Miss River Educ. Ctr RFPCITY OF DUBUQUE, IOWA
MEMORANDUM
March 15, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Request for Proposals for Architectural/Engineering Design and Construction
Inspector Services for the Education and Conference Center
Public Works Director Mike Koch is recommending that the City issue a Request for Proposals
for Architectural/Engineering consulting services to provide schematic development, design, and
construction documents for the Education and Conference Center at the Port of Dubuque. In
addition, the consultant will be asked to provide a quote for the cost to provide construction
inspection services. The RFP was developed by the work group which was formed through the
Development Agreement with Platinum Hospitality Group.
This RFP is being issued in anticipation of receiving funding from this project from the Vision
Iowa Program. No contract would be executed until that funding was secured; however, it is
important that we begin the process so we do not delay construction of the Mississippi River
Education and Conference Center.
I concur with the recommendation and respectfidly request Mayor and City Council approval.
Mic4naet C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation CounSel
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
March 13, 2001
TO: Michael C. Van Milligen, City Manager
FROM: Michael A. Koch, Public Works Director ~¢~j/~-//
SUBJECT: Request for Proposals for Architectural/Engineering Design and
Construction Inspector Services for the Education and Conference
Center
INTRODUCTION
The purpose of this memo is to request City CounciI approval of a Request for
Proposal (RFP) for Architectural/Engineering consulting services to provide
schematic development, design, and construction documents for the Education and
Conference Center within the 4th Street Peninsula. In addition, the consultant will
be asked to provide a quote for the cost to provide construction inspection services.
The proposed RFP is attached to this memo.
BACKGROUND
As part of the America River's Project, an effort to plan for the design and
construction of a 1t0,000 gross square foot Education and Conference Center is
underway. The attached RFP has been developed for the public and private
partners working on the Vision Iowa application for the America River's Project.
Those partners include City staff (Administrative Services, Engineering, Community
and Economic Development, Planning Services, Parking and Building Services), Jerry
Enzler and Teri Goodmann (Dubuque County Historical Society), Sue Czeshinski
(Convention and Visitors Bureau), Rick Dickinson (GDDC), and Jim Rix (Platinum
Hospitality).
DISCUSSION
The RFP involves the selection of a consultant to provide schematic development,
design services, and to prepare construction documents for the Education and
Conference Center. A consultant team with expertise in architecture, landscape
architecture, structural and civil engineering, geotechnical, electrical and mechanical
engineering and information technology will be sought. A second component of the
RFP includes the selection of a construction inspector to serve as an on-site
inspector during all phases of construction of this project.
The design consultant will work with a local team to develop schematic plans
through final design for a state-of-the-art facility that incorporates previously-
identified design assumptions. These assumptions include:
· An interconnected campus that includes connections to adjacent
developments;
· Program space that includes indoor and outdoor classroom environments;
· Enclosed transportation hub;
· Enclosed trash facilities;
· Maximizing the view of the River;
· Analysis of an independent or centralized, efficient HVAC system;
· Minimum of 400-stall parking facility;
· State-of-the-art technology;
· Opportunities for expansion.
This consultant will work with City staff to coordinate this design through all
phases including bidding, pre-construction, construction, and acceptance of the
project. A preliminary schedule for design and construction phases is attached.
Because the project site is located adjacent to the Corps of Engineers floodwall, the
consultant is asked to provide a cost for an expanded scope of services. This
expanded scope of services would provide for an on-site construction inspector to
provide dally monitoring of activities related to the construction of the Education
and Conference Center. Funding for the consultant(s) would come from the General
Fund Capital Improvement Projects that have been budgeted.
RECOMMENDATION
On behalf of the committee, I would recommend the City Council to authorize the
City Manager to solicit Architectural/Engineering consultant services for this RFP.
Upon review of the proposals, the City Council will be asked to concur with the
consultant selection recommendation.
ACTION TO BE TAKEN
The action step is for the City Council to approve this Request for Proposal.
MAK/vjd
Prepared by: Cindy Steinhauser, Parking Services Supervisor
Bob Schiesl, Engineering Division
CITY OF DUBUQUE, IOWA
March 12, 2001
REQUEST FOR PROPOSALS
1). Architect Services
2). Construction Inspector Services
For Development of Riverfront Education and Conference Center
4th Street Peninsula
I. INTRODUCTION
The City of Dubuque, Iowa is soliciting proposals fi.om qualified consulting firms
(referred to in this RFP as Architect) to provide design and construction inspection
services for the construction of an Education and Conference Center of approximately
110,000 GSF and incorporating a parking structure of approximately 400 stalls. The
location of this project is on a 90-acre site commonly known as the 4th Street Peninsula.
This peninsula rests along the Mississippi River and serves as a gateway to the City of
Dubuque and eastern Iowa. The total cost of the center is estimated to be almost $30
million.
Construction wilt begin soon on the Mississippi River Discovery Center, a museum and
aquarium complex on the Ice Harbor, a 200-room hotel and indoor Waterpark along the
riverfi.ont and a 2000 foot Riverwalk that will be integrated into the Corps of Engineer
floodwall. The River Discovery Center and Aquarium includes: 15 aquariums;
Immersion theater showcasing the Mississippi River's creation, floods, history and
underwater life; outdoor wetland featuring natural and living history with floating
laboratories and classrooms; stream tables; an educational overnight program which lets
visitors sleep on a "boat and breakfast" National Historic Landmark steamboat.
The riverfi.ont hotel and indoor waterpark includes a seven story hotel with
approximately 200 rooms and a 24,000 square foot indoor waterpark. Phase II includes
150 additional rooms and an 18,000 square foot addition to the waterparlc The
Mississippi Riverwalk and Amenities includes a riverwalk which links the Star Brewery
Amphitheater, the River's Edge Plaza, a landing for the Delta Queen, boat docks, public
art and an 18-mile bike-hike trail connection to the Heritage Trail. The total combined
public and private investment in these three projects is $185 million~ The City of
Dubuque has selected a firm to provide master plarming and design services for the
remainder of the 4~ Street Peninsula mad South Ice Harbor areas.
Attachment A is a map of the area and shows the location of the project. For additional
information on Dubuque and recent initiatives, please visit the following web sites:
~a~*.dubuq uechamber.com
~eaterdubuque. ore
03/14/01 1
www.americasfiver, or~
COMMUNITY BACKROUND
The City of Dubuque is located on the Mississippi River west of the Illinois-Wisconsin
border and is connected to both states by bridges. It is the educational, industrial, and
commercial center for the tri-state area and has a stable and diversified manufacturing
base and a growing service sector. The City's Census population is 57,686. The City is
approximately 30 square miles in area. The City's annual budget is over $90 million and
funds a full range of services.
The Dubuque area economy has remained strong with unemployment at record low levels
and a steady growth in manufacturing and construction jobs. The city's central retail area
serves almost alt of the fit~een surronnding counties in Iowa, Illinois and Wiscons/n~
Public improvements in the downtown area include a four-block pedestrian mat[ three
off-street parking rumps, with construction of a fourth rump underway. There is also
substantial commercial activity west of the central business district area along U.S.
Highway 20, including an enclosed shopping mall with several national retailers. In
1999, the City approved the construction of over one million square feet of new
commercial, office, industrial and institutional space.
Residents of the Dubuque area make extensive use of the recreational oppommities
afforded by the Mississippi River, which are complemented by the City and County park
systems. This includes outdoor swimming pools, picnic areas, ice skating rinks, baseball
diamonds, tennis courts and a public golf course. Several recreational areas are situated
on the bluffs overlooking the mighty Mississippi River. The City has a wide variety of
cultural offerings including art galleries, theater groups and symphony concerts. In 1985,
parimutual goming was introduced to the community and in 1991, riverboat gambling
becume an added attraction. The City's Mississippi river~ont is the location of this
riverboat gambling and regular cruise boats. The port facilities are located in the historic
Ice Harbor area. Dubuque enjoys approximately one million tourists annually and this
nmber is anticipated to grow with the recent development opportunities described
above.
HI. PROPOSAL SUBMISSION REQUIREMENTS
The proposal shall include the following information and shall be organized in the
manner specified below.
Letter of Transmittal
A cover letter s/gned by an authorized representative of the firm briefly outlining the
firm's understanding of the work. The cover letter must contain a commitment to
provide the services described and the name, address, telephone number, fax number and
email of the consultant's primary contact person~ Please also include a summary of the
firm's understanding of the project.
03/14/01 2
Qualifications of firm(s)
· List the names of the anticipated project manager and other key personnel associated
with the project. A resume of their qualifications and experience should be attached
along with the percentage of time each person is anticipated to devote to the project.
The project team should include technical personnel familiar with the daily operations
of a conference center or similar type facility. The project team should include
structural engineering personnel either affiliated with the Corps of Engineers or
personnel who have worked with the Corps of Engineers on similar type projects. In
addition, the project team should consist of the personnel in the following fields:
architect, landscape architect, civil engineer, geoteehnical, electrical and mechanical
engineer and information technology specialist.
Describe the name and location of any subeonsulting firms that w/il he used by the
firm in the design of the Education and Conference Center. Please identify the
approximate percentage of work that would he performed by each of these firms.
Include the experience and qualifications of the subconsultant firm and their key
personnel in working on similar projects.
Describe the experience of the firm in conducting projects of a size similar to this
project. Include previous projects with similar budgets and deadlines and whether the
fn-m met the established criteria.
Include a project list with contacts for all similar projects that have been completed in
the past 5 years. Identify the key personnel who worked on the referenced projects
and who are expected to work on this project.
Provide information on the limits of insurance carded by the firm~ See attachment B
for the minimum amounts required by the City of Dubuque.
Discuss the firm's ability to integrate this project into the firm's present workload.
Scope of Services
The City of Dubuque, in collaboration with the private sector, has undergone a process to
identify needs for an Education and Conference Center. Preliminary planning has
identified several assumptions that capitalize on the synergy of adjacent projects and
which must be incorporated into the successful firm' s design program.
Design assumptions:
· Education and Conference Center design is part of an interconnected campus that
includes physical connections to the hotel/indoor water park, the riverwalk to the east
of the facility and to the remainder of the 4th Street Penln~ula to the west of the
facility;
· Minimum program space shall include opportunities for small and large meetings and
indoor and outdoor classroom environments (see attachment C for detail of
programmed spaces);
03/14/01 3
· Design shall include enclosed facilities for operational services such as trash
collection, etc.;
· Design shall incorporate an enclosed transportation hub;
· Design shall maximize the view of the Mississippi River;
· Design shall be compatible in nature and complement the natural and built
environment;
· Design shall involve an energy analysis of the HVAC system, including an
independent or central utility plant using geothermal or other efficient means of
energy. A centralized utility plant shall be defined as serving the projects east of Belt
Street or the entire 4t~ Street Peninsula campus;
· Design shall incorporate a minimum of a 400-stall parking facility within the
footprint of the Education and Conference Center;
· Design shall include cutting edge technology as identified in the City's Vision Iowa
application. This technology shall include physical conncetions to the riverwatk,
hotel and waterpark and the Discovery Center along with other amenities;
· Reference construction codes used in the City of Dubuque
· 1997 Uniform Building Code
· 1997 Uniform Fire Code
· 1997 Uniform Mechanical Code
· 1997 Uniform Plumbing Code
· 1999 National Electrical Code; and
· Design shall include opportunities for expansion.
It is understood that the successful firm shall read and understand the project as outlined
in the City's Vision Iowa application. The firm shall have a working knowledge of all
the requirements and specifications required within the Education and Conference
Center. The project location is adjacent to a Corps of Engineers floodwall built in 1967.
The firm shall review all aspects of the project and address any concerns regarding
construction adjacent to the floodwall in the design and construction of the facility. The
firm shall include on the project team structmal/geotecbnical engineering personnel either
affiliated with the Corps of Engineers or personnel who have worked with the Corps of
Engineers on similar type projects.
Please provide a proposed scope of services that addresses the following;
Project Functionality
1. Facility needs and service opportunities
· Facility layout, including detail on mechanical, electrical and other utility services
and location;
· Facility connections to adjacent structures and Riverwalk;
· Parking facility layout;
· Transportation/circulation links;
· Technology needs and oppommities.
2. Opportunities to provide efficient services in collaboration with the adjacent hotel
facility and River Discovery Center;
03/14/01 4
3. Schedule meetings on a regular basis with the design team to review project progress.
Schedule should also include work sessions with City Council at project milestones.
4. Coordination with Construction inspector;
5. Deliverables, including but not limited to:
· Interior thcility layout in graphic board;
· Elevation drawings of facility in graphic board;
Three-dimensional computer rendering and optional animated walk-thru of
building;
· Bird's eye perspective in graphic board;
· Construction plans and specifications;
Bid documents and bid tabulations.
Architect Services
Architect services as outlined below and in general conformance with AIA Document
B141 - Electronic Format - 1997 edition, Standard Form of Architects Services: Design
and Contract Administratiorz
Project administration services
Consult, communicate and coordinate with the City, Project Team and partners in
the Vision Iowa project. Prepare project schedule, evaluation of project budget
and cost of the work.
Evaluation and planning services
Evaluation of project scope, budget and site and methods for construction
services.
Design services
Provide architect and landscape architectural; civil, geotechnical, stmctaral,
mechanical and electrical engineering; and other services resulting in preparation
of schematic design documents, design development documents and construction
documents.
Construction proeuremeut services
Assist in obtaining competitive bid proposals, and in awarding and preparing
construction contracts.
Contrac~t administration services
Provide general administration of the construction contract, evaluation of the
contractor's work, certification of payments to the contractor, review and
approval of the contractor's submittals, preparation of change orders and
recommendation of project completion~
Construction Inspector Services
In addition to establishing the previously identified team members, the firm is asked to
provide a separate budget proposal for construction inspection services. This person will
serve as an on-site inspector for alt phases of construction of the Education and
Conference Center. This inspector should be an individual with experience in
03/14/01 5
construction projects involving conference centers and parking structures. In addition,
this person should have extensive knowledge in stractttral/geotechnical engineering and
working with the Corps of Engineers. The project location is adjacent to a Corps of
Engineers floodwall built in 1967. The construction inspector shall review and monitor
all aspects of the project and address any concerns regarding construction adjacent to the
floodwall.
The inspector will work with the design team and the general contractor to successfully
meet the services as outlined below and detailed in Attachment D: · Preconstmction services
· Construction administration
· Project finalization
The construction inspector wilt work with a design team consisting of the architect for the
Education and Conference Center, the construction manager for the hotel and waterpark
facility, project engineer for riverwalk project, the construction manager for the
Discovery Center and appropriate City staff to coordinate alt phases of construction for
each of those projects.
Proposed Project Schedule
Provide a project schedule outlining the time period and estimated completion date of the
proposed scope of work for design services and a separate schedule for construction
management services. This should include a schedule for and description of all
deliverable products tttroughont the period for both design services and construction
administration/inspection services. If the project receives Vision Iowa funding by April
1, 2001 it is the City's expectation that construction of the footing and foundation system
can begin November 2001.
Fees and Compensation
A two-tiered budget is requested that identifies:
The detailed cost, including digital production and a~iraation of graphics, to provide
the requested scope of services identified above for the design of the education and
conference center. Please include responsibilities in general conformance with AIA
Document B141 - Electronic Format - 1997 edition, Standard Form of Architects
Services: Design and Contract Administration. Please be sure to include a detailed
list of hourly billing rates for additional services required outside the scope of
services; and
The detailed cost to provide the expanded scope of services identified in Attachment
D for construction inspector services for the Education and Conference Center.
Provide a proposed cost plus expenses budget for completion of the scope of services
with cost breakdowns by scope element. Quotation of fees and compensation shall
remain finn for a period of at least 90 days from the proposal submission deadline.
Please provide the proposed cost for each budget under separate cover. Initial
03/14/01 6
screening will be done by the selection committee without the benefit of knowing the
proposed fee for services.
IV. SUBMISSION REQUIREMENTS
An unbound original plus nine copies shall be received in the office of the City of
Dubuque's Parking Division 830 Bluff Street, Dubuque, Iowa 52001 by 4:30 p.m. CST
Tuesday April 17, 2001.
Each consultant assumes full responsibility for delivery and deposit of the completed
proposal package on or before the deadline. The City of Dubuque is not responsible for
any loss or delay with respect to del/very of the proposals.
All proposals become the property of the City of Dubuque and will not be returned.
The City of Dubuque reserves the right to reject any and all proposals or portions of
proposals and to negotiate changes with any consultant.
The City of Dubuque is not liable for any cost incurred by any consultant prior to the
execution of an agreement or contract, nor shall the City of Dubuque be liable for any
costs incurred by the consultant that are not specified in any contract.
The City of Dubuque is an Equal Employment Opportunity Employer.
EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the
proposal format. Qualifying proposals will be evaluated by a selection committee.
Factors to be considered by the committee include the following:
Qualifications and experience of firm and any subeonsultants;
· Qualifications and experience of the principal consulting staff and of subconsulting
staff who will work on the project;
· Understanding of project scope and level of interest;
· Approach to completing scope of services including creativity and problem solving;
· Responsiveness and compatibility between consultants and the City;
· ability to communicate;
· Proposed schedule required to complete project;
· Proposed cost to complete project; and
· Ability to design projects that are bid within proposed budget.
Consultants may be invited to an interview with the selection committee prior to committee
selectior~
Questions regarding this RFP should be directed to the City of Dubuque Parking Division
by telephone at 319-589-4266 or by fax at 319-589-4308.
03/14/01 7
ATTACHMENT A
ATTACHMENT C
CITY OF DUBUQUE, IOWA
EDUCATION AND CONFERENCE CENTER
SPACE REQUIREMENTS
Setlable space 54,000 GSF
Support space 64,000 GSF
(includes circulation, kitchen, lobby, administrative, prefunction and other support space)
Exhibit Hall 30,000 GSF
Ballroom 12,000 GSF
Meeting space 12,000 GSF
The exhibit hall will be fi:ee of columns and will have a ceiling height of at least 32 feet.
Additional project specifications will be prepared thtfing the preliminary architectural
phases of the project. Pre-function, meeting, exhibition and support space all need to be
designed and built to industry standards.
ATTACHMENT D
2.0
CITY OF DUBUQUE, IOWA
EXPANDED CONSTRUCTION INSPECTOR SCOPE OF
SERVICES
1.0 PRECONS~UCTION SERVICES
The Construction llkspector will work with the Architect to implement
previously established controls for all aspects of the project. These
procedures will be consistent with the existing relationships and contracts with
the City o£ Dubuque and coordinated with the completion of contracts and
approvals and baseline schedule and budget.
The Construction Inspector will review a written program statement prepared
by the Architect based upon the current convention center and parking ramp
program defining major project components, systems and quality levels.
Together these documents wilt become the project baseline and will be used to
measure future performance
The Construction Inspector will participate in progress meetings with the
Owner, project architect, contractor, and construction manager for the
hotel/waterpark, project engineer for riverwalk project, construction manager
for the River Discovery Center and other parties to discuss coordination of
construction.
The Construction Inspector ~51t prepare and submit a monthly narrative
report, including project progress and identification of problems areas,
proposed solutions and the responsible party.
The Construction Inspector will provide input for meeting agenda, smnmarize
required actions at the conclusion of each meeting and work with the
Architect to monitor completion of these actions.
CONSTRUCTION ADMINISTRATION
The Construction Inspector will monitor quality control, inspections and
observations, testlng~ and monitoring procedures to insure compliance with
design requirements.
Field Inspection · Attend regularly scheduled progress meetings
· Report on site activities and progress
· Monitor construction progress
· Provide monthly report on the status of construction cost and schedule
03/14/01 1
ATTACHMENT D
Review architect's approval or rejection of proposal requests, change
orders, requests for information and contractor claims based upon a
percentage of project completion
Identify and resolve potential problems.
Review~g the safety programs of the general contractor and making
appropriate recommendations. The performance of such services by
the Construction Inspector shall not relieve the general contractor or
trade contractors of their responsibilities for the safety of persons and
property, and for compliance with ali federal, state and local statutes,
roles, regulations and orders applicable to the conduct of the work nor
shall there be any reliance on this review by the contractors.
Quality Assurance/Quality Control
Work with Architect to develop a performance monitoring system.
· Work with Architect to implement an effective Construction Quality
Assurance/Quality Control program.
· Conduct field monitoring.
· Develop and maintain a quality assurance/quality control reporting
system.
· Review testing and inspection reports.
· Monitor construction progress to assure that work does not proceed
beyond specified perimeters without the appropriate inspections and
required authorizations, including issues which may involve a
structural or geotechnical engineer.
Shop Drawing
· Review construction shop drawings and provide comments to Owner
and Architect.
· Review the contractor's schedule of all shop drawings that must be
submitted.
· Monitor the Architect's and contractor's follow-through on submittal
of critical shop drawings.
Change and Claims Control · Participate in the negotiations and resolution of change proposals and
claims.
· Review change requests:
· Work with Architect to identify charges already included in the
contract documents.
· Determine if the changes resulted from design errors or omissions
discovered in censtmction or from other factors.
· Evaluate whether the change or claim is appropriate.
Project Administration
03/14/01 2
ATTACHMENT D
· Maintain a competent and experienced full-time staff at the Project
site. Please include a staffing plan with your proposal. The staff will
monitor progress of the Project,
· Participate in project meetings with the City, the Architect and the
General Contractor
· Review the project schedule.
Review payment submittals including a summary sheet of activities
and costs associated with each activity incurred during the month.
· Provide daily, weekly, or monthly reports on project progress.
Reporting frequency may vary according to construction activity.
· Report should include summary
Construction budget statas.
Job Cost budget comparison~
· Projected project completio~
· YTD construction budget report.
Project Finalization · Final review oftesti~ and inspection reports.
· Determine substantial completion of the work and prepare for the
Architect a list ofincomplcte or unsatisfactory item.
· Dcternfine final completion and provide written notice to the Owner
and Architect that the work is ready for final inspection~
· Verify submittal to the Owner of all operating and maintenance
manuals and as-built drawings.
· Verify submittal of as-built drawings to the Owner.
03/14/01 3
EDUCATION CONFERENCE CENTER
PRELIMINARY SCHEDULE
May 2001
June 200t
September 2001
November 2001
April 2002
July 2002
November 2003
Interviews conducted; consultant selected
City Council approves consultant
City Council review/approve schematic design
Footing/foundation work begins
Review 100% construction documents
Begin construction
Construction complete
CITY OF DUBUQUE, IOWA
March 12, 200t
REQUEST FOR PROPOSALS
1). Architect Services
2). Construction Inspector Services
For Development of Riverfront Education and Conference Center
4ta Street Peninsula
I. INTRODUCTION
The City of Dubuque, Iowa is soliciting proposals fi.om qualified consulting firms
(referred to in th/s RFP as Architect) to provide design and construction inspection
services for the construction of an Education and Conference Center of approximately
110,000 GSF and incorporating a parking structure of approximate.¢ 400 stalls. The
location of this project is on a 90-acre site commonly known as the 4 TM Street Penlnm.da.
This peninsula rests along the Mississippi River and serves as a gateway to the City of
Dubuque and eastern Iowa. The total cost of the center is estimated to be almost $30
million.
Construction wilt begin soon on the Mississippi River Discovery Center, a museum and
aquarium complex on the Ice Harbor, a 200-room hotel and indoor Waterpark along the
riverfi.om and a 2000 foot Riverwalk tlmt will be imegrated into the Corps of Engineer
floodwalL The River Discovery Center and Aquarium includes: 15 aquariums;
Immersion theater showcasing the Mississippi River's creation, floods, history and
underwater life; outdoor wetland featuring natural and living history with floating
laboratories and classrooms; stream tables; an educational overnight program which lets
visitors sleep on a "boat and breakfast" National Historic Landmark steamboat.
The riverfi.ont hotel and indoor waterpark includes a seven story hotel with
approximately 200 rooms and a 24,000 square foot indoor waterpark. Phase II includes
150 additional rooms and an 18,000 square foot addition to the waterpark. The
Mississippi Riverwalk and Amenities includes a riverwalk which links the Star Brewery
Amphitheater, the River's Edge Plaza, a landing for the Delta Queen, boat docks, public
art and an 18-mile bike-hike trail connection to the Heritage Trail. The total combined
public and private investment in these three projects is $185 million. The City of
Dubuque has selected a firm to provide master planning and design services for the
remainder of the 4th Street Peninsula and South Ice Harbor areas.
Attachment A is a map of the area and shows the location of the project. For additional
information on Dubuque and recent initiatives, please visit the following web sites:
wwwv.dubuquechamber, corn
~,w.greaterdubuque.org
03/14/01 1
www.americasfiver.org
COMMUNITY BACKROUND
The City of Dubuque is located on the Mississippi River west of the Illinois-Wisconsin
border and is connected to both states by bridges. It is the educational, industrial, and
commemial center for the tri-state area and has a stable and diversified manufacturing
base and a growing service sector. The City's Census population is 57,686. The City is
approximately 30 square miles in area. The City's annual budget is over $90 million and
funds a full range of services.
The Dubuque area economy has remained strong with unemployment at record low levels
and a steady growth in manufacturing and construction jobs. The city's central retail area
serves almost all of the fifteen surrounding counties in Iowa, Illinois and Wisconsin.
Public improvements in the downtown area include a four-block pedestrian mall, three
off-street parking ramps, with construction of a fourth ramp underway. There is also
substantial commercial activity west of the central business district area along U.S.
Highway 20, including an enclosed shopping mall with several national retailers. In
1999, the City approved the construction of over one million square feet of new
commercial, office, industrial and institutional space.
Residents of the Dubuque area make extensive use of the recreational opportunities
afforded by the Mississippi River, which are complemented by the City and County park
systems. This includes outdoor swimming pools, picnic areas, ice skating rinks, baseball
diamonds, tennis courts and a public golf course. Several recreational areas are situated
on the bluffs overlooking the mighty Mississippi River. The City has a wide variety of
cultural offerings including art galleries, theater groups and symphony concerts. In 1985,
parimutual gaming was introduced to the community and in 1991, riverboat gambling
became an added attraction. The City's Mississippi riverfront is the location of this
riverboat gambling and regular cruise boats. The port facilities are located in the historic
Ice Harbor area. Dubuque enjoys approximately one million tourists annually and this
nmber is anticipated to grow with the recent development opportunities described
above.
HI. PROPOSAL SUBMISSION REQUIREMENTS
The proposal shall include the following information and shall be organized in the
manner specified below.
Letter of Transmittal
A cover letter signed by an authorized representative of the firm briefly outlining the
firm's understanding of the work. The cover letter must contain a commitment to
provide the services described and the name, address, telephone number, fax number and
email of the consultant's primary contact person. Please also include a summary of the
firm's understanding of the project.
03/14/01 2
Qualifications of firm(s)
· List the Names of the anticipated project manager and other key personnel associated
with the project. A resume of their qualifications and experience should be attached
along with the percentage of time each person ~s anticipated to devote to the project.
The project team should include technical personnel familiar with the daily operations
of a conference center or similar type facility. The project team should include
structural engineering personnel either affiliated with the Corps of Engineers or
personnel who have worked with the Corps of Engineers on similar type projects. In
addition, the project team should consist of the personnel in the following fields:
architect, landscape architect, civil engineer, geotechnical, electrical and mechanical
engineer and information technology specialist.
Describe the name and location of any subeonsulting firms that will be used by the
firm in the design of the Education and Conference Center. Please identify the
approximate percentage of work that would be performed by each of these firms.
Include the experience and qualifications of the subconsultant firm and their key
personnel in working on similar projects.
Describe the experience of the firm in conducting projects of a size similar to this
project. Include previous projects with similar budgets and deadlines and whether the
firm met the established criteria.
Include a project list with contacts for all similar projects that have been completed in
the past 5 years. Identify the key personnel who worked on the referenced projects
and who are expected to work on this project.
· Provide information on the limits of insurance carried by the firm. See attachment B
for the minimum amounts required by the City of Dubuque.
· Discuss the firm's ability to integrate this project into the firm's present workload.
Scope of Services
The City of Dubuque, in collaboration with the private sector, has undergone a process to
identify needs for an Education and Conference Center. Preliminary planning has
idemified several assumptions that capitalize on the synergy of adjacent projects and
which must be incorporated into the successful firm's design program.
Design assumptions:
· Education and Conference Center design is part of an interconnected campus that
includes physical connections to the hotel/indoor water park, the riverwatk to the east
of the facility and to the remainder of the 4t~ Street Peninsula to the west of the
facility;
· Minimum program space shall include oppommities for small and large meetings and
indoor and outdoor classroom enviroments (see attachment C for detail of
programmed spaces);
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· Design shall include enclosed facilities for operational services such as trash
collection, etc.;
· Design shall incorporate an enclosed transportation hub;
· Design shall maximi?g the view of the Mississippi River;
· Design shall be compatible in nature and complement the natural and built
environment;
· Design shall involve an energy analysis of the HVAC system, including an
independent or central utility plant using geothermal or other efficient means of
energy. A centralized utility plant shall be defined as serving the projects east of Bell
Street or the entire 4m Street Peninsula campus;
· Design shall incorporate a minimum of a 400-stall parking facility within the
footprint of the Education and Conference Center;
· Design shall include cutting edge technology as identified in the City's Vision Iowa
application. This technology shall include physical connections to the riverwatk,
hotel and waterpark and the Discovery Center along with other amenities;
· Reference construction codes used in the City of Dubuque
· 1997 Uniform Building Code
· 1997 Uniform Fire Code
· 1997 Uniform Mechanical Code
· 1997 Uniform Plumbing Code
· t999 National Electrical Code; and
· Design shall include opportunities for expansion.
It is understood that the successful firm shall read and understand the project as outlined
in the City's Vision Iowa application. The fnma shall have a working knowledge of all
the requirements and specifications required within the Education and Conference
Center. The project location is adjacent to a Corps of Engineers floodwall built in 1967.
Th~ firm shall review all aspects of the project and address any concerns regarding
construction adjacent to the floodwall in the design and construction of the facility. The
firm shall include on the project team structural/geotechnical engineering personnel either
affiliated with the Corps of Engineers or personnel who have worked with the Corps of
Engineers on similar type projects.
Please provide a proposed scope of services that addresses the following;
Project Functionality
1. Facility needs and service opportunities
Facility layout, including detail on mechanical, electrical and other utility services
and location;
· Facility connections to adjacent structures and Riverwalk;
· parking facility layout;
· Transportation/circulation links;
· Technology needs and oppommities.
2. Opportunities to provide efficient services in collaboration with the adjacent hotel
facility and River Discovery Center;
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o
Schedule meetings on a regular basis with the design team to review project progress.
Schedule should also include work sessions with City Council at project milestones.
Coordination with Construction inspector;
Deliverables, including but not limited to:
Interior facility layout in graphic board;
· Elevation drawings of facility in graphic board;
Three-dimensional computer rendering and optional animated walk-thru of
building;
Bird's eye perspective in graphic board;
· Construction plans and specifications;
· Bid documents and bid tabulations.
Architect Services
Architect services as outlined below and in general conformance with AIA Document
B141 - Electronic Format - 1997 edition, Standard Form of Architects Services: Design
and Contract Administration.
Project administration services
Consult, communicate and coordinate with the City, Project Team and partners in
the Vision Iowa project. Prepare project schedule, evaluation of project budget
and cost of the work.
Evaluation and planning services
Evaluation of project scope, budget and site and methods for construction
services.
Design services
Provide architect and landscape architectural; civil, geotectmical, structural,
mechanical and electrical engineering; and other services resulting in preparation
of schematic design documents, design development documents and construction
documents.
Construction procurement services
Assist in obtaining competitive bid propoSals, and in awarding and preparing
constmetion contracts.
Contract admini~qtration services
Provide general administration of the construction contract, evaluation of the
contractor's work, certification of payments to the contractor, review and
approval of the contractor's submittals, preparation of change orders and
recommendation of project completion.
Construction Inspector Services
In addition to establishing the previously identified team members, the firm is asked to
provide a separate budget proposal for construction inspection services. This person will
serve as an on-site inspector for all phases of construction of the Education and
Conference Center. This inspector should be an individual with experience in
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construction projects involving conference centers and parking structures. In addition,
this person should have extensive knowledge in stmctural/geotechnical engineering and
working with the Corps of Engineers. The project location is adjacent to a Corps of
Engineers floodwall built in 1967. The construction inspector shall review and monitor
all aspects of the project and address any concerns regarding construction adjacent to the
floodwall.
The inspector will work with the design team and the general contractor to successfully
meet the services as outlined below and detailed in Attachment D:
· Preconstraction services
Construction administration
· Project finalization
The construction inspector will work with a design team consisting of the architect for the
Education and Conference Center, the construction manager for the hotel and waterpark
facility, project engineer for riverwalk project, the construction manager for the
Discovery Center and appropriate City staff to coordinate all phases of construction for
each of those projects.
Proposed Project Schedule
Provide a project schedule outlining the time period and estimated completion date of the
proposed scope of work for design services and a separate schedule for construction
management services. This should include a schedule for and description of all
deliverable products throughout the period for both design services and construction
administration/inspection services. If the project receives Vision Iowa funding by April
1, 2001 it is the City's expectation that construction of the footing and foundation system
can begin November 2001.
Fees and Compensation
A two-tiered budget is requested that identifies:
The detailed cost, including digital production and animation of graphics, to provide
the requested scope of services identified above for the design of the education and
conference center. Please include responsibilities in general conformance with AIA
Document BI41 - Electronic Format - 1997 edition, Standard Form of Architects
Services: Design and Contract Administration. Please be sure to include a detailed
list of hourly billing rotes for additional services required outside the scope of
services; and
The detailed cost to provide the expanded scope of services identified in Attachment
D for construction inspector services for the Education and Conference Center.
Provide a proposed cost plus expenses budget for completion of the scope of services
with cost breakdowns by scope element. Quotation of fees and compensation shall
remain firm for a period of at least 90 days from the proposal submission deadline.
Please provide the proposed east for each budget under separate cover. Initial
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screening will be done by the selection committee without the benefit of knowing the
proposed fee for services.
IV. SUBMISSION REQUIREMENTS
An unbound original plus nine copies shall be received in the office of the City of
Dubuque's Parking Division 830 Bluff Street, Dubuque, Iowa 52001 by 4:30p. m. CST
Tuesday April 17, 2001.
Each consultant assumes full responsibility for delivery and deposit of the completed
proposal package on or before the deadline. The City of Dubuque is not responsible for
any loss or delay with respect to delivery of the proposals.
All proposals become the property of the City of Dubuque and will not be returned.
The City of Dubuque reserves the right to reject any and all proposals or portions of
proposals and to negotiate changes with any consultant.
The City of Dubuque is not liable for any cost incurred by any consultant prior to the
execution of an agreemem or contract, nor shall the City of Dubuque he liable for any
costs incurred by the consultant that are not specified in any contract.
The City of Dubuque is an Equal Employmem Opportunity Employer.
Vo
EVALUATION CRITERIA
Proposals will he screened to ensure that they meet the minimum requirements of the
'proposal format. Qualifying proposals will he evaluated by a selection committee.
Factors to be considered by the committee include the following:
Qualifications and experience of firm and any subeonsultants;
· Qualifications and experience of the principal consulting staff and of subconsulting
staffwho will work on the project;
· Understanding of project scope and level of interest;
· Approach to completing scope of services including creativity and problem solving;
· Responsiveness and compatibility between consultants and the City;
· ability to communicate;
· Proposed schedule required to complete project;
· Proposed cost to complete project; and
· Ability to design projects that are bid wilhin proposed budget.
Consultants may be invited to an interview with the selection committee prior to committee
selection~
Questions regarding this RFP should be directed to the City of Dubuque Parking Division
by telephone at 319-589-4266 or by fax at 319-589-4308.
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ATTACHMENT A
ATTACHMENT C
CITY OF DUBUQUE, IOWA
EDUCATION AND CONFERENCE CENTER
SPACE REQUIREMENTS
Setlable space 54,000 GSF
Support space 64,000 GSF
(includes circulation, kitchen, lobby, administrative, prefunction and other support space)
Exhibit Hall 30,000 GSF
Ballroom 12,000 GSF
Meeting space 12,000 GSF
The extfibit hall will be flee ofcolunms and will have a ceiling height of at least 32 feet.
Additional project specifications will be prepared during the preliminary architectural
phases of the project. Pre-function, meeting, exhibition and support space all need to be
designed and built to industry standards.
ATTACHMEI'~F D
1.0
2.0
CITY OF DUBUQUE, IOWA
EXPANDED CONSTRUCTION INSPECTOR SCOPE OF
SERVICES
PRECONSTRUCTION SERVICES
The Construction Inspector will work with the Architect to implement
previously established controls for all aspects of the project. These
procedures will be consistem with the existing relationships and contracts with
the City of Dubuque and coordinated with the completion of contracts and
approvals and baseline schedule and budget.
The Construction Inspector will review a written program statement prepared
by the Architect based upon the current convention center and parking ramp
program defining major project components, systems and quality levels.
Together these documents will become the project baseline and will be used to
measure future performance
The Construction Inspector will participate in progress meetings with the
Owner, project architect, contractor, and construction manager for the
hotel/waterpark, project engineer for riverwalk project, construction manager
for the River Discovery Center and other parties to discuss coordination of
construction.
The Constmctinn Inspector will prepare and submit a monthly narrative
report, including project progress and identification of problems areas,
proposed solutions and the responsible party.
The Construction Inspector will provide input for meeting agenda, summarize
required actions at the conclusion of each meeting and work with the
Architect to monitor completion of these actions.
CONSTRUCTION ADMINISTRATION
The Construction Inspector will monitor quality comrol, inspections and
observations, testing, and monitoring procedures to insure compliance with
design requirements,
Field Inspection · Attend regularly scheduled progress meetings
· Report on site activities and progress
· Monitor construction progress
· Provide monthly report on the status of construction cost and schedule
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ATTACHMENT D
Review architect's approval or rejection of proposal requests, change
orders, requests for information and contractor claims based upon a
percentage of project completion
Identify and resolve potential problems.
Reviewing the safety programs of the general contractor and making
appropriate recommendations. The performance of such services by
the Construction Inspector shall not relieve the general contractor or
trade contractors of their responsibilities for the safety of persons and
property, and for compliance with ali federal, state and local statutes,
rules, regulations and orders applicable to the conduct of the work nor
shall there be any reliance on this review by the contractors.
QuaUty
Assurance/Quality Control
Work with Architect to develop a performance monitoring system~
Work with Architect to implement an effective Construction Quality
Assurance/Quality Control program.
Conduct field monitoring.
Develop and maintain a quality assurance/quality control reporting
system.
Review testing and haspection re'ports.
Monitor construction progress to assure that work does not proceed
beyond specified perimeters without the appropriate inspections and
required authorizations, including issues which may involve a
structural or geotechnical engineer.
Shop Drawing
· Review construction shop drawings and provide comments to Owner
and Architect.
· Review the contractor's schedule of all shop drawings that must be
submitted.
· Monitor the Architect's and contractor's follow-through on submittal
of critical shop drawings.
Change and Claims Control · Participate in the negotiations and resolution of change proposals and
claims.
· Review change requests:
· Work with Architect to identify charges akeady included in the
contract documents.
· Determine if the changes resulted from design errors or omissions
discovered in construction or from other factors.
· Evaluate whether the change or claim is appropriate.
Project Administration
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ATTACHMENT D
· Maintain a competent and experienced full-time staff at the Project
site. Please include a staffing plan with your proposal. The staff will
monitor progress of the Project.
· Participate in project meetings with the City, the Architect and the
General Contractor
· Review the project schedule.
· Review payment submittals including a summary sheet of activities
and costs associated with each activity incurred during the month.
· Provide daily, weekly, or monthly reports on project progress.
Reporting frequency may vary according to construction activity.
· Report should include snmmary oI~
· Constmc~on budget stares.
· Job Cost budget comparison.
· Projected project completion.
· YTD construction budget report.
Project Finalization · Final review of testing and inspection reports.
· Determine substantial completion of the work and prepare for the
Architect a list of incomplete or unsatisfactory items.
· Detcn'mine final completion and provide written notice to the Owner
and Architect that the work is ready for final inspection.
· Verify submittal to the Owner of all operating and maintenance
manuals and as-built drawings.
· Verify submittal of as-built drawings to the Owner.
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EDUCATION CONFERENCE CENTER
PRELIMINARY SCHEDULE
May 2001
June 2001
September 2001
November 2001
April 2002
July 2002
November 2003
Interviews conducted; consultant selected
City Council approves consultant
City Council review/approve schematic design
Footing/foundation work begins
Review 100% construction documents
Begin construction
Construction complete