Mt Carmel Sanitary Sewer ProCITY OF DUBUQUE, IOWA
MEMORANDUM
March 14, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Public Works Director Mike Koch is recommending acceptance of the construction contract for
the Florence, Villa and Mountain Lane Sanitary Sewer Extension Project as completed by W,C,
Stewart Construction in the final contract amount ors 153,327,88.
I concur with the recommendation and respectfully request Mayor and City Council approval.
MCVM/jh
Attachment
CC:
Mlchael'C, Van Mflligen
Barry Lindahl, Corporation Counsel
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
March 13, 2001
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director '~/~
Florence, Villa, and Mountain Lane Sanitary Sewer Extension
INTRODUCTION
The enclosed resolutions provides for the acceptance of the construction
contract for the Florence, Villa, and Mountain Lane Sanitary Sewer Extension
project, '
DISCUSSION
Work has been completed on the project by W. C. Stewart Construction in the
final contract amount of $153,327.88. The final contract price is under the
original contract amount by $48,64-4.37. The final assessable portion of the
contract was $30,902.62 below the original project estimate. Therefore, as a
result of the lower overall cost, the final assessments were reduced by
approximate 23.08%, decreasing the assessment from $86.60 per foot to
$66.62 per foot.
The project provided for sanitary sewer to 13 homes currently on septic
system and 1 vacant lot. All but three homes have connected to the sewer,
The remaining three homes will be required to connect this year.
RECOMMENDATION
I would recommend the project be accepted and the final sewer assessment
levy be approved.
BUDGET IMPACT
A summary of the project costs is as follows:
Construction Contract
Contingency
Miscellaneous
Engineering
Total Project Cost
Estimate
$184,749.00
18,474.94
30 483.55
$233,707.49
The project will be funded as follows:
Bid
8201,972.25
18,474.94
30 483.55
$250,930.74
Final
8153,327,88
2,991.71
23 447.94
$179,767.53
City Share
Special Assessments -
Deficiencies Paid by
City
Special Assessments to
99,814.68 $117,037.93
3,513.28
3,513.28
8 76,777.33
2,164.07
Private Property 130 379.53 130 379.53 100 826.13
Total Project Funding $233,707.49 $250,930.74 $179,767.53
The total City share for the project as outlined is now $76,777.34. The City
share for the project will be funded from a Fiscal Year 1998 appropriation for
the project, with 8120,000 designated as the City share.
ACTION TO i~E TAKEN
The City Council is requested to adopt the final attached resolutions accepting
the improvement and establishing the final construction cost.
MAK/vjd
Prepared by Gus Psihoyos, Assistant City Engineer
Prepared by: Gus Psihoyos, Assistant City Eng neer Address: 50 W. 13t~ Street, Dubuque, IA 52001-4864
RESOLUTION NO. 107-01
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Mt. Carmel Sanitary Sewer Extension Project, in the estimated amount of
$315,644.07, are hereby approved and ordered filed in the office of the City Clerk for
public inspection.
Attest:
Passed, approved and adopted this __
19th day of
March ,2001.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Prepared by: Gus Psihoyos, Assistant City En~ineerAddress: 50 W. 13~ Street, Dubuque, IA 52001~864
RESOLUTION NO. 108-01
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the Mt. Carmel Sanitary
Sewer Extension Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That on the 16th day of April, 2001, a public hearing will be held at 6:30 p.m. in
the Public Library Auditorium at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and cost of
said improvement, and the City Clerk be and is hereby directed to cause a notice of
time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be not less than four days
nor more than twenty days prior to the day fixed for its consideration. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this __
19th day of
March , 2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Gus Psihoyos, Assistant City En~qineerAddress: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. 109-01
RESOLUTION OF NECESSITY
Whereas, proposed plans have been duly prepared and approved by the City
Council of the City of Dubuque and are now on file in the office of City Clerk showing
among other things the plans, specifications, form of contract, estimated cost and
preliminary plat and schedule showing the amount proposed to be assessed against
each lot and the valuation of each lot as filed by the City Council, for the Mt. Carmel
Sanitary Sewer Extension Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the City Council deems it advisable and necessary for the public welfare to
make the herein mentioned improvements, and unless property owners at the time of
the final consideration of this proposed resolution have on file with the City Clerk
objections to the resolution of necessity, they shall be deemed to have waived all
objections pertaining to the regularity of the proceeding and the legality of using the
special assessment procedure.
Said improvements shall be constructed and done in accordance with the plans
and specifications which have been approved by the City Council and now on file with
the City Clerk. That the cost and expense of making such improvement will be
assessed partially or totally against privately owned property lying with the assessment
limits, and in an amount not to exceed that provided by law, and in proportion to the
special benefits conferred.
The portion of the cost which shall be borne by the City will be paid from the
capital improvement project for the City share of special assessments, and special
assessment bonds may be issued in anticipation of deferred payments of assessments
when a contract has been performed and accepted, and the proceeds thereof used to
pay the contractor.
The above resolution was introduced, approved and ordered placed on file with
the City Clerkthis 19th dayof March ,2001.
Approved and placed on file for final action.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Sch-neider, City Clerk
Prepared by: Gus Psihoyos, Assistant City Engineer Address: 50 W, 13~ Street, Dubuque, IA 52001-4864
RESOLUTION NO.109-01
RECORD OF FINAL ADOPTION
The foregoing Resolution was finally passed and adopted as proposed by the
City Council this 19th day of March ., 2001.
Attest:
Jeanne F. Schneider, City Clerk
Terrance M. Duggan, Mayor
Prepared by: Gus Psihoyos, Assistant City EngineerAddress: 50 W, 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. 110-01
FIXING DATE OF HEARING ON RESOLUTION OF NECESSITY
Whereas, the City Council of the City of Dubuque, Iowa, has given its preliminary
approval on the proposed plans, specifications and form of contract and placed same
on file in the office of the City Clerk for public inspection, for the Mt. Carmel Sanitary
Sewer Extension Project, and,
Whereas, the proposed Resolution of Necessity for said improvement has been
introduced and is now on file in the City Clerk's office for public inspection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That on the 16th day of April, 2001, a public hearing will be held at 6:30 o'clock
p.m. in the Public Library Auditorium in the City of Dubuque at which time the owners of
property subject to assessment for the proposed improvement or any other person
having an interest in the matter may appear and be heard for or against the making of
the improvement, the boundaries of the district, the cost, the assessment against any
lot, or the final adoption of a resolution of necessity and the City Clerk be and is hereby
authorized and directed to cause a notice of time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published once each week for two consecutive weeks, the first
publication of which shall be not less than ten days prior to the day fixed for its
consideration. Unless property owners at the time of the final consideration of this
proposed resolution have on file with the City Clerk objections to the Resolution of
Necessity they shall be deemed to have waived all objections thereto.
Passed, adopted and approved this 19th
day of March ,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, Clerk
Prepared by: Gus Psihoyos, Assistant City Enq[neer Address: 50 W. 13th Street, Dubuque, IA 52001-4864
RESOLUTION NO. 111-01
RESOLUTION APPROVING PRELIMINARY SCHEDULE OF ASSESSMENTS
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached sheets, 1 to 1 inclusive, are hereby determined to be the
schedule of proposed assessments for the Mt. Carmel Sanitary Sewer Extension
Project and the valuations set out herein are hereby approved.
Passed, approved and adopted this 19th day of March,
2001.
Attest:
lgthday of March
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
"FLORENCE, VILLA & MOUNTAIN LANE Cll~f OF 0UBUQUE, IOWA
· SANITARySEIA~RFINAL$CHEDULEOFVALUATIONANDFiNALASSE$SMENTS
.. ,,.,,,.- _-~;,,~, ..... _ ~.~,;..,;,;o, - _ ........
s ,~.~,,,~*.~1~,z ..........
Prepared by: Gus Psihoyos, Assistant City Engineer Address: 50 W. 13th Street, Dubuque, IA 5200%4864
RESOLUTION NO.112-01
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Mt. Carmel Sanitary Sewer Extension Project is hereby ordered to be
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on 5th day of
April, 2001. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the Council for final action at 6:30 p.m. on the 16th day of April, 2001.
Passed, approved and adopted this __
19th day of
March ,2001.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Gus Psihoyos, Assistant Cib/Eng neer Address: 50 W. 13th Street, Dubuque, IA 52001~,864
RESOLUTION NO. 113-01
A RESOLUTION AUTHORIZING EMINENT DOMAIN PROCEEDINGS TO BE
INITIATED TO ACQUIRE SANITARY SEWER EASEMENTS FOR CONSTRUCTION OF
THE ~
Whereas, the City of Dubuque has been negotiating with the owners of
record for right-of-way necessary for the construction of the Mt. Carmel Sanitary
Sewer Extension Project; and
Whereas, the City of Dubuque finds and determines that eminent domain
proceedings should be instituted to acquire the needed right-of-way if easements
cannot be acquired through the negotiation process.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That eminent domain proceedings be instituted forthwith by the
City of Dubuque, Iowa, for acquisition of the following lots or portions thereof if
easements cannot be acquired through the negotiation process:
Lot 1-2-2-2-1-2,2-2-1-1
1-2-2
2-2-2
1-1-1-1-1-2-1
2-1-1-1-1-2-1
Lot 2, Sub. 1-1-2-1-1, Sub. 1-1-1-2-1
Sub. 1-1-2-1, Sub. 1-2-1-1
Sub. 2-1-1, Lot 2 Sub 1-2-1, Lot 2 Sub 2-2-1
2-1-1-1-1-1-1-5, 2-2-2-1
2-1-1-1-1-1-6
1&2, N 110' of 7, 1&2-14, 2-13, 2-S207' of 6,
1-2-8
Laurel Place
Laurel Place
Laurel Place
Mineral Lot 38
Mineral Lot 38
Mineral Lot 38
Mineral Lot 38
Mineral Lot 38
Linhein's Subdivision &
Mineral Lot 38
Linhein's Subdivision
Linhein's Subdivision
And that Corporation Counsel
proceedings forthwith for and
negotiations fail.
be directed to institute said eminent domain
on behalf of the City of Dubuque, Iowa if
Section 2. That the Corporation Counsel be and is hereby directed and
empowered to do any and all things necessary and incidental to said eminent
domain proceedings if negotiations fail.
Passed, approved and adopted this 19th day of March ,2001
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk