FY 2009 Revised Budget RecommendationDubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2009 Revised Budget Recommendation
March 13, 2008 Budget Public Hearing
DATE: March 6, 2008
On February 18, 2008, the City Council approved the purchase of multi-function printer-
copier-scanner-fax machines. The implementation of these machines is estimated to
provide $117,379 in average annual savings from the current City Costs, of which
$98,598 is related to the General Fund. I believe this and other changes create an
opportunity to deal with several budget issues.
1. There has been some interest from Council Members in finding funding for the
Sustainable Community Coordinator position. The cost of this position is
$68,242 recurring and $5,000 non-recurring, for a total cost of $73,242. This
position will be assigned to the City Manager's Office.
If the Sustainable Community Coordinator position is created, it will become
necessary to have an additional part-time secretary (20 hours per week) on staff
in the City Manager's Office to handle the additional workload. The cost of this
part-time position is $17,114 recurring and $2,500 non-recurring, for a total cost
of $19,614.
In addition, it will be necessary to create office space for these positions. This
office space could be located in City Hall, the Annex, or second floor of the
Kepharts building.
2. The City is currently in the process of redesigning the City's website. After the
completion of this project, it would be beneficial to the City to have a staff person
act as a "webmaster" to monitor the website and ensure it is kept up-to-date.
Included in the Fiscal Year 2009 budget recommendation is the addition of a
Communications Assistant position (20 hours per week). This position could also
assume part-time webmaster duties for the City's website if an additional ten
hours per week were added for a recurring cost of $11,189. This is closer to
Public Information Officer Randy Gehl's original request, so the times there are
not sufficient website duties, there are other needs.
3. The Fiscal Year 2007 adopted Capital Improvement Program budget included
$250,000 for an airport revenue guarantee. These funds were not needed and
have been carried over into the Fiscal Year 2008 budget. While most of this
money should be preserved for other opportunities that might present
themselves, like American Airlines providing a fifth flight, the City may want to
consider using some of those funds. The Airport requested an improvement
package of $100,000 for the Fiscal Year 2009 budget to provide marketing
assistance to help with the success of any new air service. Funding was not
available to recommend that improvement package.
4. There has also been some interest from Council Members in finding funding for
the improvement package request to reprint Human Rights Department
brochures and posters ($3,093).
5. The Fiscal Year 2009 budget recommendation includes two pet parks in the CIP
budget for Fiscal Year 2009. The creation of a 12th Street Pet Park is budgeted
at $118,000 from the General Fund. The creation of a Terminal Street Pet Park
is funded at $98,000 from the Sales Tax Fund.
From the City Council discussions, it seems apparent that only one new pet park
will be needed as a replacement for the Grandview Avenue Pet Park. If the City
retains the $98,000 in sales tax money and $20,000 of the General Fund money
for the purpose of creating one pet park, there will be enough money available
($118,000) for the City Council to choose either site at a future point in time.
This leaves $98,000 in General Fund money to cover the non-recurring costs
related to this amended budget recommendation to create office space for the
Sustainable Community Coordinator position and the part-time secretary
position.
Recommendation
I respectfully recommend the following:
• $98,598 in estimated recurring General Fund savings from purchasing the multi-
function printer-copier-scanner-fax machines be used to fund the recurring costs
of the Sustainable Community Coordinator position, part-time secretary position,
and the additional ten hours for the Communications Assistant position. The total
recurring cost of these positions is $96,545.
• The non-recurring costs for the Sustainable Community Coordinator position,
part-time secretary position, the costs to create office space for these positions,
and the reprinting of the Human Rights Department brochures (total non-
recurring costs estimated at $98,000) be funded with the Fiscal Year 2009 CIP
general funds budgeted for the 12'h Street Pet Park Development.
• $100,000 of the Airport revenue guarantee CIP be used to fund the Airport's
Fiscal Year 2009 improvement package request to provide marketing assistance
to help with the success of any new air service.
The Fiscal Year 2009 budget recommendation includes all necessary ordinance
changes and resolutions for all fee increases with the exception of the recommended
Fiscal Year 2009 parking fee increases. The current Parking Section 32 of the City of
Dubuque Code of Ordinances has been revised and submitted for City Council approval
and the fee increases would be additional changes. It has been recommended by
Assistant City Attorney Crenna Brumwell that the City wait to amend that ordinance until
the proposed Section 32 is approved by City Council. Also, the City is evaluating the
Parking Division snow removal costs, and the ordinance may recommend the fee
increases be effective earlier than July 1, 2008.
I respectfully request Mayor and City Council approval of the revised Fiscal Year 2009
budget recommendations.
~~L ~
M chael C. Van Milligen
MCVM/jml
cc: Barry Lindahl, City Attorney
Jeanne Schneider, City Clerk
Cindy Steinhauser, Assistant City Manager
Jennifer Larson, Budget Director
DEPARTMENT
Leisure Services/
Park Division
Culture and Recreation
12th Street Pet Park Development
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CITY MANAGER'S OFFICE
Change
FY 2006107 FY 2007!08 FY 2007108 FY 2008/09 from Adopted
Budget Highlights Actual Adopted Amended Recomm'd FY 2007/08
Employee Expense 1,185,922 1,175,315 1,257,670 1,366,655 16.3%
Supplies and Services 455,111 621,335 713,064 615,361 -1.0%
Machinery and Equipment 48,339 14.660 26,688 23.775 62.2%
Total 1,689,372 1,811,310 1,997,422 2,005,791 10.7%
Resources
Administrative OH Recharges
& Reimbursements 243,536 244,749 244,749 298,162 21.8%
Cable TV Charges 137,156 174,771 174,771 174,979 0.1%
CDBG Charges 92.336 102.145 99.322 99.919 -2.2%
Total 473,028 521,665 518,842 573,060 9.9%
Property Tax Support 1,216,344 1,289,645 1,478,580 1,432,731 143,086
Percent Increase (Decrease) 11.09%
Improvement Package Summary
Management
1 of 7
This decision package would provide funding for afull-time (2,080 hours annually) Sustainable
Community Coordinator to manage the creation and implementation of the City's Green Community
Initiatives. In September 2006 and 2007, the City Council indentified Green City Designation as one of
its top priorities. This employee would be responsible for creating sustainability policies for the City
organization, work with city departments in identifying sustainable initiatives for their department,
research potential funding sources and partnerships, assist with developing community-wide
sustainable initiatives and programming. This position would also be responsible for the implementation
of the priorities outlined by the Green Communities Task Force, implement the ICLEI Green House Gas
Emissions (GHG) measurement software program for city facilities and operations as well as provide
staffing for the Environment Stewardship Commission. Included in the decision package is the cost for
this position to attend one State, Regional, and National conference. Non-Recurring expenses include a
computer and workstation. The Sustainable Community Coordinator would be located in Conference
Room III which would be converted into a shared office at the City Hall Annex.
Related Cost: $68,242 Tax Funds- Recurring Recommend - No
Related Cost: $ 5,000 Tax Funds- Non-Recurring
Total Cost: $73,242
Property Tax Impact: +$.0390/+.39%
Activity: Management
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