Minutes Park & Rec 2 13 01PARK AND RECREATION COMMISSION MEETING
Tuesday, February 13, 2001
4:30 p.m., in the Third Floor Auditorium, Carnegie Stout Public Library
PRESENT:
ABSENT:
Klm Daykin, Chuck Duggan, Paul Hoffmann, Karen Lyness and Tom
Schrobilgen
Tom Blocklinger and Mark Sullivan
MINUTES
APPROVED;
VOTE:
Staff present: Gil Spence, John Hail, Pat Prevenas, and Eileen Tdmble
It was moved by Lyness, seconded by Duggan, to approve the minutes of the
January 9, 2001, meeting. The motion passed unanimously.
BOY SCOUTS
REQUEST TO
WAIVE
ENTRANCE
FEE TO E.P.P.;
VOTE:
Nick Williams was present representing the Order of Arrow Lodge, to request
that the entrance fee to Eagle Point Park be waived on Mother's Day, Sunday,
May 13th, for anyone attending the boy scout pancake breakfast. In return, the
scouts would do a service project at Eagle Point Park.
It was moved b_~ Daykin, seconded ~ Lyness. t__o waive the entrance fee Lo
Eagle Point Park pn Mother's Day, May 13th, fo_~r anyone attendin(~ the Boy
Scout ~ br._e_eakfast. The motion ~ unanimous~.
BUNKER HILL
RENOVATION
UPDATE:
Leisure Services Manager Gil Spence updated commissioners on the renovation
at Bunker Hill: The project is moving forward -- subcontractors are working
steadily now; hope to have ready by Apdl 1st. Manager Spence, Recreation
Division Manager Pat Prevenas, and golf pro have been meeting bi-weekly to
get ready for the season. ¢' We cannot apply for beer or liquor licenses until
building can be inspected. ¢' Basic items for the pro shop have been ordered;
we will buy golf pro's inventory left from last year. Z' We are close to choosing
a golf cart company -- probably sign a five-year lease for new Yamaha carts.
The lease would be $23,000 per year, no buy out option. ¢' Golf pro shop
workers will be required to wear a staff shirt and snack bar workers will have a
different staff shirt.
APPROVE
GOLF PRO
AGREEMENT:
VOTE:
Manager Spence has met with City Personnel Manager and Corporation
Counsel and both have reviewed the golf agreement; a couple revisions were
made. Originally, pro would have been required to work a minimum sixty hours
per week and keep a time sheet -- we will not be able to do that, or the pro
would be considered an employee. New to the agreement is the fact that the
pro will be required to have his own liability insurance.
February 13, 2001
page two
Commissioner Schrobilgen asked about the pro teaching golf lessons - if we
can't require him to work a minimum number of hours per week, can we control
how much time he spends teaching lessons? Mr. Spence said we can not tell
him how many hours to work but if we feel he is spending too much time doing
lessons we can tell him to back off. It was left in the agreement that either the
pro or assistant pro need to be present whenever course is open.
Division Manager Prevenas has talked to management at Kennedy Mall, and
some of the prizes for golf events will be certificates to the Mall.
It was moved b~ Hoffmann., seconded _b~ Lyness, t__o approve the Management
Agreement fo_~r .the Bunker Hill Golf Course with G.M.S, Inc. (George
SteDhenson). Motion passed unanimously.
SET RATES
FOR OFF
SEASON
BUILDING
RENTAL AND
CART FEES;
VOTE:
Staff is recommending off season building rental of $100 based on what it would
cost us to provide the room (staff costs). This rate does not take into
consideration any bad weather in the winter which would cause overtime for
snow removal. Staff is proposing cart rental fees remain the same as last
summer -- $21.00 for eighteen holes and $13.00 for nine holes.
It was moved b~ Schrobilgen. seconded b~ Duggan, t_go approve the off season
building rental fee of $100 and the golf cart rental fees of $21.00 for eighteen
holes and $13.00 for nine holes. Motion passed unanimously.
PARK
DIVISION
REPORT:
Park Division Manager John informed commissioners
*;- staff has spent more hours than normal on snow and ice removal this winter;
*;. we have had more days open at the ice dnks than we have had in years; our
policy is once we reach February 14th and we lose the ice, we do not go back
and start flooding again; ***- staff is working on new tables and table repair and
volunteers have started working in the greenhouse again; o.** confined spaces
training was held last week; **** employees certified for pesticide use are
scheduled for training the first week in March; -**- a new full time maintenance
worker was approved in the budget; will be used primarily for Highway 20;
having a problem with some bad ice at certain areas in Washington and Jackson
Parks and the Pennsylvania Avenue side of Flora Park; staff has put salt and
sand down but it doesn't seem to be helping.
RECREATION
DIVISION
REPORT:
Recreation Division Manager Pat Prevenas told commissioners
*;* ice dnks have only had a few nights without staff to open the warming house;
some days there were no skaters at all, and the warming house attendant was
the only one there; *'** open gym programs are running three nights during the
OTHER
BUSINESS:
February 13, 2001
page three
week and every weekend at St. Patrick's and three public elementary schools;
o**o we are using Hempstead swimming pool on Saturday morning and
Wednesday evening for swim lessons and Sunday afternoons for public
swimming; deep water exercise is being held at Clarke College; *:* after school
basketball is being held at eight schools; *:* alumni and post season basketball
tournament registrations are being accepted; **** water playground projects are
going to be re-bid with construction at both pools to be at the end of the 2001
season and available for use for the 2002 swim season.
IPRA Conference: Mr. Spence reminded commissioners that the
department is hosting the state park and recreation conference in March
(brochures were mailed to commissioners) and he encouraged them to
attend the pizza luncheon at noon on Monday, March 26th and stay for the
keynote speaker, Fred Engh, President of National Alliance for Youth
Sports.
Budget hearing: the department's budget hearing with the City Council is
Wednesday, February 21st; dinner at 5:45 p.m. if you make a reservation.
ADJOURN;
VOTE:
It was moved by Daykin, seconded by Schrobilgen, that the meeting be
adjourned at 5:10 p.m. The motion passed unanimously.
Chairperson
Attest: