Code of Ordinances Amendment - Title 2 Civic Center Commission Copyright 2014
City of Dubuque Action Items # 2.
ITEM TITLE: Code of Ordinances Amendment - Title 2 Civic Center Commission
SUMMARY: City Manager recommending approval of an ordinance which adds a new
Title 2, Chapter 4 which establishes the Civic Center Advisory Commission
and provides for the powers, operation, membership and meetings.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 2
Boards and Commissions by repealing Chapter 4 Civic Center Advisory
Commission and adopting a new Chapter 4 Civic Center Advisory
Commission in lieu thereof establishing the Civic Center Advisory
Commission and providing for the powers, operations, membership and
meetings
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Motion B; Motion A
ATTACHMENTS:
Description Type
❑ Civic Center Advisory Commission-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Ordinance Ordinance
❑ Suggested Motion Supporting Documentation
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Boards and Commission — Civic Center Advisory Commission
DATE: September 30, 2015
The City Attorney's Office and the City Clerk's Office have been working on updating
the Boards and Commissions ordinances to make the standard provisions in all of the
ordinances uniform and consistent.
Assistant City Attorney Crenna Brumwell recommends City Council approval of an
ordinance which adds a new Title 2, Chapter 4 which establishes the Civic Center
Advisory Commission and provides for the powers, operation, membership and
meetings. The Civic Center Advisory Commission was originally established in June of
1977.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Crenna Brumwell, Assistant City Attorney
THS CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
CRENNA M . BRUMWELL , ESQ.
ASSISTANT CITY ATTORNEY /�
To: Michael C. Van Milligen /l/I`'`„".'_Y_
City Manager
DATE: September 30, 2015
RE: Boards and Commissions — Civic Center Advisory Commission
The City Attorney's Office, together with the City Clerk's Office and each individual
department, have been working on updating the Boards and Commissions ordinances
for the City of Dubuque. The goal is to make the standard provisions in all of the
ordinances uniform and consistent.
Attached please find a draft ordinance for the Civic Center Advisory Commission, which
was established in June 1977. For this ordinance, a new Title 2, Chapter 4 is adopted
which establishes the Civic Center Advisory Commission and provides for the powers,
operation, membership, and meetings.
I recommend that the ordinance be submitted to the City Council for consideration.
Please let me know if you need further information.
Thank you.
Prepared by: Crenna M. Brumwell, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 589-4381
ORDINANCE NO. 66-15
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 2 BOARDS AND
COMMISSIONS BY REPEALING CHAPTER 4 CIVIC CENTER ADVISORY
COMMISSION AND ADOPTING A NEW CHAPTER 4 CIVIC CENTER ADVISORY
COMMISSION IN LIEU THEREOF ESTABLISHING THE CIVIC CENTER ADVISORY
COMMISSION AND PROVIDING FOR THE POWERS, OPERATION, MEMBERSHIP,
AND MEETINGS
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Title 2, Chapter 4 of the City of Dubuque Code of Ordinances is
hereby repealed and the following adopted in lieu thereof:
Chapter 4
CIVIC CENTER ADVISORY COMMISSION
2-4-1: COMMISSION CREATED:
There is hereby created the Civic Center Advisory Commission.
2-4-2: PURPOSE:
The purpose of the commission is to advise the Leisure Services Department, the city
manager, and the city council and to make recommendations to the optimum utilization
of the Civic Center facility by the widest possible range of users and uses to respond to
community needs and demands at the least possible cost to the city.
2-4-3: INTERNAL ORGANIZATION AND RULES:
The commission may adopt rules and regulations to govern its organizational
procedures as may be necessary and which are not in conflict with this Code of
Ordinances or the Iowa Code.
2-4-4: PROCEDURES FOR OPERATION:
All administrative, personnel, accounting, budgetary, and procurement policies of the
city govern the commission in all its operations.
2-4-5: MEMBERSHIP:
A. The commission comprises five (5) residents of the city, appointed by the city
council.
B. Residents must be eighteen (18) years of age or older.
2-4-6: OATH:
Each person, upon appointment or reappointment to the commission, must execute an
oath of office at the first meeting of the commission following the appointment or
reappointment or at the city clerk's office any time prior to the first meeting of the
commission.
2-4-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's
successor is appointed and qualified.
2-4-8: VACANCIES:
Vacancies must be filled in the same manner as original appointments.
2-4-9: OFFICERS/ORGANIZATION:
The commissioners must choose annually a chairperson and vice -chairperson, each to
serve a term of one (1) year. The chairperson must appoint a secretary, who need not
be a member of the commission. The commissioners must fill a vacancy among its
officers for the remainder of the officer's unexpired term.
2-4-10: MEETINGS:
A. Regular Meetings. The commission must meet quarterly.
B. Special Meetings. Special meetings may be called by the chairperson or at the
written request of a majority of the commissioners.
C. Open Meetings. All meetings must be called and held in conformance with the
Iowa Open Meetings Law.
D. Attendance.
1. In the event a commissioner has been absent for three (3) or more
consecutive meetings of the commission, without being excused by the
chairperson, such absence will be grounds for the commission to recommend to
the city council that the position be declared vacant and a replacement
appointed.
2. Attendance must be entered upon the minutes of all meetings.
E. Minutes. A copy of the minutes of all regular and special meetings of the
commission must be filed with the city council within ten (10) working days after each
meeting, or by the next regularly scheduled city council meeting, whichever is later.
F. Quorum. Three (3) commissioners constitute a quorum for the transaction of
business. The affirmative vote of a majority of the commissioners present and voting is
necessary for the adoption of any motion or resolution.
2-4-11: COMPENSATION:
Commissioners serve without compensation, provided that they may receive
reimbursement for necessary travel and other expenses while on official commission
business within the limits established in the city administrative policies and budget.
2-4-12: REMOVAL:
Except as provided in 2-4-10(D)(1), the city council may remove any commissioner for
good cause.
2-4-13: POWERS:
The commission has the following powers, duties, and responsibilities:
A. Provide the city council with recommendations that further the general and
specific purposes of the commission.
B. Recommend the development of financial and other resources to support
the short- and long-term capital needs of the Civic Center facility and its
programs.
C. Recommend programs to provide a variety of year round intellectual,
cultural, enjoyable, and attractive leisure time activities which contribute to the
physical and mental well being of residents and visitors.
D. Recommend programs which contribute to the economic base of the
community by encouraging business use of the Civic Center facility.
E. Recommend schedules of fees and charges for special building services,
equipment, special building features, and rental rates.
F. Recommend informational and promotional programs to secure the full
support and participation of the community.
G. Recommend the annual operating budget and an ongoing capital
improvements budget that provides a safe, secure, sanitary, clean, and attractive
facility.
H. Recommend development of community partnerships related to tourism
for optimum utilization of the Civic Center facility.
2-4-14: SOLICITATION AND ACCEPTANCE OF DONATIONS:
The commission may solicit donations and gifts of money, personal and real property,
and personal services, which must be donated or gifted to the City of Dubuque, for the
general support of the Civic Center unless such donations or gifts are designated by the
donor for a specific purpose.
Section 2. Nothing herein effects the term of any person serving as a
commissioner as of the effective date of this Ordinance.
Section 3. This Ordinance takes effect upon publication.
Passed, approved, and adopted the 19th day of October, 2015.
Attest:
Kevin S irnstahl, City lerk
Roy D. Buol, M
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: October 23, 2015, and for which the charge is $68.37.
r
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
thisd 7 day of , 20/5 .
Notary Public in and for Dubuque
MARY K. WECTERMYER
Commission Numbor '!54385
My Corm. Exp. FEB. 1, 2017
2-4-1:• COMMISSION; without compensation;
CREATED: • .( ` provided thatthey may
There ; is hereby receive reimbursement:;
created ' the ; Civic for necessary' ` travel
Center Advisory Com- and- "+other expenses
:mission. while on official corn -
,
2 -4-2: PURPOSE: mission business with -
The purpose of the ' in the limits=estab-
•commission is to fished;; in the city
.advise%f ,the. Leisure administrative policies
• Services :Department,. and budget.
the city' manager, and 2-4-12: REMOVAL:
the city counciland to Except as provided in
make . recommenda- 2-4-10(D)(1), the city
tions to the optimum council may remove
utilization ;of the Civic anycommissioner-,for
Center facilityby the good cause.
widest possible range 2-413 POWERS:
of users and uses to - The' commission has
respond' to community the 'following ;`powers,-
needs and demands at duties, and responsi-
the least.possible cost 'bilities:
to ;the city. A. Provide the city
2-4-3: INTERNAL council with recom-
ORGANIZATION AND mendations that fur -
RULES: ther the general and..
The commission may specific purposes' of
adopt: rules and regu- the commission.
lations to govern its B. Recommend the
organizational proce- development of finan-:
dures as may be dal and other re-
. necessary ;,and which sources to support the
are not in conflict with short- and long-term
this, Code,: " "of .,,Ordi capital " needs 'r of the
trances; or the -Iowa? Civic'.': Center i+ facility
Code .;'; andits,programs. "
--"'--2-4T4: PROCEDURES C. Recommend pro -
FOR OPERATION: grams to provide a
All administrative, variety of year round
personnel, accounting, intellectual, cultural,
budgetary, and ; pro enjoyable,and attrac
curement' policies of tive leisure time activ-
the city.' govern ' the sties" which contribute
commission in all its to the physical and..
operations. mental " well being" of -
2 -4-5: MEMBERSHIP:
f-2-4-5:'MEMBERSHIP: residents and visitors.
A. The commission D. Recommend',
comprises'. five . (5) programs which con -
residents of the". city, tribute to theeconomic.
appointed' by the city base of the community.
counciL by encouraging busi-
B. Residents must be ness use of the Civic
eighteen '(18) years of Center facility.
age or older. E. Recommend sche-.'
2-4-6: OATH: Jules- of fees 'and
, Each :person,•;upon charges •for; special;
appointment or reap- " building services;
pointment, - to the equipment, special
commission, must exe- building features, and r.
cute an oath -of office . rental rates_ '
at the first meeting of F. Recommend infor-
the commission 'fol- motional and promo -
lowing the appoint- tional programs to
ment or reappointment secure the full support
or at ,,the city •clerk's and participation of the
--office,anytimepriorto community.`.
the first: meeting of the, G. Recommend the
commission.. "annual operating bud
2 4 7 .TERMS ' . get ,and an ongoing
The term of officefor capital improvements
commissioners is three budget that provides:a'
1 `(3) .years, or until•,such safe,', -,secure, sanitary,
commissioner's," suc- clean, andattractive
cessor is appointed facility.
and qualified.. H. Recommend devel-:
2 4-8� VACANCIES' opment of community
Vacancies must be partnerships related to
filleda in: the, -same, tourism for optimum
manner as original utilization .of the Civic
appointments. Center facility:"
.2-4-9: OFFICERS/OR- 2-4-14: SOLICITATION
GANIZATION: AND ;ACCEPTANCE "OF,
,;
The .commissioners 'DONATIONS
must- choose ,annually The commission_rnay
a chairperson and Vice solicit donations and
chairperson, each.; -to gifts of money; per -
serve a:term of one (1) sonal and real pro
year., The chairperson perty, and ' personal
must appoint a services, which must
secretary, who "':need be donated or gifted to
not be a memberof the the •City of Dubuque,,.
commission. The corn- for the general support
missioners must fill a of the ` Civic Center
vacancy among its,. unless such' donations
officers for the re- or gifts are designated
mainder of the officer's . by the donor for 'a
unexpired term. specific purpose.
2-4-10: MEETINGS Section .2. Nothing
A. Regular Meetings:. herein effects.the term
The commission.Must . of'any person serving
meet quarterly. :as a 'commissioner°as ,
B. Special Meetings. of the effective -date of
Special= meetings may this Ordinarice. ,
be called ' by the : Section 3 ,Tl isc
chairperson or' at the' Ordinance takes ei;Fect.,
written' request of a upon publication
majority of the;; corn- Passed, approved,
rnissioners. and adopted the 19th
C. Open, Meetings. All day of October, 2015.
meetings must be' 1/s/Roy D. Buol„Mayor
called and held m Attest /s/Kevin S.
conformance withrthe Firnstahl, City Clerk i.
Iowa Open Meetings •. ",-Published officially in
Law..` .`the. ,Telegraph.' Herald.
D. Attendance newspaper on the 23rd
1. In the event a :day'of October, 2015:'
commissioner has /s/Kevin S. Firnstahl,
been 'absent for three City Clerk
' (3) • or more consec it 10/23
utive meetings of the_
commission, without:
beingexcused,; by the
OFFICIAL chairperson, such ab
PUBLICATION sence will be .grounds
ORDINANCE NO.66-15 for the commission ,to
AMENDING CITY OF recommend to the city
DUBUQUE CODE `,OF: council that the
ORDINANCES TITLE 2 position . be ,declared
BOARDS AND COM=:. vacant and a: re-
MISSIONS' :BY • 'RE placement appointed.
PEALING CHAPTER 4 2.,Attendance must be
CIVIC CENTER ADVI,-' entered upon'. the min:
SORY COMMISSION utes of all meetings.,
AND ADOPTING 'A E.:Minutes. A"copy of
NEW” CHAPTER 4 the minutes of all
CIVIC CENTER ADVI- " regular and special
SORY COMMISSION ' meetings of the
IN LIEU " THEREOF commission must be :I
ESTABLISHING THE filed with the city
CIVIC CENTER. ADVI- council within :ten (10)
SORY COMMISSION' working daysz• after
AND PROVIDING FOR each meeting, or by
THE P.OWERS, OPER- the next regularly
ATION, MEMBERSHIP, scheduled city 'council
AND MEETINGS" meeting, whichever is
NOW, THEREFORE, later:
BE IT ORDAINED BY F. Quorum. Three .(3)
THE CITY . COUNCIL commissioners, con -
OF `.THE" :CITY , ;QF stitute :a quor,uni `"for,
DUBUQUE, IOWA:- ' the ::transaction; .of
Section 1., Title 2 business The affir
Chapter4 of the City of matiue vote of a •
Dubuque -;Code 'of majority of the':
Ordinances' is hereby commissioners present
repealed and the and voting is necessary
following adopted in for the adoption of any,.
lieu thereof: motion or resolution.
Chapter 4' 2-4-11: COMPENSA-
CIVIC:CENTER TION:
ADVISORY. ' Commissioners serve
COMMISSION •