Sustainable Community Coordinator Position FY09THE CITY fJF DUIJUC~U@
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Masterpiece on the Mississippi ,
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Sustainable Community Coordinator Position
DATE: March 11, 2008
Budget Director Jennifer Larson has informed me that the Fiscal Year 2009 revised
budget recommendation is within the published total budget; however, the $73,242 to
add a Sustainable Community Coordinator position to the City Manager's Office budget
exceeds the total published for the General Government program area.
The City cannot exceed the amount published for planned expenditures in each of the
eight program areas in the final adopted budget. The eight program areas defined by
the State for reporting purposes include: Public Safety, Public Works, Health and Social
Services, Culture and Recreation, Community and Economic Development, General
Government, Debt Service, and Capital Projects. The City must assign their various
cost centers to one of these programs based on reporting guidelines prepared by the
Iowa Department of Management.
It will be necessary to certify the Fiscal Year 2009 budget without the Sustainable
Community Coordinator position.
I respectfully request Mayor and City Council approval of the Sustainable Community
Coordinator position and that this expenditure be included in the first amendment to the
Fiscal Year 2009 budget.
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Michael C. Van illigen
MCVM/jml
attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
TO: Michael C. Van Milligen, City Manager
FROM: Jenny Larson, Budget Director
SUBJECT: Revised Fiscal Year 2009 Budget Recommendation
DATE: March 11, 2008
The State does not allow the City to exceed the amount published for planned
expenditures in each of the eight program areas in the final adopted budget. The eight
program areas defined by the State for reporting purposes include: Public Safety, Public
Works, Health and Social Services, Culture and Recreation, Community and Economic
Development, General Government, Debt Service, and Capital Projects. The city must
assign their various cost centers to one of these programs based on reporting
guidelines prepared by the Iowa Department of Management.
There are revised budget recommendations for Fiscal Year 2009 being presented to
City Council on March 13, 2008. These revisions include $73,242 to add a Sustainable
Community Coordinator Position, $19,614 to add apart-time secretary, $11,189 for an
additional ten hours for the Communications Assistant, $3,093 for the reprinting of
Human Rights brochures, and $87,407 for the creation of additional office space.
Each year I publish the expenditures high to allow City Council some flexibility during
the public hearing process to add projects or programs. However, I did not publish high
enough in every State program.
The changes recommended to City Council are all within the published total budget;
however, the $73,242 to add a Sustainable Community Coordinator Position to the City
Manager's Office budget exceeds the total published for the General Government
program area.
It will be necessary to certify the Fiscal Year 2009 budget without the Sustainable
Community Coordinator Position included. This item if approved by City Council will be
added to the Fiscal Year 2009 budget as part of the first budget amendment in Fiscal
Year 2009.
The required action step is to inform City Council of this necessary change and note
that if approved this item will be handled through the amendment process.
JML
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager