Lead Hazard Control Grant Agreement Copyright 2014
City of Dubuque Consent Items # 6.
ITEM TITLE: Lead Hazard Control Grant Agreement
SUMMARY: City Manager recommending approval of a resolution authorizing the
Mayor to sign a Lead Hazard Control Grant Agreement with the U.S.
Department of Housing and Urban Development for the program
performance period beginning November 2, 2015 and ending October 31 ,
2018.
RESOLUTION Authorizing execution of a Lead Hazard Control Grant
Agreement with the U.S. Department of Housing and Urban Development.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ Lead Hazard Control Grant Agreement-MVM Memo City Manager Memo
❑ Memo Staff Memo
❑ Resolution Resolutions
❑ Award Letter Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Lead Hazard Control Grant Agreement
DATE: October 15, 2015
Housing & Community Development Department Director Alvin Nash recommends City
Council approval of a resolution authorizing the Mayor to sign a Lead Hazard Control
Grant Agreement with the U.S. Department of Housing and Urban Development in the
amount of $3,230,815 for the program performance period beginning November 2, 2015
and ending October 31, 2018.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing & Community Development Department Director
Mary Rose Corrigan, Public Health Specialist
I ,
THE CITY OF Dubuque
UTB k&E11-Amedc I k-r-ftri
Aa Ciiy
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a better way of living
Masterpiece on the Mississippi 2007-2012-2013
DATE: October 8, 2015
TO: Michael Van Milligen, City Manager
FROM: Alvin Nash, Housing and Community Development Director
RE: Lead Hazard Control Grant Agreement
INTRODUCTION
This memorandum requests City Council adoption of a resolution authorizing the Mayor
to sign a Lead Hazard Control Grant Agreement with the U.S. Department of Housing
and Urban Development (HUD) in the amount of $3,230,815 for the program
performance period beginning November 2, 2015 and ending October 31, 2018 with a 3
month close-out period.
DISCUSSION
On July 6 ,2015 the City Council approved a resolution approving submission of a Lead
Hazard Control Grant application to the US Department of Housing and Urban
Development (HUD). The application was approved for award by HUD.
The attached letter from HUD informs the City that its application has been reviewed
and a grant of $3,230,815 is approved. A Funding Approval/Agreement is included for
execution by the City. The City Council must now approve execution of the grant
agreement as provided by the attached resolution.
RECOMMENDATION/CONCLUSION
I recommend that the City Council approve the attached resolution authorizing
execution of the grant agreements with the U.S. Department of Housing and Urban
Development, for the Lead Hazard Control and Healthy Homes Production Grants.
cc: Mary Rose Corrigan, Public Health Specialist, Health Services Department
att: Attach HUD Award Letters and Funding Approval Agreements
RESOLUTION NO. 353-15
RESOLUTION AUTHORIZING EXECUTION OF A LEAD HAZARD CONTROL GRANT
AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT.
Whereas, the U.S. Department of Housing and Urban Development has approved funds in
the amount of $3,230,815 for the Lead Hazard Control Program for a thirty six month
performance period commencing November 2, 2015 and ending October 31, 2018; and
Whereas, a grant agreement covering the activities proposed to be carried out with the
Lead Hazard Control Grant funds has been transmitted to the City of Dubuque by the U. S.
Department of Housing and Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Funding Approval/Agreement, authorized by the U.S. Department of
Housing and Urban Development beginning November 2, 2015 for a Lead Hazard Control
Grant to the City of Dubuque in the amount of $3,230,815 and identified as Grant Number
IALHB0604-15 is hereby accepted.
Section 2. That the Mayor of the City of Dubuque be and he is hereby authorized and
directed to execute said Agreements on behalf of the City of Dubuque, Iowa.
Passed, approved and adopted this 19th day of October, 2015.
Attest:
K' -vin Firnstahl, City Clerk
Roy D. uol, Mayor
PPZMENT,
U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
aG IIIIIIII �� WASHINGTON,DC 20410-3000
�e4N DEVF.Uf
OFFICE OF LEAD HAZARD CONTROL
AND HEALTHY HOMES
August 31, 2015
The Honorable Roy Buol, Mayor
City of Dubuque
350 W 6th Street, Suite 312
Dubuque, IA 52001-4645
Dear Mayor Buol:
The Department of Housing and Urban Development is pleased to announce that your
application submitted in response to the Office of Lead Hazard Control and Healthy Homes
(OLHCHH)Fiscal Year 2015—Lead Hazard Control Grant Program,Notice of Funding
Availability has been selected for a grant award.
The OLHCHH's goal is to negotiate and execute this grant before October 15,2015. I
will be your Grant Officer for negotiating and awarding this grant and I will be contacting you
shortly to begin negotiations. In preparation for this, I encourage you to contact the Program
Manager that you designated in your application to review your proposed budget and work plan.
If any circumstances have changed since the application was originally submitted, you should be
prepared to discuss and submit in writing prior to negotiations. Your Program Manager will
also be contacted shortly by a Government Technical Representative to provide technical
assistance and review the special terms of this award.
Congratulations on your award. My office looks forward to assisting you in
implementing the program so that, together, we can protect children from residential health and
safety hazards.
Sincerely,
William C. Nellis, Grants Officer
cc:
Mr. Alvin Nash, Director
Shannon Steinbauer, GTR
Eileen Carroll,Field Representative, Region 7
www.hud.gov espanol.hud.gov
HEALTHYHOMES
HealthyI Healthy
FamiliesI Children
Office of Lead Hazard Control and Healthy Homes
Verification of Administrative Costs During Negotiations
Budget Categories
Description of the Activity
HUD Share Total
HUD Share Admin
HUD Share Direct
1. Personnel (Direct Labor)
$602,035.20
$159,400.80
$442,634.40
2. Fringe Benefits
$267,905.66
$70,933.36
$196,972.31
3. Travel
$32,626.00
$20,963.80
$11,662.20
4. Equipment
$11,200.00
$0.00
90.00
5. Supplies and Materials
$13,028.14
$3,821.88
$9,206.26
6. Consultants
$0.00
$0.00
$0.00
7. Contracts and Sub -Grantees (List individually)
$1,701,200.00
$0.00
$1,647,200.00
8. Construction
$0.00
$0.00
$0.00
9. Other Direct Costs
9602,820.00
$8,264.00
$215,234.00
10. Indirect Costs
$0.00
$0.00
$0.00
Total:
$3,230,815.00
$263,383.84
$2,522,909.16
Percentage of HUD Share Total:
100.00%
9.06%
86.82%
Grant Agreement Number IALHB0604-15
The Authorizing Official and the Fiscal Staff Official (person) shall certify this form that the Administrative Costs do
not exceed the 10% Administrative Cost limit on the revised PART 3 - Financial Reporting - Administrative Costs
Summary.
Authorizing Official Signature:
Fiscal Staff Official Signature:
City of Dubuque, Iowa
Date Completed
Assistance Award/Amendment
U.S. Department of Housing and
Urban Development
Office of Administration
1. Assistance Instrument
❑ Cooperative Agreement
2. Type of Action
A‘,
Grant
1 Award ❑ Amendment
3. Instrument Number
IALIIB0604-15
4. Amendment Number
1
5. Effective Date of this Action
See Block #20
6. Control Number
7. Name and Address of Recipient
8. HUD Administering Office
City of Dubuque, IA
HUD, Office of Lead Hazard Control and Healthy Homes
350 W 6th Street
451 Seventh Street, SW
Suite 312
Room 8236
Dubuque, IA 52001-4648
Washington, DC 20410
8a. Name of Administrator
8b. Telephone Number
Katina L. Jordan
(202) 402-7577
Katina.L.Jordan(a?hud. gov
10. Recipient Project Manager
9. HUD Government Technical Representative
Kimberley Glaser, (563) 589-1724,
kglaser(a,cityofdubuque.org
Shannon Steinbauer, (202) 402-6885;
shannon.e.steinbauer(n,hud.gov
11. Assistance Arrangement
12. Payment Method
13. HUD Payment Office
Cost Reimbursement
❑ Treasury Check Reimbursement
U.S. Dept. of HUD
❑ Cost Sharing
❑ Advance Check
CFO Accounting Center, 6AF
❑ Fixed Price
// Automated Clearinghouse
801 Cherry St., Unit #45 Ste. 2500
Fort Worth, TX 76102
14. Assistance Amount
15. HUD Accounting and Appropriation Data
Previous HUD Amount $0.00
8615/160174 LRLH/LRLHR $2,905,815.00
15b. Reservation number
HUD Amount this action $3,230,815.00
8615/160174 LRHH/LRHHI $ 325,000.00
LIIC15-14 (FY15)
Total HUD Amount $3,230,815.00
Amount Previously Obligated $0.00
Recipient Amount $ 299,466.00
Obligation by this action $3,230,815.00
Total Instrument Amount $3,530,281.00
Total Obligation $3,230,815.00
16. Description
Employer identification: 42-6004596
This instrument sets forth the agreement between the parties as to all terms and conditions and provisions herein. By signing this award
document, the Grantee certifies that it is in compliance with all administrative and financial provisions of this award. This grant instrument
consists of the following, some of which are incorporated by reference:
1. Cover Page, HUD 1044
2. Schedule of Articles / 2015 Terms and Conditions
3. Statement of Work/Work Plan/Benchmark Standards
4. Lead Hazard Control Program Policy Guidance Issuances
5. Grantee's financial and technical proposal
6. Mutually agreed and negotiated proposal changes
7. Abstract of grant activities
8. Blocks 10 and 14 have changed.
9. TITLE 2: GRANTS AND AGREEMENTS - PART 200 -UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND
AUDIT REQUIREMENTS FOR FEDERAL AWARDS [http://www.ecfr.gov/cgi-bin/text-idx?node=2:1.1.2.2.1]
10. Notice of Grant Opportunity announced on GRANTS.GOV (FR -5900-N-12) - Posted date: Thursday, May 7, 2015
Period of Performance: 36 months - November 16, 2015 to November 15, 2018
DUNS: 093105302
Program: LHB/HHO
17. ® Recipient is required to sign and return three (3) copies
of tit' q document to the HUD Administering Office
19. Recipieny N e)
Signature &
Roy D. Buol, Mayor
18. ❑ Recipient is not required to sign this document.
Date (mm/dd/yyyy)
11 /05/201 5
20. HUD (By Name)
William C. Nellis, Grant Officer
Signature & Title
Date (mm/dd/yyyy
form HUD -1044 (8/90)
ref. Handbook 2210.17
HEALTHYHOMES
HealthyI Healthy
FamiliesI Children
Office of Lead Hazard Control and Healthy Homes
Verification of Administrative Costs During Negotiations
Budget Categories
Description of the Activity
HUD Share Total
HUD Share Admin
HUD Share Direct
1. Personnel (Direct Labor)
$602,035.20
$159,400.80
$442,634.40
2. Fringe Benefits
$267,905.66
$70,933.36
$196,972.31
3. Travel
$32,626.00
$20,963.80
$11,662.20
4. Equipment
$11,200.00
$0.00
90.00
5. Supplies and Materials
$13,028.14
$3,821.88
$9,206.26
6. Consultants
$0.00
$0.00
$0.00
7. Contracts and Sub -Grantees (List individually)
$1,701,200.00
$0.00
$1,647,200.00
8. Construction
$0.00
$0.00
$0.00
9. Other Direct Costs
9602,820.00
$8,264.00
$215,234.00
10. Indirect Costs
$0.00
$0.00
$0.00
Total:
$3,230,815.00
$263,383.84
$2,522,909.16
Percentage of HUD Share Total:
100.00%
9.06%
86.82%
Grant Agreement Number IALHB0604-15
The Authorizing Official and the Fiscal Staff Official (person) shall certify this form that the Administrative Costs do
not exceed the 10% Administrative Cost limit on the revised PART 3 - Financial Reporting - Administrative Costs
Summary.
Authorizing Official Signature:
Fiscal Staff Official Signature:
City of Dubuque, Iowa
Date Completed
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, DC 20410-3000
OFFICE OF LEAD HAZARD CONTROL
AND HEALTHY HOMES
11/05/2018
The Honorable Roy D. Buol
City of Dubuque, IA
350 W 6th Street, Suite 312
Dubuque, IA 52001-4648
Dear Mayor Buol:
In order that we may close-out your grant, IALHB0604-15, please provide the information
requested and complete the blocks below as appropriate. If more time is needed to complete all of the
elements outlined in your grant, please contact your Government Technical Representative, to discuss
and/or request a no -cost time extension.
A. Please submit a statement indicating whether or not you will have completed all elements of
performance and, if not, an explanation as to why not. 5e.c. 4. Id- a „L
B. Please submit an inventory of any Government property acquired greater than $5,000 per unit
under this instrument, unless the disposition was previously agreed to, such as x-ray
fluorescence instruments. If there was none, so certify by checking the block below.
❑ Yes, list attached No government property exceeding $5,000
per unit was acquired with assistance funds
C. Indicate if there were any patentable inventions developed under this instrument. If there was
none, so certify by checking the block below,
❑ Yes, (attach an explanation)
under this award
No patentable inventions were developed
D. 2 CFR 200.425, "Audits Services" applies to your grant if you expend $750,000 or more in a
year in federal awards. If this applies to you, you are required to complete an annual organization -
wide audit. In this case you need not send a copy of the report, as we will receive it automatically.
www.hud.gov espanol.hud.gov
Please check the category below that applies to you.
Organization is covered by the 2 CFR 200.425
❑ Organization is not covered by the 2 CFR 200.425
We plan to closeout this instrument without requesting a separate audit. As the Federal
sponsoring agency, we reserve the right to recover any amounts due HUD should a subsequent audit
have findings affecting this award or if we discover any problems indicating a separate audit is needed.
Your authorized official must sign the certification below. Your compliance with the above
close-out requirements is a legal obligation as was performance of the work. Should you have any
questions, please contact me at (202) 402-5120.
Please return your completed letter, via overnight, mail to:
Markquonda Mathis
U.S. Department of Housing and Urban Development
Office of Lead Hazard Control and Healthy Homes
451 Seventh Street, S.W., Room 8236
Washington, DC 20410
Sincerely,
Markquonda Mathis
Grant Specialist
I hereby certify that the above information is true and accurate.
Noveinbe 8/ 2018
Date Signature
Mayor
Title
Masterpiece on the Mississippi
Dubuque
Housing and Community Development
Assisted Housing Program
350 W. 6th Street, Suite 312
Dubuque, IA 52001
2013.2017 E
2013.2017 OPPORTUNITY Office (563) 589-4230
November 8, 2018
Markquonda Mathis
U.S. Department of Housing and Urban Development
Office of Lead Hazard Control and Healthy Homes
451 7th St S.W., Room 8236
Washington, DC 20410
Dear Marquonda:
The City of Dubuque's Lead and Healthy Homes Program is on track to complete 129 units as was projected
on the Program benchmarks at the beginning of the grant performance period. Three units are in progress and
two additional units will have construction begun in the next couple of weeks. All projects will be completed by
December 31, 2018.
The Program is also on track to spend all of the award dollars for this grant cycle. Remaining amounts will be
drawn down within the close-out period. All other performance elements have been completed.
If you have any questions, please call me at 563-690-6088. Thank you.
Sincerely,
Kim Glaser
Lead and Healthy Homes Program Manager
Direct phone: 563-690-6088
Fax: 563-589-4244
kglasercityofdubuque.orq
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