Iowa Department of Transportation Title VI Assurances and Title VI Non_Descrimination Copyright 2014
City of Dubuque Consent Items # 6.
ITEM TITLE: Iowa Department of Transportation Title VI Assurances and Title VI Non-
discrimination Agreement
SUMMARY: City Manager recommending approval of an updated Title VI Assurances
and Title VI Nondiscrimination Agreement between the Iowa Department
of Transportation and the City of Dubuque related to the City's receipt of
federal aid funding.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
❑ Iowa DOT Title VI Assurances and Nondiscrimination Agreement-MVM City Manager Memo
Memo
❑ Staff Memo Staff Memo
❑ Standard DOT Title VI Assurances Supporting Documentation
❑ IDOT Title VI Assurance Title VI Non-discrimination Agreement Supporting Documentation
THE CITY OF Dubuque
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Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Department of Transportation Title VI Assurances and Title VI
Nondiscrimination Agreement
DATE: November 10, 2015
City Engineer Gus Psihoyos and Assistant City Attorney Crenna Brumwell recommends
City Council approval of an updated Title VI Assurances and Title VI Nondiscrimination
Agreement between the Iowa Department of Transportation and the City of Dubuque
related to the City's receipt of federal aid funding.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Micliael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Crenna Brumwell, Assistant City Attorney
THE CITY OF � Dubuque
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Masterpiece on the Mississippi 2101,21112.2013
TO: Michael C. Van Milligen, City Manager
FROM: Crenna Brumwell, Asst. City Attorney
Gus Psihoyos, City Engineer,
SUBJECT: Iowa Department of Transportation Title VI Assurances and Title VI
Nondiscrimination Agreement
DATE: November 2, 2015
INTRODUCTION
This memorandum is to request City Council approval of an updated Title VI
Assurances and Title VI Nondiscrimination Agreement between the Iowa Department of
Transportation (Iowa DOT) and the City of Dubuque related to the city's receipt of
federal aid funding. As a condition of receiving federal financial assistance from the
Federal Highway Administration, the Iowa Department of Transportation is required to
establish and implement a Title VI program that ensures nondiscrimination in its
programs, services and activities. Recipients and sub-recipients receiving federal funds
must adhere to the regulations set out by 23 CFR and 49 CFR, which are the
regulations for Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation
Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act
of 1975, and a variety of program-specific statutes with nondiscrimination requirements.
BACKGROUND
On October 1, 2012 City Council approved the Iowa DOT Title VI Assurances and Title
VI Nondiscrimination Agreement between the Iowa Department of Transportation and
the City of Dubuque related to projects that were eligible for federal aid funding and
appointed City Engineer Gus Psihoyos as the Title VI Coordinator. As Title VI
Coordination, Gus Psihoyos, signed the documents which subsequently were sent to
the I DOT.
DISCUSSION
In response to an August 13, 2015 request from Iowa DOT Compliance Officer, Ms.
Rainey, and as required by Federal Regulations, a compliance review was to be
performed. The Title VI Sub-recipient Site Review Tool was completed and submitted
for [DOT review. On October 12, 2015, Nikita Rainey, met with city staff to review the
documents submitted in 2012, the Review Tool submitted on September 14, 2015, and
the actions of the City since that time. Items that needed attention and resubmittal
include the Title VI Assurances and Title VI Nondiscrimination Agreement executed by
the Mayor and resubmitted to the IDOT.
The Site Review Tool covered project overview and funding, demographic information,
public notification of rights and accessibility, limited English proficiency, transportation,
public participation and outreach, and investigation and complaint process.
Items that were noted which staff is currently working on and implementing are:
1. Completing and keep on file Annual Title VI Accomplishment & Goals
2. Inclusion of Title VI Assurances appendixes in all city contracts, deeds, permits,
and leases; and ensuring that consultants, on behalf of the city, include Title VI
languages and appendixes.
3. Explore collection of demographic information for City boards/commissions, to
ensure Dubuque citizen representation on board/commission; and on public
information sign-in sheets
4. Explore formalizing a course of Title VI training for Leadership Team staff on the
various Title VI areas.
5. Seek out additional minority participation processes around service areas and
decision making.
6. Expand Limited English Proficiency city-wide.
7. Complete and have on file, on-going curb ramp and access route transition
plans.
The IDOT will be reviewing the Title VI compliance every three years. If the designee,
the mayor, or the Title VI Assurances and Title VI Non-Discrimination Agreement,
changes, then those documents must be re-submitted to the IDOT for their file.
RECOMMENDATION
I recommend that the enclosed Title VI Assurances and Title VI Non-Discrimination
Agreement be submitted to the City Council for review, approval, signature and
forwarding to IDOT.
Items #1 and #7 above, anticipated to be completed before the end of the year, will be
sent to you for your review and submittal to the City Council.
ACTION TO BE TAKEN
I respectfully request that the City Council approve and hereby authorize the mayor to
sign the Iowa DOT Title VI Assurances and Title VI Non-Discrimination Agreement with
those documents being forwarded to the IDOT.
Attch.
cc: Bob Schiesl, Asst. City Engineer
Kelly Larson, Human Rights Director
Jon Dienst, P.E. Civil Engineer II
FAJANE SMITH\PROJECTS\TITLE IV
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