Minutes Library 1 25 01COPY
Carnegie-Stout Public Library
Board of Trustee's
Meeting Minutes of Thursday, January 25, 2001
The Board of Trustees of the Camegie-Stout Public Library (C-SPL) met in the
Library Board Room at 4:00 p.m., Thursday, January 25, 2001.
Present:
Absent:
President Kdsten Smith; Vice-President Kevin Lynch; Board
Secretary Mary Strom; Trustee 3ack Felderman; Trustee Sue
Lindsay; Trustee Edmund Vandermillen; Library Director Thomas 3.
Moran, and Recorder Denette Kellogg.
Trustee Steve Augspurger
1. Smith called the meeting to order at 4:01 p.m.
"Moved to adopt the meet/ng agenda of January 25, 2001."
Not/on: Strom
Second: Lynch
Vote: Aye - 6 Nay - 0
2. Library Board of Trustees~ Board minutes -
''Moved to adopt the m,,/nutes of the Library Board of Trustee's meet/ng he/d
December 14~, 2000.
Not/on: Vanderm/llen
Second: Lynch
Vote; Aye - 6 Nay - 0
Board Correspondence - Smith reviewed four patron comment cards with staff
responses. Moran reported that he spoke in person with one patron in regard
to the use of Public :[nternet terminals and the Library ~[ntemet Policy. Moran
reported on a meeting held this A.M. with the Adult Services staff to discuss
problems and concerns with use of the Library's Public [nternet terminals.
Lynch reported that he attended the meeting and reported on the on-going
problems with [nternet sign-up rules and enforcement of rules with problem
patrons with some staff feeling threatened by specific patrons. Lynch reported
that additional terminals are needed to meet the growing need by patrons, and
if problems continue, that the Board evaluate the need for Library security.
Felderman asked that staff complete an inddent report when required. The
Board discussed options of adding soltware to monitor time use. Moran
reported that the evaluation of software options is currently being reviewed.
Lib~ Board~of Trustees
' M~t~6~j~tlary 25th, 2001
4. President's Report:
Library Foundation Report - Smith reported on a letter dated January 18, 2001
to the Library Foundation providing possible projects for submission to the
Dubuque Racing Association (DP, A) for funding. Smith reported, on behalf of
the Board, that she would contact the Foundation to report the need for
additional Internet terminals.
5. Committee Reports:
A. Relations Committee - Vandermillen:
1) Friends of the Library Report - Vandermillen reported on the January 9,
2001 meeting as follows; Jo Grabow has been appointed the President
of the Friends, the Friends book sale areas located near the main
entrance and on the second floor are doing well, the Friends have
approximately $8000 for library project funding with $3000 already
earmarked. ~
2) Art Sub,Committee Meeting Report - Vandermillen reported on the
January 18th meeting as follows: the Sub-Committee is focusing on the
schedule to implement plans for an art show scheduled in April and May
2001 of local artist Dorothy Rossiter's works of art and for a private
reception to be held Sunday, April 22, 2001. Vandermillen reported that
the art works to be displayed would be borrowed from a few local
business organizations.
3)
2001/2002 Departmental Review - Vandermillen reported that the initial
planning stages of the departmental review as outlined by Moran's
memo dated January 11, 2001. Moran reported that a Review
Committee would be formed within the next six months and asked if a
Board member would be serving on the Committee. The Board agreed
on the importance of Board member representation and Felderman
volunteered to serve on the Committee beginning July 2001. Smith
reported that four Board member's terms end July 1, 2001 and invited
Board members to re-apply and/or to ask others who have the
qualifications to serve on the Library Board to submit an application.
4)
City Proposed Salary Adjustments - Vandermillen reported on the City's
proposal for salary adjustments for FY02 at 3% and FY03 at 2.5% with
a .5% increase to 5.5% in wage differential on July 1, 2002. Moran
reported that the proposal is scheduled to be reviewed by the City
Council as part of the FY02 budget submission.
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Library Board of Trustees
Minutes of January 25th, 2001
"Moved to endorse the employee compensation
recommenda~'ons as outlined in the CRy of Dubuque ~Vlemorandum
dated January 10, 2001 from Randy Peck, Personnel Manager to Non-
Bargaining Unit Employees. ~
Mob'on: Vandermillen
Second: Felderman
Vote: Aye - 5; Nay - 0
Vandermillen asked if the employee compensaUon recommendations
cover cost of living and Moran responded that the wage plan includes
cost of living increases. Felderman asked if staff has reviewed the plan
and Horan responded that each staff member has received a personal
letter regarding this issue.
5)
Review of Library Administration Assistant Job Description - Felderman
reported on the reclassification request submitted to City Personnel.
Felderman requested, the Board agreed, that Moran provide the Board
with a written recommendation and supportive documents to the
Relations Committee for review at the February meeting.
"Moved to table "Review of Library Administration Assistance
Job Description" for review at the February 22, 2001 Library Board of
Trustee's meeting. ~
Mob'on: Felderman
Second: Vandermillen
Vote: Aye - 5; Nay - 0
6)
Public Relations Report - Moran reviewed the Ubrary's public relations
statistics since August 2000. The Board requested Moran provide a list
of media businesses and/or people that have promoted Ubrary activiUes
this past quarter and provide a draft letter of appreciation to these
businesses for Ubrary Board review.
B. Operations Committee - Lynch:
Expenditure and Financial Reports December 2000 (FY01) - Lynch
reported that expenditures are up slightly with revenue down slightly.
Moran reported that the automated debit card system once installed
would allow for control of patron printing charges, which should
increase revenue.
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Library Board of Trustees
Minutes of JaJauary 25th, 2001
2)
FY-2002 Budget Submission Report - Lynch reviewed the Improvement
Package submission recommendations from the City Manager. Moran
reported that six out of ten projects submitted have been
recommended. The Board reported on the importance of expanding the
volunteer program, one of the projects not funded. Moran reported on
the need to request grant funds for the Library kiosk.
3)
"Fast Track Self-Check" Machine Update - Lynch reported that Moran is
working with City Attorney Barry Lindahl regarding this issue. Moran
reported that a letter was sent out this week to Vernon Library Supplies
requesting a full refund.
4)
Technology Committee Report - Lynch reported on the January 4, 2001
meeting as follows; development of Request for Proposal (RFP) for the
Dynix System Upgrade, increasing the number of public Intemet
terminals, schedule of new equipment and software installation.
C. Planning Committee - Strom::
1)
Review of Personnel Manual Chapters 13 & Chapter 14 - Strom
reviewed the proposed changes to Chapter 13 - Spec/al Pa/d Leavesand
Chapter 14 - Leaves W/thout Pay and in particular the revisions tothe
Military Leave sections.
"Moved to approve Chapter 13, $ ecia/ Pa/d Leaves and
Chapter 1~, Leaves W/thout Pay of the L/brary Personne/ Manual as
rev/se~. "
2)
Mot/on: Fe/derman
Second: Vanderm///en
Vote: Aye - 5; Nay- 0
Initial Interview Selection of Potential Architects for Ubrary RenovaUon
Project - Strom reviewed the lis~ of potential architects who responded
to the project's RFP. The Board members agreed to each select and
submit a priority list of four architects to Library Administration by
February 12m for review by the Planning Committee who will compile
the top four selections for the interview process. Strom asked that the
Planning Committee meeting scheduled for February 7th be rescheduled
for February 14m. Strom reported on the need that exists for outreach
of Library service in the community through kiosks, library branch, book
drops, etc. Felderman reported on the Long Range Planning process
evaluating the need for outreach and the need to fully utilize the
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Library Board of Trustees
Minutes of January 25th, 2001
Ubrary's current building space. The Board reported its commitment to
evaluating the community need for Library outreach services and to
utilize the current space available more effectively.
6. Director's Report:
StaUstical/Service report for December 2000 - Moran reported an increase
in Circulation, with leveling off in Internet Usage and Reference inquiries,
and a slight decrease in gate count. Moran reported on Children's program
numbers being down due perhaps to fewer programs offered in December
while a staff member was out on maternity leave in that activity.
Program Update - Moran reported that Winter Programming in the
Children's activity began last week and that he is scheduled to meet with the
Children's Coordinator to plan for additional evening and weekend
programming. Moran reported that he continues to work with the Dyersville
Public Library in offering Library programming funded through a cooperative
Grant by the State Library.
C=
City/County Task Force Update - Moran reported that the Cascade Public
Library has decided to not charge non-resident patrons for a Library card.
The Board agreed that Moran should continue to work on a standardized
contract for the County Ubraries to utilize.
7. Communications/Public Comment:
· Moran reported that he attended the Ubrary Legislative Day in Des Moines
3anuary 24, 2001 and gave an update on the Ubrary commission Plan for
the future of regional libraries, a literacy program promoted by the First
Lady of Iowa, and on funding of "Access" programs within the State.
· Moran reported that he has been awarded re-accreditation in his field from
the State of Iowa.
8. "Not/on to adjourn."
Mot/on: Felderman
Second: Lindsay
Vote: Aye - 5; Nay - 0
The Board adjourned at 5:45 p.m.
Mary Strom~Board Secretary
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