2015 SCADA Manhole Installation Project - Public Hearing Copyright 2014
City of Dubuque Public Hearings # 3.
ITEM TITLE: 2015 SCADA Manhole Installation Project
SUMMARY: Proof of publication on notice of public hearing to approve the plans,
specifications, form of contract, and estimated cost for the 2015 SCADA
Manhole Installation Project and the City Manager recommending
approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the 2015 SCADA (Flow Metering Stations) Manhole
Installation Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s)
ATTACHMENTS:
Description Type
❑ 2015 SCADA Manhole Installation Project-MVM Memo City Manager Memo
❑ Staff Memo Staff Memo
❑ Resolution Resolutions
THE CITY OF Dubuque
UBE I
erica .i
Masterpiece on the Mississippi 2007-2012-2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2015 SCADA (Flow Metering Stations) Manhole Installation Project
CI P 7101335
DATE: November 10, 2015
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of$131,250 for the 2015 SCADA
(Flow Metering Stations) Manhole Installation Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
'I'E-IE CITY OIa Dubuque
DUBUE All-Amedca CRY
Masterpiece on the Mississippi 20117 20 1 _,,,,,
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: 2015 SCADA(flow metering stations) Manhole Installation Project
CIP 7101335
DATE: November 10, 2015
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the 2015 SCADA (flow metering
stations) Manhole Installation Project.
BACKGROUND
The City of Dubuque, Iowa has entered into a Consent Decree in the case of The United States
of America, and the State of Iowa v. The City of Dubuque, Iowa, Civil Action No. Case 2:11-cv-
01011-EMJ, Civil Action Number 2008V00041, DOJ Case Number 90-5-1-1-09339, United
States District Court for the Northern District of Iowa. The provisions of the Consent Decree
apply to and are binding upon the City and its officers, directors, employees, agents, servants,
successors, assigns, and all persons, firms and corporations under contract with the City to
perform the obligations of the Consent Decree. The City is required to perform collection
system flow monitoring per a schedule established in the Consent Decree, the City is flow
monitoring beyond the schedule using supervisory control and data acquisition (SCADA) system
technology in sanitary sewer manholes. We are requesting several sanitary sewer manholes
(flow metering stations) be replaced to provide the best conditions for permanent flow
monitoring.
DISCUSSION
The Consent Decree identifies five sewersheds, that are required to be individually flow metered
for specific periods over a five year schedule. While flow metering for short periods of time may
result in locating inflow under one or two rain events, it will not capture how the sanitary sewer
system will perform under different or changing rain patterns more commonly seen. Long term
or permanent flow monitoring is a method used to continually meter the sanitary sewer system,
so staff can observe changes in flow; document and measure how rain events impact the
system; and provide valuable feedback on how capital improvements have or have not reduced
inflow. The proposed permanent flow metering stations are designed to not only monitor and
record flows, but also report them in real-time triggering an alarm if there are any changes in the
system where a flow meter is in place. In the event of increased flows or water level changes, or
a fouled meter sensor, the flow metering stations will report via the SCADA system to Public
Works, the W&RRC, and the Engineering department for immediate response to reduce the
possibility of sanitary sewer overflows.
FAPROJECTS\Storm and Sanitary\Sanitary\SCADA Manholes\Council\INITIATE\Initiate Memo-2015 SCADA Manhole Installation
Project.doc
This project involves the replacement of four(4) sanitary sewer manholes and their conversion
to permanent flow metering stations in Sewersheds 7 (a & b), 11, and 12, please see the
following location map.
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The flow metering station for Sewershed 5 is installed and will be operational by November 11,
2015; and the metering station for Sewershed 10 will be delayed until the completion of Phase 2
of the Bee Branch project. Portions of some water mains may need to be relocated as part of
this project due to the replacement of the manholes.
RECOMMENDATION
I recommend that the City Council approve construction plans and specifications for the
SCADA(flow metering stations) Manhole Installation Project 2015.
BUDGET IMPACT
The estimate of probable cost for the 2015 SCADA(flow metering stations) Manhole Installation
Project:
Estimate
Construction Contract $ 105,000.00
Contingency $ 10,500.00
Construction Engineering & Inspection $ 15,750.00
Total Project Cost $ 131,2 00
The project funding summary is as follows:
2
Available
CIP No. Fund Description Funding
7101335 Sanitary Sewer Manhole Replacement $ 267,000.00
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and the
estimated cost for the 2015 SCADA (flow metering stations) Manhole Installation Project
through adoption of the enclosed resolutions.
cc: Jenny Larson, Budget Director
Gus Psihoyos, City Engineer
Ken TeKippe, Finance Director
Todd Irwin, Engineering Technician
3
RESOLUTION NO. 395-15
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2015 SCADA (FLOW METERING STATIONS)
MANHOLE INSTALLATION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the 2015 SCADA(flow metering stations) Manhole Installation Project, in the estimated
amount $105,000.00, are hereby approved.
Passed, adopted and approved this 16th day of November, 201
Attest:
Kevin S. Firnsta I, CMC, City Clerk
/Roy D. Buol, Mayor
RESOLUTION NO. -15
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2015 SCADA (FLOW METERING STATIONS)
MANHOLE INSTALLATION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the 2015 SCADA(flow metering stations) Manhole Installation Project, in the estimated
amount $105,000.00, are hereby approved.
Passed, adopted and approved this day of , 2015.
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, CMC, City Clerk
CITY OF DUBUQUE,
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE 2015
SCADA (FLOW ME-
TERING: • STATIONS),
MANHOLE' "INSTAL-
LATION PROJECT
- NOTICE AS HEREBY
GIVEN: The City Coun-
cil of the City of
Dubuque, Iowa will
hold a public hearing •II
on the proposed plans,
specifications, form of
contract and estimated
cost for the 2015
SCADA (flow metering
stations) Manhole
Installation Project, in
accordance with the
provisions of Chapter
26, Code of Iowa,' at
6:30 p.m., on the 16th
day of November 2015,
in the Historic Federal
Building Council Cham-
bers (second floor),
350 W. 6th Street,
Dubuque, Iowa. Said
proposed plans, speci-
fications, form of
contract and estimated
cost are now on file in l
the office of the City '
Clerk, City Hall, 50 W. !
13th Street. Written
comments regarding
the public hearing may
be submitted to the
City Clerk's Office on
or before said time of
public hearing. At said
hearing any interested
person may appear.)
and file objections
thereto.
The scope of the
Project is as follows:
This project involves
the replacement of
four (4) sanitary sewer
manholes and their
conversion to perma-
nent flow metering !,
stations in Sewersheds
7 (a & b), 11, and 12.
Portions ofsome water
mains may need to be
relocated as part of
this project due to the {
replacement of the
manholes.
Any visual or hearing-
impaired persons need-
ing special assistance
or -persons with special
accessibility needs
should,contact the City
Clerk's office at (563)
589-4120 or TDD at'
(563) 690-6678 at least
48 hours prior to the
meeting.
Published by order of
the City Council given
on the 2nd day of
November, 2015
Kevin S. Firnstahl,
CMC, City Clerk
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE
PUBLIC •
IMPROVEMENT
PROJECT
2015 SCADA (Flow
Metering Stations)
Manhole Installation
Project
120.1 Time and
Place for. • Filing
Sealed Proposals
Sealed Bids for the
work comprising each
improvement as stated
below must be filed !
before 2:00 p,m. on
November 19, 2015, in
the Office of the City
Clerk, City Hall First !,
Floor, 50 West 13th
':Street,Dubugpe, Iowa. • I
120.2 Time. and
Placed Sealed Pro-
posals Will be
Openedand .Con-,
sidered
Sealed proposals will "l,
be opened and Bids
tabulated at 2:00 p.m.
on November 19, 2015,
at City Hall -: Con-
ference Room C, 50
West 13th Street, Dubu-
que, :Iowa, for con-
sideration by the City
Council at its meeting
on December 7, 2015.
The City of Dubuque,
Iowa, reserves the
right to reject any and
all Bids.
120.3 Time for
Commencement and
Completion of Work
Work on the Project
must be commenced
within ten (10) cal-
endar, days after the
Notice to Proceed has
been issued. All man-
holes must be, installed
by March 31, 2016 and I
be fully completed by
June 30, 2016.
120.4 Bid Security
Each Bidder must
accompany its Bid with
a . Bid security as
security that the
successful Bidder will
enter into a contract
for the work Bid upon
and will furnish after
the award of contract a
corporate surety Bond,
acceptable to the
governmental entity,
for the faithful per-
formance of the
contract, in an amount
equal to one hundred
percent of the amount
of the contract. The Bid
security must be in the
amount of ten percent
(10%) of the amount of
the contract and must
be in the form of a
cashier's check or
certified check drawn
on a state -chartered or°
federally chartered
bank, or a certified
sharddraft drawn on a
state -chartered or fed-
erally chartered credit
union, or the Bidder
may provide a Bid
Bond with corporate
surety satisfactory to
the governmental en-
tity. The Bid Bond must
contain no conditions
except as provided in
this section.
120.5 Contract;Docu
ments_ '
Copies of the Contract
Documents may be
obtained at the Engi-
neering Department,
City Hall Second
Floor, 50 West 13th'
Street, Dubuque, Iowa
52001. The Contract
Documents will also be
available on the City's
website atwww.cityof-
dubuque.org/bids.aspx.
No plan deposit is I
required.
120.6 Preference for
Iowa Products and
Labor
By virtue of statutory,
authority, " preference
will be given to pro-
ducts and provisions
grown and coal pro-
duced within the State
of loWa, and to Iowa
domestic labor, to the
extent lawfully, re-
quired under ' Iowa
statutes.
120.7'. Sales Tax
The Bidder should not
include State of Iowa
sales tax in its Bid. A
sales tax exemption
certificate will be avail-
able for all material
purchased in Iowa for
incorporation into the
Project.
120.8 General Na-
ture of Public' Im-
provement Project
2015 SCADA (Flow
Metering Stations)
Manhole Installation
Project, CIP #
7101335
This project will
include the installation
. of; ` four manholes,
associated piping,
conduit, precast hand
holes and vaults, and
fiber hub cabinets.
Conduit is both
trenched and direc-
tionallydrilled.
This project does
require a permitted
confined space entry
at one of the four
locations.
The SCADA manhole
located at Fulton
Elementary School will
need to be coordinated I
with the Dubuque
Community School Dis-
trict and be completed
during the holiday I
break.
The Davis -Bacon
Federal I Prevailing
Wage Act is not
applicable for >-this
project.
Published in the
Telegraph Herald on
November 6, 2015.
It 11/6
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: November 6, 2015, and for which the charge is $75.19.
Subscribed to before me, . , otary Public i and for Dubuque County, Iowa,
this _ Jag day of , 20 ,/j .
otary Public in and for Dubuque County, Iowa.
NJ:altar
FEB, 9, 2017
`eL IESTEr iy
`;:Ion Number 1543
rv'=1 FEB. 1, 201