EB Lyons Recreation Area Expansion Project Acceptance Copyright 2014
City of Dubuque Consent Items # 9.
ITEM TITLE: EB Lyons Recreation Area Expansion Project Acceptance
SUMMARY: City Manager recommending acceptance of the construction contract for
the EB Lyons interpretive Area Expansion Project, as completed by
Portzen Construction, Inc.
RESOLUTION Accepting the EB Lyons Interpretive Area Expansion
Project and authorizing the payment of the contract amount to the
contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ Acceptance of EB Lyons Expansion Project-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
E.B. Lyons
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: EB Lyons Interpretive Area Expansion Project
CIP 1002171
DATE: October 14, 2015
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the EB Lyons interpretive Area Expansion Project, as completed by Portzen
Construction, Inc. in the final contract amount of $969,020.37, which is a decrease from
the original contract of$981,243.62.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
buque
TI 1E CITY OF DU
DUB E AN
-AAwri�caCiity
Masterpiece on the Mississippi NI'•2012•-1013
TO: Michael C. Van Milligen, City Manager
r
FROM: Gus Psihoyos, City Engineer
DATE: October 8, 2015
SUBJECT: EB Lyons Interpretive Area Expansion Project
(CIP 1002171)
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
EB Lyons Interpretive Area Expansion Project.
BACKGROUND
The EB Lyons Interpretive Area Expansion Project included a new ADA accessible trail
from the current EB Lyons building to a new trail along a planted prairie with an overlook,
two new parking lots to serve the trail, a shelter, a toilet facility, drinking fountain, kiosk,
expanded parking near the nature center building and improved visibility for the entrance
into EB Lyons Interpretive Center.
In particular, the expansion of EB Lyons Interpretive Area included:
— Construction of a concrete trail and concrete pad to serve as an outdoor classroom
including associated grading and culvert installations
— Construction of concrete sidewalks to connect the current interpretative center to
the newly constructed trails and parking lots
— Construction of stormwater management components
— Construction of two parking lots and associated grading
— Expansion of one parking lot and associated grading
— Construction of a toilet facility and associated electric services
— Construction of an open air pavilion and associated electric services
— Construction of a kiosk
— Installation of a water service to a people and pet drinking fountain and a flush
hydrant
— Site grading and utilities to accommodate a maintenance shop
— Provide and install limestone benches
The EB Lyons Interpretive Area Expansion Project was completed by Portzen
Construction, Inc. of Dubuque, Iowa, in the final contract amount of$969,020.37 which is
a decrease from the original contract of$981,243.62.
RECOMMENDATION
I recommend that the City Council accept the improvements in the amount of
$969,020.37.
BUDGET IMPACT
The project cost summary for the EB Lyons Interpretive Area Expansion Project is as
follows:
Award Final
Construction Contract $ 981,243.62 $ 969,020.37
Contingency 80,000.00 0.00
Construction Engineering & Inspection 71,750.00 102,294.92
Total Project Cost $1,132,993.62 $1.071,315.2
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
1002171 Land and Water Conservation Grant $ 33,900.00
IDOT State Recreational Trails Grant 170,500.00
Resource Enhancement and Protection Grant (REAP) 200,000.00
Friends of the Mines of Spain Fundraising 172,315.29
EB Lyons Trust 471,000.00
IDNR Share 23.600.00
Total Project Funding $1,071,315.29
The EB Lyons trust authorized $471,000.00 toward this project. The $23,600 IDNR share
covered the design of the grading and utilities needed in this project to address the new
maintenance shop constructed under a separate IDNR construction project.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvements, for the EB Lyons Interpretive Area Expansion Project to Portzen
Construction in the amount of$969,020.37.
cc: Jenny Larson, Budget Director
Laura Carstens, Planning Services Manager
Marie Ware, Leisure Services Manager
Angela Corio, Iowa DNR
Ryan Ritchie, Iowa DNR
Wayne Buchholtz, Iowa DNR
Julie Neebel, IN
2
RESOLUTION NO. 354-15
ACCEPTING THE EB LYONS INTERPRETIVE AREA EXPANSION PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the EB Lyons Interpretive Area
Expansion Project (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the EB Lyons Expansion fund for the contract amount of $969,020.37 Tess any retained
percentage provided for therein as provided in Iowa Code chapter 573, and to pay such
retainage only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 19th day of October, 2011.
Attest:
Kevin S. Firnstahl,ity Clerk
411 0-
CRoyD. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE EB LYONS
INTERPRETIVE AREA EXPANSION PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the EB Lyons Interpretive Area Expansion Project, that the Project has
been performed in compliance with the terms of the Public Improvement Contract, and
that the total cost of the complete ,work is $1,071,315.29.
Dated this /34 -day of L-,2015.
Gus Psihoyos, City gineer
Filed in the office of the City Clerk on the / day of
Kevin Fir s. ahl, City Clerk
Form 640003
03-04 wd
if:8314 Iowa Department of Transportation
',400 CERTIFICATE of COMPLETION and
FINAL ACCEPTANCE of AGREEMENT WORK
COMPANY: Portzen Construction COUNTY/CITY: Dubuque
ADDRESS: 205 Stone Valley Dr., Dubuque, IA 52003 PROJECT NO.: RT -2100(676)--9H-31
KIND OF WORK: PCC Trail
AGREEMENT DATE: December 11, 2012 FIELD COMPLETION DATE: 9/18/2015
This is to certify that the work covered by the above referenced agreement has been completed in accordance with
said agreement and is hereby ; _ •ted, subject to final audit of costs.
SIGNATURE:
*SIGNATURE:
Proj
ngineer (Res. onstruction) (Ar
hsultant)
ngineer) (County) (City)
District (Construction) (Maintenance) (Local Systems) Engineer
DATE: September 18 2015
DATE:
Year
Year
Approved and work accepted by the Board of Supervisors/City
Council of Dubuque
this /- day of
ec der , Zo/S".
Year
SIGNATURE:
Chairman/Mayor
Acknowledge completion of project in accordance with referenced agreement by the Iowa Department of
Transportation
this day of
Year
SIGNATURE:
Iowa Department of Transportation
*On Local State Assisted
Projects District does
NOT certify but
acknowledges
completion of project.
DO NOT WRITE IN THIS BOX. CENTRAL OFFICE USE ONLY.
(Check or Initial Appropriate Box)
❑ Office of Audits ❑ Copy to Company
❑ Copies to District ❑ Original to Files