Bunker Hill Golf Course Irrigation Project Phase 2 Award Copyright 2014
City of Dubuque Action Items # 1.
ITEM TITLE: Bunker Hill Irrigation Project Phase 2 Award
SUMMARY: City Manager recommending award of the contract for the Bunker Hill
Irrigation Replacement Project Phase 2 to the low bidder Leibold Irrigation,
Inc.
RESOLUTION Awarding the public improvement contract for the Bunker
Hill Golf Course Irrigation Project Phase 2
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ Bunker Hill Irrigation Project Phase 2-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Bid Summary Supporting Documentation
❑ Resolution Resolutions
THE CITY OF Dubuque
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bunker Hill Irrigation Replacement Phase 2 of 3 Award Contract
DATE: October 13, 2015
Sealed bids were received for the Bunker Hill Irrigation Replacement Phase 2 Project.
Leisure Services Manager Marie Ware recommends award of the contract to the low
bidder, Leibold Irrigation Inc., in the amount of$197,600, which is 12.8% higher than the
estimate of probable cost. Remaining money from the Golf Tee Improvement CIP and
Filter Tank Replacement CIP will cover the higher than projected cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Bunker Hill Irrigation Replacement Phase 2 of 3 Award Contract
DATE: October 8, 2015
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the
Bunker Hill Irrigation Replacement Phase 2.
BACKGROUND
The irrigation system for the tees and greens was installed around 1980 and the fairway
system was added in 1992. In Fiscal Year 2011 the satellite controllers, master control
panel, variable speed pump, backflow preventer, pump shelter and electrical controls
were replaced. This project was Phase 1.
To reduce the financial impact of the remaining irrigation project, it will be completed in
two additional phases. The FY 2015 and 16 approved C.I.P. budget includes $205,042
to hire a consultant to develop bid specifications and monitor the project as well as a
contractor to complete at least a 9-hole section of the Bunker Hill Golf Course irrigation
system. This project includes full replacement of both greens and fairway lines and
heads. This project will be Phase 2.
DISCUSSION
The Bunker Hill Irrigation Replacement Project Phase 2 will consist of the furnishing and
installation of a complete golf course irrigation plumbing and distribution system to 9
holes. The existing Toro OSMAC Irrigation Control System and satellite controllers shall
be preserved. The project includes connections to existing pumping station and water
supply, all electrical equipment and connections from the satellite controllers to the new
irrigation heads as required to provide a complete and operational golf course irrigation
system, of new fairway, greens and tee box water lines and heads.
1
BID RESULTS
The City of Dubuque received the following bids for the Bunker Hill Irrigation
Replacement Project Phase 2 on September 28, 2015:
Contractor Bid Results
Midwest Irrigation $210,900
Duininck Golf $343,000
Leibold Irrigation Inc. $197,600
The low bid from Leibold Irrigation Inc. is 12.8% higher than projected. In order to cover
these costs as well as provide funding for additional consultant fees and contingencies,
Recreation Division Manger consulted Budget Director Jenny Larson regarding potential
use of the remaining monies in Golf Tee Improvement CIP#3701527-73211 and Filter
Tank Replacement CIP#3501190-73211 for the higher than projected cost. Budget
Director Larson supports this usage of funds.
Recreation staff was able to assess the filter tanks at both pools. It was determined that
they were in acceptable structural shape but needed to have the interior scoured and
cleaned at this time. The title of the CIP is "Replacement" however it had been changed
to scouring and cleaning after it was determined that this process was much less
expensive than replacing the tanks and would extend their life. This decision was made
during earlier city budget cuts. The scouring and cleaning versus replacement has now
been completed thus the remaining funds for Filter Tank Replacement CIP are no
longer needed.
Using the Golf Tee Improvement CIP accomplishes improving water coverage to nine of
the tees. This water coverage will allow staff to improve the turf quality of these tees.
Golf Tee Improvement CIP's are typically budgeted for $10,000 every other year and
paid for by golf fees. This allows constant improvement of the course. Tee
improvements are made by the capable Bunker Hill Golf maintenance staff. They are
also supportive of use of the funds for this project.
44.8% of the funds for Phase 2 of this project would come directly from golf fess.
A complete bid summary is attached.
RECOMMENDATION
I recommend that the contract for the Bunker Hill Irrigation Project Phase 2 be awarded
to Leibold Irrigation Inc. of East Dubuque, IL. In the amount of$197,600 which is 12.8%
higher than the estimate or probably cost.
2
BUDGETIMPACT
The estimate of probable cost for the Bunker Hill Irrigation Project Phase 2 is as follows:
Estimate Award
Construction Contract $ 175,042 $ 197,600
Consultant Engineering & Bid Specs $ 30,000 $ 30,000
Consultant Construction Monitoring $ 6,443
Total Project Cost $ 205,042 $ 234,043
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
3501530 Golf Course Irrigation - Sales Tax $ 119,736
3701530 Golf Course Irrigation - Golf Fees $ 85,306
3701527 Golf Tee Improvements - Golf Fees $ 17,240
3501190 Replace Filter Tanks - Sales Tax $ 11 ,751
Total Project Funding $ 234,043
REQUESTED ACTION
I recommend that the City Council adopt the attached resolution awarding for the
Bunker Hill Irrigation Project Phase 2 to Leibold Irrigation Inc. in the amount of
$197,600.00.
Prepared by: Dan Kroger, Recreation Division Manager
cc: Gerry Lange, Golf Course Superintendent
Jenny Larson, Budget Director
3
Project Name: Bunker Hill Irrigation Project Phase 2
Bid Date: 9/28/2015
Midwest Duininck
Reference# Bid Item Description Measure Bid Price Bid Price
Base Bid
401.4 Base Bid (Controller 2,3,8) n/a $ 210,900.00 $ 343,000.00
Alternates
401.5 Alerntate 1 (Controllers 1,4,5,6,7) n/a $ 224,800.00 $ 292,000.00
401.5 Alternate 2 (HDPE to PVC 200) for Base Bid n/a $ - $ (3,000.00)
401.5 Alternate 3 (HDPE to PVC 200) for Alternate 1 n/a $ - $ (3,000.00)
Unit Prices
401.6A General Rock Excavation Cubic Yard $ 375.00 $ 150.00
401.613 PVC 8" class 200 Linear Foot $ 12.00 $ 12.00
401.6C PVC 6" class 200 Linear Foot $ 8.60 $ 10.00
401.61) PVC 4" class 200 Linear Foot $ 6.80 $ 9.00
401.6E HDPE pipe 3", DR 13 Linear Foot $ 5.20 $ 7.00
401.6F HDPE pipe 2", DR 13 Linear Foot $ 3.75 $ 6.00
401.6G Gate Valve 8" each $ 750.00 $ 1,200.00
401.61-1 Gate Valve 6" each $ 575.00 $ 900.00
401.61 Gate Valve 4" each $ 350.00 $ 700.00
401.61 Gate Valve 3" each $ 340.00 $ 600.00
401.6K Gate Valve 2" each $ 200.00 $ 400.00
401.6E Air Relief Valve each $ 200.00 $ 300.00
401.6M Quick Coupler Valve each $ 150.00 $ 100.00
401.6N Toro Flex800 54 Series Greens Sprinkler Head each $ 240.00 $ 450.00
401.60 Toro Flex800 56-6 Series Fariway Sprinkler Head each $ 240.00 $ 500.00
Leibold
Bid Price
$ 197,600.00
$ 190,070.00
$ 120.00
$ 15.00
$ 12.00
$ 7.00
$ 6.00
$ 3.00
$ 1,500.00
$ 1,200.00
$ 700.00
$ 450.00
$ 350.00
$ 350.00
$ 110.00
$ 290.00
$ 290.00
Prepared by Dan Kroger, Recreation Manager, 2200 Bunker Hill, Dubuque, 5630589-4263
RESOLUTION NO. 373-15
AWARDING THE PUBLIC IMPROVEMENT CONTRACT FOR THE BUNKER HILL
GOLF COURSE IRRIGATION PROJECT PHASE 2
Whereas, sealed proposals have been submitted by contractors for the Bunker
Hill Golf Course Irrigation Project Phase 2 (the Project) pursuant to Resolution No.306-
15 and Notice to Bidders published in a newspaper published in the City of Dubuque,
Iowa on the 11th day of September, 2015.
Whereas, said sealed proposals were opened and read on the 28th day of
September, 2015 and it has been determined that Leibold Irrigation, Inc. of East
Dubuque, IL, with a bid in the amount of $197,600.00, is the lowest responsive,
responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Leibold
Irrigation Inc. and the City Manager is hereby directed to execute a Public Improvement
Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 19th day of October, 2015.
ry D. Buol, Mayor
Attest: