the street width, both the
Engineering Department and City Forester agree 11 trees will need to be removed due
to their deteriorating condition.
PROJECT COORDINATION
In an effort to inform the irnpacted residents along Cleveland Avenue, from Bryant
Street to Villa Street, the Engineering Department staff conducted three public
informational meetings. The open forum meetings allows staff to discuss the scope of
the project, construction schedule, special assessment procedures, availability of
financial assistance, as well as to answer any questions relating to the project. The
public informational meeting: proved to offer mutual benefit to both staff and residents.
All three public information meetings were held at George Washington Middle School.
Public Information Meeting #1 -November 29, 2007
At this meeting the project scope and potential impacts were discussed with property
owners. A possible project timeline was discussed for a street reconstruction project.
The Engineering staff expressed the desire to narrow the street from 40 feet wide to 37
feet wide. Many reasons were shared with the property owners for the street narrowing.
The primary reasons included: To save approximately 29 of the 40 mature trees from
having to be removed; widenNng the parkway for additional snow storage; and to have a
street width that matches the City's standard for a collector street. Many of the property
owners at this meeting were opposed to reducing the street width. A petition was
received from residents reprE~senting 56 properties that were opposed to reducing the
street width on the project. Thie total number of assessed parcels on the project is 127.
At the end of this meeting, E=ngineering staff proposed mailing an informational sheet
about the project and including a survey sheet for the residents to choose their
preference on the street width. Engineering staff felt that property owners may change
their mind after presented with the additional information and allowed to express their
opinion with anonymity to their neighbors. The property owners were supportive of this
idea.
Public Information Meeting #2 -December 13, 2007
Prior to this public information meeting, Engineering staff contacted the City Forester to
inspect all of the trees in the corridor. He indicated that 11 of 40 trees will have to be
removed due to disease or some form of decline in the trees. The remaining 29 trees
would have to be removed if the street is maintained at its present width of 40 feet due
to the construction activity. The Engineering staff also discussed the merits of reducing
the street width and how the new construction will address their concerns. This
information was shared with the property owners in the form of an informational letter
mailed to all property owner;>. The informational memo included a survey to indicate
street width preference and aself-addressed stamped envelope to mail the survey back
to the City. The results of this survey were:
Desire 40-foot width = 46
Desire 37-foot width = 28
After reviewing the results of this survey, it was discovered that 9 properties changed
their minds from supporting a 40-foot street width to supporting a 37-foot street width.
At the second public information meeting, the results of the survey were shared.
Engineering staff again discussed the project scope and possible project timeline.
Property owner questions were answered by staff on a variety of subjects. It was stated
by staff that a third public iinformation meeting would be scheduled once staff had
calculated the probable special assessments.
Public Information Meeting #3 -February 9, 2008
At this public information meeting, City Engineering staff stated that plans and
specifications are continuing to be developed based on a 37-foot wide street. Staff
explained the merits of a 37-foot wide street. When the residents came into the meeting
room they were asked to cc-mplete a sign-in sheet. On the sign-in sheet, they were
asked again to choose which street width they desired. The results of this survey are as
follows:
Properties wanting 40-foot width = 14
Properties wanting 37-foot width = 14
During the meeting, Engineering staff distributed a copy of a memo sent to the City
Manager detailing the concerns of the property owners and the Engineering
Department's response to those concerns. Traffic count information was shared with the
property owners. It was noted that Bryant Street is 37 feet wide and carries
approximately 10 times more traffic than Cleveland Avenue. The Engineering staff
understands that residents want a wider street. However, the traffic data and other
examples around the City show that a wider street is not needed in this case. Again, the
information presented included reasons why a 37-foot wide street would be sufficient.
These included the reasons stated earlier and the following:
Crown of the Road -The new street will have a flatter crown that will allow
vehicles to park closer to the curb. Currently vehicles park three to four feet from
the curb because the crown of the existing street is very steep.
Curb & Gutter -The r~ew curb and gutter will be substantially shorter than the
existing limestone curk>. The existing curb varies in height from 8 to 12 inches.
With existing curb heights this high, most residents don't want to park next to the
curbs. This causes the street to appear narrower than it is.
• Parkways - It was again pointed out that the wider parkways will allow for
additional snow storage, the ability to plant future street trees and be able to save
29 out of 40 existing street trees.
Engineering staff discussed 1the preliminary assessments that have been calculated.
Staff also discussed the probable construction schedule and their ability to coordinate
with the contractor for private utility work.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans, Specs, Assessments
Mail Special Assessment Notice to Property Owners
Publish Notice of Special ,Assessment: 1st Publication:
2nd Publication:
Public Hearing on Plans & Specs, Spec. Assessments
Pre-Bid Construction Conference
Receipt of Bid Proposals (;Bid-Letting)
Award Construction Contract
Project Completion Dates.. Phase I:
Phase II:
RECOMMENDATION
February 18, 2008
February 22, 2008
February 22, 2008
February 22, 2008
February 22, 2008
February 29, 2008
March 3, 2008
March 11, 2008
March 27, 2008
April 7, 2008
August 25, 2008
November 21, 2008
I recommend that the City Council give preliminary approval to the construction plans
and specifications using the city standard width for collector streets of 37 feet, approve
the Resolution of Necessity, approve the Preliminary Schedule of Assessments,
establish March 3, 2008 as the date of the public hearing, and hereby authorize the City
Clerk to advertise for bid proposals for the Cleveland Avenue Reconstruction Project -
Bryant Street to Villa Street.
I also recommend that any cost for a street wider than 37 feet be 100% assessable to
the residents. The current city standard for a collector street is 37 feet. On other City
projects (Fremont Street historic streetlights, Cox Street amenities including
landscaping and lighting, brick street repair on 15th Street for Behr's Funeral Home), any
additional cost above City of Dubuque standards has been paid 100% by the property
owners. It should be noted that on this project, the property owners have not been told
they will incur an additional cost for a wider street. Property owners currently pay
assessments based on the City's standard residential street section of 31 feet. Under
the City's current assessment policy, residents help pay for an equivalent local
residential street section; and, in cases where a collector street is necessary, the City
pays for all additional costs related to the extra width. In the case of Cleveland Avenue,
the Engineering Department believes that a 37-foot wide street section is sufficient.
Other recent residential collector streets constructed to the 37-foot width include
Rosedale Avenue, Bryant Street, Rush Street and Matthew John Drive.
BUDGET IMPACT
The estimate of probable cost for Cleveland Avenue Reconstruction Project -Bryant
Street to Villa Street is summarized as follows:
Estimate
Construction Contract $1,795,266.25
Contingency (10%) 179,526.63
Construction Engineering & Inspection (15%) 296,218.93
Total Project Cos# $2,271,011.81
The estimated project category costs are as follows:
Cost Summary/Description Amount
Street Construction Improvements $1,214,676.48
Special Assessment -Street Irnprovement, Residential Properties 164,875.12
Special Assessment -Street Irnprovement, Commercial Properties 8,899.54
Special Assessment -Street Irnprovement Deficiency, Paid by the City 0.00
Special Assessment -Water Services, Residential Properties 111,865.47
Special Assessment -Sanitary Sewer Lateral, Residential Properties 118,315.45
Special Assessment -Concrete Sidewalk, Residential Properties 444.61
Watermain Improvements 282,765.45
Sanitary Sewer Improvements 169,840.54
Storm Sewer Improvements 101,849.83
Fiber Optic Conduit 97,479.32
Total Project Cost $2,271,011.81
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
3001972 Street Construction Program $1,235,526.31
Special Assessments 404,400.19
7401405 Watermain ReplacE:ment Program 282,765.45
7101638 Street Program Related Sanitary Sewer Improvements 169,840.54
7201973 Cleveland Ave (Bryant to Villa) Storm Sewer Improvements 81,000.00
1021017 Fiber Optic Conduit -Paving Projects 97,479.32
Total Project Funding $2,271,011.81
The Cleveland Avenue Reconstruction Project will be funded through the annual capital
improvement project appropriation of City funds as noted above in the amount of
$1,866,611.62. The project, as outlined, will require Special Assessments in the amount
of $404,400.19 and expenditure from the FY2009 Annual Street Construction Program
(Funded through Local Options Sales Tax) in the amount of $1,235,526.31.
PROPERTY ASSESSMENTS
Low- to moderate-income property owners subject to street assessment will be eligible
for financial assistance ranging from 20 to 100 percent of the street assessment for the
owner-occupied resident praperty depending on family size and income level. This
financial assistance program is made available through the One Percent Local Option
Sales Tax.
The Preliminary Special Assessments that have been calculated for the property
owners are based on a 37-foot wide street. If the City Council decides to assess the
additional cost for the wider street, the Preliminary Special Assessments will need to be
re-calculated and the project will have to be initiated again. This would delay the
initiation of the project by several weeks. This delay could also adversely affect the cost
of the project since the later bid date could result in higher unit prices.
ACTION TO BE TAKEN
The City Council is requested to give preliminary approval to the Resolution of
Necessity, approve the Preliminary Schedule of Assessments, establish the date of the
public hearing, and authorize the City Clerk to advertise for bid proposals through the
adoption of the enclosed resolutions for the Cleveland Avenue Reconstruction Project -
Bryant Street to Villa Street.
Prepared by Jon Dienst, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Public Works
Bob Green, Water Plarit Manager
Greg Doeden, Civil Engineer
Deron Muehring, Civil Engineer
Dave Ness, Civil Engineer
RESOLUTION NO. 63-08
CLEVELAND AVENUE RECONSTRUCTION PROJECT -
BRYANT STREET TO VILLA STREET
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT
FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Cleveland Avenue Reconstruction Project -Bryant Street to Villa Street, in the estimated
amount $2,271,011.81, are hereby preliminarily approved and ordered filed in the office of the
City Clerk for public inspection.
A public hearing will be held on the 3`d day of March, 2008, at 6:30 p.m. in the Historic
Federal Building Council Chambers at which time interested persons may appear and be heard
for or against the proposed plans and specifications, form of contract and estimated cost of said
Project, and the City Clerk be and is hereby directed to cause the attached notice of the time
and place of such hearing to be published in a newspaper having general circulation in the City
of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty
days prior to the date of such hearing. At the hearing, any interested person may appear and
file objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The Cleveland Avenue Reconstruction Project -Bryant Street to Villa Street is hereby
ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be
published not less than four but not more than forty-five days before the date for filing bids
before 2:00 p.m. on the 27th day of March, 2008. Bids shall be opened and read by the City
Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 7th
day of April, 2008, in the Historic Federal Building Council Chambers (second floor), 350 West
6th Street, Dubuque, Iowa. ,
Passed, adopted and approved this 18th day of February, 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE CLEVELAND AVENUE
RECONSTRUCTION PROJECT - BRYANT STREET TO VILLA STREET
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Cleveland Avenue Reconstruction Project -Bryant Street to Villa
Street, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on
the 3`d day of March, 2008, in the Historic Federal Building Council Chambers (second
floor), 350 West 6~h Street, Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimated cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
The Cleveland Avenue Reconstruction Project -Bryant Street to Villa Street will
provide for the reconstruction of underground utilities, roadway sub-base and the
construction of a new 37-foot wide concrete roadway and the replacement of existing
sidewalks along both sides of Cleveland Avenue between Bryant Street and Villa Street.
The project will incorporate upgrades to the existing sanitary sewer system that
include: the complete reconstruction of approximately 3,065 lineal feet of 8-inch
mainline sewer; the reconstruction of 16 deteriorated brick manholes; and the
replacement of 94 private sanitary sewer laterals. The project will also include the
reconstruction of approximately 3,600 lineal feet of watermain, mainline valves, fire
hydrants, and the replacement of 63 lead residential water services. The project also
provides for the construction of approximately 1,585 lineal feet of new storm sewer and
19 catch basins.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2008.
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 64-08
CLEVELAND AVENUE RECONSTRUCTION PROJECT -
BRYANT STREET TO VILLA STREET
APPROVING THE PLAT, SCHEDULE OF ASSESSMENTS AND ESTIMATE OF
TOTAL COST AND SETTING DATE OF PUBLIC HEARING ON RESOLUTION OF
NECESSITY
Whereas, the proposed Resolution of Necessity for the Project has been
introduced for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The attached plat, schedule of assessments, and estimate of total cost for the
Cleveland Avenue Reconstruction Project -Bryant Street to Villa Street and the
proposed Resolution of Necessity are hereby approved and ordered placed on file in the
Office of the City Clerk.
The City Council will meet on the 3~d day of March 2008, at 6:30 o'clock p.m. at
the Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa, at which time the owners of property subject to assessment for the
proposed improvement or any other person having an interest in the matter may appear
and be heard for or against the making of the improvement, the boundaries of the
district, the cost, the assessment against any lot, or the final adoption of a resolution of
necessity.
A property owner will be deemed to have waived all objections unless at the time
of hearing the properly owner has filed objections with the City Clerk.
The City Clerk be and is hereby authorized and directed to cause the attached
notice of the time and place of such hearing to be published in a newspaper having
general circulation in the City of Dubuque, Iowa, which notice shall be published once
each week for two consecutive weeks, the first publication of which shall be not less
than ten days prior to the day fixed for its consideration.
Passed, approved and adopted this
day of ~~ , 2008.
,,~ ~'
~n ,', i,,1 / ~
Roy D. Buol, Mayor
Attest:
eanne F. Schneider, CMC, City Clerk
NOTICE TO PROPERTY OWNERS
CLEVELAND AVENUE RECONSTRUCTION PROJECT -
BRYANT STREET TO VILLA STREET
Notice is given that there is now on file for public inspection in the office of the
clerk of the City of Dubuque, Iowa, a proposed Resolution of Necessity, an estimate of
cost and schedule showing the amounts proposed to be assessed against each lot and
the valuation of each lot within a district approved by the City Council of the City of
Dubuque, Iowa, for a public innprovement of the type(s) and in the location(s) as follows:
The Cleveland AvenuE: Reconstruction Project -Bryant Street to Villa Street will
provide for the reconstruction of underground utilities, roadway sub-base and the
construction of a new 37-foot wide concrete roadway and the replacement of existing
sidewalks along both sides of Cleveland Avenue between Bryant Street and Villa Street.
The project will incorporate upgrades to the existing sanitary sewer system that
include: the complete reconstruction of approximately 3,065 lineal feet of 8-inch
mainline sewer; the reconstruction of 16 deteriorated brick manholes; and the
replacement of 94 private sanitary sewer laterals. The project will also include the
reconstruction of approximately 3,600 lineal feet of watermain, mainline valves, fire
hydrants, and the replacement of 63 lead residential water services. The project also
provides for the construction of approximately 1,585 lineal feet of new storm sewer and
19 catch basins.
The proposed district ito be benefited and subject to assessment for the cost of
such improvements is described as follows:
Cleveland Avenue Reconstruction Project -Bryant Street to Villa Street
The City Council will rneet on the 3~d day of March, 2008, at the Public Library
Auditorium, 360 West 11th Street, Dubuque, Iowa, at which time the owners of property
subject to assessment for the proposed improvement or any other person having an
interest in the matter may appear and be heard for or against the making of the
improvement, the boundaries of the district, the cost, the assessment against any lot, or
the final adoption of the Resolution of Necessity. A property owner will be deemed to
have waived all objections unless at the time of hearing the property owner has filed
objections with the clerk.
Any visual- or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD (563) 690-6678 at least 48 hours prior to the meeting.
Jeanne F. Schneider, CMC, City Clerk
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RESOLUTION NO. 65-08
RESOLUTION OF NECESSITY
FOR THE
CLEVELAND AVENUE RECONSTRUCTION PROJECT -
BRYANT STREET TO VILLA STREET
Whereas, the plat, schedule of assessments, and estimate of total cost for the
Cleveland Avenue Reconstruction Project -Bryant Street to Villa Street have been duly
prepared and approved by the City Council of the City of Dubuque and ordered placed
on file in the office of City Clerk.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The Cleveland Avenue Reconstruction Project -Bryant Street to Villa Street will
provide for the reconstruc#ion of underground utilities, roadway sub-base and the
construction of a new 37-foot wide concrete roadway and the replacement of existing
sidewalks along both sides of Cleveland Avenue between Bryant Street and Villa Street.
The project will incorporate upgrades to the existing sanitary sewer system that
include: the complete reconstruction of approximately 3,065 lineal feet of 8-inch
mainline sewer; the reconstruction of 16 deteriorated brick manholes; and the
replacement of 94 private sanitary sewer laterals. The project will also include the
reconstruction of approximately 3,600 lineal feet of watermain, mainline valves, fire
hydrants, and the replacement of 63 lead residential water services. The project also
provides for the construction of approximately 1,585 lineal feet of new storm sewer and
19 catch basins.
There is on file in the office of the City Clerk an estimated total cost of the work,
and a preliminary plat and schedule showing the amount proposed to be assessed to
each lot for the improvement.
The date, time, and place the council will hear property owners subject to the
assessment and interested parties for or against the improvement, its cost, the
assessment, or the boundaries of the district:
The City Council deems it advisable and necessary for the public welfare to
make the herein mentioned improvements.
Unless a property owner files objections with the City Clerk at the time of hearing
on the resolution of necessity, the property owner is deemed to have waived all
objections pertaining to the regularity of the proceeding and the legality of using the
special assessment procedure.
Said improvements shall be constructed in accordance with the plans and
specifications which have been approved by the City Council and are now on file in the
Office of the City Clerk. The cost of making such improvement will be assessed against
property lying with the assessment limits.
The above resolution was introduced, approved and ordere placed on file with
the City Clerk this 18th day of February , 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
CLEVELAND AVENUE RECONSTRUCTION PROJECT -
BRYANT STREET TO VILLA STREET
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated Ibelow must be filed before 2:00 p.m. on 27t" day of March,
2008, in the Office of the ~~ity Clerk, City Hall -First Floor, 50 West 13t" Street,
Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on 27 day of March, 2008, at
City Hall -Conference Room B, 50 West 13t" Street, Dubuque, Iowa, for consideration
by the City Council (Councill) at its meeting on 7t" day of April, 2008. The City of
Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on the project shall be
commenced within 10 days after the Notice to Proceed has been issued and shall be
fully completed as follows: Phase I -August 25, 2008; and Phase II -November 21,
2008.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will entE;r into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10%) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on astate-chartered or federally chartered bank, or a certified
share draft drawn on astate-chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the construction documents may be obtained at the
Engineering Department, City Hall -Second Floor, 50 West 13t" Street, Dubuque, Iowa
52001. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
Fiscal Year 2009 Street Construction Program, CIP 3001972
The Cleveland AvenuE; Reconstruction Project -Bryant Street to Villa Street will
provide for the reconstruction of underground utilities, roadway sub-base and the
construction of a new 37-foot wide concrete roadway and the replacement of existing
sidewalks along both sides of Cleveland Avenue between Bryant Street and Villa Street.
The project will incorporate upgrades to the existing sanitary sewer system that
include: the complete reconstruction of approximately 3,065 lineal feet of 8-inch
mainline sewer; the reconstruction of 16 deteriorated brick manholes; and the
replacement of 94 private sanitary sewer laterals. The project will also include the
reconstruction of approximately 3,600 lineal feet of watermain, mainline valves, fire
hydrants, and the replacement of 63 lead residential water services. The project also
provides for the construction of approximately 1,585 lineal feet of new storm sewer and
19 catch basins.
Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend
the Pre-Bid Construction Conference to be held at 10 AM on March 11, 2008, in
Conference Room A, City Hall, 50 West 13th Street, Dubuque, Iowa. Attendance by all
prospective bidders is not mandatory but highly recommended.
Published in the Telegraph Herald, February 22, 2008.