Bee Branch Creek Basin Overlook & 22nd Street Parking Lot Project_Re-Initiate Copyright 2014
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Bee Branch Creek Basin Overlook and 22nd Street Parking Lot Project
SUMMARY: City Manager recommending approval of the plans, specifications, form of
contract and the estimated cost for the Bee Branch Creek — Basin
Overlook and 22nd Street Parking Lot Project and setting November 2,
2015 as the date for public hearing.
RESOLUTION Bee Branch Creek - Basin Overlook & 22nd Street Parking
Lot Project, Iowa DOT Project NO. TAP-U-2100(683)--81-31
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public
Hearing for 11/2/15
ATTACHMENTS:
Description Type
❑ Bee Branch Overlook&22nd Street Parking Lot-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution and Public Notice Resolutions
THE CITY OF Dubuque
UBE I
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Creek – Basin Overlook and 22nd Street Parking Lot Project
Iowa DOT Project No. TAP-U-2100(683)-81-31
(CIP #7201654 and 3401654)
DATE: October 12, 2015
City Engineer Gus Psihoyos recommends preliminary City Council approval of the
plans, specifications, form of contract and the estimated cost of $1,554,402 for the Bee
Branch Creek– Basin Overlook and 22nd Street Parking Lot Project and setting
November 2, 2015 as the date for public hearing.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF r�, Dubuque
D
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Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manage
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FROM: Gus Psihoyos, City Engineer
DATE: October 9, 2015
SUBJECT: Bee Branch Creek— Basin Overlook & 22nd Street Parking Lot Project
Iowa DOT Project No. TAP-U-2100(683)--81-31
(CIP#7201654 & 3401654)
INTRODUCTION
The purpose of this memorandum is to seek preliminary approval of the plans,
specifications, form of contract, and estimated cost and setting November 2, 2015 as
the date of a public hearing for the Bee Branch Creek— Basin Overlook & 22nd Street
Parking Lot Project (Iowa DOT Project No. TAP-U-2100(683)--81-31).
BACKGROUND
In April of 2011, the City Council passed Resolution 114-11, authorizing the execution of
the River Enhancement Community Attraction and Tourism (RECAT) Program Grant
which includes funding for an overlook at the 16th Street Detention Basin (Basin
Overlook) and the trail head parking at 22nd Street (22nd Street Parking Lot).
In December of 2014, the City Council passed Resolution 383-14 authorizing the City
Manager to sign and submit a Request for Transportation Improvement Program Funds
to the IDOT for the use of Dubuque Metropolitan Area Transportation Study (DMATS)
funding for the Basin Overlook improvements.
In February of 2015, the City Council passed Resolution 33-15 authorizing the City
Manager to submit a Request for Transportation Improvement Program Funds to the
IDOT for the use of DMATS funding for the 22nd Street parking improvements.
In May of 2015, DMATS amended their FY 2015-2018 Transportation Improvement
Program budget to include $960,000 in Transportation Alternative Program (TAP)
funding for the improvements associated with the Basin Overlook and the 22nd Street
Parking Lot.
In July of 2015, the City Council passed Resolution 223-15 approving the Federal -Aid
Agreement with the IDOT in order for the City to receive the Transportation Alternatives
Program funding for the project.
DISCUSSION
The Upper Bee Branch Creek Restoration Project (Phase 7 of the Bee Branch
Watershed Flood Mitigation Project) will be constructed through multiple contracts. The
Bee Branch Creek — Basin Overlook & 22nd Street Parking Lot Project is the fourth
contract.
The overlook improvements will be adjacent to the Lower Bee Branch Creek near the
16th Street Detention Basin. Features of the overlook and plaza area will include a
pavilion, concrete sidewalk, lighting, drinking fountains, bike racks, trash receptacles,
benches, trees, shrubs, and interpretive signs.
The improvements associated with the 22nd Street parking lot involves the construction
of a 12-space trailhead parking lot at Prince Street to provide trail access for the Bee
Branch Creek Mississippi River Trail Route, the 26-mile Heritage Trail, and the
Mississippi River Trail Route. The design features a pervious pavement system to
infiltrate storm water and minimize the need for storm sewer. The proposed storm sewer
drainage system also includes a nutrient separating baffle box to further mitigate the
discharge of pollutants into the adjacent Bee Branch Creek. The project also includes
sidewalk, lighting, benches, flag poles, litter receptacles, a water fountain, trees, shrubs,
and other landscaping elements.
Due to the use of DMATS TAP funding, the project must be let through the Iowa
Department of Transportation (Iowa DOT) who administers the funds on behalf of
both the federal and state governments.
PROJECT SCHEDULE
The schedule for the Bee Branch Creek— Basin Overlook & 22nd Street Parking Lot
Project is as follows:
Preliminary Approval of plans, specifications, form of October 19, 2015
contract, and estimated cost; Setting of Public Hearing
Advertisement for Bids (Iowa DOT) October 27, 2015
Publish Notice of Public Hearing October 23, 2015
Public Hearing on Plans & Specifications November 2, 2015
Bid Letting (Iowa DOT) November 17, 2015
Award Construction Contract (Subject to Iowa DOT Approval) December 7, 2015
Completion Date Completed Fall 2016
Local projects bid through the Iowa DOT are advertised by the Iowa DOT. However, the
City still holds a public hearing to consider the plans, specifications, form of contract,
and estimated cost for the project prior to the letting. Following the public hearing, a
request to award the contract will be sent to the City Council for their consideration. The
City's award would be subject to Iowa DOT approval. This process is in full compliance
with the Iowa Code public bidding requirements.
2
RECOMMENDATION
I recommend preliminary approval of the plans, specifications, form of contract, and
estimated cost and setting November 2, 2015 as the date of a public hearing for the Bee
Branch Creek — Basin Overlook & 22nd Street Parking Lot Project.
UDGET IMPACT
The estimate of probable costs for the Bee Branch Creek— Basin Overlook & 22nd
Street Parking Lot Project is as follows:
Fund Source Description Estimate
Construction $1,228,776
Contingency 122,878
Engineering 202,748
Total Project Cost $1,554,402
The project will be funded by the Fiscal Year 2016 appropriation in the amount of
$43,359,000 for the Bee Branch Creek Restoration Project— Phase 4 and Phase 7 of
the Bee Branch Watershed Flood Mitigation Project [CIP#7201654].
Project funding includes $960,000 from a DMATS TAP appropriation and $228,500 from
a Vision Iowa RECAT grant.
REQUESTED ACTION
I respectfully request adoption of the attached resolutions preliminarily approving the
plans, specifications, form of contract, and estimated cost and setting November 2,
2015 as the date of a public hearing for the Bee Branch Creek— Basin Overlook & 22nd
Street Parking Lot Project.
Attach.
Prepared by Deron Muehring, Civil Engineer II
Cc: Barry Lindahl, City Attorney
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
Alexis Steger, Senior Budget Analyst
Ken TeKippe, Finance Director
Marie Ware, Leisure Services Manager
Don Vogt, Public Works Director
Laura Carstens, Planning Services Manager
Steve Brown, Project Manager
Deron Muehring, Civil Engineer II
Randy Gehl, Public Information Officer
Kristin Hill, Bee Branch Communications Specialist
Debra Arp, Grant Program Administration Team Leader, Iowa DOT
Mary Stahlhut, Iowa Byways Program Manager, Iowa DOT
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I
Prepared by: Deron Muehring, City Hall, 50 W 13th Street, Dubuque IA 52001 563-589-4270
RESOLUTION NO. 367-15
BEE BRANCH CREEK — BASIN OVERLOOK & 22ND STREET PARKING LOT
PROJECT, IOWA DOT PROJECT NO. TAP -U -2100(683)--8I-31
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA AS FOLLOWS:
Section 1. The proposed plans, specifications, form of contract and estimated cost
for the Bee Branch Creek — Basin Overlook & 22nd Street Parking Lot Project, Iowa DOT
Project No. TAP -U-2100(683)--81-31, in the estimated amount of $1,554,402.00, are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
Section 2. A public hearing will be held on the 2nd day of November, 2015, at 6:30
p.m. in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the City
of Dubuque, Iowa, which notice shall be published not Tess than four days nor more than
twenty days prior to the date of such hearing. At the hearing, any interested person may
appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Passed, approved and adopted this 19th day ofctober, 2015.
Com°.
/L1
Roy D. BugMayor
Attest:
Kevih S. Firnstall, CICity Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE BEE BRANCH CREEK — BASIN
OVERLOOK & 22ND STREET PARKING LOT PROJECT, IOWA DOT PROJECT NO.
TAP-U-2100(683)--81-31
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Bee Branch Creek — Basin Overlook & 22nd Street Parking Lot
Project, Iowa DOT Project No. TAP-U-2100(683)--8I-31 , in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 2nd day of November, 2015,
in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto.
The scope of the Project is as follows:
• The Basin Overlook improvements include the overlook and plaza area with a
pavilion, concrete sidewalk, lighting, drinking fountains, bike racks, trash
receptacles, benches, trees, shrubs, and interpretive signs. The 22nd Street
parking lot improvements include the construction of a 12-space trailhead
parking lot at Prince Street with a pervious pavement system, a nutrient
separating baffle box, as well as, sidewalk, lighting, benches, flag poles, litter
receptacles, a water fountain, trees, shrubs, and other landscaping elements.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the _ day of October, 2015.
Kevin S. Firnstahl, CMC, City Clerk